HomeMy WebLinkAboutResolutions - 2020.10.21 - 33824MISCELLANEOUS RESOLUTION #20512
BY: Commissioner Eileen Kowall, District#6
IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR
DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT
PARTNERSHIP GRANT PROGRAM — WHITE LAKE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's local governments and their front-line essential services employees have
been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19
public health/emergency response and economic recovery; and
WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and
Economic Security Acts (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the
emergency as well as expenditures incurred to respond to second -order effects of the emergency; and
WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions' dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local
government within the county; and
WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland
Together Local Government Partnership Grant program with an allocation of $35,000,000 of CARES Act -
Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government
jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health
emergency; and
WHEREAS the Charter Township of White Lake has demonstrated an eligible plan to utilize CARES Act
funding in accordance with the U.S. Treasury guidelines in their reimbursement application. The eligible
reimbursement application is included as "Attachment A"; and
WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the
eligible plan and grant application from the Charter Township of White Lake and recommends the
disbursement of $658,152.67 from the Oakland Together Local Government Partnership Grant Program
from CARES Act — Coronavirus Relief Funds; and
WHEREAS the Board of Commissioners has previously approved an interlocal agreement with the
Charter Township of White Lake to participate in the Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the eligible reimbursement application from the Charter Township of White Lake and authorizes
the disbursement of $658,152.67 from the Oakland Together Local Government Partnership Grant
Program from CARES Act — Coronavirus Relief Funds.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the Charter Township of White Lake.
BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland
Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution
#20187 adopted on June 4, 2020.
Chairperson, I move for the adoption of the foregoing resolution.
Cossioner Eileen Kowwallr—
District #6
REQUESTING SUSPENSION
OF THE BOARD RULES FOR
IMMEDIATE CONSIDERATION
UNDER NEW BUSINESS
FA ET41<< (�
This online submission form is used by the following separate grant programs:
• Local Government (cities, villages and townships)
• Libraries, Senior Centers and Community Centers
• School Districts
Basic Guidelines
• Funds are made on a reimbursement basis and may only be made available if the above entities have expenses that meet the
requirements of the federal CARES Act. Information and FAQs are available here.
• CVTs shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA (Federal Emergency
Management Agency) Public Assistance reimbursement grant. CVT may use funds to pay the 25% "cost share' or "local match"
required wth FEMA reimbursement once that amount is approved by FEMA.
Review Best Practices for submissions here.
Application ID 10997M
Submission Information
Local Government Facility 6 Municipality (CVT) r' School r Library/Community Center/Senior Center
What CVT are you located within? White Lake Twp
Name Mike Roman
Title Treasurer
Email mroman@whitelaketwp.com
Phone 248-698-3300
Authorized Official
Indludual authorized to sign Interlocal Agreement
Funding Information
Name Rik Kowall
Title Supervisor
Email rkowall@whitelaketwp.com
Phone 248-698-3300
Payment Method t- Electronic (ACH) b' Check Payment
Remittance Address
Address 7525 Highland Road
City White Lake
State MI ZIP Code 48383
Expenditures
Expenditure ID 10997M-1 Expenditure Description Covid-19 Public Safety Payroll
Expenditure Category* Payroll for Public Health and Safety Employees
Date 9/24/2020
Amount $ 523,338.00
Compliance Explanation Re: Oakland County Covid Support
From: White Lake Township
Date: September 23, 2020.
White Lake Township submitted Public
Safety payroll expenditures to the State
of Michigan through the PSPHPR
program back in July of 2020. White
Lake Township submitted a total of
$1,046,680 for April and May 2020
payroll expenditures. We received
$523,340 from the State of Michigan and
are now requesting that Oakland County
reimburse us for the balance which also
totals $523,340. We have attached all
documentation that was sent in with our
submission to the State of Michigan.
Respectfully Yours,
Mike Roman
White Lake Twp. Treasurer
Compliance Records Please see the attached application sent
into the State of Michigan. In order to
attach this application, three pdf files are
attached below. Two pdf files will be sent
in a separate email.
Attachment All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund hae been in accordance with section 601 (d) of the
Social Secunty Act.
PSPHPR 1.pdf 1.4MB
Expenditure Approval r: Approved r Rejected
Expenditure ID 10997M-2 Expenditure Description Same as 10997M-1
Expenditure Category* Payroll for Public Health and Safety Employees
Date 9/24/2020
Amount $ 1.00
Compliance Explanation Same as 10997M-1
Compliance Records Same as 10997M-1
Attachment All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance wath section 601 (d) of the
Social Security Act.
