HomeMy WebLinkAboutResolutions - 2020.11.19 - 33885MISCELLANEOUS RESOLUTION #20566 November 19, 2020
BY: Commissioner Penny Luebs, Chairperson, Health, Safety and Human Services Committee
IN RE: SHERIFF, PROSECUTING ATTORNEY — FISCAL YEAR 2021 OAKLAND COUNTY
NARCOTICS ENFORCEMENT TEAM (NET) BYRNE GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan State Police has awarded the Sheriff and Prosecuting Attorney funding for the FY
2021 Narcotics Enforcement Team (NET) Byrne Grant Program for the period October 1, 2020, through
September 30, 2021; and
WHEREAS the grant application requested $479,170 in funding, which resulted in a grant award of
$217,080; and
WHEREAS there is no grant match required in FY 2021, but the Sheriff's Office is requesting to fund the
difference of $262,090 from the County General Fund/General Purpose (GF/GP) Non -Departmental Grant
Match; and
WHEREAS last year the County General Fund/General Purpose (GF/GP) Non -Departmental Grant Match
contributed $254,918; and
WHEREAS the grant award provides partial funding of salary for one (1) Special Revenue (SR) full-time
eligible (FTE) Assistant Prosecutor IV position (#4010201-07207) in the Prosecuting Attorney's Office; and
WHEREAS the grant award provides partial funding of salary for two (2) SR FTE Sergeant positions
(#4030920-09829 and 09830), and one (1) SR part-time non -eligible (PTNE) 1,000 hours per year Office
Assistant II position (#4030920-10931) in the Sheriffs Office; and
WHEREAS this grant award has completed the Grant Review Process in compliance with Miscellaneous
Resolution #19006.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the FY
2021 Narcotics Enforcement Team (NET) Byrne Grant award, for the period October 1, 2020, through
September 30, 2021, in the amount of $217,080.
BE IT FURTHER RESOLVED that $262,090 grant match be transferred from the County's General
Fund/General Purpose Grant Match account to fulfill the program funding obligation.
BE IT FURTHER RESOLVED to continue one (1) SR FTE Assistant Prosecutor IV position (#4010201-
07207) in the Prosecuting Attorney's Office.
BE IT FURTHER RESOLVED to continue two (2) SR FTE Sergeant positions (#4030920-09829 and
09830), and one (1) SR PTNE 1,000 hour per year Office Assistant II position (#4030920-10931) in the
Sheriff's Office/Investigative & Forensic Services/Narcotics Enforcement Team (N.E.T.) Unit.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute
the grant award and to approve any grant extensions or changes, within fifteen percent (15%) of the original
award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that continuation of this program, including positions, is contingent upon
continued general fund and grant funding.
BE IT FURTHER RESOLVED that the FY 2021 — FY 2023 budgets are amended as follows:
GENERAL FUND 410100))
FY2021 — FY2023
Exoenditures
9090101-196030-730800
Grant Match
($262,090)
4030901-110090-788001-27320
Transfers Out
262,090
Total Expenditures
$ 0
DRUG POLICY GRANT FUND (#27320)
GR0000000985
Activity: GLB Analysis: GLB Bud,
Ref. 2021
Revenue
4030901-110090-610313
Federal Operating Grants
$217,080
4030901-110090-695500-10100
Transfers In
262,090
Total Revenues
479 170
Expenditures
4010201-122080-702010
Salaries
$109,451
4010201-122080-722740
Fringe Benefits
55,448
4030901-110090-702010
Salaries
195,137
4030901-110090-722740
Fringe Benefits
119,134
Total Expenditures
479 170
DRUG POLICY GRANT FUND (#27320)
GR0000000760
Activity: GLB Analysis: GLB Bud
Ref. 2020
FY2021 — FY2023
Revenue
4010201-122080-695500
Transfers In
($ 67,000)
4030901-110090-610313
Federal Operating Grants
(201,000)
4030901-110090-695500
Transfers In
(187,918)
Total Revenues
MU-9 1
Expenditures
4010201-122080-702010
Salaries
($ 92,717)
4010201-122080-722740
Fringe Benefits
(48,930)
4030901-110090-702010
Salaries
(195,138)
4030901-110090-722740
Fringe Benefits
11( 9,133)
Total Expenditures
Chairperson, on behalf of the Health, Safety and Human Services Committee, I move adoption of the
foregoing resolution.
Commissioner enny Luebs, District #16
Chairperso , ealth, Safety and Human
Services Committee
HEALTH, SAFETY AND HUMAN SERVICES COMMITTEE VOTE:
Motion carried on a roll call vote with Gingell absent.
GRANT REVIEW SIGN -OFF — Sheriff's Office
GRANT NAME: FY 2021 Narcotics Enforcement Team (NET) Grant
FUNDING AGENCY: Michigan State Police
DEPARTMENT CONTACT PERSON: Tammy Feole/(248) 858-2866
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 10/12/20
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners' liaison committee resolution and grant acceptance package (which should include this sign -
off email and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of
the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B.
The draft resolution needs to be updated with the budget amendment — Lynn Sonkiss (10/08/20)
Human Resources:
HR Approved — No HR Implications — Continues Positions
Note: The Assistant Prosecutor in this resolution is an Assistant Prosecutor IV -Lori Taylor (10/06/20)
Risk Management:
Approved by Risk Management. — Robert Erlenbeck (10/05/20)
Corporation Counsel:
There are no unresolved legal issues at this time. —Heather Lewis (10/12/20)
GRETCHEN WHITMER
GOVERNOR
September 30, 2020
STATR ON MICHIGAN
DEPARTMENT OF STATE POLICE
LANSING
Ms. Tammy Feole
N.E.T. - County of Oakland
1200 N. Telegraph Road Building 38 East
Pontiac, Michigan 48341
RE: MSP #JAG-72181-N.E.T.-2021
Oakland County Narcotic Enforcement Team (NET)
Dear Miss Feole
COL. JOSEPH M. GASPER
DIRECTOR
I am pleased to inform you that the N.E.T. - County of Oakland Byrne Justice Assistance Grant (JAG) application
to the Michigan State Police (MSP), Grants and Community Services Division, has been selected to receive
funding. The federal award, pending modifications to your application for fiscal year 2021 is $217,080.
You must complete any requested modifications found in the "Comments to Applicant' section in your grant
application in MAGIC-E. Once this is completed, you will receive an email from our office advising you of the
procedure for accepting a contract with the MSP.
The modifications must be submitted, and the contract must be accepted in MAGIC+, no later than 5
p.m. EST on Friday, October 30, 2020. If your award is not accepted by that date, your grant will be
denied unless you have notified us of extenuating circumstances.
It is a legal requirement of this grant that your agency and any subcontractors agree to give recognition to
the MSP and the U.S. Department of Justice in any and all publications, papers, press releases, and
presentations arising from the funded project. The required disclaimer is included in Section Vill of your
Grant Agreement in the MAGIC+ system. This language reads:
"This project was supported by Byrne JAG # 2020-MU-BX-0011 awarded by the Bureau of
Justice Assistance, Office of Justice Programs, U.S. Department of Justice (DOJ), and
administered by the Michigan State Police (MSP). Points of view or opinions contained within
this document do not necessarily represent the official position or policies of the MSP or DOJ."
If you have any questions or concerns about the new requirements, please contact your grant advisor,
Brian Peacock at peacockb@michigan.gov. We look forward to working with you.
Sincerely,
Nancy Becker Bennett, Division Director
Grants and Community Services Division
MICHIGAN STATE POLICE HEADQUARTERS • 7150 HARRIS DRIVE • DIMONDALE, MICHIGAN 48821
MAILING ADDRESS • P.O. BOX 30634 • LANSING, MICHIGAN 48909
w michigan.gov/rasp • 517-332-2521
From:
Paarnrk Brian (MSPI
To:
Feole. Tammv Shaw
Cc:
West, Katie
Subject:
RE: NET 21.pdf
Date:
Monday, October 12, 2020 1:27:05 PM
Attachments:
imaae002.Dna
imaoe003.Dno
Done!
Brian Peacock
Grant Advisor
Byrne JAG Unit
Grants and Community Services Division
Michigan State Police
7150 Harris Drive.
Dimondale, MI 48821
Mobile 517-449-2985
MAILING ADDRESS
P.O. Box 30634
Lansing, M148909
"A PROUD tradition of SERVICE through EXCELLENCE, INTEGRITY, and COURTESY"
(JOIN THE MSR1' ,
M
t u,� STAY SAFE `10GF f(rR
From: Feole, Tammy Shaw <feolet@oakgov.com>
Sent: Monday, October 12, 2020 1:25 PM
To: Peacock, Brian (MSP) <PeacockB@michigan.gov>
Cc: West, Katie <westca@oakgov.com>
Subject: RE: NET 21.pdf
CAUTION: This is an External email. Please send suspicious emails to ahusc(a')illichis,an.nov I
Hi Brian,
We were just informed that the Board has changed their November meeting to the 19th at 5:00 pm.
Would it be possible to get the extension to accept the award to November 20th?
Thanksl
Tammy Feole
N.E.T. Auditor
Investigative & Forensic Services Division
1200 N. Telegraph Rd., Bldg. 38E I Pontiac, MI 48341
Office: 248-8582866 ( Fax: 24"68.1754
Email: feolet@oakgov.com
Web: www.oakiandslieriff.com
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From: Peacock, Brian (MSP) <Pe arnckBro�michiean rznv>
Sent: Wednesday, September 30, 2020 12:40 PM
To: Feole, Tammy Shaw <fen1(,t(a%nakgovxnm>
Cc: West, Katie <wPstca(@oakeov.com>
Subject: Re: NET 21.pdf
Tammy, I will save this email is that extension request and consider it approved
From: Feole, Tammy Shaw <fPolPt(@oal<eov.com>
Sent: Wednesday, September 30, 2020 12:39:11 PM
To: Peacock, Brian (MSP) <Peacock B(n% michiffan.pov>
Cc: West, Katie <wPstra(@nakeov.cnm>
Subject: RE: NET 21.pdf
ICAUTION: This is an External email. Please send suspicious entails to nbuse(Fnmichivan.eov I
Hi Brian,
It doesn't look like this will be able to be presented to the Board of Commissioners until the evening
of November 18th. Would it be possible to get an extension to accept this award until November 19,
2020?
Thank you I
Tammy Feole
NE.T. Auditor
Investigative & Forensic Services Division
1200 N. Telegraph Rd., Bldg. 38E I Pontiac, MI 48341
Office: 248-858-28661 Fax:248-868.1754
Email: feolet@oakgov.com
Web: wrvwnr.oakiandslieriff.com
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From: Peacock, Brian (MSP) <Paarnrl<Bra@mirhiean env>
Sent: Wednesday, September 30, 2020 11:26 AM
To: Feole, Tammy Shaw <fPnlPt(a)nakeov.cnm>
Cc: West, Katie <westcanoakRov.com>
Subject: NET 21.pdf
I am pleased to inform you that your Byrne Justice Assistance Grant application to the
Michigan State Police, Grants and Community Services Division, has been selected to
receive funding. Please refer to the attached award letter for further instruction.
