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Home My WebLink AboutResolutions - 2020.11.19 - 33836MISCELLANEOUS RESOLUTION #20517 November 19, 2020 Commissioner Eileen Kowall, District #6 IN RE: BOARD OF COMMISSIONERS—TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2021 APPROPRIATION — CHARTER TOWNSHIP OF WATERFORD — CONCRETE PAVEMENT REMOVAL AND HOT MIX ASPHALT REPLACEMENT WORK ON WALTON BOULEVARD — PROJECT NO. 55261 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on December 12, 2019, the Board of Commissioners approved Miscellaneous Resolution #19411 which designated $4,602,324 in fund balance for the Tri-Party Road Improvement Program for projects managed by the RCOC; and WHEREAS the Charter Township of Waterford, along with the RCOC, has identified a project, and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the Charter Township of Waterford and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Waterford has demonstrated that it has authorized its one-third (1/3) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2021 authorized amount of Tri-Party Road Improvement funding for Project No. 55261 in the Charter Township of Waterford is $121,424; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri-Party 2021 and prior funding (account #383510) for Project No. 55261 in the amount of $121,424. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Waterford and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Waterford. BE IT FURTHER RESOLVED the FY 2021 budget will be amended as follows: GENERAL FUND 4101001 FY 2021 Revenue 9010101-196030-665882 Planned Use of Balance $121,424 Total Revenue 1 424 Exnenditures 9010101-153010-740135 Road Commission Tri-Party $121,424 Total Expenditures 121 424 Chairperson, on behalf of the Finance and Infrastructure Committee, I move the adoption of the foregoing Resolution. i /%' f LAB_.. �._ rJ'll_ -K✓ '� Commis's(oYner Eileen Kowall ( District #6 FINANCE AND INFRASTRUCTURE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Quality Life through Good Roads "We Care" 10/22/2020 14C 9 / rF/Z Inter —Departmental Memorandum iVd Havre PROGRAMMING DIVISION DATE: October 13, 2020 To: Samuel Fitzer, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor 1 API SUBJECT: PROJECT NO. 55261, WALTON BOULEVARD DIXIE HIGHWAY TO SASHABAW ROAD LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CHARTER TOWNSHIP OF WATERFORD Attached for your review and submission to the Board for their approval is the local cost participation agreement with the Charter Township of Waterford for the concrete pavement removal and HMA replacement work on Walton Boulevard from Dixie Highway to Sashabaw Road. Construction on this project is expected to begin in spring 2021. The estimated total cost is $2,728,635 and will be partially funded with Surface Transportation Program funds In the amount of $2,000,089. The remaining local match of $728,546 will be shared equally between the Charter Township of Waterford and the Board. The township has elected to use the Tri-Party Program to fund their share of $364,273. Our total estimated share is $485,698 and is in the FY20 budget. The project is in the district of County Commissioner Eileen Kowall. The agreement is in our standard approved format, and 1 recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. /je Attachments Recommended for Board Approval Samuel itzer, P.E. Director of Engineering ®R r4 CO /°EMISSION 111 I1 &'L'I dif-rcninfirlefAI QUALITY UFE THROUGH GOOD ROADS: October 22, 2020 ROAD COMMISSION FOR OAKLAND COUNTY "WE CARE," Board of Road Commissioners Ronald J. Fowhes Ms. Kimberly Markee, Clerk Commissioner Charter Township of Waterford Gregory C. Jamian 5200 Civic Center Drive Commissioner Waterford, MI 48329-3773 Andrea LaLonde Commissioner Re: Project No. 55261, Walton Boulevard Dixie Highway to Sashabaw Road Dear Ms. Markee: Dennis G. Kolar, P.E. Managing Director A fully signed and executed agreement for the above -mentioned Gary Piotrowicz, P.E„ P.LG.E. project is enclosed. Deputy Managing Director pro County Highway Engineer The agreement was approved and subsequently signed by Dennis G. Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, October 22, 2020. