HomeMy WebLinkAboutResolutions - 2020.11.19 - 33844MISCELLANEOUS RESOLUTION #20625 November 19, 2020
BY: Commissioner Helaine Zack, Chairperson, Finance and Infrastructure Committee
IN RE: ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS/VETERANS SERVICES DIVISION
— FISCAL YEAR 2021 COUNTY VETERAN SERVICE FUND (CVSF) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Veterans Affairs Agency has awarded Oakland County's Veterans' Services
Division grant funding in the amount of $127,352 for the period of October 1, 2020, through September 30,
2021; and
WHEREAS this is the second year the County has been awarded the County Veteran Service Fund Grant;
and
WHEREAS the Fiscal Year (FY) 2021 grant award represents a decrease of $236,127 from the previous
year's award; and
WHEREAS the funding will be used to increase awareness of the benefits and resources available to
veterans and their dependents in the County through a marketing campaign; and
WHEREAS the marketing campaign will consist of advertising through radio, social media, and mailings;
and
WHEREAS the grant also provides funding to enhance veteran transportation services, and
WHEREAS a portion of the grant funds will be used to create a Risk Mitigation Fund for landlords renting
to homeless veterans. The funding will be used to reimburse landlords who have rented housing to
homeless veterans through Supportive Services for Veteran Families (SSVF) or Veterans Affairs Housing
and Urban Development/Veteran Affairs Supportive Housing (VA HUD/VASH) for any damage caused to
their property by the veteran tenant. The funds will encourage landlords to rent to veterans as it will protect
them should damage occur to their property while the veteran is residing there; and
WHEREAS the grant agreement has completed the Grant Review Process in accordance with
Miscellaneous Resolution #19006; and
WHEREAS there is no County match required with this grant
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts grant
funding from the Michigan Veterans Affairs Agency in the amount of $127,352 for the period of October 1,
2020, through September 31, 2021.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute
the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the
original award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment, and continuation of the grant program is contingent upon future levels of grant funding.
BE IT FURTHER RESOLVED that the FY 2021 budget will be amended as follows:
VETERANS SERVICE FUND (#29252)
GR0000001024, Budget Ref 2021 Activity: GLB, Analysis: GLB
FY 2021
Revenue
1090702-132050-615571 State Operating Grants $127,352
Total Revenue 127 352
Expenditures
1090702-132050-730072 Advertising $27,352
1090702-132080-732011 Transportation 75,000
1090702-132050-732633 Rental Property Maintenance 25,000
Total Expenditures 127 352
Chairperson, on behalf of the Finance and Infrastructure Committee, I move the adoption of the foregoing
resolution.
Commissioner Helaine Zack, istrict 418
Chairperson, Finance and Infrastructure
Committee
FINANCE AND INFRASTRUCTURE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
GRANT REVIEW SIGN -OFF —Economic Development & Community AffairsNeterans'
Services
GRANT NAME: 2021 County Veteran Service Fund (CVSF) Grant
FUNDING AGENCY: Michigan Veterans Affairs Agency
DEPARTMENT CONTACT: Garth Wootten / (248) 858-0790
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 10/26/20
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners' liaison committee resolution and grant acceptance package (which should include this sign -
off and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B
The draft resolution will need to be updated to reflect the correct MR reference on the grant review process
(con•ect MR19002 to MR19006). Also, the grant number will need to be inserted for the budget amendment.
—Lynn Sonkiss (10/23/20)
Human Resources:
FIR Approved — No HR implications — Lori Taylor (10/23/20)
Risk Management:
Approved by Risk Management. —Robert Erlenbeck (10/26/20)
Corporation Counsel:
Corporation Counsel approves the grant agreement as to there being no unresolved legal issues.
I just want to note, section XIX(c) - Closeout, provides that, "The Grantee shall refund to the Grantor any funds
allowed by this Agreement that remain unspent by September 30, 2020 within 14 days of the Grantor demand."
Obviously, September 30, 2020 has already passed. Garth Wootten and the State of Michigan are aware of it
and are addressing/correcting it. — Robert Rottach (10/26/20)
STATE OF MICHTGAN
GRETCHEN WHITMER DEPARTMENT OF MILITARY & VETERANS AFFAIRS
GOVERNOR
LANSTNG
October 1, 2020
RE: County Veteran Service Fund Grant #21*0120
Dear Mr. Woodward:
BG PAUL D. ROGERS
THE ADJUTANT GENERAL AND DIRECTOR
The Michigan Veterans Affairs Agency has accepted the Oakland County application for the 2021 County
Veteran Service Fund (CVSF) Grant. Your grant project has been assigned the grant number listed above.
The grant award will be funded for up to $127,352.00 of approved costs during the grant period, effective
the date the CVSF Grant Agreement is signed by both Oakland County and the State of Michigan, unless
an alternate date is specified on page one of the agreement. The County will receive a direct payment of
$50,000, and the remaining $77,352.00 will be paid on a reimbursement basis. The award will be carried
out underthe direction of Garth Wooten as stated in the grant application.
All grant activities will be supervised by the Michigan Veterans Affairs Agency. For all communications
related to the grant, please email me, Karen Rowlader, at rowladerk@michigan.gov, copy
MVAAGrantsC@michiean.eov and include your County and Grant Number in all email communications.
As a grantee, you must be registered to do business with the State of Michigan. Registration is available
at the following website: www.michigan.gov/SIGMAVSS. Failure to register will delay payment.
To accept the grant award, please review and sign the County Veteran Service Fund Grant Agreement
and return, in its entirety, by email to MVAAGrantsCDtmichi¢an.eov , no later than 60 days from the date
of this letter. Failure to return the signed Grant Agreement may delay payment.
Sincerely,
Karen Rowlader
Grant Specialist
Michigan Veterans Affairs Agency
222 Washington Square North, Lansing, MI 48933
(517)243-7675
rowladerk@michigan.gov
Cc: Financial Officer
Authorized Official
3411 N. MARTIN LUTHER KING JR. BOULEVARD • LANSING, MICHTGAN 48906-2934
www.michigan.gov • (517) 481-8000
GRANT AGREEMENT
BETWEEN THE
MICHIGAN DEPARTMENT OF MILITARY AND VETERANS AFFAIRS,
MICHIGAN VETERANS AFFAIRS AGENCY
AND Oakland County
This Grant Agreement ("Agreement") is made between the Michigan Department of Military and Veterans
Affairs, (DMVA), Michigan Veterans Affairs Agency ("State"), and Oakland County ("Grantee"). The
parties in this agreement will be referred to as Grantor (DMVA or MVAA) and Grantee (County Recipient).
The purpose of this Agreement is to provide funding in exchange for work to be performed for the project
named below. The State is authorized to provide grant assistance pursuant to Public Act 192 of 1953 MCL
35.623a. This Agreement is subject to the terms and conditions specified herein.
Project Name: Oakland FY21 CVSF Grant
Amount of grant: $127,352.00
Start Date (date executed by DMVA): 10-1-2020
[unless alternate date specified]
GRANTEE CONTACT:
David T. Woodward, Chair
Name/title
Oakland County
Organization
1200 N Telegraph Rd
Address
Pontiac, MI 48341
Address
248.858.0100
Telephone number
Fax number
woodwardd@oakgov. com
E-mail address
Federal ID number- (Required for Federal Funding)
Grantee DUNS number- (Required for Federal Funding)
Grant # 21*0120
End Date: 09130/2021
STATE'S CONTACT:
Karen Rowlader, Grant Specialist
Name/Title
MVAA
Division/Bureau/Office
222 N. Washinqton Sq 511 Floor
Address
Lansinq, MI 48933
Address
(517) 243-7675
Telephone number
Fax number
rowladerk(a)michigan.gov
E-mail address
[Program will add a Remittance address if different than the above.]