Once all the conditions for this grant are met, the contract must be accepted by your
authorized official in MAGIC+ by no later than 5 p.m. on Friday, October 30, 2020.
When awarded, it will be noted in your contract that this project period is October 1, 2020
thru September 30, 2021.
If you have any questions, please do not hesitate to contact me.
Best Regards,
Brian Peacock
Grant Advisor
Byrne JAG Unit
Grants and Community Services Division
Michigan State Police
7150 Harris Drive.
Dimondale, MI 48821
Mobile 517-449-2985
MAILING ADDRESS
P.O. Box 30634
GRANTS-205 (1212015)
MICHIGAN STATE POLICE
Grants and Community Services Division
Page 1 of 16
BYRNE JUSTICE ASSISTANCE GRANT (JAG) CONTRACT
Grant Agreement
hereinafter referred to as the "Agreement"
between
Michigan State Police
hereinafter referred to as the "Department"
and
Countv of Oakland
1200 N. Telearaoh Rd.. Pontiac. Michiaan 48341
Federal l.D.#:38-6004876
hereinafter referred to as the "Contractor"
for
N.E.T. - County of Oakland
Oakland County Narcotic Enforcement Team (NET1
MSP Project Number: JAG-72181-N.E.T: 2021
Period of Agreement:
This Agreement shall commence on 1010112020 and continue through 0913012021.
This Agreement is in full force and effect for the period specified.
All projects must be initialed within 60 days of the start date of this Agreement.
IL Funding Source and Agreement Amount:
This Agreement is designated as a subrecipient relationship with the following stipulations:
AUTHORITY: 1935 PA 59;
COMPLIANCE: Voluntary.
A. Including federal funds and required local match, the total amount of this Agreement is $217,080 00.
B. The Department, under the terms of this Agreement, will provide federal pass -through funding not to exceed
$217,080.00.
C. The Catalog of Federal Domestic Assistance (CFDA) number is 16.738.
D.The CFDA Title is Formula Edward Byrne Memorial Justice Assistance Grant Program.
E. The federal agency name is U.S. Department of Justice, Bureau of Justice Assistance.
F. The federal grant award number is 2020-MU-BX-0011.
G.The federal program title is Byrne JAG State FY 2021.
III. Grant Summary:
The Contractor's Grant Summary is outlined in Attachment 1, which is part of this Agreement through reference.
FY2021
GRANTS-205 (1212015)
MICHIGAN STATE POLICE
Grants and Community Services Division
Page 2 of 16
IV. Statement of Work:
The Contractor agrees to undertake, perform and complete the services described in Attachment 2, which is part of this
Agreement through reference. Any change to the Statement of Work, by either the Contractor or Department, requires a
formal Amendment in the Department's e-grants system, Michigan Automatic Grant Information Connection Plus
(MAGIC+), available at httos //msi3.intellicirants.com.
V. Project Timeline:
The Contractor agrees to undertake, perform and complete the services within the timeline described in Attachment 2-A,
which is part of this Agreement through reference. Any change to the Project Timeline, by either the Contractor or
Department, requires a formal Amendment in MAGIC+.
VI. Program Budget:
The agreed upon Program Budget for this Agreement is referenced herein as Attachments 3-A and 3-B, which is part of
this Agreement through reference. Any change to the Program Budget, by either the Contractor or Department, requires
a formal Amendment in MAGIC+.
Budget deviation allowances are not permitted.
VII. Amendments:
Any change proposed by the Contractor which would affect the Department funding of any project, in whole or in part,
must be submitted in writing, via MAGIC+, to the Department for approval immediately upon determining the need for
such change. Changes made to this Agreement are only valid if made in MAGIC+ and accepted by both the Contractor
and the Department.
Vill. Contractor Responsibilities:
The Contractor, in accordance with the general purposes and objectives of this Agreement, will:
A. Publication Rights:
1. The Contractor shall give recognition to the Department in any and all publications, papers and presentations
arising from the program (including from subcontractors) herein by placing the following disclaimer on any and all
publications, papers and presentations:
This project is supported by Byrne JAG State FY 2021 # 2020-MU-BX-0011, awarded by the Bureau of Justice
Assistance, Office of Justice Programs, U. S. Department of Justice (DOJ), and administered by the Michigan
State Police Ili Points of view or opinions contained within this document do not necessarily represent the
official position or policies of the DOJ or the MSP.
2. The Department shall, in return, give recognition to the Contractor when applicable.
3. Where activities supported by this Agreement produce books, films, or other such copyrightable materials
issued by the Contractor, the Contractor may copyright such but shall acknowledge that the Department
reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish, and use such materials and
to authorize others to reproduce and use such materials. This cannot include service recipient information or
personal identification data.
4 Any copyrighted materials or modifications bearing acknowledgment of the Department's name must be
approved by the Department prior to reproduction and use of such materials.
B. Reporting Responsibilities:
Failure to comply with any reporting responsibilities identified in this Agreement may result in withholding grant
payment(s) or the cancellation of grant award. The Contractor's lack of compliance will also be taken into account
when considering future grant applications to, and awards from, the Department.
C. Uniform Crime Report (UCR):
Fv2021
GRANTS-205 (1212015)
MICHIGAN STATE POLICE
Grants and Community Services Division
Page 3 of 16
The Contractor, and all of its subcontractors, must comply with 1968 PA 319, as amended. This law requires county
sheriffs departments, as well as city, village, and township police departments to submit monthly UCR data to the
Department.
D. Financial Reporting Requirements:
Financial reporting requirements shall be followed as defined within this section.
1. Reimbursement Method/Mechanism:
a. All Contractors must register as a vendor to receive State of Michigan payments as Electronic Funds
Transfers (EFT)/Direct Deposits. Vendor registration information is available on the State of Michigan
SIGMA Vendor Self Service (VSS) website located at
httos •//sioma. michioan.aov/webaoo/PRDVSS2X1 /AItSelfService
b. This Agreement is reimbursement only. Contractor must document that expenditures have been paid by
local sources before requesting reimbursement from the Department.
c. Reimbursement from the Department is based upon the understanding that Department funds will be paid up
to the total Department allocation as agreed upon in the approved Budget. Department funds are the first
source after the application of fees and earmarked sources unless a specific local match condition exists.
d. Should the Contractor discover an error in a previous reimbursement request, the Contractor shall
immediately notify the Department and refund to the Department any funds not authorized for use under this
Agreement and any payments or funds advanced to the Contractor in excess of allowable reimbursable
expenses.
2. Financial Status Report (FSR) Submission:
Once the Agreement has been signed and accepted, regardless of when this occurs, the Contractor is
responsible for preparing and submitting a FSR for each month of the Agreement period, as specified in
MAGIC+. The various FSRs are outlined below:
a. Monthly FSR:
Monthly FSRs must be prepared and submitted to the Department in MAGIC+, no later than 30 days after
the close of each calendar month. An example is found in Attachment 5, which is part of this agreement
through reference. Each month's reimbursement request may only contain expenses from that month
Reimbursement requests that include more than one month's expenditures may not be granted and will be
returned to the Contractor for explanation and/or correction and re -submission.
b. Obligation Report:
An Obligation Report, based on annual guidelines, is a one-time FSR and must be submitted by the
specified due date in MAGIC+. In this report, the Contractor will provide to the Department an estimate of
total expenditures for the MAGIC+ date -specific Agreement period. The information from this report will be
used to record the Department's year-end accounts
payables and receivables for this Agreement.
c. Final FSR:
A Final FSR is due 30 days following the end of the fiscal year or Agreement period specified in MAGIC+.
Final FSRs not received from the Contractor by the due date may result in the loss of funding requested on
the Obligation Report and/or a potential reduction in the subsequent year's award, if/when applicable.
3. Unobligated Funds:
Any unobligated balance of funds held by the Contractor at the end of the Agreement period will be returned to
the Department or treated in accordance with instructions provided by the Department.
4. Program Income:
The US DOJ regulations allow Contractors to keep funds (program income) derived from grant activities, so long
FY2021
GRANTS-205 (12a015)
MICHIGAN STATE POLICE
Grants and Community Servmes Division
Page 4 of 1 s
as these funds are used for the same purposes as the grant project. In the absence of such regulations, these
funds would be required to be returned to the DOJ.
Program income means the gross income earned by the Contractor during the Agreement period as a direct
result of the grant project.
All income generated as a direct result of a Department -funded project shall be deemed program income
Program income may be used to further program objectives under this Agreement or may be refunded to the
Department. Program income must be used for the purposes of, and under the conditions applicable to, the
award specified in this Agreement. Program income may only be used for allowable program costs.
Asset forfeiture and lreatmentilab fees are the most prominent program income derived from grant activity. The
DOJ regulations require that program income be held in the custody of a governmental entity, with reporting on
those funds to the Slate Administrative Agency (the Department).
When applicable, Program Income Reports (GRANTS-2086) are to be filed quarterly in MAGIC+.
Any program not earning program income must fill out and submit to the Department a Program Income Waiver
Report (GRANTS-208A) in MAGIC+ within 30 days of the acceptance of this Agreement.
5. Audits:
This section applies to Contractors designated as subrecipienls. Contractors designated as vendors are exempt
from the provisions of this section.
a. Single Audit:
Contractors that expend $500,000 or more in federal awards in the current fiscal year or expend $750,000 or
more in federal funds in a fiscal year after December 26, 2014 must submit a Single Audit prepared
consistent with the Single Audit Act Amendments of 1996, and Office of Management and Budget (OMB)
Circular A-133, "Audits of States, Local Governments, and Non -Profit Organizations," as revised or 2 C.F.R.
200.501. Contractors must also submit a Corrective Action Plan for any audit findings that impact
Department -funded programs and a management letter (if issued) with a response.
b. Financial Statement Audit:
Contractors exempt from the Single Audit requirements that receive $500,000 or more in total funding from
the Department in state and federal grant funding must submit to the Department a Financial Statement
Audit prepared in accordance with generally accepted auditing standards (GAAS). Contractors exempt from
the Single Audit requirements that receive less than $500,000 of total Department grant funding must submit
to the Department a Financial Statement Audit prepared in accordance with GAAS if the audit includes
disclosures that may negatively impact Department -funded programs including, but not limited to fraud,
financial statement misstatements, and violations of contract and grant provisions.
c. Due Date and Submission Information
The required audit and any other required submissions (e.g., Corrective Action Plan and management letter
with a response), must be submitted to the Department within nine months after the end of the Contractor's
fiscal year to:
Michigan Department of Slate Police
Grants and Community Services Division
Attn: Grants Coordination Unit
P O. Box 30634
Lansing, Michigan 48909-0634
d. Penalty:
i. Delinquent Single Auditor Financial Statement Audit:
FY2021
GRANTS-205 (122015)
MICHIGAN STATE POLICE
Grants and Community Services Division
Page 5 of 10
If the Contractor does not submit the required Single Audit reporting package, management letter (if
issued) with a response, and Corrective Action Plan; or the Financial Statement Audit and management
letter (if issued) with a response within nine months after the end of the Contractor's fiscal year and an
extension has not been approved by the cognizant or oversight agency for audit, the Department may
withhold from the current funding an amount equal to five percent of the audit year's grant funding (not to
exceed $200,000) until the required filing is received by the Department. The Department may retain the
amount withheld if the Contractor is more than 120 days delinquent in meeting the filing requirements
and an extension has not been approved by the cognizant or oversight agency for audit. The Department
may terminate the current grant if the Contractor is more than 180 days delinquent in meeting the filing
requirements and an extension has not been approved by the cognizant or oversight agency for audit.
it. Delinquent Audit Status Notification Letter:
Failure to submit the Audit Status Notification Letter, when required, may result in withholding from the
current funding an amount equal to one percent of the audit year's grant funding until the Audit Status
Notification Letter is received.
e. Other Audits:
The Department or federal agencies may also conduct or arrange for "agreed upon procedures" or additional
audits to meet their needs.