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, Clerk of the Board Shannon J. MiII r Deputy -Secretary /Clerk of the Board 31001 Lahser Road Beverly Hills, MI 48025 /sm 248.645-2000 Enclosure FAX cc: Finance Department 248.645-1348 Engineering Department Programming Division Lynn Sonkiss, Oakland County www.rcocweb.org COST PARTICIPATION AGREEMENT CONSTRUCTION Walton Boulevard Dixie Highway to Sashabaw Road Charter Township of Waterford Board Project No. 55261 This Agreement, made and entered into this 22nd day of 08106el' , 2020, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the CharterTownship of Waterford, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY, in cooperation with the Michigan Department of Transportation, hereinafter referred to as MDOT, have programmed the concrete pavement removal and replacement with full depth HMA work on Walton Boulevard from Dixie Highway to Sashabaw Road, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which Improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $2,728,635; and WHEREAS, the BOARD has entered into a contract with MDOT in Contract No. 20-5300 under the Surface Transportation Program in the amount of $2,000,089; and WHEREAS, the BOARD, as the requesting -party therein, will be the party financially responsible to MDOT to bear all costs of the PROJECT in excess of federal funds, hereinafter referred to as the LOCAL SHARE; and WHEREAS, the COMMUNITY'S share of said LOCAL SHARE involves certain designated and approved Tri-Party Program funding in the amount of $364,273, which shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, all the parties hereto have reached a mutual understanding regarding the cost sharing for the LOCAL SHARE and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD and MDOT to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total LOCAL SHARE is $728,546 and shall be funded and invoiced proportionately and simultaneously as follows: a. The BOARD shall contribute $364,273 or one-half of the LOCAL SHARE. b. The COMMUNITY shall contribute $364,273 or one-half of the LOCAL SHARE, and has elected to use the Tri-Party Program to fund this share. c. Any LOCAL SHARE costs above $728,546 will be funded first with any available Tri-Party Program funds. If no Tri-Party Program funds are available, any LOCAL SHARE costs above $728,546 will be shared equally between the BOARD and the COMMUNITY. 4. After execution of this agreement and after January 1, 2021, the BOARD shall submit an invoice to the COMMUNITY in the amount of $60,712 (being 50% of the COMMUNITY'S Tri-Party contribution). 5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY In the amount of $121,424 (being 100% of the COUNTY'S Tri-Party contribution). Walton Boulevard - 2 - Charter Township or Waterford Project No. 55261 82712020 a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. As costs of the PROJECT are incurred, the BOARD shall invoice the COMMUNITY for the remaining 50% of the COMMUNITY'S total contribution. The total actual LOCAL SHARE will be determined from the records of the BOARD upon completion of State financial audits of the PROJECT and a final determination of the total federal funds used on the PROJECT. Final adjustments in the financial obligations of the parties hereto will be made upon completion of the required audits. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Walton Boulevard - 3 - Charter Township of Waterford Project No. 55261 6/2712020 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporates ! f/ Its Managing Director CHARTER TOWNSHIP OF WATERFORD By Its Walton Boulevard ^ 4 Chador Township of Waterford Proleot No. 55251 8/2712020 EXHIBIT A TRI-PARTY PROGRAM Walton Boulevard Dixie Highway to Sashabaw Road Charter Township of Waterford Board Project No. 55261 Concrete pavement removal and replacement with full depth HMA on Walton Boulevard from Dixie Highway to Sashabaw Road. ESTIMATED PROJECT COST Contractor Payments $2,728,635 Less Federal Funds $2,000,089 Total Estimated Local Share $728,546 I COST PARTICIPATION BREAKDOWN I COMMUNITY COUNTY BOARD TOTAL IFY2016 Tri-Party Program $121,424 $121,424 $121,425 $364,273 (Contribution $0 $0 $364,273 $364,273 (TOTAL SHARES $121,424 $121,424 $485,698 $728,646 Walton Boulevard - 5 - Charter Townshlp of Waterford Project No. 65261 8/27/2020 Resolution #20517 November 19, 2020 Moved by Long seconded by Luebs the resolutions on the Consent Agenda be adopted. AYES: Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson. (21) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions on the Consent Agenda were adopted. 4�" a I HEREBYAPPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANTTO MCL45.559A V) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 19, 2020, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan this 1P day of November, 2020. Lisa Brown, Oakland County