The undersigned certify that they are duly elected and authorized officers of the Grantee and that, as such, are
authorized to accept this grant on behalf of the Grantee, to obligate the Grantee to observe all of the terms and
conditions placed on this grant, and in connection with this grant to make, execute and deliver on behalf of the
Grantee all grant agreements, representations, receipts, reports and other instruments of every kind.
FOR THE GRANTEE:
Signature Date
Namef title
FOR THE GRANTOR:
10/01 /2020
Signature Robert W. Price, Project Manager Date
Signature Christine F. Apostol, Chief Financial Officer Date
I. PROJECT SCOPE
This Agreement and its appendices constitute the entire Agreement between the Grantor and the
Grantee and may be modified only by written agreement between the Grantor and the Grantee.
(A) The scope of this project is to create a county department of veterans' affairs in certain
counties, and to prescribe its powers and duties; and to transfer the powers and duties of the
soldier's relief commission in such counties (MCL 35.621 to 35.624)
(B) Grants are provided to counties for county veteran service operations. "Veteran service
operations" means assistance and programming of any kind to meet the needs of the
veterans in this state. Veteran service operations include, but are not limited to, providing
assistance, programming, and services for the purpose of assisting veterans in this state and
providing advice, advocacy, and assistance to veterans, servicemembers, dependents, or
survivors by an accredited veteran service officer to obtain United States Department of
Veterans Affairs health, financial, or memorial benefits for which they are eligible.
(C) The scope of this project is limited to the activities specified in Appendix A and such activities
as are authorized by the State under this Agreement. Any change in project scope requires
prior written approval in accordance with Section III, Changes, in this Agreement. Failure to
obtain written prior approval from the State may result in expenses not being approved or
reimbursed.
(D) By acceptance of this Agreement, the Grantee commits to complete the project identified in
Appendix A within the time period allowed for in this Agreement and in accordance with the
terms and conditions of this Agreement.
IL AGREEMENT PERIOD
Upon signature by the Grantor, the Agreement shall be effective from the Start Date until the End
Date on page 1. The Grantor shall have no responsibility to provide funding to the Grantee for
project work performed except between the Start Date and the End Date specified on page 1.
Expenditures made by the Grantee prior to the Grant Period Start Date or after the End Date of this
Agreement are not eligible for payment under this Agreement.
III. CHANGES
Adjustments of budget categories and use of funds may not be made until the MVAA has approved
the requested budget modifications. Grantee may adjust the budget categories up to 10% of the
total approved budget, provided that the total budget amount is not increased. Budget category
adjustments exceeding 10% of the approved budget must be approved in writing by MVAA and
DMVA. The County agrees changes will not be executed until so approved and the modification is
executed. The Grantee must submit change requests in advance using the form provided by the
Grantor. The Grantor reserves the right to deny requests for changes to the Agreement or to the
appendices. No changes can be implemented without written approval by the Grantor. All change
requests must be received by the Grantor no later than June 30, 2021.
IV. GRANTEE DELIVERABLES AND REPORTING REQUIREMENTS
The Grantee shall submit deliverables and follow reporting requirements specified in Appendix A of
this Agreement.
(A) The Grantee must complete and submit quarterly financial and progress reports according to a
form and format prescribed by the Grantor and must include supporting documentation of eligible
project expenses. These reports shall be due according to the following:
Reporting Period
Due Date
October 1 — December 31
January 10, 2021
January 1 — March 31
April 10, 2021
April 1 — June 30
July 10, 2021
July 1 —September 30
October 5, 2021
Late report submissions may result in delayed payments and termination of the agreement.
The forms provided by the Grantor shall be submitted to the Grantor's contact at the address on
page 1. All required supporting documentation (invoices, proof of payment, cancelled checks,
general ledgers) for expenses must be included with the report. All expenses outside of payroll are
to be paid no later than September 30, 2021.
(B) If requested, the Grantee shall provide a final project report in a format prescribed by the Grantor.
The Grantee shall submit the final status report, including all supporting documentation for expenses,
along with the final project report and any other outstanding products within 30 days from date of the
request.
(C) The Grantee must provide copies of all products and deliverables in accordance with Appendix A.
(D) All products shall acknowledge that the project was supported in whole or in part by Michigan
Veterans Affairs Agency, MVAA, per the guidelines provided by the program. Use of the Michigan
Veterans Affairs Agency (MVAA) logo on your communications or marketing materials of any type
requires prior written approval from MVAA. The request is valid for one-time use without significant
changes. If any changes are made to the approved request, a new request will need to be
submitted. All final designs that include the MVAA logo must be sent to MVAA for review/approval
prior to distribution.
To request approval and to obtain official MVAA logo files, contact Andy Henion
at henionaa.michioan.00v. In your request, please explain the following:
• Which material(s) you will be including the MVAA logo on.
• What is the purpose of/what are your materials communicating?
• How do you plan on utilizing the MVAA logo?
• When and how long will these materials be in distribution?
V. GRANTEE RESPONSIBILITIES
(A) The Grantee agrees to abide by all applicable local, state, and federal laws, rules, ordinances,
and regulations in the performance of this grant.
(B) All local, state, and federal permits, if required, are the responsibility of the Grantee. Award of
this grant is not a guarantee of permit approval by the State.
(C) The Grantee shall be solely responsible to pay all applicable taxes and fees, if any, that arise
from the Grantee's receipt or execution of this grant.
(D) The Grantee needs to have internal controls in place to provide reasonable assurance that
administrative objectives will be met. Grantees are expected to maintain separate accounts and
records for each source of funds (e.g., Federal, State, other) used to support the project, and to
maintain separate records for matching funds and program income funds if applicable.
(E) The Grantee agrees to fulfill all matters within the grant guidance as requested and enforced
This may include, but is not limited to, mandatory training(s) for Project Directors and Financial
Officers or designees, to learn correct reporting format.
(F) The Grantee acknowledges that it is a crime to knowingly and willingly file false information with
the State for the purpose of obtaining this Agreement or any payment under the Agreement, and
that any such filing may subject the Grantee, its agents, and/or employees to criminal and civil
prosecution and/or termination of the grant.
(G) Supplanting is not allowed.
VI. USE OF MATERIAL
Unless otherwise specified in this Agreement, the Grantee may release information or material
developed under this Agreement, provided it is acknowledged that the State funded all or a portion
of its development.
The State, and federal awarding agency, if applicable, retains a royalty -free, nonexclusive and
irrevocable right to reproduce, publish, and use in whole or in part, and authorize others to do so, any
copyrightable material or research data submitted under this grant whether or not the material is
copyrighted by the Grantee or another person. The Grantee will only submit materials that the State
can use in accordance with this paragraph.
VII. ASSIGNABILITY
The Grantee shall not assign this Agreement or assign or delegate any of its duties or obligations
under this Agreement to any other party without the prior written consent of the Grantor. The Grantor
does not assume responsibility regarding the contractual relationships between the Grantee and any
subcontractor.
Vill. SUBCONTRACTS
The Grantor reserves the right to deny the use of any consultant, contractor, associate, or other
personnel to perform any portion of the project. The Grantee is solely responsible for all contractual
activities performed under this Agreement. Further, the Grantor will consider the Grantee to be the
sole point of contact regarding contractual matters, including payment of any and all charges
resulting from the anticipated Grant. All subcontractors used by the Grantee in performing the
project shall be subject to the provisions of this Agreement and shall be qualified to perform the
duties required. Subcontractors shall report activities and services to the County in a form and
manner prescribed by the County. The County shall provide signed copies of all subcontracts to the
Grantor within 14 days of execution. The Grantee is subject to local procurement policy.
