HomeMy WebLinkAboutResolutions - 2020.11.19 - 33924REQUESTING SUSPENSION
OF THE BOARD RULES FOR
IMMEDIATE CONSIDERATION
UNDER NEW BUSINESS
MISCELLANEOUS RESOLUTION #20605
BY: Commissioners Adam Kochenderfer, District #15; Tom Kuhn, District #11
IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR
DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT
PARTNERSHIP GRANT PROGRAM — CITY OF ROCHESTER HILLS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's local governments and their front- line essential services employees have
been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19
public health/emergency response and economic recovery; and
WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and
Economic Security Act's (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the
emergency as well as expenditures incurred to respond to second -order effects of the emergency; and
WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions" dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local
government within the county; and
WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland
Together Local Government Partnership Grant program with an allocation of $35,000,000 of CARES Act -
Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government
jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health
emergency; and
WHEREAS the City of Rochester Hills has demonstrated an eligible plan to utilize CARES Act funding in
accordance with the U.S. Treasury guidelines in their reimbursement application. The eligible
reimbursement application is included as "Attachment A"; and
WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the
eligible plan and grant application from the City of Rochester Hills and recommends the disbursement of
$1,006,855.90 from the Oakland Together Local Government Partnership Grant Program from CARES
Act — Coronavirus Relief Funds; and
WHEREAS the Board of Commissioners has previously approved an interlocal agreement with the City of
Rochester Hills to participate in the Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the eligible reimbursement application from the City of Rochester Hills and authorizes the
disbursement of $1,006,855,90 from the Oakland Together Local Government Partnership Grant Program
from CARES Act—Coronavirus Relief Funds.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Rochester Hills.
BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland
Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution
#20187 adopted on June 4, 2020.
Chairperson, we move for the adoption of the foregoing resolution.
Commissioner Adam Kochend r
District #15
Commissioner Tom Kuhn
District #11
11/5/2020
Prep BOC Packet i Laserfiche Forms Attachment A
Oakland Together COVID Support Fund Expenditure Submission Form
Application ID 11381M
Government Facility receiving Funds
Payee City of Rochester Hills
Local Government Facility Municipality (CVT)
Library/Community Center/Senior
Center
CVT Name Rochester Hills
Government Facility Street Address
Mailing Address
1000 Rochester Hills Drive
City
Rochester Hills
Postal / Zip Code
48309
Submission Information
Name Joe Snyder
Title Chief Financial Officer
Email snyderj,@rochesterhills.org
Phone 248-841-2534
Authorized Official
Individual authorized to sign Interlocal Agreement
Name Bryan K. Barnett
Title Mayor / City of Rochester Hills
Email barnettbOrochesterhills.ora
Phone 248-656-4664
State / Province / Region
MI
Country
United States of America
hitps'//publiedocs.oakgov.com/Forms/form/approval/260266e7-04d2-49fc-8050-80359b5ebmD?hideHeader=true 1/4
11/5/2020
Funding Information
Prep BOC Packet i Laserriche Forms
Payment Method
Electronic (ACH) , Check Payment
Financial Institution Information
Name of Financial Institution Huntington National Bank
Nine -Digit Routing Transit Number 072403473
Account Number 01382307802
Account Type
i:_ Checking . , Savings
I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit
(electronic funds transfer). Information provided must be for U.S. Financial Institutions only.
I consent to and agree to comply with the National Automated Clearing House Association Rules and
Regulations and Oakland County's policy regarding electronic funds transfers as they exist on this date or as
subsequently adopted, amended, or repealed. Michigan law governs electronic funds transactions authorized
by this agreement in all respects except as otherwise superseded by federal law.
Expenditures
Expenditure
ID
11381 M-1
Expenditure COVID PPE, Disinfecting,
Description Social Distancing Equipment
Expenditure Category Personal Protective Equipment
Start Date 9/1/2020 End Date 10/30/2020
Amount $ 66,943.29
Compliance Explanation PPE, Disinfecting Supplies, and
Social Distancing / Remote Work
Equipment Purchases
Compliance Records Due to file size of Invoice
Backup, I will send as a separate
email.