E. Performance/Progress/PMT Report Requirements:
The progress reporting methods, as applicable, shall be followed as described in Attachment 4, which is part of
this Agreement through reference.
Progress reporting is due no later than 20 days after the end of each quarter through the federal Performance
Measurement Tool (PMT) system located at httos,//biaomt.oio.00v/. This link, as well as a user login and
password, will be provided in MAGIC+ within 45 days of the start date of the Agreement.
When applicable, additional programmatic Progress Reports are due in MAGIC+ no later than 20 days after the
end of each quarter.
F. Equipment Purchases and Title:
Any Contractor equipment purchases supported in whole or in part through this Agreement must be listed in an
Equipment Inventory Schedule. Equipment means tangible, non -expendable, personal property having useful life
of more than one year and an acquisition cost of $5,000 or more per unit. Title to items having a unit acquisition
cost of less than $5,000 shall vest with the Contractor upon acquisition. The Department reserves the right to
retain or transfer the title to all items of equipment having a unit acquisition cost of $5,000 or more, to the extent
that the Department's proportionate interest in such equipment supports such retention or transfer of title .
All purchases supported in whole or in part through this Agreement must use procurement procedures that
conform to the Contractor's local requirements.
G Employee Time Certification:
It is the Contractor's obligation to notify the Department immediately when a Byrne JAG -funded employee
(including employees of subcontractors):
• Is disabled or deceases while having been assigned to a grant -funded position;
• Is removed or reassigned from a grant -funded position; and/or,
• Is unable to report to work due to injury or illness not related to job performance (and is not replaced
within 30 days by another employee).
The Contractor's failure to comply with notification to the Department could result in loss of position funding from
the Department.
All Agreement -funded employees, including employees of subcontractors, will complete and submit to the
Contractor an executed GRANTS-214, Employee Time Certification form (Attachment 6) The Contractor will
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submit the certifications to the Department semi-annually, by attaching this fully executed form to their a -grant
in MAGIC+. This form will be provided to the Contractor by the Department.
H. Record MaintenancelRetention
Maintain adequate program and fiscal records and files, including source documentation to support program
activities and all expenditures made under the terms of this Agreement, as required. Assure that all terms of this
Agreement will be appropriately adhered to and that records and detailed documentation for the project or
program identified in this Agreement will be maintained (may be off site) for a period of not less than four years
from the date of grant closure, the date of submission of the Final FSR, or until litigation and audit findings have
been resolved. All retention record guidelines set by the local jurisdiction (Contractor) must be adhered to if they
require additional years beyond retention guidelines stated herein.
Authorized Access:
Permit upon reasonable notification and at reasonable times, access by authorized representatives of the
Department, Program Evaluators (contracted by the Department), Federal Grantor Agency, Comptroller General
of the United States and State Auditor General, or any of their duly authorized representatives, to records, files,
and documentation related to this Agreement, to the extent authorized by applicable state or federal law, rule, or
regulation.
The Department may conduct on -site monitoring visit(s) and/or grant audit(s) any time during the grant period.
All grant records and personnel must be made available during any visit, including subcontractors, if requested.
The Department may request that a funded program be evaluated by an outside evaluation team contracted by
the Department. Contractors shall work cooperatively with the evaluation team in such a manner that the
program be able to be fully reviewed and assessed.
J. Subcontractor/Vendor Monitoring:
The Contractor must ensure that each of its subcontractors comply with the Single Audit Act of 1984, as
amended, 31 U.S.C. 7501 at seq. requirements and must issue management decisions on audit findings of their
subcontractors as required by OMB Circular A-133. The Contractor is responsible for reviewing all single audit
adverse findings and ensuring that corrective actions are implemented. The Contractor will ensure
subcontractors forward all single audits covering grant funds administered through the Department to the
Contractor.
The Contractor must ensure that subgrantees are expending grant funds appropriately as approved in the
MAGIC+ application and as specified through this Agreement, and must conduct monitoring activities to ensure
compliance with all associated laws, regulations, and provisions as well as ensure that performance goals are
achieved. The Contractor must ensure compliance for for -profit subcontractors as required by OMB Circular
A-133, Section 210(e). The Contractor must ensure that transactions with vendors comply with laws,
regulations, and provisions of contracts or grant agreements in compliance with OMB Circular A-133, Section
210(f).
1. Subcontracts:
Assure for any subcontracted service, activity or product:
a. That the Contractor will submit copies of all executed subcontracts in MAGIC+ within 60 days of the
execution of this Agreement. Subcontracts should cover all personnel contained in the "contractual" line
item within the grant budget. Each listed agency shall have its own subcontract signed by the Contractor
and an employee of the subcontracted agency that is authorized to enter into legally binding contracts for
the entity receiving funds. The failure to submit these documents to the Department within 60 days may
result in withholding future payment or other penalties, as determined by the Department.
It. That a written subcontract is executed by all affected parties prior to the initiation of any new subcontract
activity. Exceptions to this policy may be granted by the Department upon written request within 30 days of
execution of this Agreement
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c. That any executed subcontract to this Agreement shall require the subcontractor to comply with all
applicable terms and conditions of this Agreement, including all Certifications and Assurances referenced in
this Agreement.
That, in the event of a conflict between this Agreement and the provisions of the subcontract, the provisions
of this Agreement shall prevail. A conflict between this Agreement and a subcontract, however, shall not be
deemed to exist where the subcontract:
i. Contains additional non -conflicting provisions not set forth in this Agreement;
ii. Restates provisions of this Agreement to afford the Contractor the same or substantially the same rights
and privileges as the Department; or,
Ill. Requires the subcontractor to perform duties and/or services in less time than that afforded the
Contractor in this Agreement.
e. That the subcontract does not affect the Contractor's accountability to the Department for the subcontracted
activity.
f. That any billing or request for reimbursement for subcontract costs is supported by a valid subcontract and
adequate source documentation on costs and services. All subcontractors must submit requests for
reimbursement to the Contractor in a timely manner such that the Contractor can include these requests on
the proper month's FSR. Subcontractors must be paid within 30 days of receipt of invoice by the
subcontractor.
K. Notification of Modifications:
The Contractor must provide timely notification to the Department, in writing, of any action by its governing board or
any other funding source that would require or result in significant modification in the provision of services, funding, or
compliance with operational procedures.
L. Software Compliance:
The Contractor must ensure software compliance and compatibility with the Department's data systems for services
provided under this Agreement including, but not limited to: stored data, databases and interfaces for the production
of work products, and reports. All required data under this Agreement shall be provided in an accurate and timely
manner without interruption, failure, or errors due to the inaccuracy of the Contractor's business operations for
processing date/time data.
M. Human Subjects:
The Contractor agrees that prior to the initiation of research, the Contractor will submit Institutional Review Board
(IRB) application material for all research involving human subjects conducted in programs sponsored by the
Department or in programs which receive funding from or through the state of Michigan, to a federally assured IRB for
review and approval. All paperwork involving the IRB must be submitted to the Department.
N. Notification of Criminal or Administrative Investigations/Charges:
If any employee of the Contractor associated with this grant project becomes aware of a criminal or administrative
investigation or charge that directly or indirectly involves grant funds referenced in this Agreement , the Contractor
shall immediately notify the Department's contract manager in writing that such an investigation is ongoing or that a
charge has been issued.
O. Byrne JAG Local Funding:
The Contractor, and all of its subcontractors, must apply for any and all direct Byrne JAG funding from the DOJ for
which it is eligible. The failure to submit the application is reason for termination of this Agreement.
IX. Department Responsibilities:
The Department, in accordance with the general purposes, objectives, and terms and conditions of this Agreement, will
provide reimbursement based upon appropriate reports, records, and documentation maintained by the Contractor.
X. Department Contract Manager/Administrator of the Agreement:
The individual acting on behalf of the Department in administering this Agreement as the Contract Manager is:
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Ms. Nancy Becker Bennett, Division Director
Michigan Stale Police
Grants and Community Services Division
P.O. Box 30634
Lansing, MI 48909-0634
Telephone: 517-284-3208
Fax: 517-284-3216
Email: beckern@michigan.gov
XI. Agreement SuspensionlTerminalion:
The Department and/or the Contractor may suspend and/or terminate this Agreement without further liability or penalty to
the Department for any of the following reasons:
A. This Agreement may be suspended by the Department if any of the terms of this Agreement are not adhered to
Suspension requires immediate action by the Contractor to comply with the terms of this Agreement; otherwise,
termination by the Department may occur.
B. Failure of the Contractor to make satisfactory progress toward the goals, objectives, or strategies set forth in the
Agreement.
C. Proposing or implementing substantial plan changes to the extent that, if originally submitted, the application would
not have been selected for funding.
D. Filing false certification in this Agreement or other report or document.
E. This Agreement may be terminated by either party by giving 15 days written notice to the other party. Such written
notice will provide valid, legal reasons for termination along with the effective date.
F. This Agreement may be terminated immediately if the Contractor, an official of the Contractor, or an owner is
convicted of any activity referenced in Section VIII, N, of this Agreement during the term of this Agreement or any
extension thereof.
XII. Final Reporting Upon Termination:
Should this Agreement be terminated by either party, within 30 days after the termination, the Contractor shall provide
the Department with all financial, performance, and other reports required as a condition of this Agreement. The
Department will make payments to the Contractor for allowable reimbursable costs not covered by previous payments or
other state or federal programs. The Contractor shall immediately refund to the Department any funds not authorized for
use and any payments or funds advanced to the Contractor in excess of allowable reimbursable expenditures.
XIII. Severability:
If any provision of this Agreement or any provision of any document attached to or incorporated by reference is waived or
held to be invalid, such waiver or invalidity shall not affect other provisions of this Agreement
XIV. Liability:
A. All liability to third parties, loss, or damage as a result of claims, demands, costs, or judgments arising out of
activities, such as direct service delivery, to be carried out by the Contractor in the performance of this Agreement
shall be the responsibility of the Contractor, and not the responsibility of the Department, if the liability, loss, or
damage is caused by, or arises out of, the actions or failure to act on the part of the Contractor, any subcontractor,
or anyone directly or indirectly employed by the Contractor, provided that nothing herein shall be construed as a
waiver of any governmental immunity that has been provided to the Contractor or its employees by statute or court
decisions.
