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HomeMy WebLinkAboutResolutions - 2020.11.19 - 33918REQUESTING SUSPENSION OF THE BOARD RULES FOR IMMEDIATE CONSIDERATION UNDER NEW BUSINESS MISCELLANEOUS RESOLUTION #20599 BY: Commissioner Kristen Nelson, District #5 IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT PARTNERSHIP GRANT PROGRAM — CITY OF KEEGO HARBOR To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Oakland County's local governments and their front-line essential services employees have been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19 public health/emergency response and economic recovery; and WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and Economic Security Act's (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the emergency as well as expenditures incurred to respond to second -order effects of the emergency; and WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked Questions" dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local government within the county; and WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland Together Local Government Partnership Grant program with an allocation of $35,000,000 of CARES Act - Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health emergency; and WHEREAS the City of Keego Harbor has demonstrated an eligible plan to utilize CARES Act funding in accordance with the U.S. Treasury guidelines in their reimbursement application. The eligible reimbursement application is included as "Attachment A"; and WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the eligible plan and grant application from the City of Keego Harbor and recommends the disbursement of $11,648.44 from the Oakland Together Local Government Partnership Grant Program from CARES Act— Coronavirus Relief Funds; and WHEREAS the Board of Commissioners has previously approved an interlocal agreement with the City of Keego Harbor to participate in the Grant Program. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the eligible reimbursement application from the City of Keego Harbor and authorizes the disbursement of $11,648.44 from the Oakland Together Local Government Partnership Grant Program from CARES Act — Coronavirus Relief Funds. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Keego Harbor. BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution #20187 adopted on June 4, 2020. Chairperson, I move for the adoption of the foregoing resolution. VvtzXA N44o4 Commissioner Kristen Nelson District #5 Oakland Together COVID Support Fund Expenditure Submission Form Application ID 11268M Government Facility receiving Funds Payee City of Keego Harbor !I Local Government Facility f• Municipality (CVT) f' Library/Community Center/Senior Center CVT Name This is the legal entity that is receNng the funds Keego Harbor Government Facility Street Address Mailing Address 2025 Beechmont St Address Line 2 City State / Province / Region Keego Harbor MI Postal / Zip Code Country 48320 United States of America Submission Information Name Lori Gilman Title Record's Clerk Email gilman@keegoharbor.org Phone 248-682-1930 Authorized Official Indiudual authorized to sign Interlocal Agreement Name Tammy Neeb Title Acting City Manager / City Clerk Email clerk@keegoharbor.org Phone 248-682-1930 Funding Information Payment Method 6 Electronic (ACH) f Check Payment Financial Institution Information Name of Financial Institution Chase Nine -Digit Routing Transit Number Account Number Account Type B, Checking Y' Savings I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit (electronic funds transfer). Information provided must be for U.S. Financial Institutions only. I consent to and agree to comply with the National Automated Clearing House Association Rules and Regulations and Oakland County's policy regarding electronic funds transfers as they exist on this date or as subsequently adopted, amended, or repealed. Michigan law governs electronic funds transactions authorized by this agreement in all respects except as otherwise superseded by federal law. Expenditures Expenditure ID 11268M-1 Expenditure Description Wall to Wall Plexi Glass for Counters in City Hall, Plexi for Cubicles in City Hall, Payroll Expenses Expenditure Category Administrative Expenses Start Date 9/21/2020 End Date 10/4/2020 Amount $ 8,495.25 Compliance Explanation Increased payroll expenses due to the COVID-19 public health emergency incurred and Expenses for safety measures for City employees in response to COVID-19. Expenses for acquisition and distribution of protective supplies for police officers, city staff or city residents in connection with the COVID-19 public health emergency. Compliance Records See attached recap, checks, purchase order, invoices and time cards Attachment All expenditures must be supported by records sufficient to demonstrate that the amount of payments from the Fund have been to accordance with section 601 (d) of the Social Security Act. Reimbursement 12.pdf 353.4KB Expenditure Approval* 6' Approved f Rejected Total Submitted Amount $ 8,495.25 Total Approved Amount $ 8,495.25 Compliance Requirements By submitting this Form the applicant affirms that it will abide by each of the following requirements when using Oakland Together COVID Support funds. Please check the box next to each requirement to confirm your intent to abide by these rJ, The expenditure of the funds is necessary due to the public health emergency Wth respect to the Coronavirus Disease 2019 (COVID-19). r/, The expenditures were not accounted for in the budget most recently approved as of March 27, 2020. The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on December 30, 2020, W The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in government revenue to cover expenditures that would not othervsse qualify under the CARES Act Coronavirus Relief Fund. Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, Mich must be executed prior to the release of any funds, and which lists further requirements including but not limited to: Y The applicant must agree to participate in the production of documents required by any future audit of the CARES Act program, and funds not spend in accordance with the Act must be returned to the County. . The applicant must agree that they have not received federal or state funds to cover these expenditures and in the event they receive direct funding from the federal or state government to cover these expenses, the county money Wit be returned. Date Submitted 10/20/2020 Oakland Together COVID Support Fund Expenditure Submission Form Application ID 11266M Government Facility receiving Funds Payee City of Keego Harbor Local Government Facility (` Municipality (CVT) f Library/Community Center/Senior Center CVT Name This is the legal entity that is mceung the funds Keego Harbor Government Facility Street Address Mailing Address 2025 Beechmont St Address Line 2 City State / Prounce / Region Keego Harbor MI Postal / Zip Code Country 48320 United States of America Submission Information Name Lori Gilman Title Record's Clerk Email giman@keegoharbor.org Phone 248-682-1930 Authorized Official Individual authorized to sign Interlocal Agreement I Name Tammy Neeb Title Acting City Manager / City Clerk Email clerk@keegoharbor.org Phone 248-682-1930 Funding Information Payment Method F Electronic (ACH) f Check Payment Financial Institution Information Name of Financial Institution Chase Nine -Digit Routing Transit Number Account Number i Account Type G� Checking r Savings I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit (electronic funds transfer). Information provided must be for U.S. Financial Institutions only. i I consent to and agree to comply with the National Automated Clearing House Association Rules and Regulations and Oakland County's policy regarding electronic funds transfers as they exist on this date or as subsequently adopted, amended, or repealed. Michigan law governs electronic funds transactions authorized by this agreement in all respects except as otherwise superseded by federal law. Expenditures Expenditure ID 11266M-1 Expenditure Description Gloves, Sanitizer, Masks, Towels, Sign Folders, Nand Soap, Disinfectant for Sprayer Expenditure Category Personal Protective Equipment Start Date 9/22/2020 End Date 9/23/2020 Amount $ 1,679.67 Compliance Explanation Expenses for acquisition and distribution of medical and protective supplies, including saniti>jng products and personal protective equipment, for police officers and city staff in connection with the COVID-19 public health emergency. Expenses for public safety measures for General Election undertaken in response to COVID-19. Compliance Records See attached recap, checks, purchase orders and invoices Attachment All expenditures must be supported by records sufficient to demonstrate that the amount of payments from the Fund ha\e been in accordance with section 601 (d) of the Social Security Act. Reimhursement10.pdf 611.651<13 Expenditure Approval* 4— Approved C Rejected Total Submitted Amount $ 1,679.67 Total Approved Amount $ 1,679.67 Pay Partial Amount r'1 Yes CVT Cap Amount $ 5,767.55 Previously $ 10,947.19 Awarded Compliance Requirements By submitting this Form the applicant affirms that it Will abide by each of the following requirements when using Oakland Together COVID Support funds. Please check the box next to each requirement to confirm your intent to abide by these r% The expenditure of the funds is necessary due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19). V The expenditures were not accounted for in the budget most recently approved as of March 27, 2020. IJ The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on December 30, 2020. W The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in government revenue to cover expenditures that would not otherwise qualify under the CARES Act Coronavirus Relief Fund. Upon approval of this Form, the applicant null be provided with an Interlocal Agreement or Contract, which must be executed prior to the release of any funds, and which lists further requirements including but not limited to: . The applicant must agree to participate in the production of documents required by any future audit of the CARES Act program, and funds not spend in accordance with the Act must be returned to the County. The applicant must agree that they have