Attachment All expenditures must be supported by records sufficient to
demonstrate that the amount of payments from the Fund have been in
accordance with section 601 (d) of the Social Security Act.
Rochester Hills - Reimburseme... 76.82KB
https://publicdocs.oakgov.com/Forms/form/approval/26D266e7-04d2-49fc-8050-80359b5ebceO?hideHeader=true 2/4
11/5/2020
Prep BOC Packet I Laserfiche Forms
Expenditure Approval*
Approved Rejected
Total Submitted Amount $ 66,943.29
Total Approved Amount $ 66,943.29
Pay Partial Amount
Yes
CVT Cap $ 134,454.01
Amount
Previously $ 463,868.09
Awarded
Potential Award amount greater then allowed amount for
this CVT
Compliance Requirements
By submitting this Form the applicant affirms that it will abide by each of the following requirements when using
Oakland Together COVID Support funds. Please check the box next to each requirement to confirm your intent to
abide by these
The expenditure of the funds is necessary due to the public health emergency with
respect to the Coronavirus Disease 2019 (COVID-19).
The expenditures were not accounted for in the budget most recently approved as of
March 27, 2020.
The expenditures were or will be incurred during the period that begins on March 1, 2020
and ends on December 30, 2020.
The expenditures are not being used as revenue replacement for the Public Body (CVT)
to fill shortfalls in government revenue to cover expenditures that would not otherwise
qualify under the CARES Act Coronavirus Relief Fund.
Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, which
must be executed prior to the release of any funds, and which lists further requirements including but not
limited to:
• The applicant must agree to participate in the production of documents required by any future audit of the
CARES Act program, and funds not spend in accordance with the Act must be returned to the County.
• The applicant must agree that they have not received federal or state funds to cover these expenditures
and in the event they receive direct funding from the federal or state government to cover these expenses,
the county money will be returned.
https://publicdocs.oakgov.com/Forms/form/approval/260266e7-04d2-49fc-8050-80359b5ebceD?hideHeader=true 3/4
11/5/2020
Prep BOC Packet I Laserfiche Forms
Date Submitted 10/29/2020
Submit
hftps:Hpublicdocs.oakgov.com/Forms/form/approval/260266e7-04d2-49fc-8050-80359b5ebceO?hideHeader=true 4/4
11/5/2020
Prep BOC Packet I Laserfiche Forms
Oakland Together COVID Support Fund Expenditure Submission Form
Application ID 11382M
Government Facility receiving Funds
Payee City of Rochester Hills
Local Government Facility Municipality (CVT)
Library/Community Center/Senior
Center
CVT Name Rochester Hills
Government Facility Street Address
Mailing Address
1000 Rochester Hills Drive
City
Rochester Hills
Postal / Zip Code
48309
Submission Information
Name Joe Snyder
Title Chief Financial Officer
Email snyderj anrochesterhills.org
Phone 248-841-2534
Authorized Official
Individual authorized to sign Interlocal Agreement
Name Bryan K. Barnett
Title Mayor / City of Rochester Hills
Email barnettb(c rochesterhills.oro
Phone 248-656-4664
State / Province / Region
MI
Country
United States of America
https //publicdocs.oakgov.com/Forms/form/approval/179c190f-c30a-4853-ba3d-aa5f9d380b65?hideHeader=true 1/4
11/5/2020
Funding Information
Prep BOC Packet I Laserfiche Forms
Payment Method
Electronic (ACH) , , Check Payment
Financial Institution Information
Name of Financial Institution Huntington National Bank
Nine -Digit Routing Transit Number 072403473
Account Number 01382307802
Account Type
Checking Savings
I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit
(electronic funds transfer). Information provided must be for U.S. Financial Institutions only.