PSPHPR 2.pdf 1.27MB
Expenditure Approval r.- Approved r Rejected
Expenditure ID 10997M-3 Expenditure Description Same as 10997M-1
Expenditure Category* Personal Protective Equipment
Date 9/24/2020
Amount $ 1.00
Compliance Explanation Same as 10997M-1
Compliance Records Same as 10997M-1
Attachment All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance with section 601 (d) of the
Social Security Act.
PSPHPR 3.pdf 1.63MB
Expenditure Approval F Approved r Rejected
Total Submitted Amount $ 523,340.00
Total Approved Amount $ 523,340.00
Compliance Requirements
By submitting this Form the applicant affirms that it will abide by each of the following requirements when using Oakland Together COVID Support
funds. Please check the box next to each requirement to confirm your intent to abide by these
W The expenditure of the funds is necessary due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19).
P The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
W The expenditures were or wit be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
,W The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not othervose qualify under the CARES Act
Coronavirus Relief Fund.
Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, which must be executed prior to the
release of any funds, and which lists further requirements including but not limited to:
• The applicant must agree to participate in the production of documents required by any future audit of the CARES Act program, and
funds not spend in accordance with the Act must be returned to the County.
• The applicant must agree that they have not received federal or state funds to cover these expenditures and in the event they receive
direct funding from the federal or state government to cover these expenses, the county money vnll be returned.
Date Submitted 9/24/2020
CVT COVID Support Expenditure Review Form
Oakland Together CVT COVID Support Fund
Expenditure Submission Form
Fund Guidelines
• Funds are only made available if the CVT has expenses that meet the requirements of the CVT COVID Fund.
• All expenditures must meet the guidance established by the U.S. Treasury Department, and Oakland County.
• The CVT shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA (Federal
Emergency Management Agency) Public Assistance reimbursement grant. Public body may use funds to pay the 25% "cost share" or
"local match" required with FEMA reimbursement.
• These funds may not be re -distributed by the CVT unless to assist individual residents as permitted by the CARES Actor to pay
vendors or service providers as permitted by the CARES Act.
Application ID 10488M
Submission Information
Public Body (CVT)
White Lake Two
Name
Mike Roman
Title
Treasurer
Email
mroman@whitelaketwp.com
Phone
248-698-3300
Public Body (CVT) Authorized Official
Funding Information
Name Rik Kowall
Title Supervisor
Email rkowall@whitelaketwo.com
Phone 248-698-3300
Payment Method C Electronic (ACH) C Check Payment
Remittance Address
Address 7525 Highland Road
City White Lake
State MI ZIP Code 48383
Expenditures
Expenditure ID 10488M-1 Expenditure Description Reconfiguration of Clerk Dept Layout
Amount
Date 7/31/2020 $ 2,234.00
Compliance Explanation Expanded Counter and re -configured
Clerks Dept. to establish Covid-19 social
distancing requirements.
Compliance Records See attached invoice for $2,234.00
Attachment All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance with section 601 (d) of the
Social Secunty Act.
17-Accurate.pdf 45.48KB
Expenditure Approval* r Approved r Rejected
Expenditure ID 10488M-2 Expenditure Description Sneeze Guard Barriers
Amount
Date 8/3/2020 $ 5,550.00
Compliance Explanation Sneeze guard barriers for election
wmrkers to prevent spread of Covid-19
virus.
Compliance Records See attached invoice for $5,550.00
Attachment All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance vdth section 601 (d) of the
Social Security Act.
18-Global.pdf 43.62KB
Expenditure Approval* f Approved r Rejected
Expenditure Description Reconstruction work and carpet to
Expenditure ID 10488M-3 reconfigure Clerk's office.
Amount
Date 7/1/2020 $ 3,991.32
Compliance Explanation Reconstruction (including carpeting) of
Clerks office to establish Covid-19 social
distancing for office and election traffic.
Compliance Records See attached invoice for $3,991.32
Attachment All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance moth section 601 (d) of the
Social Security Act.
9-Stones.pdf 52.73KB
Expenditure Approval* C Approved r Rejected
Expenditure Description Reconstruction costs to reconfigure
Expenditure ID 10488M-4 Clerks office.
Amount
Date 7/6/2020 $ 4,690.00
Compliance Explanation Construction costs to reconfigure Clerks
office to comply with Covid-19 Social
Distancing requirements.
Compliance Records See attached invoice for $4,690.00
Attachment All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance moth section 601 (d) of the
Social Security Act.