B. All liability to third parties, loss or damage as a result of claims, demands, costs, or judgments arising out of
activities, such as the provision of policy and procedural direction, to be carried out by the Department in the
performance of this Agreement shall be the responsibility of the Department, and not the responsibility of the
Contractor, if the liability, loss, or damage is caused by, or arises out of, the action or failure to act on the part of
any Department employee or agent, provided that nothing herein shall be construed as a waiver of any governmental
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immunity by the slate of Michigan, its agencies (the Department), or employees as provided by statute or court
decisions.
C. In the event that liability to third parties, loss, or damage arises as a result of activities conducted jointly by the
Contractor and the Department in fulfillment of their responsibilities under this Agreement, such liability, loss, or
damage shall be borne by the Contractor and the Department in relation to each party's responsibilities under these
joint activities, provided that nothing herein shall be construed as a waiver of any governmental immunity by the
Contractor, the state of Michigan, its agencies (the Department), or their employees, respectively, as provided by
statute or court decisions.
Xv. Special Conditions:
A. This Agreement is valid upon approval and execution by the Department.
B. This Agreement is conditionally approved subject to and contingent upon the availability of funds.
C. The Department will not assume any responsibility or liability for costs incurred by the Contractor prior to the full
execution of this Agreement.
XVI. Certifications and Assurances:
These Certifications and Assurances are applicable to the Contractor and all subcontractors of the Contractor . It is the
Contractor's responsibility to ensure that subcontractors are adhering to the Certifications and Assurances . Failure to do
so may result in termination of grant funding or other remedies.
A. Certifications:
Contractors should refer to the regulations cited below to determine the certification to which they are required to
attest. Acceptance of this Agreement provides for compliance with certification requirements under 28 C.F.R. Part
69, "New Restrictions on Lobbying," 28 C.F.R. Part 67, "Government -wide Debarment and Suspension
(Non -procurement)," and 28 C.F.R. Part 83, "Government -wide Requirements for Drug -Free Workplace (Grants)."
B. Lobbying:
As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 C.F.R. Part 69, for persons entering
into a grant or cooperative agreement over $100,000, as defined at 28 C.F.R. Part 69, the Contractor certifies that:
No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer
or employee of Congress, or an employee of a member of Congress in connection with the making of any federal
grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any federal grant or cooperative agreement;
2 If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of
Congress, or an employee of a member of Congress in connection with this federal grant or cooperative
agreement, the Contractor shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities,"
in accordance with its instructions; and,
3 The Contractor shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and
subcontracts) and that all subrecipients shall certify and disclose accordingly.
C. Debarment, Suspension and Other Responsibility Matters (Direct Recipient):
Pursuant to Executive Order 12549 (Debarment and Suspension), and implemented at 2 C.F.R. Part 2867, for
prospective participants in primary covered transactions, as defined at 28 C.F.R. Part 2867, Section 2867.20(a):
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1. The Contractor certifies that it and its principals
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial
of federal benefits by a stale or federal court, or voluntarily excluded from covered transactions by any
federal department or agency;
b, Have not within a three-year period preceding this application been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining , attempting
to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction;
violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen property;
c. Have not within a two-year period preceding this application been convicted of a felony criminal violation
under any federal law, unless such felony criminal conviction has been disclosed in writing to the Office of
Justice Programs (OJP) at oiocomoliancereoortina aBusdoi.aov, and, after such disclosure, the applicant has
received a specific written determination from OJP that neither suspension nor debarment of the applicant is
necessary to protect the interests of the Department and U.S. Government in this case.
J. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal,
slate, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification;
and,
e Have not within a three-year period preceding this application had one or more public transaction
(federal, state, or local) terminated for cause or default.
D. Federal Taxes:
If the applicant is a corporation, the applicant certifies that either (1) the corporation has no unpaid federal tax liability
that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, that
is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax
liability, or (2) the corporation has provided written notice of such an unpaid tax liability (or liabilities) to OJP at
oiocomoliancerenortinaBusdoi.aov, and after such disclosure, the applicant has received a specific written
determination from OR that neither suspension nor debarment of the applicant is necessary to protect the interests
of the Department and U.S. Government in this case.
E. Drug -Free Workplace:
1. As required by the Drug -Free Workplace Act of 1988, and implemented at 28 C.F.R. Part 83, Subpart F, as
defined at 28 C.F.R. Sections 83.620 and 83.650 the Contractor certifies that it will provide a drug -free workplace
by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the contractor's workplace and specifying the
actions that will be taken against employees for violation of such prohibition.
b. Establishing an on -going drug -free awareness program to inform employees about:
i. The dangers of drug abuse in the workplace;
I. The Contractor's policy of maintaining a drug -free workplace;
iii. Any available drug counseling, rehabilitation, and employee assistance programs; and,
iv. The penalties that may be imposed upon employees for drug abuse violations occurring in the
workplace.
c. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy
of the statement required by paragraph (a) of this section.
d. Notifying the employee in the statement required by paragraph (a) of this section that, as a condition of
employment under the grant, the employee will:
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I. Abide by the terms of the statement; and,
ii. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in
the workplace no later than five calendar days after such conviction.
e. Notifying the agency, in writing, within ten calendar days after receiving notice under subparagraph (d) (ii) of
this section from an employee or otherwise receiving actual notice of such conviction. Employers of
convicted employees must provide notice, including position title, to:
Department of Justice
Office of Justice Programs
Attn: Control Desk
810 7th Street, N.W.
Washington, D.C.20531
Notice shall include the identification number(s) of each affected grant.
Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(ii) of
this section, with respect to any employee who is so convicted:
I. Taking appropriate personnel action against such an employee, up to and including termination,
consistent with the requirements of the Rehabilitation Act of 1973, as amended; or,
ii. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation
program approved for such purposes by a federal, stale or local health, law enforcement, or other
appropriate agency.
Making a good faith effort to continue to maintain a drug -free workplace through implementation of
subparagraphs (a), (b), (c), (d), (a), and (t) above.
F. Standard Assurances:
The Contractor hereby assures and certifies compliance with all applicable federal statutes, regulations, policies,
guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A-133; Executive Order 12372
(Intergovernmental Review of Federal Programs); and, 28 C.F.R. Parts 66 or 70 (administrative requirements for grants
and cooperative agreements). The Contractor also specifically assures and certifies that,
1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability
(including funds sufficient to pay any required non-federal share of project cost) to ensure proper planning,
management, and completion of the project described in this application.
2. It will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents
the appearance of personal or organizational conflict of interest, or personal gain,
3. It will give the awarding agency or the Government Accountability Office, through any authorized representative,
access to and the right to examine all paper or electronic records related to the financial assistance. It will comply
with all lawful requirements imposed by the awarding agency, specifically including any applicable regulations, such
as 28 C.F.R. Parts 18, 22, 23, 30, 35, 38, 42, 61 and 63, and the award term in 2 C.F.R. § 175.15(b)
4. It will assist the awarding agency, if necessary, in assuring compliance with section 106 of the National Historic
Preservation Act of 1966, 16 U.S.C. § 470, Executive Order 11593 (Protection and Enhancement of the Cultural
Environment), the Archeological and Historical Preservation Act of 1974, 16 U.S.C. § 469 a-1 et seq., and the
National Environmental Policy Act of 1969, 42 U.S.C. § 4321.
5. It will comply with Executive Order 13279 (Equal Protection of the Laws for Faith -Based and Community
Organizations), Executive Order 13559 (Fundamental Principles and Policymaking Criteria for Partnerships With
Faith -based and Other Neighborhood Organizations), and the DOJ regulations on the Equal Treatment for
Faith -Based Organizations, 28 C.F.R. Part 38, which prohibits recipients from using DOJ financial assistance on
inherently or explicitly religious activities and from discriminating in the delivery of services on the basis of religion.
Programs and activities must be carefully structured to ensure that DOJ financial assistance is not being used for
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literature, classes, meetings, counseling sessions, or other activities that support twelve -step programs, which are
considered to be religious in nature. The twelve -step programs must take place at a separate time or location from
the activities supported with DOJ financial assistance and the participation of beneficiaries in twelve -step programs is
strictly voluntary. It must make clear to any and all vendors and program participants that twelve -step programming
is separate and distinct from DOJ-funded activities. It must also ensure that participants are not compelled to
participate in twelve -step programs and cannot penalize a participant who chooses not to participate in a twelve -step
program. It must ensure that employees fully funded by DOJ are not involved with twelve -step programs whereby
they are instructing or indoctrinating clients on the twelve steps. Employees of the Contractor or subcontractor shall
clearly document the number of hours spent on secular activities associated with the DOJ-funded program and
ensure that time spent on twelve -step programs is completely separate from time spent on permissible secular
activities. In addition, at least one secular program must be provided as an alternative to twelve -step programming.
6. It will provide meaningful access to grant -funded programs and activities to Limited English Proficient (LEP) persons
in accordance with Title VI of the Civil Rights Act of 1964 and the Omnibus Crime Control and Safe Streets Act of
1968, 42 U.S.0 § 3789d. For a detailed discussion of the requirement to provide meaningful access to LEP persons,
refer to the guidance issued by the DOJ on this matter entitled, "Guidance to Federal Financial Assistance
Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient
Persons," 67 FIR 4155-01 (June 18, 2002).
It will comply and require any and all subcontractors to comply with any applicable statutorily -imposed
nondiscrimination requirements, including the Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.C. §
3789d; the Victims of Crime Act of 1984, 42 U.S.C. § 10604(e); the Juvenile Justice and Delinquency Prevention Act
of 2002, 42 U.S.C. § 5672(b); the Civil Rights Act of 1964 (42 U.S.0 § 2000d et seq.; the DOJ implementing
regulations at 28 C.F.R. Part 42, Subpart C; the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart D;
Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794); the DOJ implementing regulations at 28 C.F.R. Part
42, Subpart G; Title II of the Americans with Disabilities Act of 1990 (42 U.S.C. § 12132); the DOJ implementing
regulations at 28 C.F R, Part 35; the Rehabilitation Act of 1973, 29 U.S.C. § 794; the Americans with Disabilities Act
of 1990, 42 U.S.C. § 12131-34; Title IX of the Education Amendments of 1972, 20 U.S.C. §§1681, 1683, 1685-86;
and, the Age Discrimination Act of 1975, 42 U.S.C. §§ 6101-07; The DOJ regulations on the Equal Treatment for
Faith -Based Organizations, 28 C.F.R. Part 38; The Michigan Elliott -Larsen Civil Rights Act, MCL 37.2101 et seq.;
and the Michigan Persons With Disabilities Civil Rights Act, MCL 37.1101 et seq.
