HomeMy WebLinkAboutResolutions - 2020.11.19 - 33931MISCELLANEOUS RESOLUTION- #20612
BY: Commissioners Tom Middleton, District #4; Michael Gingell, District #1
IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR
DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT
PARTNERSHIP GRANT PROGRAM — CHARTER TOWNSHIP OF INDEPENDENCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's local governments and their front-line essential services employees have
been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19
public health/emergency response and economic recovery; and
WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and
Economic Security Act's (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the
emergency as well as expenditures incurred to respond to second -order effects of the emergency; and
WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions' dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local
government within the county; and
WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland
Together Local Government Partnership Grant program with an allocation of $35,000,000 of CARES Act -
Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government
jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health
emergency; and
WHEREAS the Charter Township of Independence has demonstrated an eligible plan to utilize CARES
Act funding in accordance with the U.S. Treasury guidelines in their reimbursement application. The
eligible reimbursement application is included as "Attachment A'; and
WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the
eligible plan and grant application from the Charter Township of Independence and recommends the
disbursement of $4,822.48 from the Oakland Together Local Government Partnership Grant Program
from CARES Act — Coronavirus Relief Funds; and
WHEREAS the Board of Commissioners has previously approved an interlocal agreement with the
Charter Township of Independence to participate in the Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the eligible reimbursement application from the Charter Township of Independence and
authorizes the disbursement of $4,822.48 from the Oakland Together Local Government Partnership
Grant Program from CARES Act — Coronavirus Relief Funds.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the Charter Township of Independence.
BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland
Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution
#20187 adopted on June 4, 2020.
Chairperson, we move for the adoption of the foregoing resolution.
Commissioner Tom Middleton
District #4
REQUESTING SUSPENSION
OF THE BOARD RULES FOR
IMMEDIATE CONSIDERATION
UNDER NEW BUSINESS
Commissioner M' ael Gingell
District #1
Oakland Together COVID Support Fund Expenditure Submission Form
Application ID
11403M
ATTACHMENT A
Government Facility receiving Funds
Payee
Township of Independence
Local Government Facility
(.' Municipality (CVT) C, Library/Community Center/Senior
Center
CVT Name
This is the legal entity that is receiung the funds
Independence Twin
Government Facility
Street Address
Mailing Address
6483 Walden Center Drive
Address Line 2
City State / Province / Region
Clarkston MI',
Postal / Zip Code Country
48346 United States of America
Submission Information
Name
Wendy Hillman',
Title
Interim Finance Director
Email
whillman@indtwp.com
Phone
248-625-5110
Authorized Official
InclMdual authorized to sign Intedocal Agreement
Name
Patrick J. Kittle
Title
Township Supervisor
Email
pkittle@ndtwp.com
Phone
248-625-5111
Funding Information
Payment Method F Electronic (ACH) r• Check Payment
Financial Institution Information
Name of Financial Institution JP Morgan Chase
Nine -Digit Routing Transit Number 9
Account Number
Account Type G Checking ('f Savings
I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit (electronic funds
transfer). Information provided must be for U.S. Financial Institutions only.
consent to and agree to comply with the National Automated Clearing House Association Rules and Regulations and Oakland County's
j policy regarding electronic funds transfers as they exist on this date or as subsequently adopted, amended, or repealed. Michigan law
governs electronic funds transactions authorized by this agreement in all respects except as otherwise superseded by federal law.
Expenditures
Expenditure ID 11403M-1 Expenditure Description COVID PPE, IT Support,
Communication, etc for Fire, Townhall,
FRS, DPW
Expenditure Category Personal Protective Equipment
Start Date 9/1/2020 End Date 10/31/2020
Amount $ 2,523.68
Compliance Explanation Unbudgeted expenses due to COVID
pandemic, including PPE for staff and
public, additional cleaning supplies, and
remote working zoom.
Compliance Records Detailed spreadsheet with invoice copies
to be sent in separate email due to size
restrictions.
Attachment All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance vdth section 601 (d) of the
Social Security Act.
Reimbursement Request #8.pdf 80.16KB
Expenditure Approval* C Approved r Rejected
Total Submitted Amount $ 2,623.68
Total Approved Amount $
Pay Partial Amount r" Yes
CVT Cap Amount $
Previously $
Awarded
Compliance Requirements
By submitting this Form the applicant affirms that it will abide by each of the following requirements when using Oakland Together COVID Support
funds. Please check the box next to each requirement to confirm your intent to abide by these
17 The expenditure of the funds is necessary due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19).
W The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
I7 The expenditures were or Will be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
P The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act
Coronavirus Relief Fund.
Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, which must be executed prior to the
release of any funds, and which lists further requirements including but not limited to:
® The applicant must agree to participate in the production of documents required by any future audit of the CARES Act program, and
funds not spend in accordance Wth the Act must be returned to the County.
• The applicant must agree that they have not received federal or state funds to cover these expenditures and in the event they receive
direct funding from the federal or state government to cover these expenses, the county money wIl be returned.
Date Submitted 10/31/2020
Oakland Together COVID Support Fund Expenditure Submission Form
i
Application ID 11404M
Government Facility receiving Funds
Payee Township of Independence
Local Government Facility c Municipality (CVT) ( Library/Community Center/Senior
Center
CVT Name This is the legal entity that is receiving the funds
Independence Twp
Government Facility Street Address
Mailing Address 6483 Walden Center Drive
Address Line 2
City State Province/ Region
Clarkston MI
Postal / Zp Code Countryii
48346 United States of America
Submission Information
Name Wendy Hillman
Title Interim Finance Director
Email whillman@indtwp.com
Phone 248-625-5111
Authorized Official
Individual authorized to sign Intedocal Agreement
Name Patrick J. Kittle
Title Township Supervisor
Email pkittle@indtwp.com
Phone 248-625-5111
Funding Information
Payment Method p Electronic (ACH) f Check Payment
Financial Institution Information
Name of Financial Institution JP Morgan Chase
Nine -Digit Routing Transit Number
Account Number
Account Type 6 Checking f Savings
I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit (electronic funds
transfer), Information provided must be for U.S. Financial Institutions only.
I consent to and agree to comply with the National Automated Clearing House Association Rules and Regulations and Oakland County's
policy regarding electronic funds transfers as they exist on this date or as subsequently adopted, amended, or repealed. Michigan law
governs electronic funds transactions authorized by this agreement in all respects except as otherwise superseded by federal law.
Expenditures
Expenditure ID 11404M-1 Expenditure Description Payroll costs - Employees paid in full
during quarantine leave
Expenditure Category Items Not Listed Above
Start Date 10/1/2020 End Date 10/31/2020
Amount $ 2,298.80
Compliance Explanation Employees who were quarantined due to
exposure or contracting COVID-19 were
paid in full during their required
quarantine. Although these were
budgeted expenses, the employee was
not working during this time off.
Compliance Records Payroll report using FFCRA pay code.
Attachment All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance with section 601 (d) of the
Social Security Act.
COVID Leave Paycode Report thru
27.62KB
10.31.2020.pdf
Expenditure Approval' !' Approved (", Rejected
Total Submitted Amount $ 2,298.80
Total Approved Amount $
Pay Partial Amount r Yes
CVT Cap Amount $ Previously $
Awarded
Compliance Requirements
By submitting this Form the applicant affirms that it will abide by each of the following requirements when using Oakland Together COVID Support
funds. Please check the box next to each requirement to confirm your intent to abide by these
W The expenditure of the funds is necessary due to the public health emergency Wth respect to the
Coronavirus Disease 2019 (COVID-19).
fJ, The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
' I
W The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
r/ The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otheRVIse qualify under the CARES Act
Coronavirus Relief Fund.
Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, which must be executed prior to the
release of any funds, and which lists further requirements including but not limited to,
® The applicant must agree to participate in the production of documents required by any future audit of the CARES Act program, and
funds not spend in accordance with the Act must be returned to the County,
® The applicant must agree that they have not received federal or state funds to cover these expenditures and in the event they receive
direct funding from the federal or state government to cover these expenses, the county money will be returned.
Date Submitted 10/31/2020
Resolution #20612 November 19, 2020
Moved by Weipert seconded by Powell to suspend the rules and vote on Miscellaneous Resolutions
#20588 through #20622 - Board of Commissioners — Approval of Interlocal Agreement/Application for
Disbursement with (Jurisdiction) for Distribution of CARES Act Funding.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20588 through #20622 - Board of Commissioners — Approval of Interlocal
Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act Funding carried.
Moved by Weipert seconded by Powell resolutions #20588-#20622 be adopted
Vote on resolutions:
AYES: McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward,
Zack, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs,
Markham. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions were adopted.
B HEP2BYAP P4OvE THIS I SOLUTION
CHIEF DEPUTYCOUp'Ty EhE:CUTP✓E
ACTING PURSUANT To MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 19,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michican this 191h day of November. 2020.
Lisa Brown, Oakland County