HomeMy WebLinkAboutResolutions - 2020.10.21 - 33821MISCELLANEOUS RESOLUTION #20509
BY: Commissioners Kristen Nelson, District #5; Eileen Kowall, District #6; Tom Middleton, District #4
IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR
DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT
PARTNERSHIP GRANT PROGRAM — WATERFORD TOWNSHIP LIBRARY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's community centers, senior centers and libraries continue to play an integral
to our residents during the COVID-19 public health/emergency response and economic recovery; and
WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and
Economic Security Act's (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the
emergency as well as expenditures incurred to respond to second -order effects of the emergency; and
WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions" dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local
govemment within the county; and
WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland
Together Local Government Partnership Grant program with an allocation of $5,000,000 of CARES Act -
Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local community centers,
senior centers and libraries government experiencing a significant financial burden related directly to the
COVID-19 public health emergency; and
WHEREAS the Waterford Township Library has demonstrated an eligible plan to utilize CARES Act
funding in accordance with the U.S. Treasury guidelines in their reimbursement application. The eligible
reimbursement application is included as "Attachment A"; and
WHEREAS the Oakland County Executive office has reviewed the eligible plan and grant application from
the Waterford Township Library and recommends the disbursement of $58.460.33 from the Oakland
Together Local Government Partnership Grant Program from CARES Act — Coronavirus Relief Funds;
and
WHEREAS the Board of Commissioners has previously approved an interlocal agreement with the
Charter Township of Waterford to participate in the Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the eligible reimbursement application from the Waterford Township Library and authorizes the
distribution of $58,460.33 from the Oakland Together Local Government Partnership program from
Oakland County CARES Act Coronavirus Relief Funds.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution and the finalized executed agreement to Oakland County Fiscal Services and the Waterford
Township Library.
BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland
Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution
#20187 adopted on June 4, 2020.
Chairperson, we move for the adoption of the foregoing resolution.
Yv,�ZA NeW
Commissioner Kristen Nelson Commissioner Eileen Kowall
District #5 ( District #6
Commissioner Tom Middleton
District #4
REQUESTING SUSPENSION
OF THE BOARD RULES FOR
IMMEDIATE CONSIDERATION
UNDER NEW BUSINESS
Oakland Together COVID Support Fund Expenditure Submission Form
This online submission form is used by the following separate grant programs.
® Local Government (cities, villages and townships)
® Libraries, Senior Centers and Community Centers
® School Districts
Basic Guidelines
• Funds are made on a reimbursement basis and may only be made available if the above entities have expenses that meet the
requirements of the federal CARES Act. Information and FAQs are available here.
• CVfs shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA (Federal Emergency
Management Agency) Public Assistance reimbursement grant. CVT may use funds to pay the 25% "cost share" or "local match"
required with FEMA reimbursement once that amount is approved by FEMA.
- Review Best Practices for submissions here.
ApplicationlD 11061M
Submission Information
Local Government Facility r. Municipality (CVT) r" School (T Library/Community Center/Senior Center
What CVT are you located within? Waterford Twp
Name Erin Asdell
Do you have your own governing board? 6' Yes r %
Governing Board Waterford School District
Title Coordinator
Email asdele0l@wsdmi.org
Phone 248-682-9450
I
Authorized Official
Individual authorized to sign Incilocal Agreement
Funding Information
Name Scott Lindberg
Title Superintendent of Schools
Email lindbs0l@wsdmi.org
Phone 248-706-4862
Payment Method C Electronic (ACH) F Check Payment
Remittance Address
Address 3621 Pontiac Lake Rd.
City Waterford
State MI ZIP Code 48328
Expenditures
Expenditure ID 11061M-1 Expenditure Description Salaries for Public Employees
Substantially Dedicated to COVID
Expenditure Category* Budgeted Personnel and Services Diverted to a Substantially Different Use
Date 10/2/2020
Amount $ 21,789.88
Compliance Explanation We are asking for funding to cover
salaries for employees that were
reassigned to COVID related work.
See Attached Cover Memo.
Compliance Records See attached documentation.
Attachment All expenditures must be supported by records su(fir ent to demonstrate that the
amount of payments from the Fund have been in accordance with section 601 (d) of the
Social Security Act.
Waterford Senior Center Section 1.pdf 376.57KB
Expenditure Approval r Approved f Rejected
Expenditure ID 11061M-2 Expenditure Description Administrative Expenses
Expenditure Category* Administrative Expenses
Date 10/2/2020
Amount $ 28,974.78
Compliance Explanation We are asking for funding to cover the
salary cost of employees that were
placed on administrative leave during
the stay-at-home order. We are also
asking for funding for contracted social
work services. See attached cover
memo.
Compliance Records See attached documentation.
Attachment All expenditures must be supported by records sufficient to demonstate that the
amount of payments from the Fund have been in accordance will section 601 (d) of the
Social Security Act.
Waterford Senior Center Section 2.pdf 449.38KB
Expenditure Approval r Approved r Rejected
Expenditure ID 11061M-3 Expenditure Description PPE Supplies and Equipment
Expenditure Category* Personal Protective Equipment
Date 10/2/2020
Amount $ 2,117.89
Compliance Explanation We are asking for funding for PPE
Supplies and Equipment necessary for
operations in our building. See attached
cover memo.
Compliance Records See attached documentation.
