HomeMy WebLinkAboutResolutions - 2020.10.21 - 33818MISCELLANEOUS RESOLUTION #20506
BY: Commissioners Penny Luebs, District #16; Tom Kuhn, District #11; Gary McGillivray, District #20
IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR
DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT
PARTNERSHIP GRANT PROGRAM —TROY PUBLIC LIBRARY AND COMMUNITY CENTER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's local governments and their front-line essential services employees have
been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19
public health/emergency response and economic recovery; and
WHEREAS the County of Oakland was allocated $219.438,710 under the Coronavirus Aid, Relief, and
Economic Security Act's (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the
emergency as well as expenditures incurred to respond to second -order effects of the emergency; and
WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions" dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local
government within the county; and
WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland
Together Local Government Partnership Grant program with an allocation of $35,000,000 of CARES Act -
Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government
jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health
emergency; and
WHEREAS the City of Troy on behalf of the Troy Public Library and Community Center has demonstrated
an eligible plan to utilize CARES Act funding in accordance with the U.S. Treasury guidelines in their
reimbursement application. The eligible reimbursement application is included as "Attachment A"; and
WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the
eligible plan and grant application from the Troy Public Library and Community Center and recommends
the disbursement of $142,535.58 from the Oakland Together Local Government Partnership Grant
Program from CARES Act — Coronavirus Relief Funds; and
WHEREAS the Board of Commissioners has previously approved an interlocal agreement with the City of
Troy to participate in the Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the eligible reimbursement application from the Troy Public Library and Community Center and
authorizes the disbursement of $142,535.58 from the Oakland Together Local Government Partnership
Grant Program from CARES Act — Coronavirus Relief Funds.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Troy on behalf of the Troy Public Library and
Community Center.
BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland
Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution
#20187 adopted on June 4, 2020.
Chairperson, we move for the adoption of the foregoing resolution.
Commissio ie Penny Luebs Commissioner Tom Kuhn
District #16 District #11
Comnsioneary McGillivray /
District #20
REQUESTING SUSPENSION
OF THE BOARD RULES FOR
IMMEDIATE CONSIDERATION
UNDER NEW BUSINESS
10/20/2020 Expenditure Review i Lasediche Forms ATTACHMENT A
Oakland Together COVID Support Fund Expenditure Submission Form
Application ID 11022M
Government Facility receiving Funds
Payee Troy
Local Government Facility Municipality (CVT)
Library/Community Center/Senior
Center
Government Facility Name
Do you have your own governing
board? Yes No
What CVT are you governed by? This is the legal entity that is receiving the funds
Troy
Government Facility Street Address
Mailing Address
City State / Province / Region
Postal / Zip Code Country
ATTACHEMENT A
Submission Information
Name Shazia Fatima
Title Grants Specialist
Email shazia.fatima@troymi.gov
Phone 248-524-3306
Authorized Official
Individual authorized to sign Interlocal Agreement
https://publicdoes.oakgov.com/Forms/form/approval/5b6b864e-20ff-44ce-8674-0963107lb673?hideHeader=true 1/4
10/20/2020 Expenditure Review I Lasertiche Forms
Name Ethan Baker
Title Mayor of Troy
Email Ethan. Baker@troymi.gov
Phone 248-716-4279
Funding Information
Payment Method
Electronic (ACH) Check Payment
Remittance Address
Address 500 W. Big Beaver Rd - Finance
City Troy
State MI ZIP Code 48084
Expenditures
Expenditure Expenditure Library and Community Center Payroll
ID Description
11022M-1
Expenditure Category Budgeted Personnel and Services Diverted to a Substantially I
Start Date 9/29/2020
Amount $ 115280.83
Compliance Explanation
End Date
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IiII17WI1• INI
Expenditure Review i Laserfiche Forms
Compliance Records
Attachment All expenditures must be supported by records sufficient to
demonstrate that the amount of payments from the Fund have been in
accordance with section 601 (d) of the Social Security Act,
Upload
County CARES - Lib and Rec - ... 718.01 KB
Expenditure Approval*
Expenditure
ID
11022M-2
Approved Rejected
Expenditure Troy Library and Community Center PI
Description
Expenditure Category Personal Protective Equipment
Start Date 9/29/2020
Amount $ 27254.75
Compliance Explanation
Compliance Records
End Date
Attachment All expenditures must be supported by records sufficient to
demonstrate that the amount of payments from the Fund have been in
accordance with section 601 (d) of the Social Security Act.
Upload
County CARES - Lib and Rec - ... 343.45KB
Expenditure Approval*
Approved Rejected
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10/20/2020 Expenditure Review i Laserfche Forms
Total Submitted Amount $ 142535.58
Total Approved Amount $ 0.00
Compliance Requirements
By submitting this Form the applicant affirms that it will abide by each of the following requirements when using
Oakland Together COVID Support funds. Please check the box next to each requirement to confirm your intent to
abide by these
The expenditure of the funds is necessary due to the public health emergency with
respect to the Coronavirus Disease 2019 (COVID-19).
The expenditures were not accounted for in the budget most recently approved as of
March 27, 2020.
The expenditures were or will be incurred during the period that begins on March 1, 2020
and ends on December 30, 2020.
The expenditures are not being used as revenue replacement for the Public Body (CVT)
to fill shortfalls in government revenue to cover expenditures that would not otherwise
qualify under the CARES Act Coronavirus Relief Fund.
Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, which
must be executed prior to the release of any funds, and which lists further requirements including but not
limited to:
• The applicant must agree to participate in the production of documents required by any future audit of the
CARES Act program, and funds not spend in accordance with the Act must be returned to the County.
• The applicant must agree that they have not received federal or state funds to cover these expenditures
and in the event they receive direct funding from the federal or state government to cover these expenses,
the county money will be returned.
Date Submitted 9/29/2020
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Resolution #20506 October 21, 2020
Moved by Hoffman seconded by Powell to suspend the rules and vote on Miscellaneous Resolutions
#20471 through #20497 and #20499 through #20514 - Board of Commissioners — Approval of Interlocal
Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act Funding.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20471 through #20497 and #20499 through #20514 - Board of Commissioners — Approval
of Interlocal Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act
Funding carried.
Moved by Hoffman seconded by Powell resolutions #20471 - #20497 and #20499 - #20514 be adopted.
Discussion followed.
Vote on resolution:
AYES: Gershenson, Hoffman, Jackson, Kochenderfer, Long, Luebs, Markham, McGillivray,
Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack. (17)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
40c(- L
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEFl3TY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 21,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 2181 day of October, 2020. G17�
Lisa Brown, Oakland County