I consent to and agree to comply with the National Automated Clearing House Association Rules and
Regulations and Oakland County's policy regarding electronic funds transfers as they exist on this date or as
subsequently adopted, amended, or repealed. Michigan law governs electronic funds transactions authorized
by this agreement in all respects except as otherwise superseded by federal law.
Expenditures
Expenditure
ID
11382M-1
Expenditure Administrative Time Diverted to
Description COVID-response
Expenditure Category Budgeted Personnel and Services Diverted to a Substantially
Different Use
Start Date 3/1/2020
Amount $ 939,912.61
Compliance Explanation
End Date 7/31/2020
City staff time spent directly
responding to COVID-19
response and coordination
activities.
Compliance Records Due to size of backup file, I will
send in a separate email.
Attachment All expenditures must be supported by records sufficient to
demonstrate that the amount of payments from the Fund have been in
accordance with section 601 (d) of the Social Security Act.
Rochester Hills - Reimburseme... 67.34KB
https://publicdocs.oakgov.com/Forms/form/approval/l79c190f-c30a-4853-ba3d-aa5f9d380b65?hideHeader=true 2/4
11/5/2020
Prep BOC Packet I Laserfiche Forms
Expenditure Approval*
•; Approved ; ,Rejected
Total Submitted Amount $ 939,912.61
Total Approved Amount $ 939,912.61
Pay Partial Amount
Yes
CVT Cap $ 134,454.01
Amount
Previously $ 463,868.09
Awarded
Potential Award amount greater then allowed amount for
this CVT
Compliance Requirements
By submitting this Form the applicant affirms that it will abide by each of the following requirements when using
Oakland Together COVID Support funds. Please check the box next to each requirement to confirm your intent to
abide by these
The expenditure of the funds is necessary due to the public health emergency with
respect to the Coronavirus Disease 2019 (COVID-19).
The expenditures were not accounted for in the budget most recently approved as of
March 27, 2020.
The expenditures were or will be incurred during the period that begins on March 1, 2020
and ends on December 30, 2020.
The expenditures are not being used as revenue replacement for the Public Body (CVT)
to fill shortfalls in government revenue to cover expenditures that would not otherwise
qualify under the CARES Act Coronavirus Relief Fund.
Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, which
must be executed prior to the release of any funds, and which lists further requirements including but not
limited to:
• The applicant must agree to participate in the production of documents required by any future audit of the
CARES Act program, and funds not spend in accordance with the Act must be returned to the County.
• The applicant must agree that they have not received federal or state funds to cover these expenditures
and in the event they receive direct funding from the federal or state government to cover these expenses,
the county money will be returned.
https.Hpublicdocs.oakgov.com/Forms/form/approval/l79cl9Of-c3Oa-4853-ba3d-aa5fgd38Ob65?hideHeader=true 3/4
11 /5/2020
Prep BOC Packet I Laserfiche Forms
Date Submitted 10/29/2020
Submit
hftps.Hpublicdocs.oakgov.com/Forms/form/approval/179cl 90f-c30a-4853-ba3d-aa5f9d38Ob65?hideHeader=true 4/4
Resolution #20605
November 19, 2020
Moved by Weipert seconded by Powell to suspend the rules and vote on Miscellaneous Resolutions
#20588 through #20622 - Board of Commissioners — Approval of Interlocal Agreement/Application for
Disbursement with (Jurisdiction) for Distribution of CARES Act Funding.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20588 through #20622 - Board of Commissioners — Approval of Interlocal
Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act Funding carried.
Moved by Weipert seconded by Powell resolutions #20588 - #20622 be adopted.
Vote on resolutions:
AYES: McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward,
Zack, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs,
Markham. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions were adopted.
ua)-� GL
1 HEPiEBY ApPROVETHIS PESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 19,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 191" day of November, 2020.
Lisa Brown, Oakland County