12-Quality.pdf 305.34KB
Expenditure Approval* m Approved r Rejected
Expenditure Description Electrical costs to reconfigure Clerk's
Expenditure ID 10488M-5 office
Amount
Date 7/2/2020 $ 1,250.00
Compliance Explanation Electrical costs to reconfigure the Clerk's
office to comply with Covid-19 social
distancing requirements.
Compliance Records See attached invoice for $1,250.00
Attachment All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance wth section 601 (d) of the
Social Security Act.
11-Warner.pdf 110.26KS
Expenditure Approval* r Approved r Rejected
Total Submitted Amount $ 17,715.32
Total Approved Amount $
Compliance Requirements
By submitting this Form the Public Body (CVT) affirms that it W11 abide by each of the following requirements when using Oakland Together CVT
funds. Please check the box next to each requirement to confine your intent to abide by these requirements*
fJ The expenditure of the funds is necessary due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19).
W The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
W The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
V The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act
Coronavirus Relief Fund.
Upon approval of this Form, the Public Body (CVT) will be provided with an Interlocal Agreement, which must be executed prior to the
release of any funds, and which lists further requirements including but not limited to:
The CVT must agree to participate in the production of documents required by any future audit of the CARES Act program, and
funds not spend in accordance with the Act must be returned to the County.
• The CVT must agree that in the event they receive direct funding from the federal or state government to cover these expenses, the
county money will be returned.
Date Submitted 8/17/2020
Oakland Together Local Government COVI® Support Fund Expenditure Submission Form
Fund Guidelines
• Funds are only made available if the CVT, Community / Recreation Center, or public library has expenses that meet the requirements
of the Fund.
• All expenditures must meet the guidance established by the U.S. Treasury Department, and Oakland County.
• The Public Body shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA (Federal
Emergency Management Agency) Public Assistance reimbursement grant. Public body may use funds to pay the 25% "cost share' or
"local match" required with FEMA reimbursement.
• These funds may not be re -distributed by the CVT unless to assist individual residents as permitted by the CARES Act or to pay
vendors or service providers as permitted by the CARES Act. These funds may not be re -distributed by the Community / Recreation
Center, or public library.
Application ID 10491M
Submission Contact Information
Public Body* White Lake Twp
Name* Mike Roman
Title*(?) Treasurer
Email* mroman@whitelaketwp.com
Verify Email* mroman@whitelaketwp.com
Re-enter email address
Phone* 248-698-3300
Public Body Authorized Official
Individual authorized to sign Intedocal Agreement
Name* Rik Kowall
Title* (9) Supervisor
Email* rkowall@whitelaketwp.com
Verify Email* rkow ll@whitelaketwp.com
Re-enter email address
Phone* 248-698-3300
Funding Information
Payment Method* l- Electronic (ACH) r: Check Payment
Remittance Address
Address* 7525 Highland Road
Attachment* All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund ha+e been in accordance Win section 601 (d) of the
Social Security Act.
7-Highland Supply.pdf 94.3KB
(Uploaded documentation must be a single file of size 1 MB or less Sating or
scanning with a lower resolution (dpi) and monochrome can reduce file size.)
Expenditure Description * Hand sanitizer and extra pens for
Expenditure ID 10491M-3 election.
Date* 7/20/2020 Amount* $527.08
Compliance Explanation Hand sanitizer and extra pens to protect from spread of
How is the expenditure/program connectedtothe Cowd -19 at election precincts.
COVID-19 pandemic andlor state m county health
orders?
*
Compliance Records See attached invoice for $527.08
Financial records that demonstrate compliance
(Existing Documents may be uploaded with
Submission Form)
*
Attachment* All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance with section 601 (d) of the
Social Secunty Act.
14-Global.pdf 45.42KB
(Uploaded documentation must be a single file of size 1 MB or less Sating or
scanning with a lower resolution (dpi) and monochrome can reduce file size.)
Expenditure ID 10491M-4 Expenditure Description* Floor Stickers for social distancing.
Date* 7/9/2020 Amount* $219.80
Compliance Explanation Floor Stickers to establish Covid-19 social distancing at
How is the expenditurelprogram connected to the township and election precincts.
COVID-19 pandemic andror state" county health
orders?
*
Compliance Records See attached invoice of 20 packages at $10.99 each totaling
Financial records that demonstrate compliance $219.80
(Ocisting Documents maybe uploaded with
Submission Form)
*
Attachment* All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance wth section 601 (d) of the
Social Security Act.
