HomeMy WebLinkAboutResolutions - 2020.11.19 - 33916REQUESTING SUSPENSION
OF THE BOARD RULES FOR
IMMEDIATE CONSIDERATION
UNDER NEW BUSINESS
MISCELLANEOUS RESOLUTION #20597
BY: Commissioner Helaine Zack, District #18
IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR
DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT
PARTNERSHIP GRANT PROGRAM — CITY OF FERNDALE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's local governments and their front-line essential services employees have
been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19
public health/emergency response and economic recovery; and
WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and
Economic Security Act's (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the
emergency as well as expenditures incurred to respond to second -order effects of the emergency; and
WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions" dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local
government within the county; and
WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland
Together Local Government Partnership Grant program with an allocation of $35,000,000 of CARES Act -
Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government
jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health
emergency; and
WHEREAS the City of Ferndale has demonstrated an eligible plan to utilize CARES Act funding in
accordance with the U.S. Treasury guidelines in their reimbursement application. The eligible
reimbursement application is included as "Attachment A"; and
WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the
eligible plan and grant application from the City of Ferndale and recommends the disbursement of
$430,777.71 from the Oakland Together Local Government Partnership Grant Program from CARES Act
— Coronavirus Relief Funds; and
WHEREAS the Board of Commissioners has previously approved an interlocal agreement with the City of
Ferndale to participate in the Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the eligible reimbursement application from the City of Ferndale and authorizes the
disbursement of $430,777.71 from the Oakland Together Local Government Partnership Grant Program
from CARES Act — Coronavirus Relief Funds.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Ferndale.
BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland
Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution
#20187 adopted on June 4, 2020.
Chairperson, I move for the adoption of the foregoing resolution.
Commissioner
Helaine
District #18
11/5/2020 Prep BOC Packet I Laserfiche Forms ATTACHMENT A
Oakland Together COVID Support Fund Expenditure Submission Form
Application ID 11213M
Government Facility receiving Funds
Payee City of Ferndale
Local Government Facility Municipality (CVT)
Library/Community Center/Senior
Center
CVT Name Ferndale
Government Facility Street Address
Mailing Address 300 E 9 Mile
City
Ferndale
Postal / Zip Code
48220
Submission Information
Name Kyle Pollet
Title Assistant City Manager
Email kpollet@ferndalemi.gov
Phone 248-546-2360
Authorized Official
Individual authorized to sign Interlocal Agreement
Name Melanie Piana
Title Mayor
Email mpiana@ferndalemi.gov
Phone 248-546-2360
State / Province / Region
MI
Country
United States of America
https://publiedocs.oakgov.com/Forms/form/approval/c390392f-61 c7-40d5-beO9-3co5426cb83a?hideHeader=true 1 /4
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Funding Information
Prep BBC Packet I Laserfiche Forms
Payment Method
.) Electronic (ACH) , Check Payment
Financial Institution Information
Name of Financial Institution
Nine -Digit Routing Transit Number
Account Number
Account Type
. Savings
I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit
(electronic funds transfer). Information provided must be for U.S. Financial Institutions only.
I consent to and agree to comply with the National Automated Clearing House Association Rules and
Regulations and Oakland County's policy regarding electronic funds transfers as they exist on this date or as
subsequently adopted, amended, or repealed. Michigan law governs electronic funds transactions authorized
by this agreement in all respects except as otherwise superseded by federal law.
Expenditures
Expenditure
ID
11213M-1
Expenditure IT Equipment for Council
Description Chambers
Expenditure Category Public Health Expenses
Start Date 10/12/2020 End Date 10/12/2020
Amount $ 24,932.00
Compliance Explanation Included in cover memo.
Compliance Records Invoice paid by city on 10-12-20
included.
Attachment All expenditures must be supported by records sufficient to
demonstrate that the amount of payments from the Fund have been in
accordance with section 601 (d) of the Social Security Act.
City of Ferndale Council Cham... 270.84KB
Expenditure Approval* Approved Rejected
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Total Submitted Amount $ 24,932.00
Total Approved Amount $
Pay Partial Amount
I Yes
CVT Cap $
Amount
Previously $
Awarded
Compliance Requirements
By submitting this Form the applicant affirms that it will abide by each of the following requirements when using
Oakland Together COVID Support funds. Please check the box next to each requirement to confirm your intent to
abide by these
The expenditure of the funds is necessary due to the public health emergency with
respect to the Coronavirus Disease 2019 (COVID-19).
The expenditures were not accounted for in the budget most recently approved as of
March 27, 2020.
The expenditures were or will be incurred during the period that begins on March 1, 2020
and ends on December 30, 2020.
The expenditures are not being used as revenue replacement for the Public Body (CVT)
to fill shortfalls in government revenue to cover expenditures that would not otherwise
qualify under the CARES Act Coronavirus Relief Fund.
Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, which
must be executed prior to the release of any funds, and which lists further requirements including but not
limited to:
• The applicant must agree to participate in the production of documents required by any future audit of the
CARES Act program, and funds not spend in accordance with the Act must be returned to the County.