Notification:
It may not discriminate in employment on the basis of race, color, national origin, religion, sex, and disability
and may not discriminate in the delivery of services or benefits on the basis of race, color, national origin,
religion, sex, disability, and age. These laws also prohibit retaliation against an individual for taking action or
participating in action to secure rights protected by these laws It shall notify all clients, customers, program
participants, or consumers of the types of prohibited discrimination, as well as the complaint procedures, in
writing. Notification may include placing posters in an area that may be easily viewed by all and/or providing a
paper copy to each of the listed types of individuals. It shall forward all discrimination complaints to the
Department as described in the complaint procedures in Attachment 7. Subcontractors, clients, customers,
program participants or consumers may also report complaints to the Office of Justice Programs (OJP)/Office for
Civil Rights (OCR) or the Michigan Department of Civil Rights (MDCR) directly, as outlined in Attachment 7, but
the Contractor shall notify the Department of the complaint as soon as the complaint is known. In the event that
a Federal or State court, or Federal or State Administrative Agency, makes a finding of discrimination after a due
process hearing on the grounds of race, color, religion, national origin, sex, or disability against the Contractor or
subcontractor, the Contractor shall forward a copy of the finding to the OJP/OCR and the Department.
b. Training:
Any and all DOJ-funded employees of the Contractor and subcontractors shall receive periodic training at least
once every contract year regarding the responsibility of the entities to comply with applicable federal civil rights
laws as a recipient of federal funds. The Department shall provide the Contractor with access to training
developed by the OJP/OCR, which may be found at-
httr)s://www.oio.aov/about/ocr/ocr-traininL,-videos/video-ocr-trainina.htm The DOJ-funded employees of the
Contractor shall complete the required training within 90 days of the start date of this Agreement and certify that
the required training has been completed by signing the OCR Compliance Training Form. New employees shall
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complete the required training and provide a signed OCR Compliance Training Form to the Department within 90
days of the date of hire.
c. Monitoring:
The Department shall ensure that the Contractor is complying with all applicable civil rights laws and procedures
by completing the Civil Rights Compliance Questionnaire, see Attachment 8, with the Contractor during site
monitoring visits and desk audits.
7 It shall determine if an Equal Employment Opportunity Plan (EEOP) is required, pursuant to 28 C.F.R 42.301 at
seq. If the Contractor is not required to formulate an EEOP, a certification form shall be sent to the OJP/OCR and
the Office of Personnel Management (OPM) indicating that an EEOP is not required. If the Contractor is required to
develop an EEOP, but is not required to submit the EEOP to the OCR, a certification form shall be sent to the OCR
and the Department certifying that an EEOP is on file which meets the applicable requirements If the Contractor is
awarded a grant of $500,000 or more, and has 50 or more employees, a copy of the EEOP shall be submitted to the
OJP/OCR and OPM. Non-profit organizations, Indian Tribes, and medical and educational institutions are exempt
from the EEOP requirement, but are required to submit a certification form to the OCR to claim the exemption (a
copy of the form shall be submitted to the OPM). Additional information about the EEOP requirements may be found
at httos://www.oiri.aov/about/ocr/eeoo htm.
8. If the Contractor is a governmental entity:
a. It will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions
Policies Act of 1970, 42 U.S.C. § 4601 at seq., which governs the treatment of persons displaced as a result of
federal and federally -assisted programs; and,
b. It will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-26, which limit certain political activities of
state or local government employees whose principal employment is in connection with an activity financed in
whole or in part by federal assistance.
G. Non -Supplanting:
It is imperative that the Contractor understand that the nonsupplanting requirement mandates that grant funds may be
used only to supplement (increase) a Contractor's budget, and may not supplant (replace) stale, local or tribal funds that
a Contractor, inclusive of any subcontractors, otherwise would have spent on positions and/or any other items approved
in the Grant Budget if it had not received a grant award.
This means that if your agency plans to:
1. Hire new positions (including filling existing vacancies that are no longer funded in your agency's budget), it must
hire these additional positions on or after the official grant award start date, above its current budgeted (funded) level
of positions.
2. Rehire personnel who have already been laid off (at the time of application) as a result of state, local, or tribal budget
cuts, it must rehire the personnel on or after the official grant award start date, and maintain documentation showing
the date(s) that the positions were laid off and rehired.
3. Maintain personnel who are (at the time of application) currently scheduled to be laid off on a future date as a result
of state, local, or tribal budget cuts, it must continue to fund the personnel with its own funds from the grant award
start date until the date of the scheduled lay-off and maintain documentation showing the date(s) and reason(s) for
the lay-off. For example, if the grant award start date is July 1 and the lay-off is scheduled for October 1, then the
grant funds may not be used to fund the officers until October 1, the date of the scheduled layoff.
Please note that as long as your agency can document the dale that the lay-off(s) would occur if the grant funds
were not available, it may transfer the personnel to the grant funding on or immediately after the date of the lay- off
without formally completing the administrative steps associated with a lay-off for each individual personnel.
4. Documentation that may be used to prove that scheduled lay-offs are occurring for local economic reasons that are
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unrelated to the availability of grant funds may include (but are not limited to) council or departmental meeting
minutes, memoranda, notices, or orders discussing the lay-offs; notices provided to the individual personnel
regarding the date(s) of the layoffs; and/or budget documents ordering departmental and/or jurisdiction -wide budget
cuts. These records must be maintained with your agency's grant records
H. Hatch Political Activity Act and Intergovernmental Personnel Act:
The Contractor will comply with the Hatch Act of 1939, 5 U.S.C. 1501-08, and the Intergovernmental Personnel Act of
1970, as amended by Title VI of the Civil Service Reform Act of 1978, 42 U.S.C. 4728. Federal funds cannot be used for
partisan political purposes of any kind by any person or organization involved in the administration of federally -assisted
programs.
I. Health Insurance Portability and Accountability Act of 1996:
To the extent that the Health Insurance Portability and Accountability Act (HIPAA) of 1996 is pertinent to the services
that the Contractor provides to the Department under this Agreement, the Contractor assures that it is in compliance with
the HIPAA requirements including the following:
1. The Contractor must not share any protected health data and information provided by the Department that falls within
the HIPAA requirements except to a subcontractor, as appropriate under this Agreement.
2. The Contractor must require the subcontractor not to share any protected health data and information from the
Department that falls under the HIPAA requirements in the terms and conditions of the subcontract.
3. The Contractor must only use the protected health data and information for the purposes of this Agreement.
4. The Contractor must have written policies and procedures addressing the use of protected health data and
information that falls under the HIPAA requirements. The policies and procedures must meet all applicable federal
and state requirements including the HIPAA regulations. These policies and procedures must include restricting
access to the protected health data and information by the Contractor's employees.
5. The Contractor must have a policy and procedure to report to the Department unauthorized use or disclosure of
protected health data and information that falls under the HIPAA requirements of which the Contractor becomes
aware.
6. Failure to comply with any of these contractual requirements may result in the termination of this Agreement in
accordance with Section Xl, Agreement Suspension/Termination, above.
7. In accordance with the HIPAA requirements, the Contractor is liable for any claim, loss, or damage relating to
unauthorized use or disclosure of protected health data and information received by the Contractor from the
Department or any other source.
XVII. Unallowable Expenses and Activities:
• Costs in applying for this grant (e.g., consultants, grant writers).
• Any expenses incurred prior to the date of this Agreement.
• Any administrative costs not directly related to the administration of this Agreement.
• Indirect costs rates or indirect administrative expenses (only direct costs permitted).
• Personnel, including law enforcement officers, not connected to the project to which this Agreement refers.
• Lobbying or advocacy for particular legislative or administrative reform.
• Fundraising and any salaries or expenses associated with it.
• Legalfees.
• All travel including first class or out-of-state travel, unless prior approval by the Department is received.
• Promotional items, unless prior approval by the Department is received.
• One-time events, prizes, or entertainment (e.g., tours, excursions, amusement parks, sporting events), unless prior
approval by the Department is received.
• Honorariums.
FY2021
GRANTS-205 (12/ 015)
MICHIGAN STATE POLICE
Grants and Community Services Division
Page 15 of 16
Management or administrative training or conferences, unless prior approval by the Department is received.
Management studies or research and development (costs related to evaluation are permitted).
Fines and penalties.
Losses from uncolleclible bad debts.
Purchases of land.
Memberships and agency dues, unless a specific requirement of the project, unless prior approval by the
Department is received.
Compensation to federal employees.
Military -type equipment such as armored vehicles, explosive devices, and other items typically associated with the
military arsenal.
Purchasing of vehicles, vessels, or aircraft.
Construction costs and/or renovation, including remodeling.
Service contracts and training beyond the expiration of this Agreement.
Informant fees, rewards, or buy money.
• Expert witness fees.
• Canines and horses, including any food and/or supplies relating to the upkeep of law enforcement animals.
• Livescan devices for applicant prints including any related supplies.
• Weapons, including tasers.
• Food, refreshments, and snacks.
Note: No funding can be used to purchase food and/or beverages for any meeting, conference, training, or other event.
Exceptions to this restriction may be made only in cases where such sustenance is not otherwise available (e.g.,
extremely remote areas), or where a special presentation at a conference requires a plenary address where there is no
other time for sustenance to be attained. Such an exception would require prior approval from the Department and the
DOJ. This restriction does not apply to water provided at no cost, but does apply to any and all other refreshments,
regardless of the size or nature of the meeting. Additionally, this restriction does not impact direct payment of per diem
amounts to individuals in a travel status under your organization's travel policy.
XVIII. Conditions on Expenses:
Costs must be reasonable and necessary. If required by the local jurisdiction, costs must be sustained by competitive
bids. All contracts and subcontracts require prior approval by the Department. If detailed information is not included as
part of the application process, the Contractor must submit a request seeking approval once the subcontractors are
identified.
Individual consultant fees are limited to $650 (excluding travel, lodging, and meal costs) per day, which includes legal,
medical, psychological and accountant consultants. If the rate will exceed $650 for an eight -hour day, prior written
approval is required from the Department. Compensation for individual consultant services is to be responsible and
consistent with that paid for similar services in the marketplace.
XIX. Conflict of Interest:
The Contractor and Department are subject to the provisions of 1968 PA 317, as amended, MCL 15.321 at seq., and
1973 PA 196, as amended, MCL 15.341 at seq.
XX. State of Michigan Agreement:
This is a state of Michigan agreement and is governed by the laws of Michigan. Any dispute arising as a result of this
Agreement shall be resolved in the slate of Michigan.
XXI. Compliance with Applicable Laws:
The Contractor will comply with applicable federal and slate laws, guidelines, rules, and regulations in carrying out the
terms of this Agreement. The Contractor will also comply with all applicable general administrative requirements such as
OMB Circulars covering cost principles, grant/agreement principles, and audits in carrying out the terms of this
Agreement.
XXIL Special Certification:
The individual electronically accepting this Agreement certifies by his/her acceptance that he/she is authorized to sign
this Agreement on behalf of the Contractor.
Fv2021
GRANTS-205 (1212015)
MICHIGAN STATE POLICE
Grants and Community Servmes Dmislon
Page 16 of 16
XXIII. Contractor Signature:
The Authorized Official's typed name below, in lieu of signature, represents the Contractor's legal acceptance of the
terms of this Agreement, including Certifications and Assurances agreed to prior to application submission.