IX. NON-DISCRIMINATION
Under the Elliott -Larsen Civil Rights Act, 1976 PA 453, MCL 37.2101, et seq., the Persons with
Disabilities Civil Rights Act, 1976 PA 220, MCL 37.1101, et seq., and Executive Directive 2019-09.
Contractor and its subcontractors agree not to discriminate against an employee or applicant for
employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter
directly or indirectly related to employment, because of race, color, religion, national origin, age,
sex (as defined in Executive Directive 2019-09), height, weight, marital status, partisan
considerations, any mental or physical disability, or genetic information that is unrelated to the
person's ability to perform the duties of a particular job or position. Breach of this covenant is a
material breach of this Contract.
f511
X. UNFAIR LABOR PRACTICES
The Grantee shall comply with the Employers Engaging in Unfair Labor Practices Act, 1980 PA
278, as amended, MCL 423.321 et seq.
(A) The Grantee, not the Grantor, is responsible for all liabilities as a result of claims, judgments, or
costs arising out of activities to be carried out by the Grantee under this Agreement, if the liability is
caused by the Grantee, or any employee or agent of the Grantee acting within the scope of their
employment or agency.
(B) Nothing in this Agreement should be construed as a waiver of any governmental immunity by the
Grantee, the Grantor, its agencies, or their employees as provided by statute or court decisions.
XII. CONFLICT OF INTEREST
No government employee, or member of the legislative, judicial, or executive branches, or member of
the Grantee's Board of Directors, its employees, partner agencies, or their families shall benefit
financially from any part of this Agreement.
XIII. ANTI -LOBBYING
If all or a portion of this Agreement is funded with federal funds, then in accordance with OMB
Circular A-21, A-87, or A-122, as appropriate, the Grantee shall comply with the Anti -Lobbying Act,
which prohibits the use of all project funds regardless of source, to engage in lobbying the state or
federal government or in litigation against the Grantor. Further, the Grantee shall require that the
language of this assurance be included in the award documents of all subawards at all tiers.
If all or a portion of this Agreement is funded with state funds, then the Grantee shall not use any of
the grant funds awarded in this Agreement for the purpose of lobbying as defined in the State of
Michigan's lobbying statute, MCL 4.415(2). "'Lobbying' means communicating directly with an
official of the executive branch of state government or an official in the legislative branch of state
government for the purpose of influencing legislative or administrative action." The Grantee shall
not use any of the grant funds awarded in this Agreement for the purpose of litigation against the
Grantor. Further, the Grantee shall require that language of this assurance be included in the
award documents of all subawards at all tiers.
XIV. DEBARMENT AND SUSPENSION
By signing this Agreement, the Grantee certifies that it has checked the federal
debarment/suspension list at www.SAM.00v to verify that its agents, and its subcontractors:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or the state.
(2) Have not within a three-year period preceding this Agreement been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state, or
local) transaction or contract under a public transaction, as defined in 45 CFR 1185;
violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving stolen
property.
(3) Are not presently indicted or otherwise criminally or civilly charged by a government entity
(federal, state, or local) with commission of any of the offenses enumerated in subsection (2).
(4) Have not within a three-year period preceding this Agreement had one or more public
transactions (federal, state, or local) terminated for cause or default.
(5) Will comply with all applicable requirements of all other state or federal laws, executive
orders, regulations, and policies governing this program.
XV. AUDIT AND ACCESS TO RECORDS
The Grantor reserves the right to conduct a programmatic and financial audit of the project, and the
Grantor may withhold payment until the audit is satisfactorily completed. The Grantee will be
required to maintain all pertinent records and evidence pertaining to this Agreement, including grant
and any required matching funds, in accordance with generally accepted accounting principles and
other procedures specified by the Grantor. The Grantor or any of its duly authorized representatives
must have access, upon reasonable notice, to such books, records, documents, and other evidence
for the purpose of inspection, audit, and copying. The Grantee will provide proper facilities for such
access and inspection. All records must be maintained for a minimum of [five] years after the final
payment has been issued to the Grantee by the Grantor.
All grant recipients will be subject to grant monitoring of performance, including data collection.
Standardized templates will be provided with the Grant Award letter. Budget, Progress and Activity
Reports will be required quarterly. Grant and performance monitoring will be conducted by the
Michigan Veterans Affairs Agency. If the Grantor determines, by audit or otherwise, that a county
expended the grant funds received for purposes other than veteran service operations, the Grantor
shall reduce the grant disbursement provided to the county in the succeeding fiscal year by an
amount equal to the total of all amounts improperly expended. The Grantor reserves the right to
require payment of misspent funds if funds are not appropriated, or the county does not apply for
appropriated grant funding, in the subsequent year.
XVI. INSURANCE
(A) The Grantee must maintain insurance or self-insurance that will protect it from claims that may
arise from the Grantee's actions under this Agreement.
(B) The Grantee must comply with applicable workers' compensation laws while engaging in
activities authorized under this Agreement.
XVII. OTHER SOURCES OF FUNDING
The Grantee guarantees that any claims for reimbursement made to the Grantor under this
Agreement must not be financed by any source other than the Grantor under the terms of this
Agreement. If funding is received through any other source, the Grantee agrees to delete from
Grantee's billings, or to refund to the Grantor, within 14 business days, the total amount
representing such duplication of funding.
XVIII. COMPENSATION
(A) A breakdown of costs allowed under this Agreement is identified in Appendix A. The Grantor will
pay the Grantee a total amount not to exceed the amount on page 1 of this Agreement, in
accordance with Appendix A, and only for expenses incurred and paid. All other costs necessary to
complete the project are the sole responsibility of the Grantee.
(B) Expenses incurred by the Grantee prior to the Start Date or after the End Date of this Agreement
are not allowed under the Agreement, unless otherwise specified in Appendix A.
(C) The Grantor will approve payment requests after approval of reports and related documentation as
required under this Agreement.
(D) The Grantor reserves the right to request additional information necessary to substantiate
payment requests.
(E) Payments under this Agreement may be processed by Electronic Funds Transfer (EFT). The
Grantee may register to receive payments by EFT at the Contract & Payment Express Web Site
(http://www.epexpress.state.mi.us).
XIX. CLOSEOUT
(A) A determination of project completion, which may include a site inspection and an audit, shall be
made by the Grantor after the Grantee has met any match obligations, satisfactorily completed the
activities, and provided products and deliverables described in Appendix A.
(B) Upon issuance of final payment from the State, the Grantee releases the Grantor of all claims
against the Grantor arising under this Agreement. Unless otherwise provided in this Agreement or
by State law, final payment under this Agreement shall not constitute a waiver of the Grantor claims
against the Grantee.
(C) The Grantee shall refund to the Grantor any funds allowed by this Agreement that remain
unspent by September 30, 2020 within 14 days of the Grantor demand.
XX. CANCELLATION
This Agreement may be canceled by the Grantor, upon 30 days written notice, due to Executive
Order, budgetary reduction, other lack of funding, upon request by the Grantee, or upon mutual
agreement by the Grantor and Grantee. The Grantor may honor requests for just and equitable
compensation to the Grantee for all satisfactory and eligible work completed under this Agreement
up until 30 days after written notice, upon which time all outstanding reports and documents are
due to the Grantor and the Grantor will no longer be liable to pay the grantee for any further
charges to the grant.
