HomeMy WebLinkAboutResolutions - 2020.10.21 - 33803MISCELLANEOUS RESOLUTION 420491
BY: Commissioner Gwen Markham, District #9
IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR
DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT
PARTNERSHIP GRANT PROGRAM — CITY OF NOVI
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's local governments and their front-line essential services employees have
been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19
public health/emergency response and economic recovery; and
WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and
Economic Security Act's (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the
emergency as well as expenditures incurred to respond to second -order effects of the emergency; and
WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions" dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local
government within the county, and
WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland
Together Local Government Partnership Grant program with an allocation of $35,000,000 of CARES Act -
Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government
jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health
emergency; and
WHEREAS the City of Novi has demonstrated an eligible plan to utilize CARES Act funding in
accordance with the U.S. Treasury guidelines in their reimbursement application. The eligible
reimbursement application is included as "Attachment A", and
WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the
eligible plan and grant application from the City of Novi and recommends the disbursement of $7,125.00
from the Oakland Together Local Government Partnership Grant Program from CARES Act —
Coronavirus Relief Funds; and
WHEREAS the Board of Commissioners has previously approved an interlocal agreement with the City of
Novi to participate in the Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the eligible reimbursement application from the City of Novi and authorizes the disbursement of
$7,125.00 from the Oakland Together Local Government Partnership Grant Program from CARES Act —
Coronavirus Relief Funds.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Novi.
BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland
Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution
#20187 adopted on June 4, 2020.
Chairperson, I move for the adoption of the foregoing resolution.
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REQUESTING SUSPENSION Commissioner Gwen Markham
OF THE BOARD RULES FOR District#9
IMMEDIATE CONSIDERATION
UNDER NEW BUSINESS
1
Oakland Together COVID Support Fund Expenditure Submission Form
This online submission form is used by the follownng separate grant programs:
• Local Government (cities, villages and townships)
• Libraries, Senior Centers and Community Centers
• School Districts
Basic Guidelines
• Funds are made on a reimbursement basis and may only be made available if the above entities have expenses that meet the
requirements of the federal CARES Act. Information and FAQs are available here.
• CVTs shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA (Federal Emergency
Management Agency) Public Assistance reimbursement grant. CVT may use funds to pay the 25% "cost share" or"local match"
required Wth FEMA reimbursement once that amount is approved by FEMA.
Review Best Practices for submissions here.
Application ID 10977M
Government Facility receiving Funds
Local Government Facility 6 Municipality (CVT) C School r Library/Community Center/Senior Center
CVT Name This is the legal entity that is receiving the funds
Novi
Government Facility Street Address
Mailing Address
Address Line 2
ally State / Province / Region
Postal / Zip Code Country
Submission Information
Name Carl Johnson
Title CFO
Email cjohnson@cityofnovi.org
Phone 248-347-0470
Authorized Official
Individual authorized to sign Interlocal Agreement
Name Robert Gatt
Title Mayor
Email rgatt@cityofnovi.org
Phone 248-347-0456
Funding Information
Payment Method C Electronic (ACH) f- Check Payment
Remittance Address
Address 45175 Ten Mile Road
City Novi
State MI 7JP Code 48375
Expenditures
Expenditure ID 10977M-1 Expenditure Description Hazzard Pay for Election Poll Workers
for the August 2020 Primary Election
Expenditure Category Payroll for Public Health and Safety Employees
Start Date 912W2020
Amount $ 7,125.00
End Date
Compliance Explanation The State mandates election polling
location be open during the pandemic to
conduct the election. The expenditure is
for unbudgeted hazard pay paid to each
election worker who manned the polls
during the August 2020 primary election.
Compliance Records City has approved August 4, 2020
Payroll sheets from each polling location
listing all personnel who worked and how
long. In addition, all workers were paid
with accounts payable checks and a
copy of the register is also available.
Attachment All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund hae been in accordance with section 601 (d) of the
Social Security Act.
City of Novi CARES Submission Election 242.16KB
Workers Hazzard Pay 9.23.20 Final.pdf
Expenditure Approval* C Approved C Rejected
Total Submitted Amount $ 7,125.00
Total Approved Amount $ 7,125.00
Compliance Requirements
By submitting this Form the applicant affirms that it will abide by each of the following requirements when using Oakland Together COVID Support
funds. Please check the box next to each requirement to confirm your intent to abide by these
W The expenditure of the funds is necessary due to the public health emergency vnth respect to the
Coronavirus Disease 2019 (COVID-19).
W The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
W The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
W The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act
Coronavirus Relief Fund.
Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, which most be executed prior to the
release of any funds, and which lists further requirements including but not limited to:
• The applicant must agree to participate in the production of documents required by any future audit of the CARES Act program, and
funds not spend in accordance with the Act must be returned to the County.
• The applicant must agree that they have not received federal or state funds to cover these expenditures and in the event they receive
direct funding from the federal or state government to cover these expenses, the county money will be returned.
Date Submitted 9/23/2020
Resolution #20491 October 21, 2020
Moved by Hoffman seconded by Powell to suspend the rules and vote on Miscellaneous Resolutions
#20471 through #20497 and #20499 through #20514 - Board of Commissioners — Approval of Interlocal
AgreemenUApplication for Disbursement with (Jurisdiction) for Distribution of CARES Act Funding.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20471 through #20497 and #20499 through #20514 - Board of Commissioners — Approval
of Interlocal Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act
Funding carried,
Moved by Hoffman seconded by Powell resolutions #20471 - #20497 and #20499 - #20514 be adopted.
Discussion followed.
Vote on resolution:
AYES: Gershenson, Hoffman, Jackson, Kochenderfer, Long, Luebs, Markham, McGillivray,
Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack. (17)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
( U-C G
I HEREBYA:F'PROVETHIS RESOLD T ION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 21,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 21s' day of October, 2020.
Lisa Brown, Oakland County