Attachment All expenditures must be supported by records sufficient to demonstrate thatthe
ie
amount of payments from the Fund have been In accordance with section 601 (d) of the
Social Secrnily Act,
Waterford Senior Center Section 3.pdf 696.99KB
Expenditure Approval r Approved r Rejected
Total Submitted Amount $ 52,882.55
Total Approved Amount $ 52,882.55
Compliance Requirements
By submitting this Form the applicant affirms that it wall abide by each of the following requirements when using Oakland Together COVID Support
funds. Please check the box next to each requirement to confine your intent to abide by these
W The expenditure of the funds is necessary due to the public health emergency wrath respect to the
Coronavirus Disease 2019 (COVID-19).
W The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
r1 The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
W, The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act
Coronavirus Relief Fund.
Upon approval of this Form, the applicant well be provided with an Interlocal Agreement or Contract, which must be executed prior to the
release of any funds, and which lists further requirements including but not limited to:
e The applicant must agree to participate in the production of documents required by any future audit of the CARES Act program, and
funds not spend in accordance with the Act must be returned to the County.
• The applicant must agree that they have not received federal or state funds to cover these expenditures and in the event they receive
direct funding from the federal or state government to cover these expenses, the county money will be returned.
Date Submitted 10/2/2020
Oakland Together COVID Support Fund Expenditure Submission Form
This online submission form is used by the following separate grant programs:
® Local Government (cities, villages and townships)
• Libraries, Senior Centers and Community Centers
• School Districts
Basic Guidelines
• Funds are made on a reimbursement basis and may only be made available if the above entities have expenses that meet the
requirements of the federal CARES Act. Information and FAQs are available here.
a CVTs shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA (Federal Emergency
Management Agency) Public Assistance reimbursement grant. CVT may use funds to pay the 25% "cost share' or "local match"
required with FEMA reimbursement once that amount is approved by FEMA.
Review Best Practices for submissions here.
Application ID 11064M
Submission Information
Local Government Facility f Municipality (CVT) f School r Library/Community Center/Senior Center
What CVT are you located within? Waterford Twp
Name Erin Asdell
Do you have your own governing board? fr Yes C' No
Governing Board Waterford School District
Title Coordinator
Email asdele0l@wsdmi.org
Phone 248-682.9450
Authorized Official
IndiHdual authorized to sign Inledocal Agreement
Funding Information
Name Scott Lindberg
Title Superintendent of Schools
Email lindbs0l@wsdmi.org
Phone 248-706-4862
Payment Method r Electronic (ACH) rfCheck Payment
Remittance Address
Address 3621 Pontiac Lake Rd.
City Waterford
State MI ZIP Code 48328
Expenditures
Expenditure ID 110641M-1 Expenditure Description Technology
Expenditure Category* Items Not Listed Above
Date 10/2/2020
Amount $ 1,409.97
Compliance Explanation We are asking for funding to upgrade
our technology equipment, that will allow
us to expand virtual programing. See
attached cover memo.
Compliance Records See attached documentation.
Attachment All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance win section 601 (d) of the
Social Security Act,
Waterford Senior Center Section 4.pdf 413.67KB
Expenditure Approval f Approved 7" Rejected
Expenditure ID 11064M-2 Expenditure Description COVID Response Supplies
Expenditure Category* Items Not Listed Above
Date 10/2/2020
Amount $ 4,167.81
Compliance Explanation Purchase of supplies and equipment
needed to reduce the effects of social
isolation on seniors in our community
during the COVID pandemic. See
attached cover memo.
Compliance Records See attached documentation.
Attachment All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance math section 601 (d) of the
Soual Security Act.
Waterford Senior Center Section 5,pdf 1.22MB
Expenditure Approval rz Approved r Rejected
Total Submitted Amount $ 5,577.78
Total Approved Amount $ 5,577.78
Compliance Requirements
By submitting this Form the applicant affirms that it will abide by each of the following requirements when using Oakland Together COVID Support
funds. Please check the box next to each requirement to confirm your intent to abide by these
• The expenditure of the funds is necessary due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19).
• The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
• The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
• The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act
Coronavirus Relief Fund.
Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, which must be executed prior to the
release of any funds, and which lists further requirements including but not limited to:
. The applicant must agree to participate in the production of documents required by any future audit of the CARES Act program, and
funds not spend in accordance Wth the Act must be returned to the County.
. The applicant must agree that they have not received federal or state funds to cover these expenditures and in the event they receiveI,
direct funding from the federal or state government to cover these expenses, the county money will be returned.
Date Submitted 10/2/2020
Resolution #20509
October 21. 2020
Moved by Hoffman seconded by Powell to suspend the rules and vote on Miscellaneous Resolutions
#20471 through #20497 and #20499 through #20514 - Board of Commissioners — Approval of Interlocal
Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act Funding.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20471 through #20497 and #20499 through #20514 - Board of Commissioners — Approval
of Interlocal Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act
Funding carried.
Moved by Hoffman seconded by Powell resolutions #20471 - #20497 and #20499 - #20514 be adopted.
Discussion followed.
Vote on resolution:
AYES: Gershenson, Hoffman, Jackson, Kochenderfer, Long, Luebs, Markham, McGillivray,
Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack. (17)
NAYS: None. (0)
A sufficient majority having voted In favor, the resolution was adopted.
! HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A V)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 21,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 215' day of October, 2020.
Lisa Brown, Oakland County