Name of Authonzed Official
David Woodward
Title of Aulhorized Official
Chairman
Ev2021
D� ".—A.1dKI1 M IJ,F1WA
Attachment 1
JAG-72181-N.E.T.2021
The Oakland County Narcotic Enforcement Team (N.E.T.) is a multi -jurisdictional task force that was created to
encourage cooperation between law enforcement departments within Southeast Michigan and other federal
agencies. N.E.T. works cooperatively in an effort to apprehend and convict those involved in the use, sale, and
distribution of illegal drugs and narcotics.
FY2021 Page 1 of 1
STATEMENT OF WORK
Attachment 2
JAG-72181-N. E. T: 2021
FY2021 PROJECT DESCRIPTION
Investigation & Enforcement:
The Oakland County Narcotic Enforcement Team (NET) was established in 1971 as a multi -jurisdictional task force
dedicated to combatting the distribution of illegal drugs and the associated violent crime. Through NET, federal,
state, and local law enforcement agencies collaborate to identify, investigate, and prosecute drug traffickers and
dismantle their organizations
Management Plan: NET is overseen by an Advisory Board which meets regularly to help set policy and provide
direction to the task force. Each department and agency that commits a full-time officer to the task force is
represented on the Advisory Board. NET is supervised and administered by the Oakland County Sheriff's Office
(OCSO) and is supported by personnel from the federal Drug Enforcement Agency (DEA) and seventeen local police
departments.
Oakland County's staffing commitment includes the NET unit commander (Lieutenant), 4 team leaders (Sergeants),
1 Prosecutor's investigator, 5 team members (Deputies), 1 part-time forfeiture assistant and 4 administrative
positions (secretary, auditor, property room technician, and office assistant). The OCSO also commits investigative
buy funds, confidential informant payments, office space, utilities, phones, vests, vehicles, and all other equipment
and supplies needed for task force operation. Additional full-time team members are supplied by participating police
departments from the following municipalities, which contribute their officers' salaries, fringe benefits, and related
overtime costs to support NET operations:
Auburn Hills Farmington City Madison Heights Royal Oak
Birmingham Farmington Hills Pontiac Troy
Bloomfield Township Ferndale Rochester Hills Waterford Township
Commerce Township Hazel Park Rochester West Bloomfield
Village of Franklin
For the 2020-2021 project period, NET will continue to carry out activities in support of its mission: to encourage
interagency cooperation in an effort to apprehend and convict those involved in the use, sale, and distribution of
illegal drugs and narcotics. Specifically, the task force will remain focused on reducing and solving drug related
criminal activity, supporting local agencies challenged by resource limitations (including budget constraints and
reductions in force), and furthering investigative partnerships at all levels. Heroin, prescription opiates,
methamphetamine, and cocaine will be targeted as priority drugs for FY 2021 and NET will expand community
outreach efforts to educate the public on the dangers of these drugs, including death and serious injury from
overdose.
In recent years, NET has dedicated a portion of its personnel to a specialized Conspiracy crew that identifies and
investigates large level drug organizations, multi -state organizations, and those that ship drugs using Fed Ex, UPS,
and the US Postal Service throughout the county. The NET unit further commits resources to this team to identify,
investigate, and pursue prosecution against doctors, pharmacies, and pain clinics that divert prescription drugs to
the street for illegal consumption
Investigations of this nature would not be possible without contribution from the Byrne Justice Assistance program ,
which supports two of the four sergeants assigned to NET. These positions serve as crew leaders for NET's
conspiracy team and one of three street teams and are key members of both operations. Because task force
guidelines require each crew to be directly supervised by a sergeant, the loss or further reduction of Byrne funding
would cut the number of specialized teams, significantly hampering NET's ability to target the trafficking of heroin
and other illicit drugs Byrne funding also provides essential support for a part-time office clerk who assists OCSO
with tracking and reporting the NET statistics used to evaluate task force progress.
Prosecution:
Management Plan: The Narcotics Section of the Oakland County Prosecutor's Office consists of four assistant
prosecuting attorneys, one of whom serves as a Section Leader supervising the other three. The Section Leader
reports to the Chief of the Circuit Court Division, who reports to the Assistant Chief Prosecutor, who in turn reports to
FY2021 Page I of 2
STATEMENT OF WORK
Attachment 2
the county's elected Prosecutor.
In January 2013, the Narcotics Section of the Oakland County Prosecutor's Office began the additional task of
reviewing investigations for the purpose of authorizing arrest warrants. Section members continue to meet with law
enforcement officers to examine cases and determine appropriate charges for the suspects involved in an
investigation. Whether a case is reviewed for issuance of a warrant by the vertical prosecution unit depends on
several factors, the most important being the severity of the offense and the prior history of the offender. This process
allows prosecutors to request that further investigation be completed prior to charging, if necessary. It also aids by
allowing those prosecutors most familiar with the intricacies of the chain of distribution and conspiracy law to
appropriately levy charges against the various members of drug trafficking organizations. Regardless of whether the
arrest warrant was authorized by a member of the Narcotics Section or the Warrants Division of the Prosecutor's
Office, all cases where a controlled substance charge is issued are reviewed by the Narcotics Section Leader to
determine the appropriateness of vertical prosecution. Additionally, in an attempt to minimize litigation surrounding
the sufficiency of search warrant affidavits, the Narcotics Section reviews with some regularity, affidavits prepared by
detectives prior to presentation to the magistrates for signing.
The Oakland County Prosecutor's Office will continue with this approach during the 2020-2021 project period with the
support of Byrne Justice Assistance funding. Assessment of each offender will enable prosecutors to target and
track repeat offenders and mid -level and upper -level traffickers. It will also allow the Section to pay special attention
to file groups, which may contain crossover defendants/informants. Maintaining control over files where defendants
are also acting as informants is tantamount to successful prosecution in cases where the informant becomes the
key witness. The Narcotics Section will continue to provide training to law enforcement agencies on proper search
warrant preparation, courtroom etiquette and testimony, informant use, as well as update narcotics officers on
changes in statutes and case law that affect investigation procedures (including in -custody interrogations), evidence
collection, and arrest and search warrant requests.
The Narcotics Section will continue to further NET's mission through aggressive prosecution and minimal
plea-bargaining in a focused effort to reduce drug related crime in Oakland County. Prosecutors who are well versed
in the area of law specific to dismantling drug trafficking operations will apply critical knowledge of drug organizations
and connections between suppliers and their distributors to aid NET in this effort. Successful prosecution of drug
trafficking organizations is dependent upon these skills, which are obtained through years of experience in
prosecuting narcotics offenders. Currently the section members have a combined 47 years of prosecution
experience with over 33.6 years specializing in drug related crimes.
In July 1, 2019 through June 30, 2020, the Oakland County Prosecutor's Office accepted 235 cases for vertical
prosecution. Of the Section's ongoing cases, 181 drug and drug -related offenders were dispositioned, 164 were
convicted, and the average minimum prison sentence for those incarcerated was 53 months. Success at this level
would not be possible — and is not sustainable — without a fully staffed team of highly qualified and experienced
prosecutors. To this affect, Byrne Justice Assistance funding is requested to continue supporting one of four
assistant prosecuting attorney positions in the Narcotics Section for FY 2020-2021.
FY2021 Page 2 of 2
Proiect Timeline
Attachment 2-A
JAG-72181-N.E T.-2021
First Quarter:
Please see attached document for complete timeline
*First Quarter
Personnel expenses October 2020 — December 2020: $54,270
Execute 50 search warrants, conduct 125 investigations and make 52 arrests.
Required reports will be submitted:
- The funding level will be reported and established for the Oakland County N.E.T. Program Income and the
Prosecutor's Office shall submit a PI Waiver no later than 30 days after the grant acceptance.
- Civil Rights Training certification will be submitted for each funded employee no later than 90 days after the grant
acceptance.
Second Quarter:
*Second Quarter
Personnel expenses January 2021 — March 2021: $54,270 ($108,540 cumulative)
Cumulative goals to be achieved by end of the second quarter:
Execute 100 search warrants, conduct 250 investigations and make 104 arrests.
Required reports will be submitted:
- Employee Time Certifications will be submitted no later than 20 days after the end of the 1 st Period.
- Monthly FSRs will be prepared and submitted to the MSP in MAGIC+, no later than 30 days after the close of each
calendar month.
- Progress reports will be submitted no later than 20 days after the end of each quarter through the federal Performance
Third Quarter:
*Third Quarter
Personnel expenses April 2021 — June 2021: $54,270 ($162,810 cumulative)
Cumulative goals to be achieved by end of the third quarter:
Execute 150 search warrants, conduct 375 investigations and make 156 arrests.
Required reports will be submitted:
- Monthly FSRs will be prepared and submitted to the MSP in MAGIC+, no later than 30 days after the close of each
calendar month.
- Progress reports will be submitted no later than 20 days after the end of each quarter through the federal Performance
Measurement Tool (PMT) system located at www bjaperformancetools.org. If additional programmatic Progress Reports
Fourth Quarter:
*Fourth Quarter
Personnel expenses July 2021 — September 2021: $54,270 ($217,080 cumulative)
Cumulative goals to be achieved by end of the fourth quarter:
Execute 200 search warrants, conduct 500 investigations and make 208 arrests.
Required reports will be submitted:
- Employee Time Certifications will be submitted no later than 20 days after the end of the 2nd Period.
- Monthly FSRs will be prepared and submitted to the MSP in MAGIC+, no later than 30 days after the close of each
calendar month.
- Progress reports will be submitted no later than 20 days after the end of each quarter through the federal Performance
FY2021 Page 1 of i
MICHIGAN STATE POLICE
Attachment 3-A
GRANTS MANAGEMENT DIVISION
PROGRAM BUDGET SUMMARY
MSP PROJECT # JAG-72181-N.E.T.-2021
View at 100% or Larger
Use WHOLE DOLLARS Only
PROGRAM
DATE PREPARED
Page Of
Oakland County Narcotic Enforcement
Team (NET) 10/1/2020
1 1
CONTRACTOR NAME
BUDGET PERIOD
County of Oakland
From: 10101/2020 To: 09/30/2021
MAILING ADDRESS (Number and Street) BUDGET AGREEMENT
AMENDMENT #
1200 N. Telegraph Rd.
[ ] ORIGINAL []AMENDMENT
CITY
STATE ZIP CODE FEDERAL ID NUMBER
Pontiac I
Michigan 48341 38-6004876
I
EXPENDITURE CATEGORY
TOTAL BUDGET
1. SALARIES & WAGES
$217,080.00 $0.00
$217,080 00
2. FRINGE BENEFITS
$0.00 $0.00
$0.00
3. TRAVEL
$0.00 $0.00
$0.00
4. SUPPLIES & MATERIALS
$0.00 $0.00
$0.00
5. CONTRACTUAL (Subcontracts/Subrecipients) $0.00 $0.00
$0.00
6. EQUIPMENT
$0.00 $0.00
$0.00
7. OTHER EXPENSES
$0.00 $0.00
$0.00
8. TOTAL DIRECT EXPENDITURES
(Sum of Lines 1-7)
$217,080.00
$0.00
$217,080.00
9. TOTAL EXPENDITURES
$217,080.00
$0 00
$217,080.00
SOURCE OF FUNDS
10 STATEAGREEMENT
$217,080.00
$217,080.00
11. LOCAL
$0.00
$0.00
14. TOTAL FUNDING
$217,080.00
$0.00
$217,080.00
FY2021
Page 1 of 1
MICHIGAN STATE POLICE
GRANTS MANAGEMENT DIVISION
PROGRAM BUDGET - COST DETAIL SCHEDULE
MSP PROJECT # JAG-72181-N.E.T.-2021
BUDGET PERIOD
DATE PREPARED
PROGRAM
Oakland County Narcotic Enforcement
Team (NET) From:
To:
10/01/2020
09/30/2021
10/1/2020
BUDGETAGREEMENT
AMENDMENT#
CONTRACTOR NAME
County of Oakland
ORIGINAL AMENDMENT
N/A
1. SALARY & WAGES
POSITIONS
COMMENTS
TOTAL SALARY
POSITION DESCRIPTION
REQUIRED
Sergeant #1
Sergeant#2
Office Assistant
APA
1. TOTAL SALARY & WAGES:
2. FRINGE BENEFITS (Specify)
FICA
LIFE INS.