not received federal or state funds to cover these expenditures and in the event they receive direct funding from the federal or state government to cover these expenses, the county money will be returned. Date Submitted 10/20/2020 Oakland Together COVID Support Fund Expenditure Submission Form Application ID 11267M Government Facility receiving Funds Payee City of Keego Harbor Local Government Facility r Municipality (CVT) r, Library/Community Center/Senior Center CVT Name This is the legal entity that is receiung the funds Keego Harbor !, Government Facility Street Address Mailing Address 2025 Beechmont St Address Line 2 City State / ProNnce / Region Keego Harbor MI Postal / Zip Code Country 48320 United States of America Submission Information Name Lori Gilman Title Record's Clerk Email glman@keegoharbor.org Phone 248-682-1930 Authorized Official Individual authorized to sign Intedocal Agreement Name Tammy Neeb Title Acting City Manager / City Clerk Email clerk@keegoharbor.org Phone 248-682-1930 Funding Information Payment Method r Electronic (ACH) C Check Payment Financial Institution Information Name of Financial Institution Chase Nine -Digit Routing Transit Number Account Number Account Type C Checking (` Savings I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit (electronic funds transfer). Information provided must be for U.S. Financial Institutions only. I consent to and agree to comply with the National Automated Clearing House Association Rules and Regulations and Oakland County's policy regarding electronic funds transfers as they exist on this date or as subsequently adopted, amended, or repealed. Michigan law governs electronic funds transactions authorized by this agreement in all respects except as otherwise superseded by federal law. Expenditures Expenditure ID 1126710-1 Expenditure Description Wall Thermometers, Storage Racks, Fans Expenditure Category Administrative Expenses Start Date 9/1412020 End Date 9/22/2020 Amount $ 1,473.52 Compliance Explanation Expenses for public safety measures for residents and employees undertaken in response to COVID-19. Expenses for storage for acquisition of medical and protective supplies, including sanitizing products and personal protective equipment, for police officers and city staff in connection with the COVID-19 public health emergency Compliance Records See attached recap, checks, purchase orders and invoices Attachment All expenditures must be supported by records sufficient to demonstrate that the amount of payments from the Fund have been in accordance with section 601 (d) of the Social Security Act. Reimhursement 11.pcf 577.07KB Expenditure Approval* r Approved C` Rejected Total Submitted Amount $ 1,473.52 Total Approved Amount $ 1,473.52 Pay Partial Amount rl Yes CVT Cap Amount $ 5,767.55 Previously $ 10,947.19 Awarded Rc fiential Awah :amount reaterthe a f' r thi Compliance Requirements By submitting this Form the applicant affirms that it will abide by each of the following requirements when using Oakland Together COVID Support funds. Please check the box next to each requirement to confirm your intent to abide by these rJ The expenditure of the funds is necessary due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19). V The expenditures were not accounted for in the budget most recently approved as of March 27, 2020. rJ The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on December 30, 2020. The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in government revenue to cover expenditures that would not otherwise qualify under the CARES Act Coronavirus Relief Fund. Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, which must be executed prior to the release of any funds, and which lists further requirements including but not limited to: o The applicant must agree to participate in the production of documents required by any future audit of the CARES Act program, and funds not spend in accordance with the Act must be returned to the County. • The applicant must agree that they have not received federal or state funds to cover these expenditures and in the event they receive direct funding from the federal or state government to cover these expenses, the county money will be returned. Date Submitted 10/20/2020 Resolution #20599 November 19, 2020 Moved by Weipert seconded by Powell to suspend the rules and vote on Miscellaneous Resolutions #20588 through #20622 - Board of Commissioners — Approval of Interlocal Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act Funding. A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous Resolutions #20588 through #20622 - Board of Commissioners — Approval of Interlocal Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act Funding carried. Moved by Weipert seconded by Powell resolutions #20588 - #20622 be adopted. Vote on resolutions: AYES: McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham. (21) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions were adopted. 4!1� CL I HEFREBYAPPROVETHIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 19, 2020, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan this 191h day of November, 2020. Lisa Brown, Oakland County