HomeMy WebLinkAboutResolutions - 2020.11.19 - 33928REQUESTING SUSPENSION
OF THE BOARD RULES FOR
IMMEDIATE CONSIDERATION
MISCELLANEOUS RESOLUTION #20609 UNDER NEW BUSINESS
BY: Commissioner Helaine Zack, District #18
IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR
DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT
PARTNERSHIP GRANT PROGRAM — HAZEL PARK MEMORIAL DISTRICT LIBRARY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's local governments and their front-line essential services employees have
been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19
public health/emergency response and economic recovery; and
WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and
Economic Security Act's (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the
emergency as well as expenditures incurred to respond to second -order effects of the emergency; and
WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions" dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local
government within the county; and
WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland
Together Local Government Partnership Grant program with an allocation of $35,000,000 of CARES Act -
Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government
jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health
emergency; and
WHEREAS the Hazel Park Memorial District Library has demonstrated an eligible plan to utilize CARES
Act funding in accordance with the U.S. Treasury guidelines in their reimbursement application. The
eligible reimbursement application is included as "Attachment A"; and
WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the
eligible plan and grant application from the Hazel Park Memorial District Library and recommends the
disbursement of $2,396.55 from the Oakland Together Local Government Partnership Grant Program
from CARES Act — Coronavirus Relief Funds; and
WHEREAS the Board of Commissioners has previously approved an interlocal agreement with Hazel
Park Memorial District Library to participate in the Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the eligible reimbursement application from the Hazel Park Memorial District Library and
authorizes the disbursement of $2,396.55 from the Oakland Together Local Government Partnership
Grant Program from CARES Act — Coronavirus Relief Funds.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the interlocal agreement with the Hazel Park Memorial District Library.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the Hazel Park Memorial District Library.
BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland
Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution
#20187 adopted on June 4, 2020.
Chairperson, I move for the adoption of the foregoing resolution.
Commissioner Helaine Z
District #18
11/13/2020
Prep 80C Packet I Laserfiche Forms ATTACHMENT A
Oakland Together COVID Support Fund Expenditure Submission Form
Application ID 10944M
Government Facility receiving Funds
Payee Hazel Park Memorial District
Library Board
Local Government Facility
Government Facility Name
Do you have your own governing
board?
Municipality (CVT)
Library/Community Center/Senior
Center
Yes . , No
Legal Board Name This is the legal name that the funds will be paid too
Must match IRS TIN information
Hazel Park Memorial District
Library Board
Government Facility Street Address
Mailing Address
City
Postal / Zip Code
Submission Information
Name Barbara Winter
Title Trustee
Email barbarahwinter(@cimail.com
Phone 248-544-1439
Authorized Official
Individual authorized to sign Interlocal Agreement
Name Corrine Stocker
State / Province / Region
Country
https://publicdocs.oakgov.com/Forms/form/approval/BDc6aabb-bf43-4991-al82-eO9a8ae55c49?hideHeader=true 1/4
11/13/2020 Prep BOC Packet I Laserfiche Forms
Title Library Director
Email cstocker(o)hazel-oark.lib.mi.us
Phone 248-546-4095
Funding Information
Payment Method
Electronic (ACH) - Check Payment
Remittance Address
Address 123 E Nine Mile Rd.
City Hazel Park
State MI ZIP Code 48030
Expenditures
Expenditure Expenditure This submission covers the cost
ID Description of both 12 pre -made plexiglass
1O944M-1 safety shields from Library
Design for our public computer
stations and materials for
building two massive plexiglass
screens to encompass both the
reference desk and the
circulation desk.
Expenditure Category Items Not Listed Above
Start Date 9/21/2020 End Date
Amount $ 2,396.55
Compliance Explanation The plexiglass barriers are
necessary to ensure that our
library complies with state and
local health orders. The barriers
are in place to block the spread
and transmission of the
Coronavirus.
https://publicdocs oakgov.com/Forms/form/approval/BOc6aabb-bf43-4991-al82-e0ga8ae55c49?hideHeader=true 2/4
11/1312020 Prep EOC Packet i Laserfiche Forms
Compliance Records Plexiglass Shield Expenses
Library Design Associates
$1,275.00 06/11/20
Home Depot $713.97 04/24/20
Home Depot $54.68 05/05/20
Home Depot $72.90 04/20/20
Sean Boertmann $280.00
05/12/20
Total $2,396.55
Attachment All expenditures must be supported by records sufficient to
demonstrate that the amount of payments from the Fund have been in
accordance with section 601 (d) of the Social Security Act.
Xerox Scan_09212020124604.... 696.3KB
Expenditure Approval*
Approved
Total Submitted Amount $ 2,396.55
Total Approved Amount $ 2,396.55
Pay Partial Amount
Yes
Compliance Requirements
Rejected
By submitting this Form the applicant affirms that it will abide by each of the following requirements when using
Oakland Together COVID Support funds. Please check the box next to each requirement to confirm your intent to
abide by these
The expenditure of the funds is necessary due to the public health emergency with
respect to the Coronavirus Disease 2019 (COVID-19).
The expenditures were not accounted for in the budget most recently approved as of
March 27. 2020.
The expenditures were or will be incurred during the period that begins on March 1, 2020
and ends on December 30, 2020.
The expenditures are not being used as revenue replacement for the Public Body (CVT)
to fill shortfalls in government revenue to cover expenditures that would not otherwise
qualify under the CARES Act Coronavirus Relief Fund.
Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, which
must be executed prior to the release of any funds, and which lists further requirements including but not
limited to:
https://publicdocs.oakgov.com/Forms/form/approval/BOc6aabb-bf43-4991-al82-e09a8ae55c49?hideHeader=true 3/4
11 /13/2020
Prep BOC Packet i Laserfiche Forms
• The applicant must agree to participate in the production of documents required by any future audit of the
CARES Act program, and funds not spend in accordance with the Act must be returned to the County.
• The applicant must agree that they have not received federal or state funds to cover these expenditures
and in the event they receive direct funding from the federal or state government to cover these expenses,
the county money will be returned.
Date Submitted 9/21/2020
Is this vendor already registered in
PeopleSoft?* Yes No
VendorlD: 0000006769
Address ID: 1
Submit
https://publicdocs.oakgov.com/Forms/form/approval/8Oc6aabb-bf43-4991-a182-eO9a8ae55c49?hideHeader=true 4/4
Resolution #20609
November 19, 2020
Moved by Weipert seconded by Powell to suspend the rules and vote on Miscellaneous Resolutions
#20588 through #20622 - Board of Commissioners — Approval of Interlocal Agreement/Application for
Disbursement with (Jurisdiction) for Distribution of CARES Act Funding.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20588 through #20622 - Board of Commissioners — Approval of Interlocal
Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act Funding carried.
Moved by Weipert seconded by Powell resolutions #20588 - #20622 be adopted.
Vote on resolutions:
AYES: McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward,
Zack, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs,
Markham. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions were adopted.
I HEREBY APPROVE THIS f IFSOLUI-ION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 19,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 19'h day of November, 2020.
Lisa Brown, Oakland County