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HomeMy WebLinkAboutResolutions - 2020.11.19 - 33928REQUESTING SUSPENSION OF THE BOARD RULES FOR IMMEDIATE CONSIDERATION MISCELLANEOUS RESOLUTION #20609 UNDER NEW BUSINESS BY: Commissioner Helaine Zack, District #18 IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT PARTNERSHIP GRANT PROGRAM — HAZEL PARK MEMORIAL DISTRICT LIBRARY To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Oakland County's local governments and their front-line essential services employees have been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19 public health/emergency response and economic recovery; and WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and Economic Security Act's (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the emergency as well as expenditures incurred to respond to second -order effects of the emergency; and WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked Questions" dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local government within the county; and WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland Together Local Government Partnership Grant program with an allocation of $35,000,000 of CARES Act - Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health emergency; and WHEREAS the Hazel Park Memorial District Library has demonstrated an eligible plan to utilize CARES Act funding in accordance with the U.S. Treasury guidelines in their reimbursement application. The eligible reimbursement application is included as "Attachment A"; and WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the eligible plan and grant application from the Hazel Park Memorial District Library and recommends the disbursement of $2,396.55 from the Oakland Together Local Government Partnership Grant Program from CARES Act — Coronavirus Relief Funds; and WHEREAS the Board of Commissioners has previously approved an interlocal agreement with Hazel Park Memorial District Library to participate in the Grant Program. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the eligible reimbursement application from the Hazel Park Memorial District Library and authorizes the disbursement of $2,396.55 from the Oakland Together Local Government Partnership Grant Program from CARES Act — Coronavirus Relief Funds. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the interlocal agreement with the Hazel Park Memorial District Library. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the Hazel Park Memorial District Library. BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution #20187 adopted on June 4, 2020. Chairperson, I move for the adoption of the foregoing resolution. Commissioner Helaine Z District #18 11/13/2020 Prep 80C Packet I Laserfiche Forms ATTACHMENT A Oakland Together COVID Support Fund Expenditure Submission Form Application ID 10944M Government Facility receiving Funds Payee Hazel Park Memorial District Library Board Local Government Facility Government Facility Name Do you have your own governing board? Municipality (CVT) Library/Community Center/Senior Center Yes . , No Legal Board Name This is the legal name that the funds will be paid too Must match IRS TIN information Hazel Park Memorial District Library Board Government Facility Street Address Mailing Address City Postal / Zip Code Submission Information Name Barbara Winter Title Trustee Email barbarahwinter(@cimail.com Phone 248-544-1439 Authorized Official Individual authorized to sign Interlocal Agreement Name Corrine Stocker State / Province / Region Country https://publicdocs.oakgov.com/Forms/form/approval/BDc6aabb-bf43-4991-al82-eO9a8ae55c49?hideHeader=true 1/4 11/13/2020 Prep BOC Packet I Laserfiche Forms Title Library Director Email cstocker(o)hazel-oark.lib.mi.us Phone 248-546-4095 Funding Information Payment Method Electronic (ACH) - Check Payment Remittance Address Address 123 E Nine Mile Rd. City Hazel Park State MI ZIP Code 48030 Expenditures Expenditure Expenditure This submission covers the cost ID Description of both 12 pre -made plexiglass 1O944M-1 safety shields from Library Design for our public computer stations and materials for building two massive plexiglass screens to encompass both the reference desk and the circulation desk. Expenditure Category Items Not Listed Above Start Date 9/21/2020 End Date Amount $ 2,396.55 Compliance Explanation The plexiglass barriers are necessary to ensure that our library complies with state and local health orders. The barriers are in place to block the spread and transmission of the Coronavirus. https://publicdocs oakgov.com/Forms/form/approval/BOc6aabb-bf43-4991-al82-e0ga8ae55c49?hideHeader=true 2/4 11/1312020 Prep EOC Packet i Laserfiche Forms Compliance Records Plexiglass Shield Expenses Library Design Associates $1,275.00 06/11/20 Home Depot $713.97 04/24/20 Home Depot $54.68 05/05/20 Home Depot $72.90 04/20/20 Sean Boertmann $280.00 05/12/20 Total $2,396.55 Attachment All expenditures must be supported by records sufficient to demonstrate that the amount of payments from the Fund have been in accordance with section 601 (d) of the Social Security Act. Xerox Scan_09212020124604.... 696.3KB Expenditure Approval* Approved Total Submitted Amount $ 2,396.55 Total Approved Amount $ 2,396.55 Pay Partial Amount Yes Compliance Requirements Rejected By submitting this Form the applicant affirms that it will abide by each of the following requirements when using Oakland Together COVID Support funds. Please check the box next to each requirement to confirm your intent to abide by these The expenditure of the funds is necessary due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19). The expenditures were not accounted for in the budget most recently approved as of March 27. 2020. The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on December 30, 2020. The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in government revenue to cover expenditures that would not otherwise qualify under the CARES Act Coronavirus Relief Fund. Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, which must be executed prior to the release of any funds, and which lists further requirements including but not limited to: https://publicdocs.oakgov.com/Forms/form/approval/BOc6aabb-bf43-4991-al82-e09a8ae55c49?hideHeader=true 3/4 11 /13/2020 Prep BOC Packet i Laserfiche Forms • The applicant must agree to participate in the production of documents required by any future audit of the CARES Act program, and funds not spend in accordance with the Act must be returned to the County. • The applicant must agree that they have not received federal or state funds to cover these expenditures and in the event they receive direct funding from the federal or state government to cover these expenses, the county money will be returned. Date Submitted 9/21/2020 Is this vendor already registered in PeopleSoft?* Yes No VendorlD: 0000006769 Address ID: 1 Submit https://publicdocs.oakgov.com/Forms/form/approval/8Oc6aabb-bf43-4991-a182-eO9a8ae55c49?hideHeader=true 4/4 Resolution #20609 November 19, 2020 Moved by Weipert seconded by Powell to suspend the rules and vote on Miscellaneous Resolutions #20588 through #20622 - Board of Commissioners — Approval of Interlocal Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act Funding. A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous Resolutions #20588 through #20622 - Board of Commissioners — Approval of Interlocal Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act Funding carried. Moved by Weipert seconded by Powell resolutions #20588 - #20622 be adopted. Vote on resolutions: AYES: McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham. (21) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions were adopted. I HEREBY APPROVE THIS f IFSOLUI-ION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 19, 2020, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan this 19'h day of November, 2020. Lisa Brown, Oakland County