XXI. TERMINATION
(A) This Agreement may be terminated by the Grantor as follows
(1) Upon 30 days written notice to the Grantee:
a. If the Grantee fails to comply with the terms and conditions of the Agreement, or with the
requirements of the authorizing legislation cited on page 1, or the rules promulgated
thereunder, or other applicable law or rules.
b. If the Grantee knowingly and willingly presents false information to the Grantor for the
purpose of obtaining this Agreement or any payment under this Agreement.
c. If the Grantor finds that the Grantee, or any of the Grantee's agents or representatives,
offered or gave gratuities, favors, or gifts of monetary value to any official, employee, or
agent of the Grantor in an attempt to secure a subcontract or favorable treatment in
awarding, amending, or making any determinations related to the performance of this
Agreement.
d. If the Grantee or any subcontractor, manufacturer, or supplier of the Grantee appears in
the register of persons engaging in unfair labor practices that is compiled by the
Michigan Department of Licensing and Regulatory Affairs or its successor.
e. During the 30-day written notice period, the Grantor shall withhold payment for any
findings under subparagraphs a through d, above and the Grantee will immediately
cease charging to the grant and stop earning match for the project (if applicable).
(2) Immediately and without further liability to the Grantor if the Grantee, or any agent of the
Grantee, or any agent of any subcontract is:
a. Convicted of a criminal offense incident to the application for or performance of a State,
public, or private contract or subcontract;
b. Convicted of a criminal offense, including but not limited to any of the following:
embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving
stolen property, or attempting to influence a public employee to breach the ethical
conduct standards for State of Michigan employees;
c. Convicted under State or federal antitrust statutes; or
d. Convicted of any other criminal offense that, in the sole discretion of the State, reflects
on the Grantee's business integrity.
e. Added to the federal or state Suspension and Debarment list.
(B) If a grant is terminated, the Grantor reserves the right to require the Grantee to repay all or a
portion of funds received under this Agreement.
(C) Termination for Non -Appropriation - The County acknowledges that continuation of the grant
is subject to appropriation or availability of funds for the grant. If funds are not appropriated or
otherwise made available, the Grantormust terminate the grant.
XXII. IRAN SANCTIONS ACT
By signing this Agreement, the Grantee is certifying that it is not an Iran linked business, and that
its contractors are not Iran linked businesses, as defined in MCL 129.312.
PROGRAM -SPECIFIC BOILERPLATE
XXIII. DISCLOSURE OF INFORMATION
All reports and other printed or electronic material prepared by or for the Grantee under the
Agreement will not be distributed without the prior written consent of the Grantor except for items
disclosed in response to a Freedom of Information Act request, Court Order or subpoena.
PROJECT -SPECIFIC REQUIREMENTS — APPENDIX A
Standard Language
County will receive an initial up -front payment of $50,000 for the CVSF Grant.
The remaining balance of $77,352.00 will be paid on a reimbursement basis.
• If there are funds remaining from the initial $50,000 payment at the end of the Fiscal Year
(September 30, 2021) the County will return those to the State upon demand.
• The County will provide verification of funds spent down from the original $50,000 with the
Quarterly Reports in the form of certified time sheets, copies of original itemized receipts,
invoices, and evidence of proof of payment, or other appropriate documentation to support
and verify expenditures.
• Progress Reports and Quarterly Financial Reports will be due according to the schedule
listed on page 2.
• All reports will be submitted on the Reporting Templates provided by the MVAA — see
attached.
• Failure to properly complete progress reports, financial reports, and claims reports may
delay payments.
• Travel rates, lodging, meals, and mileage reimbursement will be paid up to the allowable
State of Michigan travel rates (see attached). Expenses above the State of Michigan rates
will be the sole responsibility of the County. *Be cautious of using travel sites such as
Expedia: if the site cannot provide a detailed invoice for hotel, airfare, car, the expense will
not be reimbursed.
• Expenses occurred prior to the Grant Award period not authorized by MVAA will not be
reimbursed.
• FY2021 funds may not be used to support contracts, services or purchases beyond
September 30, 2021.
• All purchases must be paid for no later than September 30, 2021, with the exception of
payroll charged to the grant.
• Obtain a PIV card by September 24, 2021, which will be verified by MVAA and the USDVA.
• Must provide no less than 20 hours of veteran service operations.
• All receipts and invoices must be imprinted with the name and address of the vendor,
itemized and dated. Handwritten receipts will not be accepted.
• Failure to comply with reporting requirements may result in the State terminating the grant
award.
As the Grantee, it is vour responsibility to review the following reporting criteria and
suoDiv appropriate suDvortina documents as it applies to vour grant.
Reporting Requirements
Transportation:
Air Travel:
Airline Tickets — Air travel is limited to commercial coach fare only. Additional costs incurred due to
changing travel arrangements for the benefit of passenger preference is at the expense of the
County. Air travel must be at the lowest available airfare.
Baggage Fee Reimbursement: Reimbursement of baggage for one piece of personal luggage is
allowed; reimbursing overweight or additional baggage fees is not an approved expense.
Ground Transportation:
The cost of transportation from the traveler's home or official work station, whichever is closer, to
and from a training, station or terminal is reimbursable. Travelers must use the most cost-effective
0
option considering total costs including mileage, parking and tolls. Receipts are required for all
cash fares claimed as reimbursable items such as taxis, shuttles, ferries, buses, and other public
transportation.
Mileage reimbursement for privately -owned and county owned vehicles for business is based on
actual miles traveled. Requests for fuel purchase will be denied (exception only for rental vehicles)
Mileage reimbursement for privately owned vehicles may be reimbursable at the SoM premium
rate. Local policy prevails. Mileage reimbursement for county owned vehicles will be at the
standard SoM mileage rate. All mileage requests must be supported with Mapquest or similar
mapping tool.
Training:
Receipt for training/conference
Agenda
Meals:
Reimbursement for actual costs of meals cannot exceed the applicable maximum published state
rate including tax and gratuities
When the duration of travel includes a partial day, the following schedule determines eligibility for
meal reimbursements
Breakfast
6:00 am
8:30 am
Lunch
11:30 am
2:00 pm
Dinner
5:30 pm
8:00 pm
Receipts must be itemized
Dated
Restaurant name imprinted on receipt (hand-written receipts are not acceptable)
Meals — Meetings:
Must follow state rates for pre -approved group meals
Must provide Agenda
Must provide original signature sign in sheet for both attendance and meals
Wartime/Peacetime Era Relief:
Name of Veteran
Dates of Service
Character of Discharge
Cost of services being paid for through fund
Itemized detailed receipt for service(s)
Date of service provided
Members of Review Panel
Appeal Process if case is denied
Proof of Need
Dental/Medical/Psychological Care:
Patient Name (First Name, Last Initial) and DOB
Date(s) of Service and service(s) provided
Grant funds are to be used as funds of last resort
Advertising:
Copy of sub-contract(s) for advertising services
Receipts/Invoices/Proof of payment for services
Proof of advertisements ADA Compliance
Proof of payment
10
Vehicle/Trailer Purchase:
Copy of title/registration
Proof of payment
Transportation Services for Veterans:
Veteran Name
Date of Transport
Mode of transportation
If contracting service must include copy of subcontract, travel logs supported with MapQuest or
similar mapping tool
Proof of payment
Service Animals:
Description of Program to include how veterans are selected for program and appeal process if
denied
Name of veteran
Description of animal to include breed, age, gender
Dates of service for training
Dates of service for boarding
Detailed veterinarian bills to include date and service
Copy of sub-contract(s)
Personal Services for Veterans:
Subcontract with provider
Copy of original receipt to include type of service
Proof of payment
Vouchers/Gift Cards/Gas Cards to Veterans:
Copy of original receipt for purchase of gift/gas cards
Copy of itemized receipt(s) of purchases made with gift/gas cards (veterans must return receipts
for purchases with gift/gas cards)
Detailed itemized receipts to support purchases made with vouchers
Store name and date imprinted on receipt
Proof of dependency for vouchers/gift cards/gas cards provided each dependent
11
Fiscal Year 2021 County Veteran Service Fund Grant
Reimbursement Request
One initiative per page. Make additional sheets for each initiative.