• The applicant must agree that they have not received federal or state funds to cover these expenditures
and in the event they receive direct funding from the federal or state government to cover these expenses,
the county money will be returned.
Date Submitted 10/16/2020
Submit
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Prep BOC Packet ( Laserrtche Forms
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Prep BOC Packet i Laserfiche Forms
Oakland Together COVID Support Fund Expenditure Submission Form
Application ID 11416M
Government Facility receiving Funds
Payee City of Ferndale
Local Government Facility Municipality (CVT)
Library/Community Center/Senior
Center
CVT Name Ferndale
Government Facility Street Address
Mailing Address
300E 9 Mile Rd.
City
Ferndale
Postal / Zip Code
48220
Submission Information
Name Kyle Pollet
Title Assistant City Manager
Email kpollet@ferndalemi.gov
Phone 248-546-2360
Authorized Official
Individual authorized to sign Interlocal Agreement
Name Melanie Piana
Title Mayor
Email mpianaCa).ferndalemi.gov
Phone 248-546-2360
State / Province / Region
MI
Country
United States of America
https.Hpublicdocs.oakgov.com/Forms/form/approval/b35101 e8-718e-4479-a20b-819451 cat 60b?hideHeader=true 1 /4
11/13/2020
Funding Information
Prep BOC Packet i Laserfiche Forms
Payment Method
Electronic (ACH) Check Payment
Financial Institution Information
Name of Financial Institution
Nine -Digit Routing Transit Number
Account Number
Account Type
Savings
I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit
(electronic funds transfer). Information provided must be for U.S. Financial Institutions only.
I consent to and agree to comply with the National Automated Clearing House Association Rules and
Regulations and Oakland County's policy regarding electronic funds transfers as they exist on this date or as
subsequently adopted, amended, or repealed. Michigan law governs electronic funds transactions authorized
by this agreement in all respects except as otherwise superseded by federal law.
Expenditures
Expenditure Expenditure June Public Safety Payroll
ID Description
11416M-1
Expenditure Category Payroll for Public Health and Safety Employees
Start Date 6/1/2020 End Date 6/30/2020
Amount $ 529,304.23
Compliance Explanation Public safety work directly related
to mitigating COVID-19 as
assumed by the Michigan
Treasury as an eligible CARES
Act reimbursement.
Compliance Records Itemized list of payroll expenses
is provided in excel format.
Attachment All expenditures must be supported by records sufficient to
demonstrate that the amount of payments from the Fund have been in
accordance with section 601 (d) of the Social Security Act.
City of Ferndale Public Safety ... 111.8KB
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Prep BOC Packet I Laserfiche Forms
Expenditure Approval* Approved Rejected
Total Submitted Amount $ 529,304.23
Total Approved Amount $ 529,304.23
Pay Partial Amount
Yes
Partial Payment Amount* $ 405,845.71
CVT Cap $ 80,322.86
Amount
Previously $ 69,572.62
Awarded
Potential Award amount greater then allowed amount for
this CVT
Compliance Requirements
By submitting this Form the applicant affirms that it will abide by each of the following requirements when using
Oakland Together COVID Support funds. Please check the box next to each requirement to confirm your intent to
abide by these
The expenditure of the funds is necessary due to the public health emergency with
respect to the Coronavirus Disease 2019 (COVID-19).
The expenditures were not accounted for in the budget most recently approved as of
March 27, 2020.
The expenditures were or will be incurred during the period that begins on March 1, 2020
and ends on December 30, 2020.
The expenditures are not being used as revenue replacement for the Public Body (CVT)
to fill shortfalls in government revenue to cover expenditures that would not otherwise
qualify under the CARES Act Coronavirus Relief Fund.
Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, which
must be executed prior to the release of any funds, and which lists further requirements including but not
limited to:
• The applicant must agree to participate in the production of documents required by any future audit of the
CARES Act program, and funds not spend in accordance with the Act must be returned to the County.
https /Ipublicdocs.oakgov.com/Forms/form/approval/b3510le8-71 Be-4479-a2Ob-819451cat 60b?hideHeader=true 3/4
11/13/2020
Prep BOC Packet I Laserfiche Forms
• The applicant must agree that they have not received federal or state funds to cover these expenditures
and in the event they receive direct funding from the federal or state government to cover these expenses,
the county money will be returned.
Date Submitted 11/3/2020
Submit
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Resolution #20597 November 19, 2020
Moved by Weipert seconded by Powell to suspend the rules and vote on Miscellaneous Resolutions
#20588 through #20622 - Board of Commissioners — Approval of Interlocal Agreement/Application for
Disbursement with (Jurisdiction) for Distribution of CARES Act Funding.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20588 through #20622 - Board of Commissioners — Approval of Interlocal
Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act Funding carried.
Moved by Weipert seconded by Powell resolutions #20588 - #20622 be adopted.
Vote on resolutions:
AYES: McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward,
Zack, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs,
Markham. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions were adopted.
HEP913YAPPROVETHIS sESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A V)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 19,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 19th day of November, 2020.
Lisa Brown, Oakland County