HomeMy WebLinkAboutResolutions - 2020.11.19 - 33834MISCELLANEOUS RESOLUTION #20515 November 19, 2020
BY: Commissioner Michael Gingell, District #1
IN RE: BOARD OF COMMISSIONERS—TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2021 APPROPRIATION — CHARTER TOWNSHIP OF ORION — RESURFACING OF CENTRAL DRIVE
FROM INDIANWOOD ROAD TO THE ORION TOWNSHIP LIMIT — PROJECT NO. 54542
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County (RCOC); and
WHEREAS on December 12, 2019, the Board of Commissioners approved Miscellaneous Resolution
#19411 which designated $4,602,324 in fund balance for the Tri-Party Road Improvement Program for
projects managed by the RCOC; and
WHEREAS the Charter Township of Orion, along with the RCOC, has identified a project and said project
is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (113) share of the funding for the project in the Charter
Township of Orion and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Orion has demonstrated that it has authorized its one-third (1/3) share
of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2021 authorized amount of Tri-Party
Road Improvement funding for Project No. 54542 in the Charter Township of Orion is $70,424; and
WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri-Party 2021 and prior
funding (account #383510) for Project No. 54542 in the amount of $70,424.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the Charter Township of Orion and authorizes the release of Tri-Party Road
Improvement Program funds from the Oakland County Assigned Fund Balance,
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in
the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of Orion.
BE IT FURTHER RESOLVED the FY 2021 budget will be amended as follows:
GENERAL FUND 410100). FY 2021
Revenue
9010101-196030-665882 Planned Use of Balance $70,424
Total Revenue $$2
Expenditures
9010101-153010-740135 Road Commission Tri-Party $70,424
Total Expenditures 7 424
Chairperson, I move the adoption of the foregoing Resolution.
Commissioner Mi el Gingell
District #1
FINANCE AND INFRASTRUCTURE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Quality Life through Good Roads "We Care"
IFIZ 14A
_ f0/22/2020
Inter -Departmental Memorandum Noes, - Hoye
PROGRAMMING DIVISION
DATE: October 13, 2020
To: Samuel Fitzer, P.E., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor-r,� 0
SUBJECT: PROJECT NO, 54542, CENTRAL DRIVE
INDIANWOOD ROAD TO ORION TOWNSHIP LIMIT
LOCAL COST PARTICIPATION AGREEMENTITRI-PARTY PROGRAM
CHARTER TOWNSHIP OF ORION
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of Orion for the resurfacing of Central
Drive from Indianwood Road to the Orion Township limit. Construction on this project
was completed last year.
The Charter Township of Orion has elected to use the Tri-Party Program along with a
contribution of $20,142 to fund the total project cost of $231,415. Our share is $70,424
and is in the FY20 budget.
The project is in the district of County Commissioner Michael J. Gingell. The agreement
is in our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
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Attachments
Recommended for Board Approval
Samuel Fitzer, P,E.
Director of Engineering
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QUALM UFE THROUGH GOOD ROADS: October 22, 2020
ROAD COMMISSION FOR OAKLAND COUNTY
"WE CARE."
Board of Road Commissioners
Ronald J. Fowkes Ms. Penny Shults, Clerk
commissioner Charter Township of Orlon
Gregory C. Janifan 2525 Joslyn Road
Commissioner Lake Orion, MI 48360
Andrea LaLonde
commissioner Re: Project No. 54642, Central Drive
Indianwood Road to Orion Township Limit
Dear Ms. Shults:
Dennis G. Kolar, P.E.
Managing Direclor
A fully signed and executed agreement for the above -mentioned
Gary Piotrowioz, P.E., P.r,G.E. project is enclosed.
Deputy Managing Director'
County Highway Enphim
The agreement was approved and subsequently signed by Dennis
G. Kolar, P.E., Managing Director at the regularly scheduled Board
meeting of Thursday, October 22, 2020.
Please contact Thomas G. Noechel, Programming Supervisor at
(248) 645-2000 ext. 2266 to answer questions or for additional
information.
Sincerely,
Clerk of the Board Shannon J. Mil4 r
31001 Lahser Road Deputy -Secretary /Clerk of the Board
Beverly Hills, MI
48025 /srn
248.645-2000 Enclosure
FAX cc: Finance Department
248.645.1349 Engineering Department
Programming Division
Lynn Sonkiss, Oakland County
www.rcocweb.org
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Central Drive
Indianwood Road to the Orion Township Limit
Charter Township of Orion
Board Project No. 54542
This Agreement, made and entered into this 22hdday of detoher , 2020, by
and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Orion, hereinafter referred to
as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the resurfacing of
Central Drive from Indianwood Road to the Orion Township limit, as described in Exhibit "A",
attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction
of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as
the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $231,415; and
WHEREAS, said PROJECT Involves certain designated and approved Tri-Party Program
funding in the amount of $211,273, which amount shall be paid through equal contributions by the
BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred
to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and In
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the PROJECT
along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor. Any costs incurred by
RCOC prior to this agreement date shall be allowable.
3. The estimated total PROJECT cost of $231,415 shall be invoiced and funded
proportionately and simultaneously as follows:
a. Tri-Party Program funding in the amount of $211,273.
b. The COMMUNITY shall contribute $20,142 toward the PROJECT.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $90,567 (being 100% of the COMMUNITY'S Tri-Party
contribution and 100% of the COMMUNITY'S additional contribution).
5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit
an invoice to the COUNTY in the amount of $70,424 (being 100% of the COUNTY'S Tri-
Party contribution).
a. The invoice shall be sent to;
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall.pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
Central Drive - 2 -
Charter Township of Orion
Project No. 54542
5f23/2020
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS OF THE
COUNTY OF OAKLAND
A Public Body Corporate
BY
Its Managing Director
CHARTER TOWNSHIP OF ORION
By/"\I CW�u
Its SGpcNem0.
Central Drive - 3 -
Charter Township of Orion
Project No. 64642
V2M020
EXHIBIT A
TRI-PARTY PROGRAM
Central Drive
Indianwood Road to Orion Township Limit
Charter Township of Orion
Board Project No. 54542
Resurfacing of Central Drive from Indianwood Road to Orion Township limit.
ESTIMATED PROJECT COST
Contractor Payments
COST PARTICIPATION BREAKDOWN
$231,415
COMMUNITY COUNTY BOARD
FY2020 Tri-Party Program $70,425 $70,424 $70,424
Contribution $20,142 $0 $0
TOTAL SHARES $90,567 $70,424 $70,424
Central Drive • 4 -
Charter Township of Orbs
Project No. 64642
6/2312020
TOTAL
$211,273
$20,142
$231,415
Resolution #20515
November 19, 2020
Moved by Long seconded by Luebs the resolutions on the Consent Agend be adopted.
AYES: Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham,
McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack,
Gershenson.(21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the Consent Agenda were adopted.
aL
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANTTO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 19,
2020, with the original record thereof now remaining in my office
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 191h day of November, 2020.
Lisa Brown, Oakland County