UNEMPLOY INS.
VISION INS.
RETIREMENT
HEARING INS.
HOSPITAL INS.
OTHER (specify)
3. TRAVEL
4. SUPPLIES & MATERIALS
DENTAL INS.
WORK COMP
1
COMPOSITE RATE N/A
AMOUNT %
2. TOTAL FRINGE BENEFITS:
3. TOTAL TRAVEL:
4. TOTAL SUPPLIES & MATERIALS:
62199.0000
62199.0000
14677.0000
78005.0000
217080.0000
Attachment 3 - B
FY2021 Page 1 of 2
5. CONTRACTUAL (Specify Subcontracts/Subrecipients)
Name Address
6. EQUIPMENT (Specify items)
7. OTHER EXPENSES
8. TOTAL DIRECT EXPENDITURES (Sum of Totals 1-7)
9. TOTAL EXPENDITURES (Sum of lines 8-9)
Use Additional Sheets as Needed
Amount
S. TOTAL CONTRACTUAL:
6. TOTAL EQUIPMENT:
7. TOTAL OTHER:
8. TOTAL DIRECT EXPENDITURES:
217080.0000
217080.0000
Attachment 3 - B
FY2021 Page 2 of 2
Attachment 4
PERFORMANCE/PROGRESS/PMT REPORT REQUIREMENTS
A. The Contractor shall submit the following reports on the following dates:
Performance Management Tool (PMT) reporting will take place no later than 20 days after the end of each quarter through the
federal PMT system located at: hftp://www.bjaperformancetools.org
Additional quarterly progress reports are also required by all Byrne JAG grantees. In addition to the PMT report, grantees must
complete the individualized quarterly progress report supplied by the MSP Byrne JAG Section. These reports are available on
www.michigan.gov/cjgrants. This report is also due by the 20th of the month following each quarter and must be attached to
MAGIC+.
Quarterly due dates are outlined below:
tat Quarter: October 1, 2010 through December 31, 2010
Due Date: January 20, 2021
2nd Quarter: January 1, 2021 through March 31, 2021
Due Date April 20, 2021
3rd Quarter: April 1, 2021 through June 30, 2021
Due Dale: July 20, 2021
4th Quarter: July 1, 2021 through September 30, 2021
Due Date: October 20, 2021
Personnel Time Certifications for grantees paying for personnel with grant funds are due 20 days following every six months.
Personnel Time Certifications are due:
1st six months due on July 20, 2021
2nd six months due on October 20, 2021
Financial Status Reports (FSR) must be submitted on a monthly basis, no later than 30 days after the close of each calendar
month. Requests for reimbursement must be submitted for the month in which payment by your agency was made. Dates are
outlined below:
10/01 /20
- 10131 /20
Due
11 /30/20
11/01/20
- 11/30/20
Due
12/30/20
12101120
- 12/31/20
Due
01/30/21
01/01121-01/31121
Due02/28/21
02/01 /21
- 02/28/21
Due
03/30/21
03101 /21
- 03/31 /21
Due
04/30/21
04/01/21
- 04/30/21
Due
05/30/21
05/01/21
- 05/31/21
Due
06/30/21
06/01/21
- 06/30/21
Due
07/30/21
07/01/21
- 07/31/21
Due
08/30/21
08/01 /21
- 08/31/21
Due
09/30/21
09/01/21
- 09/30/21
Due
10/30/21
An Obligation Report is due no later than August 31. If a Final FSR has been submitted prior to this date, an Obligation Report is
not required. The Obligation Report should only include expenditures your agency has obligated for the month of September.
Expenses on this report must be obligated in September, but may be paid in September or October. The Final FSR will include
expenses your agency has actually paid and does not need to equal your obligation report amount, but may not be over.
B. Any such other information as specified in the Statement of Work, Attachment 2, shall be
developed and submitted by the Contractor as required by the Contract Manager.
C. The Contract Manager shall evaluate the reports submitted as described in Attachment 4,
Items A and B for their completeness and adequacy.
D. The Contractor shall permit the Department or its designee to visit and to make an evaluation
of the project as determined by Contract Manager.
FY2021 Page 1 of 1
Mail Code
Contractor Name
Street Address
City, State, ZIP Code
Reasons for Corrections
Category
1 Salaries and Wages
2. Fringe Benefits
3 Travel
4 Supplies & Materials
5 Contracual (Sub -Contracts)
s. Equipment
7 Other Expenses
8 TOTAL DIRECT
9. Indirect Costs: Rate %
10 TOTAL EXPENDITURES
MICHIGAN STATE POLICE
GRANTS MANAGEMENT DIVISION
FINANCIAL STATUS REPORT
MSP PROJECT # JAG-721 81 -N.E.T.-2021
Contract Number
Project - Title
Report Period
Thru
Agreement Period
Thru
Expenditures
Current Period Corrections Previous Agreement Budget
win VTn
Attachment 5
Program Code
Dale Prepared
FE ID Number
Agreement
(SOURCES OF FUNDS:
11. State Agreement
12. Local
16. TOTAL FUNDING
CERTIFICATION: I certify that I am authorized to sign on behalf of the grantee agency and that this is an accurate statement of expenditures and collections
for the report period Appropriate documentation is available and will be maintained for the required period to support costs and receipts reported.
( Project Director I Financial Director
Telephone Number I Telephone Number
FOR STATE USE ONLY
Balance
FY2021 Page 1 of i
GRANTS-214
Michigan Slate Police
Grants & Community Services Division
BYRNE JUSTICE ASSISTANCE (BYRNE JAG) GRANT
RESIDENTIAL SUBSTANCE ABUSE TREATMENT (RSAT) GRANT
EMPLOYEE TIME CERTIFICATION
AUTHORITY: 1935 PA59, as amended, COMPLIANCE: Voluntary, however, grant funds will be withheld if
not submitted to the Michigan State Police (MSP) by the due dates specified below.
Grantee I MSP Grant Number
REPORTING PERIOD:
® 1st Period ® 2nd Period
(1011-3/31) (4/1-9/30)
Record below the period of time the employee worked on each grant program project during the reporting period.
For the dates specified, record what percentage of the employee's time was spent working on the grant program
project. The percentage of time reported must be supported by time sheets and reflect only actual time worked.
GRANT PROGRAM
Byrne JAG
RSAT
, :3 F0W, 4L*1UZ5l
Attachment 6
DATES PERCENTAGE OF
TIME SPENT DURING
FROM: TO: SPECIFIED DATES
%
Employee places his/her signature below as certification that the information provided above is accurate.
Supervisor, having first-hand knowledge of the work performed by the employee, places his/her signature below,
as certification that the information provided above is accurate.
Employee Name Employee Signature Date
Supervisor Name Supervisor Signature Date
SUBMISSION OF EMPLOYEE TIME CERTIFICATION:
This form must be submitted through your MAGIC+ account with the Grants and Community Services Division
Due dates are April 20 and October 20 of your Grant Agreement year. If you have any questions, please do not
hesitate to contact your grant advisor directly
FY2021 Page 1 of 1
Attachment 7
UD-040 (10102)
MEMORANDUM
STATE OF MICHIGAN
DEPARTMENT OF STATE POLICE
DATE: August 13, 2013
TO: Department Members
FROM: Nancy Becker Bennett, Director, Grants and Community Services Division (GCSD)
SUBJECT: Discrimination Complaint Procedures for Federal Grant -Funded Projects
I. Purpose
As a condition for receiving funding from the U.S. Department of Justice (DOJ), all recipients and
subrecipients of such funding must comply with applicable federal civil rights laws. This document will
establish written procedures for MSP employees and DOJ-funded grant subrecipients to follow if a complaint
alleging discrimination is received from clients, customers, program participants, or consumers of a MSP
subrecipient implementing funding from the DOJ
It. Policy
Recipients and subrecipients of DOJ funding may not discriminate in employment on the basis of race, color,
national origin, religion, sex, and disability. They also may not discriminate in the delivery of services or
benefits on the basis of race, color, national origin, religion, sex, disability, and age. The MSP will notify
subrecipients of their required compliance with the following statues and regulations through the interagency
agreement:
■ The Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42
U.S.C. § 10604(e)); the Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the
Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 794); the Americans
with Disabilities Act of 1990 (42 U.S.C. §§ 12131-34); the Education Amendments of 1972 (20 U.S.0 §§1681,
1683, 1685-86); the Age Discrimination Act of 1975, (42 U S C. §§ 6101-07), Ex. Order 13279 (equal
organizations); and 28 C.F.R. Part 38 (U.S. Department of Justice Equal Treatment for Faith -Based
Organizations).
■ 28 CFR 42.301 et seq, which requires recipients determine if it is required to formulate an Equal
Employment Opportunity Plan (EEOP). If the recipient is not required to formulate an EEOP, it will submit a
certification form to the U.S. Department of Justice, Office of Justice Programs, Office for Civil Rights (OCR),
and the Office of Personnel Management (OPM) indicating that it is not required to develop an EEOP. If the
recipient is required to develop an ESOP, but is not required to submit the EEOP to the OCR, it will submit a
FY2021 Page 1 of 4
Attachment 7
certification form to the OCR and the MSP certifying that it has an EEOP on file which meets the applicable
requirements. If the recipient is awarded a grant of $500,000 or more and has fifty or more employees, it will
submit a copy of its EEOP to the OCR and OPM. Non-profit organizations, Indian Tribes, and medical and
educational institutions are exempt from the EEOP requirement, but are required to submit a certification form
to the OCR to claim the exemption (a copy of the form should also be submitted to the OPM).
■ Title VI of the Civil Rights Act of 1964 and the Omnibus Crime Control and Safe Streets Act of 1968m, which
require subrecipients to provide meaningful access to programs and activities to Limited English Proficient
(LEP) persons.
■ The Michigan Elliott -Larsen Civil Rights Act, MCL 37.2101 et. Seq, which prohibits discriminatory practices,
policies, and customs in the exercise of those rights based upon religion, race, color, national origin, age, sex,
height, weight, familial status, or marital status in Michigan.
