HomeMy WebLinkAboutResolutions - 2020.10.21 - 33812MISCELLANEOUS RESOLUTION #20500
BY: Commissioners Adam Kochenderfer, District #15; Tom Kuhn, District #11
IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR
DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT
PARTNERSHIP GRANT PROGRAM — CITY OF ROCHESTER HILLS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's local governments and their front- line essential services employees have
been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19
public health/emergency response and economic recovery; and
WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and
Economic Security Act's (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the
emergency as well as expenditures incurred to respond to second -order effects of the emergency; and
WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions" dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local
government within the county; and
WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland
Together Local Government Partnership Grant program with an allocation of $35,000,000 of CARES Act -
Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government
jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health
emergency; and
WHEREAS the City of Rochester Hills has demonstrated an eligible plan to utilize CARES Act funding in
accordance with the U.S. Treasury guidelines in their reimbursement application. The eligible
reimbursement application is included as "Attachment A", and
WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the
eligible plan and grant application from the City of Rochester Hills and recommends the disbursement of
$405,168.17 from the Oakland Together Local Government Partnership Grant Program from CARES Act
— Coronavirus Relief Funds; and
WHEREAS the Board of Commissioners has previously approved an interlocal agreement with the City of
Rochester Hills to participate in the Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the eligible reimbursement application from the City of Rochester Hills and authorizes the
disbursement of $405,168.17 from the Oakland Together Local Government Partnership Grant Program
from CARES Act — Coronavirus Relief Funds.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Rochester Hills.
BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland
Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution
#20187 adopted on June 4, 2020.
Chairperson, we move for the adoption of the foregoing resolution.
Commissioner Adam Kochendoprer Commissioner Tom Kuhn
District #15 District #11
REQUESTING SUSPENSION
OF THE BOARD RULES FOR
IMMEDIATE CONSIDERATION
UNDER NEW BUSINESS
10/5/2020
Prep BOC Packet I Laserfche Forms
ATTACHMENT A
Oakland Together COVID Support Fund Expenditure Submission Form
This online submission form is used by the following separate grant programs:
• Local Government (cities, villages and townships)
• Libraries, Senior Centers and Community Centers
• School Districts
Basic Guidelines
• Funds are made on a reimbursement basis and may only be made available if the above entities have expenses that
meet the requirements of the federal CARES Act. Information and FAQs are available here.
• CVTs shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA
(Federal Emergency Management Agency) Public Assistance reimbursement grant. CVT may use funds to pay the
25% "cost share" or "local match" required with FEMA reimbursement once that amount is approved by FEMA.
- Review Best Practices for submissions here.
Application ID
11039M
Submission Information
Local Government Facility
Municipality (CVT) School Library/Community Center/Senior Center
What CVT are you located within?
Rochester Hills
Name
Joe Snyder
Title
Chief Financial Officer
Email
sny-derj@rochesterhills.org
Phone
248-841-2534
Authorized Official
Individual authorized to sign Interlocal Agreement
Name
Bryan K. Barnett
Title
Mayor / City of Rochester Hills
Email
b a rn ettb O ro c h es t o rh i l l s. o ra
https7/publicdocs.oakgov.com/Forms/formiapproval/48bc92bc-a59a475d-b726-8cbe266568cf?hideHeader=true 1/4
f 0/5/2020
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248-656-4664
Funding Information
Phone
Payment Method
Electronic (ACH) Check Payment
Financial Institution Information
Name of Financial Institution
Nine -Digit Routing Transit Number
Account Number
Account Type
Checking Savings
I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit
(electronic funds transfer). Information provided must be for U.S. Financial Institutions only.
I consent to and agree to comply with the National Automated Clearing House Association Rules and Regulations and
Oakland County's policy regarding electronic funds transfers as they exist on this date or as subsequently adopted,
amended, or repealed. Michigan law governs electronic funds transactions authorized by this agreement in all respects
except as otherwise superseded by federal law.
Expenditures
Expenditure ID 11039M-1
Expenditure Description COVID PPE and COVID related Staff
Time
Expenditure Category" Personal Protective Equipment
Date 9/30/2020
$ 141,061.17
Amount
Compliance Explanation
Purchase of PPE, Public Safety
Equipment, and Sanitization Equipment
and Supplies needed due to COVID-19
pandemic
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Prep BOC Packet I Laser fiche Forms
Compliance Records
Summary is attached.
Due to file size of Invoice backup, I will
need to send separately as a .zip file
Attachment
All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance with section 601 (d) of the
Social Security Act.
OC CARES #2A - Invoice Summary.pdf 395.59KB
Expenditure Approval
Approved Rejected
Total Submitted Amount
$ 141,061.17
Total Approved Amount
$ 141,061.17
Compliance Requirements
By submitting this Form the applicant affirms that it will abide by each of the following requirements when using Oakland
Together COVID Support funds. Please check the box next to each requirement to confirm your intent to abide by these
The expenditure of the funds is necessary due to the public health emergency with respect to the Coronavirus
Disease 2019 (COVID-19).
./ The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act Coronavirus
Relief Fund.
Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, which must be
executed prior to the release of any funds, and which lists further requirements including but not limited to:
• The applicant must agree to participate in the production of documents required by any future audit of the CARES Act
program, and funds not spend in accordance with the Act must be returned to the County.
• The applicant must agree that they have not received federal or state funds to cover these expenditures and in the
event they receive direct funding from the federal or state government to cover these expenses, the county money
will be returned.