Applicant County Grant Number SIGMA Vendor Code
1. Project / Initiative Name
II. Project Total
III. Expend ture Details
Line Item Date Item /Service Description Cost Per Unit Quantity Cost MVAA USE ONLY
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
,. Total $0.00
IV. Authorization and Certification - -
I certify that this is a true and correct statement of expenditures for the above named items during the listed reporting period and that the
documentation to support these expenditures is available for review.
Prepared By (IDate
I
Email Address Signature
Phone Number
*Please number each receipt clearly to identify with the line item it represents*
ame:
ddress of Official Work Station:
aason for Travel:
Date(s)
inference Registration Fee
Irline Ticket
lileage
otel
aggage Fee
round Transportation
irking
)]Is
,eakfast
inch
inner
-eakfast
inch
inner
-eakfast
inch
inner
,eakfast
inch
inner
,eakfast
inch
inner
)tal Reimbursement Request
Date:
Departure
Time Arrival Time Quantity
SIGMA Vendor Code:
Organization:
Destination:
Grant Number:
Rate Total IVIVAA USE ONLY
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$0.00 $0.00
Week 1:
Week 2:
Employee: - -
County:
ay Period Dates:
County Veteran Service Fund Grant - Employee Time Sheet
Activities Performed - specific duties each day
TOTAL PERFORMED HOURS:I
I certify that the data recorded on this timesheet is true and accurate and the hours used were in support of the County Veteran Service Fund Grant.
gnature Date
signature Date
FOR BILLING PURPOSES:
State of Michigan BILLING ADDRESS: -
SIGMA Vendor I.D.:
(ex., CV0012300) 1
Attachment C
Ml,ohlgaq,Veterans 'AffalrrAgencY
County;VeteraaServiceEund
P.rogfes Repobt
Grant No: Grantee/ Name: Budget Period: Project Director: Email Address:
[Grant Number] [Grantee], [Project Director] I [PD Email)
SIGMA Address Code: SIGMA Vendor Code:
Use Additional Sheets if Necessary
Major Tasks Completed During Reporting Period
Work to Be Completed in Upcoming Reporting Period
List any challenges to fulfilling the terms of the grant application. Write NA if not applicable
Number of increased VSO hours paid for by Grant Funds
Number of Trust Fund Applications Completed by staff funded through the Grant
IGrant Funded Hours
lClaims Activity
Federal Burial Allowance
(Clothing Allowance
Survivors Pension
Death Indemnity Compensation
Educational Claims
Non -Service Connected Pension
(Special Adapted Automotible
(Special Adapted Housing
Service Connected Compensation
(Additional Forms Completed
(TOTAL Chalons
lAppeals Process
ISupplemental Claims
Higher -Level Reviews
BBoard of Veterans Appeals
(TOTAL Appeal Process
Support Services
Michigan Veteran Trust Fund Applications
ISoldiers/Sailors Relief Fund Applications
ICounty Burial Allowance
IHome Loan Guarantee Certificate of Eligihilty
ICHAMPVA
Healthcare Enrollment Apes
Other Support Services
(Total Support Services
Other Activities
Personal Interviews
File Reviews
I Claim Status Checks
FY21 County Quarterly Activity Report
Oct -Dec
Jan -Mar
Apr -Jun
Jul -Sep
Oct -Dec
Jan -Mar
Apr -Jun
Jul -Sep
Cumulative Total of Hours
Sent to VA Sent to VSO
Additional forms completed include but are not limited to VA Forms 21-686c, 21-8470, 21-4142, 21-4192, 21-2680, 29-3361, 29-4125. Support services include but
are not limited to requests for medal replacement, military records or correcting military records
Fiscal Year 2021
County Veteran Service Fund Grant Attachment A
Staff Budget Quarterly Report
One staff member per page. Make additional sheets for each staff member.
Applicant County
Grant Number
SIGMA Vendor Code
FOR MVAA L OIVL`f
11. Pro)ect / Initiative Name
Ill. Project Total (Salary and / or fringes for this initiative)
Jill. Expenditure Details
Name
Position
I Hourly Rate
I Hours Per Week
# of Hours
Total
$0.00
Fringe Benefits
Hourly Rate Percentage Hours Worked Total
Employer FICA
$0.00
Retirement
$0.00
Hospital Insurance
$0.00
Dental insurance
$0.00
Vision Insurance
$0.00
unemployment
$0.00
Workers Compensation
$0.00
Life Insurance
$0.00
Insurance Waiver
$0.00
State Taxes
$0.00
City Taxes
$0.00
Health Care Savings
$0.00
Child Care Savings
$0.00
Medical
$0.00 1
Other
$0.00
Other
$0.00
Other
$0.00
Other
$0.00
Salary Totall
$0.00
Fringe Benefits Total
$0.00
Total Salary
$0.00
Mlahigap Veterans Affairs Agency ,
Coun4y-V.ete'ran Service Fund Grant
Change Notice#1
ArQjeac:/: Budget. Am�ndm�nt
Grant No: [Grantee: Budget Period
120* 1 I(Grantee)
Project Director: ( IEmaii Address: I SIGMA Vendor Code
(Project Director) i JProject Director email address
This form is required for requesting any changes to grant activities that differ from those outlined in the signed grant
agreement. Activities include, but are not limited to, focus areas, budget items, staffing, etc. Activities that differ from those
stated in the signed agreement will not be covered under the grant agreement until the change form has been submitted,
signed, and returned to the Grantee by the Michigan Veterans Affairs Agency Program Manager.
Complete all questions below as thoroughly as possible. If necessary, submit any documentation that may support your
change request. If additional space is needed attach a Word Document.