13-Flagstar.pdf 76.76KB
(Uploaded documentation must be a single file of size I MB or less, Sating or
scanning with a lower resolution (dpi) and monochrome can reduce file size.)
Total Expenditure Amount $ 1,342.64
Compliance Requirements
By submitting this Form the Public Body affirms that it will abide by each of the following requirements when using Oakland Together Local
Government COVID Support funds. Please check the box next to each requirement to confirm your intent to abide by these requirements:
* V The expenditure of the funds is necessary due to the public health emergency wth respect to the
Coronavirus Disease 2019 (COVID-19).
J7 The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
x
rJ The expenditures were or wnll be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
W The expenditures are not being used as revenue replacement for the Public Body to fill shortfalls in
government revenue to cover expenditures that would not othennnse qualify under the CARES Act
Coronavirus Relief Fund.
Upon approval of this Form, the Public Body will be provided wth an Interlocal Agreement, which must be executed prior to the release
of any funds, and which lists further requirements including but not limited to:
• The Public Body must agree to participate in the production of documents required by any future audit of the CARES Act program,
and funds not spend in accordance with the Act must be returned to the County.
• The Public Body must agree that in the event they receive direct funding from the federal or state government to cover these
expenses, the county money will be returned.
Oakland Together COVID Support Fund Expenditure Submission Form
This online submission form is used by the following separate grant programs
• Local Government (cities, villages and townships)
• Libraries, Senior Centers and Community Centers
• School Districts
Basic Guidelines
• Funds are made on a reimbursement basis and may only be made available if the above entities have expenses that meet the
requirements of the federal CARES Act. Information and FAQs are available here.
• CVTs shall not submit an Expenditure Submission Form for any expense Which is eligible to be covered by FEMA (Federal Emergency
Management Agency) Public Assistance reimbursement grant. CVT may use funds to pay the 2506 "cost share' or "local match"
required with FEMA reimbursement once that amount is approved by FEMA.
- Review Best Practices for submissions here.
Application ID 11098M
Government Facility receiving Funds
Local Government Facility 0 Municipality (CVT) r School r Library/Community Center/Senior Center
CVT Name This is the legal entity that is receiving the funds
White Lake Twp
Government Facility Street Address
Mailing Address
Address Line 2
City State / Province / Region
Postal / Zip Code Country
Submission Information
Name Mike Roman
Title Treasurer
Email mroman@whitelaketwp.com
Phone 248-698-3300
Authorized Official
IncMdual authorized to sign Intedocal Agreement
Name Rik Kowall
Title Supervisor
Email rkowall@whitelaketwp.com
Phone 248-698-3300
Funding Information
Payment Method r , Electronic (ACH) r Check Payment
Remittance Address
Address 7525 Highland Road
City White Lake Township
State MI ZIP Code 48383
Expenditures
Expenditure ID 11098M-1 Expenditure Description Unbudgeted administrative leave
expenses
Expenditure Category Administrative Expenses
Start Date 10/6/2020
Amount $ 115,754.71
End Date
Compliance Explanation Re: Oakland County Covid Support — for
unbudgeted administrative leave
From: White Lake Township
Date: October 6, 2020.
White Lake Township incurred
unbudgeted administrative leave
expenses in the months of April and May
2020 due to the Governor's Covid-19
shut down orders. The expenses v,,ere in
the form of wages, payroll taxes and
fringes including healthcare and
pension.
The attached claim includes these
unbudgeted administrative leave
expenses totaling $115,754.71
Attached to the claim is back up in the
form of a summary page that breaks out
expenses by month and department.
Also attached are v✓age reports that
support gross wages, and accounting
reports that support the payroll taxes
and fringes.
Respectfully Yours,
Mike Roman
White Lake Twp. Treasurer
Resolution #20512 October 21, 2020
Moved by Hoffman seconded by Powell to suspend the rules and vote on Miscellaneous Resolutions
#20471 through #20497 and #20499 through #20514 - Board of Commissioners — Approval of Interlocal
Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act Funding.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20471 through #20497 and #20499 through #20514 - Board of Commissioners — Approval
of Interlocal Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act
Funding carried.
Moved by Hoffman seconded by Powell resolutions #20471 - #20497 and #20499 - #20514 be adopted.
Discussion followed.
Vote on resolution:
AYES: Gershehson, Hoffman, Jackson, Kochenderfer, Long, Luebs, Markham, McGillivray,
Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack. (17)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
4 a L'
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXEOOTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 21,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 2151 day of October, 2020.
Lisa Brown, Oakland County