Date Submitted
9/30/2020
https:fpublicdocs.oakgov.com/Forms/form/approval/48bc92bc-a59a-475d-b726-Sebe266568cf?hideHeader=true 3/4
10/5/2020
Prep BOC Packet I Laserfiche Forms
Submit
https //publicdocs.oakgov.com/Forms/form/approval/48bc92bo-a59a-475d-b726-8cbe266568cPhideHeader—true 4/4
10/5/2020
Prep BOC Packet I Laserfiche Forms
Oakland Together COVID Support Fund Expenditure Submission Form
This online submission form is used by the following separate grant programs:
• Local Government (cities, villages and townships)
• Libraries, Senior Centers and Community Centers
• School Districts
Basic Guidelines
• Funds are made on a reimbursement basis and may only be made available if the above entities have expenses that
meet the requirements of the federal CARES Act. Information and FAQs are available here.
• CVTs shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA
(Federal Emergency Management Agency) Public Assistance reimbursement grant. CVT may use funds to pay the
25% "cost share" or "local match" required with FEMA reimbursement once that amount is approved by FEMA.
- Review Best Practices for submissions here.
Application ID
11040M
Submission Information
Local Government Facility
Municipality (CVT) School Library/Community Center/Senior Center
What CVT are you located within?
Rochester Hills
Name
Joe Snyder
Title
Chief Financial Officer
Email
s,ny.derj@rochesterhills.org
Phone
248-841-2534
Authorized Official
Individual authorized to sign Interlocal Agreement
Name
Bryan K. Barnett
Title
Mayor / City of Rochester Hills
Email
barnettbna rochesterhills.ora
https://publicdocs.oakgov.coriVForms/form/approval/26b95161-c2co464d-b3da-28a560803821?hideHeader--true 1/4
10/5/2020
Prep BOC Packet I Laserfiche Forms
248-656-4664
Funding Information
Phone
Payment Method
Electronic (ACH) Check Payment
Financial Institution Information
Name of Financial Institution
Nine -Digit Routing Transit Number
Account Number
Account Type
Checking Savings
I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit
(electronic funds transfer). Information provided must be for U.S. Financial Institutions only.
I consent to and agree to comply with the National Automated Clearing House Association Rules and Regulations and
Oakland County's policy regarding electronic funds transfers as they exist on this date or as subsequently adopted,
amended, or repealed. Michigan law governs electronic funds transactions authorized by this agreement in all respects
except as otherwise superseded by federal law.
Expenditures
Expenditure ID 11040M-1
Expenditure Description Staff Costs Incurred Due to COVID
Expenditure Category* Budgeted Personnel and Services Diverted to a Substantially Different Use
Date 9/30/2020
$ 264,107.00
Amount
Compliance Explanation
Sick Leave, Family Leave Act, Senior
Citizen Courtesy Calls, Election Support,
Social Distancing Vehicle Charges,
Additional Parks Sanitization Costs, PTO
Buybacks
https://publicdocs.oakgov.com/Forms/form/approval/26b95161-c2ce-464d-b3da-28a560803821?hideHeader-true 2/4
10/5/2020
Prep BOC Packet I Laserfiche Forms
Compliance Records
See attached summary.
Due to size of Cover Memos with
detailed backup, I will send separately.
Attachment
All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance with section 601 (d) of the
Social Security Act.
OC CARES #213 - Payroll Summary.pdf 360.68KB
Expenditure Approval
Approved Rejected
Total Submitted Amount
$ 264,107.00
Total Approved Amount
$ 264,107.00
Compliance Requirements
By submitting this Form the applicant affirms that it will abide by each of the following requirements when using Oakland
Together COVID Support funds. Please check the box next to each requirement to confirm your intent to abide by these
The expenditure of the funds is necessary due to the public health emergency with respect to the Coronavirus
Disease 2019 (COVID-19).
w The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
r The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act Coronavirus
Relief Fund.
Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, which must be
executed prior to the release of any funds, and which lists further requirements including but not limited to:
• The applicant must agree to participate in the production of documents required by any future audit of the CARES Act
program, and funds not spend in accordance with the Act must be returned to the County.
• The applicant must agree that they have not received federal or state funds to cover these expenditures and in the
event they receive direct funding from the federal or state government to cover these expenses, the county money
will be returned.
Date Submitted
9/30/2020
https:/Ipublicdocs.oakgov.com[Forms/form/approval/26b95161-c2cc-464d-b3da-28a560803821?hideHeader=true 314
10/5/2020
Prep BOC Packet I Laserfiche Forms
Submit
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Resolution #20500 October21, 2020
Moved by Hoffman seconded by Powell to suspend the rules and vote on Miscellaneous Resolutions
#20471 through #20497 and #20499 through #20514 - Board of Commissioners — Approval of Interlocal
Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act Funding.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20471 through #20497 and #20499 through #20514 - Board of Commissioners — Approval
of Interlocal Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act
Funding carried.
Moved by Hoffman seconded by Powell resolutions #20471 - #20497 and #20499 - #20514 be adopted.
Discussion followed.
Vote on resolution:
AYES: Gershenson, Hoffman, Jackson, Kochenderfer, Long, Luebs, Markham, McGillivray,
Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack. (17)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
"U-0� a
i HEPrEBYAPPROVE THIS F,ESOL ION'
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7;
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 21,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court
at
Pontiac,
Michigan this 2V' day of October, 2020. i,.�_�°V •"�' "U `/`--
Lisa Brown, Oakland County