■ The Michigan Persons With Disabilities Civil Rights Act, Act 220 of 1976, which defines the civil rights of
persons with disabilities; to prohibit discriminatory practices, policies, and customs in the exercise of those
rights; to prescribe penalties and to provide remedies; and to provide for the promulgation of rules.
These laws also prohibit agencies from retaliating against an individual for taking action or participating in
action to secure rights protected by these laws.
In the event that a Federal or State court, or Federal or State Administrative Agency, makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or
disability against the Contractor, subcontractor or vendor, they will forward a copy of the finding will be
forwarded to the Office for Civil Rights, Office of Justice Programs and the Department.
The MSP will notify its own employees of their required compliance with the preceding civil rights statutes and
regulations through an Official Order.
III. Definitions
Contract means any Government contract or subcontract or any federally assisted construction contract or
subcontract.
Complainant is a party that makes a complaint or files a formal charge.
Discrimination means treating an individual or a group of individuals adversely because of protected class
status; or using a test, standard, or employment practice that has the effect if illegally excluding or screening in
or out of a protected class.
MSP Employee is an individual providing services for and paid by the State of Michigan/Michigan State Police,
including independent contractors, union and non -union employees, managers and supervisors, enlisted
members and civilians.
Recipient is the entity which receives a monetary award from the DOJ.
Subcontract means any agreement or arrangement between a contractor and any person (in which the
parties do not stand in the relationship of an employer and an employee):
1. For the purchase, sale or use of personal property or nonpersonal services which in whole or in part, is
necessary to the performance of any one or more contracts; or
2. Under which any portion of the contractor's obligation under any one or more contracts is performed,
undertaken or assumed.
FY2021 Page 2 of 4
Attachment 7
Subcontractor is any person holding a subcontract, and, for the purposes of this definition, any person who
has held a subcontract subject to the order. The term "first -tier subcontractor" refers to a subcontractor
holding a subcontract with a prime contractor.
Subrecipient is the entity that receives a monetary award from the DOJ recipient.
Subrecipient Employee is an individual or subcontractor being paid using DOJ grant funds
IV. Complaint Procedures
The following are MSP's procedures for accepting and responding to discrimination complaints from
subrecipient employees, clients, customers, program participants, or consumers of a MSP subrecipient
implementing funding from the DOJ:
1. All discrimination complaints associated with DOJ grants shall be submitted to the Grants and Community
Services Division (GCSD) by mail, telephone or e-mail to:
Michigan State Police
Grants and Community Services Division
333 S. Grand Ave.
Lansing, MI 48909
(517)373-2960
MSP-CJGrants@michigan.gov
2. The GCSD Director will send the complainant a letter within 10 days from the date it was received to
acknowledge receipt of the complaint, notify the complainant that it has been submitted to the Michigan
Department of Civil Rights, and inform the complainant that he or she may also file a complaint directly with
the federal Office for Civil Rights (OCR) at:
Office of Justice Programs
Office for Civil Rights
810 7th Street NW
Washington, DC 20531
(202)307-0690
Fax: (202) 616-9865
TTY: (202) 307-2027
3 Within 10 days of the receipt of the complaint, the GCSD Director will send an email to the DOJ
subrecipient to notify the agency that a complaint against has been filed against it.
4. The GCSD Director will forward the complaint to the Inspector of the MSP Office of Human Resources
(OHR) immediately upon receipt of the complaint. The OHR Inspector or his or her designee will serve as the
coordinator for all complaints regarding civil rights violations and will immediately forward the complaint to the
Michigan Department of Civil Rights by emailing MDCRServiceCenter@michigan.gov. If MDCR informs the
MSP that it does not have jurisdiction to investigate the complaint, the OHR Inspector will forward the
complaint to the OCR for investigation.
The preceding complaint procedures are an attachment to the subrecipient contracts for all DOJ grants
awarded by the MSP. Subrecipients must notify all clients, customers, program participants, or consumers of
the types of prohibited discrimination, as well as the complaint procedures, in writing. Notification may include
placing posters in an area that may be easily viewed by all and/or providing a paper copy to each of the listed
FY2021 Page 3 of 4
Attachment 7
types of individuals. Subrecipients must forward all discrimination complaints to the MSP as described in the
complaint procedures. Subcontractors, clients, customers, program participants or consumers may also
report complaints to the Office of Justice Programs/Office for Civil Rights or the Michigan Department of Civil
Rights directly, but the MSP must be notified of the complaint by the subrecipient as soon as the complaint is
known
The MSP will ensure that all subrecipients are in compliance with the identified statutes and regulations by
reviewing subrecipient procedures during site visits and other subrecipient monitoring activities.
5. The MSP, in cooperation with MDCR and OCR, will review and complete complaint investigations within
120-days. Complainants will receive written notification of the completion of the investigation and any
associated findings within 10-days of the completion of the investigation. If the complexity of the investigation
precludes this 120 day timeline from being met, the MSP shall notify the complainant in writing when it
becomes aware that the investigation will not meet the 120 day timeline. This correspondence shall include a
new timeline with an estimated completion date.
V. Training
All DOJ-funded MSP employees and subrecipients will receive periodic training at least once every contract
year regarding their responsibility to comply with applicable federal civil rights in their capacity as a recipient of
federal funds. Additionally, training will include review of these complaint procedures, including the employee's
responsibility to refer discrimination complaints from clients, customers, program participants, or consumers
to the appropriate MSP contact. The GCSD will provide DOJ-grant subrecipients and DOJ-funded MSP
employees with access to OCR training modules, found on OCR's website,
http://www.ojp.usdoj.gov/about/ocr/assistance.htm Subrecipients will be required to certify they have
completed this training during the first quarter of each grant cycle as part of their grant award agreement with
the MSP.
These procedures and training requirements will also be disseminated to MSP employees via departmental
memorandum and posted on the MSP intranet website. New employees will receive a copy of the procedures
and access to the DHS training program during initial job training from any supervisor managing DOJ-funded
employees.
VI. Monitoring
The GCSD has implemented a two-part process to ensure and monitor sub -recipients compliance with civil
rights laws. Applicants must annually complete and submit to the GCSD the Civil Rights Compliance
Questionnaire. Additionally, MSP grant advisors will complete the Civil Rights Compliance Questionnaire with
applicants during on -site monitoring visits.
VII. Policy Dissemination
This policy shall be distributed to all MSP employees via a department -wide memorandum contingent upon
final OCR approval Additionally, the policy will be distributed via MSP's grant award agreement with
DOJ-funded subrecipients as part of the standard grant award package.
FY2021 Page 4 V 4
Attachment 8
Federal Civil Riahts Compliance Checklist
1. If the subrecipient is required to prepare an Equal Employment Opportunity Plan (EEOP) in accordance
with 28 C.F.R. §§ 42.301-.308, does the subrecipient have an EEOP on file for review?
❑ Yes ❑ No
If yes, on what date did the subrecipient prepare the EEOP?
2. Has the subrecipient submitted an EEOP Short Form to the Office for Civil Rights (OCR), Office of
Justice Programs (OJP), U.S. Department of Justice (DOJ), if required by 28 C.F.R. §§ 42.301-.308? If
the subrecipient is not required to submit an EEOP Short Form to the OCR, has it submitted a
certification form to the OCR claiming a partial or complete exemption from theEEOP requirements?
❑ Yes- submitted an EEOP Short Form
❑ Yes- submitted a certification
❑ No
If the subrecipient prepared an EEOP Short Form, on what date did the subrecipient prepare it?
3. How does the subrecipient notify program participants and beneficiaries that it does not discriminate on
the basis of race, color, national origin, religion, sex, disability, and age in the delivery of services (e.g.
posters, inclusion in brochures or other program materials, etc.)?
Moral 0 A 0
4. How does the subrecipient notify employees that it does not discriminate on the basis of race, color,
national origin, religion, sex, and disability in employment practices (e.g. posters, dissemination of
relevant orders or policies, inclusion in recruitment materials, etc.)?
Comments:
5. Does the subrecipient have written policies or procedures in place for notifying program beneficiaries
how to file complaints alleging discrimination by the subrecipient with the [ State Administering Agency]
or the OCR?
❑ Yes ❑ No
If yes, an explanation of these policies and procedures:
FY2021 Page 1 of 3
Attachment 8
6. If the subrecipient has 50 or more employees and receives DOJ funding of $25,000 or more, has the
subrecipient taken the following actions:
Adopted grievance procedures that incorporate due process standards and provide for the
prompt and equitable resolution of complaints alleging a violation of the DOJ regulations
implementing Section 504 of the Rehabilitation Act of 1973, found at 28 C.F.R Part 42,
Subpart G, which prohibit discrimination on the basis of a disability in employment practices
and the delivery of services.
❑ Yes ❑ No
Designated a person to coordinate compliance with the prohibitions against disability
discrimination contained in 28 C.F.R. Part 42, Subpart G.
❑ Yes ❑ No
Notified participants, beneficiaries, employees, applicants, and others that the subrecipient does
not discriminate on the basis of disability.
❑ Yes ❑ No
Comments:
If the subrecipient operates an education program or activity, has the subrecipient taken the following
actions:
Adopted grievance procedures that provide for the prompt and equitable resolution of complaints
alleging a violation of the DOJ regulations implementing Title IX of the Education Amendments of
1972, found at 28 C.F.R. Part 54, which prohibit discrimination on the basis of sex.
❑ Yes ❑ No
Designated a person to coordinate compliance with the prohibitions against sex discrimination
contained in 28 C.F.R. Part 54.
❑ Yes ❑ No
Notified applicants for admission and employment, employees, students, parents, and others
that the subrecipient does not discriminate on the basis of sex in its educational programs or
activities.
❑ Yes ❑ No
Comments:
FY2021 Page 2 of 3
Attachment 8
8. Has the subrecipient complied with the requirement to submit to the OCR any findings of discrimination
against the subrecipient issued by a federal or state comi or federal or state administrative agency on
the grounds of race, color, religion, national origin, or sex?
❑ Yes ❑ No
Comments:
9. What steps has the subrecipient taken to provide meaningful access to its programs and activities to
persons who have limited English proficiency (LEP)?
Comments, including an indication of whether the subrecipient has developed a written policy on
providing language access services to LEP persons:
10. Does the subrecipient conduct any training for its employees on the requirements under federal civil
rights laws?
❑ Yes ❑ No
Comments:
11 If the subrecipient conducts religious activities as part of its programs or services, does the subrecipient
do the following:
a. Provide services to everyone regardless of religion or religious belief.
❑ Yes ❑ No
b. Ensure that it does not use federal funds to conduct inherently religious activities, such as
prayer, religious instruction, or proselytization, and that such activities are kept separate in time
or place from federally -funded activities.
❑ Yes ❑ No
c. Ensure that participation in religious activities is voluntary for beneficiaries of federally -funded
programs.
❑ Yes ❑ No
FY2021 Page 3 of 3
Resolution #20566
November 19, 2020
Moved by Long seconded by Luebs the resolutions on the Consent Agenda be adopted.
AYES: Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham,
McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack,
Gershenson. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the Consent Agenda were adopted.
I HERBY AP'FOVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A V)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 19,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 19th day of November, 2020.
Lisa Brown, Oakland County