1. Describe, in detail, the area of your grant agreement you are requesting to change.
2. Provide an updated budget for your request(s).
Project Name
1(i.e. reducing Project X by $500)
Project Director Printed Name and Signature (Grantee)
Authorizing Official Printed Name and Signature (Grantee)
MVAA Program Manager Printed Name and Signature
Project Name
�(i.e. increasing Project Y by $500 for food services)
Date
Date
Date
Chief Financial Officer, Department of Military and Veterans Affairs Date
DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET
VEHICLE AND TRAVEL SERVICES (VTS)
SCHEDULE OF TRAVEL RATES FOR CLASSIFIED AND UNCLASSIFIED
EMPLOYEES
Effective January 1, 2020
MICHIGAN SELECT CITIES
Individual Group Meeting pre -arranged and approved
Lodging** $85.00 $85.00
Breakfast $10.25 $13.25
Lunch $10.25 $13.25
Dinner $24.25 $27.25
MICHIGAN IN -STATE ALL OTHER
Individual
Group Meeting pre -arranged and approved
Lodging**
$85.00
$85.00
Breakfast
$ 8.50
$11.50
Lunch
$ 8.50
$11.50
Dinner
$19.00
$22.00
Per Diem
$87.00
Lodging
$51.00
Breakfast
$ 8.50
Lunch
$ 8.50
Dinner
$19.00
OUT-OF-STATE SELECT
CITIES *
Individual
Group Meeting pre -arranged and approved
Lodging**
Contact Conlin Travel
Contact Conlin Travel
Breakfast
$13.00
$16.00
Lunch
$13.00
$16.00
Dinner
$25.25
$28.25
OUT-OF-STATE ALL OTHER
. Individual
Lodging**
Contact Conlin Travel
Breakfast
$10.25
Lunch
$10.25
Dinner
$23.50
Per Diem
$97.00
Lodging
$51.00
Breakfast
$10.25
Lunch
$10.25
Dinner
$23.50
Incidental Costs
(per overnight stay) $5.00
Mileage Rates
Premium Rate $0.575 per mile
Standard Rate $0.340 per mile
Group Meeting pre -arranged and approved
Contact Conlin Travel
$13.25
$13.25
$26.50
*See Select High Cost City Listing
**Lodging available at State Rate, or call Conlin Travel at 877-654-2179 or www.somtravel corn
DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET
VEHICLE AND TRAVEL SERVICES (VTS)
SELECT HIGH COST CITY LIST
TRAVEL RATE REIMBURSEMENT FOR CLASSIFIED and UNCLASSIFIED EMPLOYEES EFFECTIVE
October 1, 2019
Michigan Select Cities / Counties
Cities Counties
Ann Arbor, Auburn Hills, Detroit, Grand Rapids, Grand Traverse
Holland, Leland, Mackinac Island, Petoskey, Oakland
Pontiac, South Haven, Traverse City Wayne
Out of State Select Cities / Counties
State
City / County
State
City / County
Arizona
Phoenix, Scottsdale, Sedona
Maryland
Baltimore City, Ocean City (Counties of
Montgomery & Prince Georges)
California
Los Angeles (Counties Los Angeles,
Orange, Mendocino & Ventura)
Massachusetts -Boston (Suffolk County), Burlington
Edwards AFB, Arcata,
Cambridge, Woodburn Martha's
McKinleyville, Mammoth Lakes,
Vineyard
Mill Valley, San Rafael, Novato,
Monterey, Palm Springs, San Diego,
Minnesota
Duluth, Minneapolis/St. Paul (Hennepin
San Francisco, Santa Barbara, Santa
and Ramsey Counties)
Monica, South Lake Tahoe,
Truckee, Yosemite National Park
Nevada
Las Vegas
Colorado
Aspen, Breckenridge, Grand Lake,
New Mexico
Santa Fe
Silverthome, Steamboat Springs,
Telluride, Vail
New York
Lake Placid, Manhattan (boroughs of
Manhattan, Brooklyn, Bronx, Queens
Connecticut
Bridgeport, Danbury
and Staten Island), Melville, New
Rochelle, Riverhead, (Suffolk County),
DC
Washington DC, Alexandria, Falls
Ronkonkoma, Tarrytown, White Plaines
Church, Fairfax (Counties of
Arlington & Fairfax in Virginia)
Ohio
Cincinnati
(Counties of Montgomery & Prince
George's in Maryland)
Pennsylvania (Bucks County) Pittsburgh
Florida
Boca Raton, Delray Beach, Fort
Rhode Island
Bristol, Jamestown, Middletown,
Lauderdale, Jupiter, Key West
Newport (Newport County), Providence
Georgia
Brunswick, Jekyll Island
Texas
Austin, Dallas, Houston, LB Johnson
Space Center
Idaho
Ketchum, Sun Valley
Utah
Park City (Summit County)
Illinois
Chicago (Cook & Lake Counties)
Vermont
Manchester, Montpelier, Stowe
Kentucky
Kenton
(Lamoile County)
Louisiana
New Orleans
Virginia
Alexandria, Falls Church, Fairfax
Maine
Bar Harbor, Kennebunk, Kittery,
Washington
Port Angeles, Port Townsend, Seattle
Rockport, Sanford
Wyoming
Jackson, Pinedale
��x FY2021 COUNTY VETERAN SERVICE FUND GRANT
y GRANT APPLICATION TEMPLATE
��hS AC0
This is the only approved template for use in submitting the County Veteran Service Fund (CVSF) grant request.
Definitions to determine the proper individual to list as a contact can be found in the Grant Guidance. Your Authorizing
Official is the personable to accept funds and enter the County into agreements and contracts. This is usually the
Chairperson of the Board of Commissioners.
Applicant County Oakland
GrantAmount Requested $127 352.00
SIGMAVendor'CodAddress CV0048080 � SIGMA essCode T430
Project Director Garth Wootten
Mailingaddress 1200 N Telegraph Rd, Bldg. 26E, Pontiac,M148341
Phone 248-858-0785
E-mail Address I wootteng@oakgov.com
Financial officer Jinjun (Jenny) Zhou
MailingAddress 2100 Pontiac Lake Rd, Waterford,MI 48328
Phone 248-858-4920
E-mail Address zhouj@oakgov.com
Authorize,,,..,.,,._ .__..., ._.,.,-.,._, .,.,.. ......................._.... ...,,,.,,.,,,,-. ,-,.._..,,...,,.
d official David T. Woodward
Mailing Address 1200 N Telegraph,Rd, Pon
tiac,Ml 48341
Phone 248-858-0100
E-mail Address woodwardd@oakgov.com
All assistance, programming, and service initiative needs to be submitted with separate: project narrative, budget
narrative, and spreadsheet. This is required to be completed for each initiative your county is funding with the CVSF
grant. Please duplicate the Project Detail, Budget Narrative, and Excel spreadsheets as needed for each initiative your
county is seeking finding. Attach pages as needed.
Page 1 of 4
.; ns Service
ProectTitle Vetera' s Enhancements
Grant Focus Area I Marketing, transportation and veteran homelessness
Detailed project narrative must be provided below.
Oakland County Veterans' Services has an established Veterans' Services Division under PA
139 of 1973. We have 11 VA Accredited Veterans Service Officers who have PIV cards and VA
remote access. We have 1 newer Veterans Service Officer who is in the process of receiving
accreditation. We also have a Transportation Program which transported 424 veterans to
VAMC Detroit and Ann Arbor.
The goal of the advertising project is to increase awareness of the benefits and resources
available to veterans and their dependents in Oakland County. The marketing campaign will
direct them to Oakland County Veterans' Services so that our VA accredited benefits
counselors can advise, assist and advocate for them to receive the veterans benefits to which
they are entitled. in addition, we will utilize the advertising funds to promote new programs
including the enhanced transportation services and landlord risk mitigation fund as described
below.
We will use the advertising funds, transportation enhancement with a goal of increasing
veteran/dependent contacts by at least 10%.
Advertising -$ 27, 352.00
Areas of advertising/ marketing will include:
Social media display ads
Radio Advertisements
Professionally produced videos for use on Facebook and YouTube
Promotion of posts on our Facebook page
Increased marketing materials for outreach events
Landlord Risk Mitigation Fund-$25,000.00
We will also use a portion of our grant funding to create a Risk Mitigation Fund for landlords
renting to homeless veterans. The funds will encourage landlords to rent to veterans as it will
protect them should damage occur to their property while the veteran is residing there. This
should help alleviate the housing shortage that is encountered when trying to find suitable
housing for homeless veterans under the SSVF or HUDNASH programs. We will reevaluate
fund usage prior to 7/1/2021 to determine if funds should be reallocated to other initiatives.
Transportation program-$75,000.00
We will also use a portion of our grant funding to enhance our Transportation Program. We will
partner with a transportation provider to allow veterans to receive free transportation to our
Pontiac and Troy offices. This will eliminate any transportation barrier that veterans may be
encountering when trying to access their benefits.
Page 2 of 4
Budget Narrative/Justification must be provided below. In addition, an itemized list of all expenditures, including salary
if applicable, must be provided In the Excel budget templates provided. Add Excel spreadsheets as an attachment for
each initiative, titled 'Attachment A.'
Radio Advertising: $12,000.00
We will purchase air time for radio commercials in the Oakland County area. This
should appeal to our older veterans who are more likely to listen to radio programming
as opposed to internet or social media.
Social Media: $12,000.00
We will also use social media such as Facebook and YouTube to promote our
Division. We will purchase advertisements on YouTube and Facebook and develop
professional media to utilize on both platforms.
Promotional items: $3,352.00
We will purchase promotional items with our name and phone number such as pens,
post it notes, chip clips etc. that we can hand out at community events. Hopefully these
will encourage individuals receiving the items to contact our office.
