HomeMy WebLinkAboutResolutions - 2020.10.21 - 33804MISCELLANEOUS RESOLUTION #20492
BY: Commissioner Gwen Markham, District #9
IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR
DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT
PARTNERSHIP GRANT PROGRAM — CITY OF NOVI PUBLIC LIBRARY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's local governments and their front-line essential services employees have
been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19
public health/emergency response and economic recovery; and
WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and
Economic Security Act's (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the
emergency as well as expenditures incurred to respond to second -order effects of the emergency; and
WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions" dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local
government within the county; and
WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland
Together Local Government Partnership Grant program with an allocation of $35,000,000 of CARES Act -
Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government
jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health
emergency; and
WHEREAS the City of Novi Public Library has demonstrated an eligible plan to utilize CARES Act funding
in accordance with the U.S. Treasury guidelines in their reimbursement application. The eligible
reimbursement application is included as "Attachment A"; and
WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the
eligible plan and grant application from the City of Novi Public Library and recommends the disbursement
of $22,585.46 from the Oakland Together Local Government Partnership Grant Program from CARES
Act — Coronavirus Relief Funds; and
WHEREAS the Board of Commissioners has previously approved an interlocal agreement with the City of
Novi to participate in the Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the eligible reimbursement application from the City of Novi Public Library and authorizes the
disbursement of $22,585.46 from the Oakland Together Local Government Partnership Grant Program
from CARES Act — Coronavirus Relief Funds.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Novi.
BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland
Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution
#20187 adopted on June 4, 2020.
Chairperson, I move for the adoption of the foregoing resolution.
Commissioner Gwen Markham
District #9
REQUESTING SUSPENSION
OF THE BOARD RULES FOR
IMMEDIATE CONSIDERATION
UNDER NEW BUSINESS
t. l A M9 I t WT k A
Oakland Together COM Support Fund Expenditure Submission Form
This online submission form is used by the following separate grant programs.
® Local Government (cities, villages and townships)
® Libraries, Senior Centers and Community Centers
® School Districts
Basic Guidelines
• Funds are made on a reimbursement basis and may only be made available if the above entities have expenses that meet the
requirements of the federal CARES Act. Information and FAQs are available here.
• CVTs shall not submit an Expenditure Submission Form for any expense Which is eligible to be covered by FEMA (Federal Emergency
Management Agency) Public Assistance reimbursement grant. CVT may use funds to pay the 25% "cost share" or "local match"
required with FEMA reimbursement once that amount is approved by FEMA.
- Review Best Practices for submissions here.
Application ID 10981M
Submission Information
Local Government Facility r Municipality (CVT) r" School O Library/Community Center/Senior Center
What CVT are you located within? Novi
Name Carl Johnson
Do you have your own governing board? IT Yes r No
Governing Board Novi Public Library Board
Title CFO
Email cjohnson@cityofnovi.org
Phone 248-347-0470
Authorized Official
hidimdual authorized to sign Inteilmal Agreement
Funding Information
Name Robert Gait
Title Mayor
Email rgalt@cityofnovi.org
Phone 248-347-0456
Payment Method r Electronic (ACH) r Check Payment
Remittance Address
Expenditures
Expenditure ID 10981M-1
Address 45175 Ten Mile Road
City Novi
State MI ZIP Code 48375
Expenditure Description Library Expenditures for Unbudgeted
Supplies, PPE, Legal and Technology
Due to COVID-19 Pandemic
Expenditure Category* Public Health Expenses
Date 9/23/2020
Amount $ 22,585.46
Compliance Explanation The Novi Public Library incurred
unbudgeted costs related to public
health costs including costs for the
protection of the City of Novi Public
Library. The unbudgeted costs being
submitted are not FFMA eligible and
were necessary during the COVID-19
public health emergency. The
expenditures being submitted include
supplies, PPE, legal and technology
related items and are detailed on the
attached summary.
Compliance Records The Library has detailed invoices and
check copies (or credit card statements
if applicable) for all expenditures. All
expenditures would have gone thru the
proper procurement procedures and
would have been formally approved by
the governing body.
Attachment All expenditures mast be supported by records sufficient to demonstrate that the
amount of paymcnls from the Fund have been in accordance vmth section 601 (d) of the
Social Security Act.
City of Novi Public Library CARES Submission
PPE and Public Health Supplies Legal and 314.54KB
Technology 9.23.20.pdf
Expenditure Approval r.` Approved f Rejected
Total Submitted Amount $ 22,585.46
Total Approved Amount $ 22,585.46
Compliance Requirements
By submitting this Form the applicant affirms that it wll abide by each of the follownng requirements when using Oakland Together COVID Support
funds. Please check the box next to each requirement to confirm your intent to abide by these
P, The expenditure of the funds is necessary due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19).
V The expenditures were not accounted for in the budget most recently approved as of March 27, 2020,
ri The expenditures were or wll be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
rJ The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act
Coronavirus Relief Fund.
Upon approval of this Form, the applicant wit be provided with an Interlocal Agreement or Contract, which must be executed prior to the
release of any funds, and which lists further requirements including but not limited to:
The applicant must agree to participate in the production of documents required by any future audit of the CARES Act program, and
funds not spend in accordance wth the Act must be returned to the County.
The applicant must agree that they have not received federal or state funds to cover these expenditures and in the event they receive
direct funding from the federal or slate government to cover these expenses, the county money wll be returned.
Date Submitted 9/23/2020
Resolution #20492
October 21, 2020
Moved by Hoffman seconded by Powell to suspend the rules and vote on Miscellaneous Resolutions
#20471 through #20497 and #20499 through #20514 - Board of Commissioners — Approval of Interlocal
Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act Funding.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20471 through #20497 and #20499 through #20514 - Board of Commissioners — Approval
of Interlocal Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act
Funding carried.
Moved by Hoffman seconded by Powell resolutions #20471 - #20497 and #20499 - #20514 be adopted.
Discussion followed.
Vote on resolution:
AYES: Gershenson, Hoffman, Jackson, Kochenderfer, Long, Luebs, Markham, McGillivray,
Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack. (17)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
i "lQ
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A V)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 21,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 21sr day of October, 2020, v
Lisa Brown, Oakland County