HomeMy WebLinkAboutResolutions - 2020.10.21 - 33806MISCELLANEOUS RESOLUTION #20494
BY: Commissioners Nancy Quarles, District #17; Helaine Zack, District #18
IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR
DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT
PARTNERSHIP GRANT PROGRAM — OAK PARK LIBRARY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's local governments and their front-line essential services employees have
been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19
public health/emergency response and economic recovery; and
WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and
Economic Security Act's (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the
emergency as well as expenditures incurred to respond to second -order effects of the emergency; and
WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions" dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local
government within the county; and
WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland
Together Local Government Partnership Grant program with an allocation of $35,000,000 of CARES Act -
Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government
jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health
emergency; and
WHEREAS the City of Oak Park on behalf of the Oak Park Library has demonstrated an eligible plan to
utilize CARES Act funding in accordance with the U.S. Treasury guidelines in their reimbursement
application. The eligible reimbursement application is included as "Attachment A"; and
WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the
eligible plan and grant application from Oak Park Library and recommends the disbursement of
$26,931.58 from the Oakland Together Local Government Partnership Grant Program from CARES Act —
Coronavirus Relief Funds; and
WHEREAS the Board of Commissioners has previously approved an interlocal agreement with the City of
Oak Park to participate in the Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the eligible reimbursement application from the Oak Park Library and authorizes the
disbursement of $26,931.58 from the Oakland Together Local Government Partnership Grant Program
from CARES Act— Coronavirus Relief Funds.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Oak Park,
BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland
Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution
#20187 adopted on June 4, 2020.
Chairperson, I move for the adoption of the foregoing resolution.
Commissioner t� ncy Quarles Commissioner Helaind,2ack
District #17 District #18
REQUESTING SUSPENSION
OF THE BOARD RULES FOR
IMMEDIATE CONSIDERATION
UNDER NEW BUSINESS
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Attachment A
Oakland Together COVID Support Fund Expenditure Submission Form
This online submission form is used by the following separate grant programs:
• Local Government (cities, villages and townships)
• Libraries, Senior Centers and Community Centers
• School Districts
Basic Guidelines
• Funds are made on a reimbursement basis and may only be made available if the above entities have expenses that
meet the requirements of the federal CARES Act. Information and FAQs are available here.
• CVTs shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA
(Federal Emergency Management Agency) Public Assistance reimbursement grant. CVT may use funds to pay the
25% "cost share" or "local match" required with FEMA reimbursement once that amount is approved by FEMA.
- Review Best Practices for submissions here.
Application ID
10648M
Submission Information
Local Government Facility
Municipality (CVT) School Library/Community Center/Senior Center
What CVT are you located within?
Oak Park
Name
Crystal VanVleck
Title
Director of Strategic Planning & Special
Projects
Email
cvanvleck@oakparkmi. gov
Phone
248-691-7401
Authorized Official
Individual authorized to sign Interlocal Agreement
Name
Erik Tungate
Title
City Manager
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Email
etu n gate@ o a kpa rk m i. gov
Phone
248-691-7410
Funding Information
Payment Method
Electronic (ACH) Check Payment
Remittance Address
14000 Oak Park Blvd.
Oak Park
Expenditures
Expenditure ID 10648M-1
Address
City
State MI ZIP Code 48237
Expenditure Description Oak Park Library Unbudgeted
Administrative Leave
Expenditure Category* Items Not Listed Above
Date 8/27/2020
$ 26,931.58
Amount
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Compliance Explanation
On March 10, 2020 the State of Michigan
issued a state of emergency order due to
COVID-19 which was followed up by an
additional executive order on March 24,
2020 requiring all non -essential workers
to stay at home. The City of Oak Park
Library complied with the March 24 order,
deemed all staff non -essential, and
asked all staff not to report to work in
accordance with the Executive Order. All
employees of the Library continued to
receive their regular budgeted salary
during this time.
The Library made the decision to pay all
employees their regular hours during the
pandemic, until many were furloughed on
May 4, 2020. Employees that could work
remotely were eventually set up to do so
on laptops and were given remote
computer access. For employees that
were not required to report to work and
for those that could not work remotely the
City created a special job code in the
BSA payroll module to track their time.
The reimbursement requested under the
CARES Act is for the cost (wages and
related payroll costs) of those employees
who were paid but could not report to
world, and totals $26,931.58.
Compliance Records
Attached is both a memo that includes
our compliance explanation, as well as a
report from the City's BS&A payroll
system identifying all Library employee
unbudgeted administrative leave payroll
expenses.
Attachment
All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance with section 601 (d) of the
Social Security Act.
Oak Park Library COVID Administrative... 507.3KB
Expenditure Approval
Approved Rejected
Total Submitted Amount
$ 26,931.58
Total Approved Amount
$ 26,931.58
Compliance Requirements
By submitting this Form the applicant affirms that it will abide by each of the following requirements when using Oakland
together COVID Support funds. Please check the box next to each requirement to confirm your Intent to abide by these
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The expenditure of the funds is necessary due to the public health emergency with respect to the Coronavirus
Disease 2019 (COVID-19).
The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act Coronavirus
Relief Fund.
Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, which must be
executed prior to the release of any funds, and which lists further requirements including but not limited to:
• The applicant must agree to participate in the production of documents required by any future audit of the CARES Act
program, and funds not spend in accordance with the Act must be returned to the County.
• The applicant must agree that they have not received federal or state funds to cover these expenditures and in the
event they receive direct funding from the federal or state government to cover these expenses, the county money
will be returned.
Date Submitted
8/27/2020
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Resolution #20494
October 21, 2020
Moved by Hoffman seconded by Powell to suspend the rules and vote on Miscellaneous Resolutions
#20471 through #20497 and #20499 through #20514 - Board of Commissioners — Approval of Interlocal
Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act Funding.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20471 through #20497 and #20499 through #20514 - Board of Commissioners — Approval
of Interlocal Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act
Funding carried.
Moved by Hoffman seconded by Powell resolutions #20471 - #20497 and #20499 - #20514 be adopted.
Discussion followed.
Vote on resolution:
AYES: Gershenson, Hoffman, Jackson, Kochenderfer, Long, Luebs, Markham, McGillivray,
Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack. (17)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
I HEREBY APPROVE THIS FiiESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 21,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 2151 day of October, 2020.
Lisa Brown, Oakland County