Risk Mitigation Fund: $25,000.00
We will create a Risk Mitigation Fund which will reimburse landlords who have rented
housing to homeless veterans through SSVF or VA HUD/VASH funding for any
damage caused to their property by the veteran tenant. The maximum claim amount
will be $1,000.00. We believe this fund will encourage landlords to rent housing to
veterans. The lack of suitable housing is a barrier to ending veterans homelessness in
Oakland County. We will evaluate fund usage prior to 7/1/2021 to determine if funds
should be reallocated to other initiatives.
Transportation Program Enhancement: $75,000.00"
We currently run a transportation program which transport veterans from our office
locations to the VA Medical Center Detroit and the VA Ann Arbor Health System. We
will partner with a transportation provider to enable veterans to get free travel to our
Pontiac and Troy offices to receive benefits counseling and also to connect with our
transportation program for travel to the VA Medical Centers.
'*With consideration that Oakland County cannot put projects out for bid until grant
agreement is fully executed, 75K is approved for transportation initiative with the
contingency that all contractual agreements will be reviewed and approved prior to
expenditures for transportation by County.
Page 3 of 4
SUBMISSION OF APPLICATION
Type an "X" in the box for confirmation of the following statements.
I understand that my County must become registered to do business with the State of
X
Michigan prior to receiving any grant funding. Registration is available at the following
website: www.michiean.eov/SIGMAVSS.
I understand that the grant agreement must be signed by the Authorizing Official before
�/
X
grant funds can be expended.
I have included Attachment A: Itemized Budget.
X
I have Included Attachment B: County FY19 Budget for the organization structure that
v
/�
provides assistance to veterans and/or family members.
I understand that I should receive an email confirmation of submission of my application
X
within 24 business hours, and if I do not receive an email confirmation, I should contact
the agency for confirmation.
I understand that remote access to the United States Department of Veterans Affairs
X
computing systems to obtain PIV cards for county veteran services officers must be
established no later than September 24, 2021.
Sign atu re' David TDavid T ft.dward (S�p M, 2020 20:32 EDT)
Date
David T. Woodward
E-signed 2020-09-2808:32PM EDT
woodwardd@oakgov.com
Page 4 of 4
Fiscal Year 2021 County Veteran Service Fund Grant
Attachment_
BudgetRequest
One initiative per page. Make additional sheets for each Initiative.
Applicant County Grant Number I SIGMA Vendor Code
(Oakland I FOR MVAA USE ONLY ICV 0048080
1pr6j"e�-� - �.,- L� - , " I , 'I,.,
ct
Iveterans Services Enhancements
IS W01
rI
$127,352.00
jfih:!Ekpendi6re Details -
Item I Service Description
Quantity
Cost Per Unit
I
Cost
Radio advertising . 1 11
$12,000.00 I
$3.2,000.00
Social Media marketing I 1
$12,000.00 1
$12,000.00
Promotional marketing items I 11 $3,352.00 1
$3,352.00
Risk Mitigation fund 1 251 $1,000.00 1
$25,000.00
Transportation enhancement i 11 $75,000.00 1
$75,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0,00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total 1
$127,352.00
Department: ! Public Services
-
Organization: 10703 -veterans Services
OAKLAND COUNTY, MICHIGAN
+Fund: `1o1o0-General
FY2017 AND
FY2018 AND
FY2019 Adopted
Budget
r
FY 2015
Adopted
FY 2016
Amended Budget
Estimated I
FY 2017
FY 2018
FY 2019
I Account Number/Description
Actual
Budget
I As Of 6130 I
Actual
Adopted
I
Adopted
(
Adopted
Revenues
Revenue
State Grants
615571 State Operating Grants
15,000
0
0
0
0
0
_ _
0
_
0
0
0
-.,,.,
0
-- 0
0
Revenue
15,OOD
0
0
0
0_
0
Grand Total Revenues
15,000
0
_
0
_ _0
0
0
_ _ _ _0 _
0
Expenditures
Personnel
Salaries
702010 Salaries Regular
702030 Holiday
700,624
912,307
912,307
862,307
941,885
941,885
941,886
702050 Annual Leave
37,243
55,622
0
0
0
0
0
0
0
0
702080 Sick Leave
22,566
0
0
0
0
0
0
0
0
702100 Retroactive
100
0
0
0
0
0
0
702120 Jury Duty
196
0
0
0
0
0
0
0
702200 Death Leave
2,257
0
0
0
0
0
712020 Overtime
2,331
0
0
0
0
0
0
0
820,940
912,307
912,307
862,307
941,88b
941,885
0
941,885
Fringe Benefits
722750 Workers Compensation
722760
2,759
3,346
3,346
3,346
3.518
3,518
3,518
Group Life
722770 Retirement
2,127
1,979
1,979
1,979
2,048
2,048
2,048
722780 Hospitalization
243,673
282,680
246,459
246,459
298,101
298.101
298,101
722790 Social Security
245,105
271,493
271,493
271,493
284,527
284,527
284,527
722800 Dental
61,257
69,793
69,793
69,793
72,053
72,053
72,053
722810 Disability
18,144
19,641
19,641
19,641
20,944
20,944
20,944
722820 Unemployment Insurance
11,212
2,599
14,189
14,189
14,189
14,652
14,652
14,652
722850 Optical
1,918
1,918
1,918
1,980
1,980
1,980
1,645
1,860
1,860
1,860
1 o81
1.981
588.420
666,799
630,678
630,6A
699,864
_
ti99,804
699,804
Personnel
Operatlno Expenses
7,409, 359
1,579,106
-
-
1,642,985
- _
1,492,985
-----
1,641, 686
. _. __.
1,6411,689
1,641,689
Contractual Services
730072 Advertising
730646 Equipment Maintenance
777
1.000
1,000
1,000
1,000
1,000
1,000
0
600
600
500
600
600
600
1 Public Services
(Department;
Organization:
10703 -Veterans Services
Fund:
`10100-General
Account NumberlDescription
730709
731213
731241
731346
731388
731458
731794
731801
731818
732018
732020
Commodities
750049
750392
750399
j OAKLAND COUNTY, MICHIGAN
FY2017 AND FY2018 AND FY2019 Adopted Budget
FY 2015 I FY 2016 I
Adopted ( Amended Budget) Estimated j FY 2017 FY 201 a I FY 2019
Actual Budget As Of 6130 Actual I Adopted Adopted Adopted
Fees - Per Dianne
Membership Dues
1,078
1,288
1,288
1,288
1,288
1,288
1,289
Miscellaneous
1,271
1,500
1,500
1,500
1,500
1,500
1,500
Personal Mileage
477
4,005
700
3,758
700
3,758
700
3,758
700
3,758
700
3,758
700
Printing
Professional Services
3,172
3,208
3,208
3,208
3,208
3,208
3,700
58
3,208
Soldier Burial
Soldier Relief
300
112,403
0
118,629
0
118,629
0
103,629
p
118,629
p
118,629
0
118,629
Special Event Program
26,182
5,160
30,932
5,165
30,932
6,166
20,932
5,165
30,932
30,932
30,932
Travel and Conference
7,122
8,000
8,000
8,000
6,165
8,000
6,165
8,000
6,165
Travel Employee Taxable Meals
1,987
2,000
2,000
2,000
2,000
2,000
8,000
163,934
176,780
176,780
151,780
177,780
177,780
2,000
177,780
Computer Supplies
Metered Postage
Office Supplies
Operating
Expenses
Internal Suonort
Internal
Services
770631
Bldg Space Cost Allocation
773630
Info Tech Development
774636
Info Tech Operations
774637
Info Tech Managed Print Svcs
774677
Insurance Fund
775754
Maintenance Department Charges
776659
Motor Pool Fuel Charges
776661
Motor Pool
778675
Telephone Communications
Internal Support
Grand Total Expenditures
0
518
518
518
518
518
518
3,784
6,114
6,114
6,114
5,114
5,114
5,114
7,178
7,500 -
_ _ _ 7,500 _
_ 7,500
_ 7,500
7,500_
7,500
10,962
14,132
14,132
14,132
13,132
_
13,132
_
13,132
174,896
190,912
190,972
166,912
19Q972
15U,912
- 190,912
78,240
93,682
93,682
93,682
91,041
98,397
98,746
557
0
2,130
2,130
0
0
0
60,450
65,484
65,484
62,484
63,902
63,902
63,902
5,973
6,355
6,355
6,355
5,581
5,881
5,581
1,014
1,015
1,015
1,015
13,611
13,811
13,611
4,490
0
1,756
1,756
0
0
0
2,243
4,000
4,000
4,000
3,500
3,500
3,500
11,927
11,600
11,500
11,500
13,300
13,300
13,300
11,173
11,321
_ 11,321
11321 __
_ 11,294
11,294
11,294
176,066
193,357
147.243
_
194,243
202,229
_
209,585
_
209,933
176,066 _
_ 193,357
197,243
194,243
202,229
209,685
209,933
1,760,321
1,963,375
1,931,140
1,853,140
2,034,830
2,042,786
2,042,534
Department:
PublicservicesI
OAKLAND COUNTY, MICHIGAN
Organization: 110703
I
- Veterans Services
Fund:
10100-General
I
FY2020 AND
FY2021 AND FY2022 Adopted
Budget
i
FY 2018 I
Adopted
FY 2019
Amended Budget
Estimated
FY 2020
FY 2021
FY 2022
Account NumberlDescription I
Actual
Budget I
As Of 6130 (
Actual
Adapted
Adopted
Adopted
730709
Fees - Per Diems
1,509
1,288
644
644
0
0
p
731213
Membership Dues
690
1,500
1,500
1,500
1,500
1,500
1,500
731241
Miscellaneous
375
Too
T00
700
700
700
700
731339
Periodicals Books Publ Sub
666
0
0
0
0
0
0
731346
Personal Mileage
5,140
3,758
3,758
3,758
3,768
3,758
3,755
731388
Printing
1,100
3,208
3,208
3,208
3,208
3,208
3,208
731794
Soldier Burial
73,016
113,629
113,629
68,629
113,629
113,629
113,629
731801
Soldier Relief
19,689
30,932
30,932
20,932
30,932,
30,932
30,932
731818
Special Event Program
4,203
6,165
6,165
6,165
6,165
6,165
6,165
732018
Travel and Conference
16,080
13,000
13,000
13,000
13,000
13,000
13,000
732020
Travel Employee Taxable Meals
2,505
2,000
2,000
2,000
2,000
2,000
2,000
125,904
177,780
117,136
122,136
176,492
176,492
176,492
Commodities
750049
Computer Supplies
0
518
518
518
518
518
518
750392
Metered Postage
3,330
5,114
5,114
5,114
5,114
5,114
5,114
750399
Office Supplies
6,911
7,500
7,500
7,500_
71500
7�500
7,500
10,240
13,132
13,132
13,132
131132
13,132
13,132
Operating Expenses
136,145
190,912
190,268_
136,26.8_
_ 189,524
189,624
_ 189,624
Internal Su000rt
Internal Services
770631
Bldg Space CostAllocallon
99,182
98,740
98,740
98,740
107,957
105,420
105,820
773630
Info Tech Development
4,886
0
8,067
9,067
0
0
0
T74636
Info Tech Operations
64,663
66,052
66,052
66,052
72,619
72,619
72,619
774637
Info Tech Managed Print Svcs
4,741
5,450
5,450
5,450
7,329
7,329
7,329
774677
Insurance Fund
5,004
3,332
3,332
3,332
4,012
4,012
4,012
775754
Maintenance Department Charges
6,811
0
4,001
4,001
0
0
0
776659
Motor Pool Fuel Charges
3,135
3,503
3,503
3,503
3,400
3,400
3,4.00
776661
Motor Pool
13,746
14,423
14,423
14,423
14,500
14,500
14,500
778676
Telephone Communications
10,175
11,698
11,698
11,698
_ 11,622
_ _ _._ _11,622
_ 11,622
212,243
203,198
215,266
215,266
221,439
218,9U2
219,312
Internal Support
212,243
203,198
215,266
_ 215,266
221,439
Y1B,902
219,312
Grand Total Expenditures
1.900,918
2,063,235
2,076,409
1,847,409
2,082,034 __
2,079,497,
2,07997
' Public Services
I
EDepartment:
Organization: 110703 -Veterans Services
OAKLAND COUNTY,
MICHIGAN
I
Fund: (10100-General
jl
FY2020 AND
FY2021 AND FY2022 Adopted
Budget
1
Adopt d
Amended get
Estimated
(
Account NumberlDescription
Actual
Budget
As Of 63D(
,
Adopted
Adopted
Adopted
`Revenues
Revenue
Charges for Services
631827 Reimb General
3,869 _
0
0
-0
- 0
-- D
0
0
3,869
0
0
0
0
0
Revenue
- - 3,869
0
0
:.-- --- 0
__U0
Grand Total Revenues
3,869
0
0
0
U
0
0
jExpenditures J
Personnel
Salaries
702010 Salaries Regular
795,424
989,290
989,290
889,290
987,168
987,168
987,168
702030 Holiday
43,329
0
0
0
D
D
0
702050 Annual Leave
57,731
0
0
0
0
0
0
702080 Sick Leave
18,166
0
0
0
0
0
0
702110 Per Diem
0
0
1,750
1,750
3,500
3,500
3,500
702200 Death Leave
1,085
0
0
0
0
0
0
712020 Overtime
436
0
0
0
_.,, 0
0
0
916,170
969,2W
9S1,040
891,046
990,668
99u,6ti8
990,668
Frinoe Benefits
722750 Workers Compensation
3,597
3,850
3,856
3,856
3,887
3,887
3,887
722760 Group Life
1,949
2,151
2,151
2,151
2,104
2,104
2.104
7=70 Retirement
271,589
278,201
278,2W
244,201
279,141
279,141
279,141
722780 Hospitalization
254,794
280,817
280,817
240,817
276,180
276,180
276,180
722790 Social Security
66,311
75,682
75,682
75,682
74,041
74,041
74,041
722800 Dental
19,417
19,954
19,954
19,954
19,321
19,321
19,321
722810 Disability
13,466
15,607
15,607
15,607
15,268
15,268
15,268
722820 Unemployment Insurance
1,466
1,585
1,585
1.586
1,455
1,455
1,455
722850 Optical
1,773
1,982
1,982
1,982
1,978
1,978
1,978
722900 Fringe Benefit Adjustments
0
0
_ _ _ C
_ 0_
_ _ 6,928
_ __6,928
_ 6,928
636,361
679,836
679,835
606,835
ti80,3W
ebu,303
680,303
Personnel
_ 1,552,530
1,669,125
11_6.70,87.5
1,496,b75
1,670,971
1,670,979
_ 1,670,971
Oneratino Exnenses
Contractual Services
730072 Advertising
933
1,000
1,00D
1,000
1,000
1,OD0
1,000
730646 Equipment Maintenance
0
600
600
600
600
600
600
iT.h
Resolution #20525 November 19, 2020
Moved by Long seconded by Luebs the resolutions on the Consent Agenda be adopted.
AYES: Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham,
McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack,
Gershenson. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the Consent Agenda were adopted.
I HEPzEBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 19,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 19t' day of November, 2020.
Lisa Brown, Oakland County