HomeMy WebLinkAboutResolutions - 2020.11.19 - 33939REQUESTING SUSPENSION
OF THE BOARD RULES FOR
- IMMEDIATE CONSIDERATION
UNDER NEW BUSINESS
MISCELLANEOUS RESOLUTION #20620
BY: Commissioners Kristen Nelson, District #5; Eileen Kowall, District #6; Tom Middleton, District #4
IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR
DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT
PARTNERSHIP GRANT PROGRAM — CHARTER TOWNSHIP OF WATERFORD
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's local governments and their front-line essential services employees have
been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19
public health/emergency response and economic recovery; and
WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and
Economic Security Act's (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the
emergency as well as expenditures incurred to respond to second -order effects of the emergency; and
WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions" dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local
government within the county; and
WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland
Together Local Government Partnership Grant program with an allocation of $35,000,000 of CARES Act -
Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government
jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health
emergency; and
WHEREAS the Charter Township of Waterford has demonstrated an eligible plan to utilize CARES Act
funding in accordance with the U.S. Treasury guidelines in their reimbursement application. The eligible
reimbursement application is included as "Attachment A'; and
WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the
eligible plan and grant application from the Charter Township of Waterford and recommends the
disbursement of $1,386,918.91 from the Oakland Together Local Government Partnership Grant Program
from CARES Act— Coronavirus Relief Funds; and
WHEREAS the Board of Commissioners has previously approved an interlocal agreement with the
Charter Township of Waterford to participate in the Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the eligible reimbursement application from the Charter Township of Waterford and authorizes
the disbursement of $1,386,918.91 from the Oakland Together Local Government Partnership Grant
Program from CARES Act — Coronavirus Relief Funds.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the Charter Township of Waterford.
BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland
Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution
#20187 adopted on June 4, 2020,
Chairperson, we move for the adoption of the foregoing resolution.
tL W N44mI4
Commissioner Kristen Nelson
District #5
Commissioner Tom Middleton
District #4
Gismmissloner Eileen Kowa*,
District #6
ATTACHMENT A
Oakland Together COVID Support Fund Expenditure Submission Form
ApplicationlD
11311M
Government Facility receiving Funds
j
I
Payee
Township of Waterford
Local Government Facility
f• Municipality (CVT) C
Library/Community Center/Senior
Center
CVT Name
This is the legal entity that is receiting the kinds
Waterford Twp
Government Facility
Street Address
I
Mailing Address
5200 Civic Center Drive
Address Line 2
City
State / Province I Region
Waterford
MI
Postal / 7jp Code
Country
48328
United States of America
Submission Information
Name
Barbara Miller
Title
Accounting& Budget
Email
bmiller@waterfordmi.gov
Phone
248-674-6209
Authorized Official
InditiduA authorized to sign Intedocal Agreement
'IName
Gary Wall
Title
i
Township Supervisor
Email
gwall@waterfordmi.gov
Phone
248-674-6201
Funding Information
Payment Method r Electronic (ACH) (- Check Payment
Remittance Address
Address 5200 Civic Center Drive
City Waterford
State MI ZIP Code 48328
Expenditures
Expenditure ID 11311M-1 Expenditure Description COVID-19 Response
Expenditure Category Items Not Listed Above
Start Date 3/1/2020 End Date 10/22/2020
Amount $ 26,435.90
Compliance Explanation The expenditures in this category relate
to supplies, equipment and technology
for Comd-19 related communication,
signage, social distancing, extra
cleaning and disinfecting measures for
Public Safety, Township employees and
for the public to provide a cleaner, safer
environment and to assist with teiework.
Compliance Records The records include a master
spreadsheet that provides detailed
information and the related invoices that
support it.
Attachment All expenditures roust be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance Wth section 601 (d) of the
Social Secudty Act.
County Cares Packet 1 - COVID19
1.12MB
Response.pdf
Expenditure Approval* r Approved f Rejected
Expenditure ID 11311M-2 Expenditure Description Election related COVID-19 Response
Expenditure Category Items Not Listed Above
Start Date 3/1/2020
Amount $ 16,252.97
End Date 10/22/2020
Compliance Explanation The expenditures in this category are for
Election related supplies, equipment and
additional staffing needed due to
COVID-19.
Compliance Records The records include a master
spreadsheet that provides detailed
information and the related invoices that
support it.
Attachment All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance with section 601 (d) of the
Social Security Act.
County Cares Packet 2 - Elections.pdf 236.12KB
Expenditure Approval* r' Approved r` Rejected
Expenditure ID 11311M-3 Expenditure Description Public Safety related to COVID-19
Response
Expenditure Category Payroll for Public Health and Safety Employees
Start Date 3/1/2020
Amount $ 1,344,230.04
End Date 5/31/2020
Compliance Explanation The Township submitted a grant request
to the State of Michigan under the Public
Safety and Public Health Payroll
Reimbursement Program. The State
reimbursed the Township for 50%of the
amount requested. The balance is being
requested through the County Cares
Program. This request is being made
with the understanding that if there is
any overlap in funding then that amount
would be returned so there is no
duplication of payment. The Township
also provides contracted fire service for
the cities of Pontiac and Lake Angeles.
These communities would receive a
prorated portion of the Township's
reimbursement using the percentages
outlined in the PSPHPR program.
Compliance Records The records include a spreadsheet that
outlines the request amount along with
the relevant pages of the PSPHPRP
application, which also provides payroll
information.
Attachment All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance with section 601 (d) of the
Social Security Act.
Cty Cares Packet 3 - Public Safety.pdf 1.89MB
Expenditure Approval* r Approved f Rejected
Total Submitted Amount $ 1,386,918.91
Total Approved Amount $
Compliance Requirements
By submitting this Form the applicant affirms that it will abide by each of the following requirements when using Oakland Together COVID Support
funds. Please check the box next to each requirement to confirm your intent to abide by these
W The expenditure of the funds is necessary due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19).
V The expenditures ware not accounted for in the budget most recently approved as of March 27, 2020.
The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act
Coronavirus Relief Fund.
Upon approval of this Form, the applicant will be provided with an Interlocal Agreement or Contract, which must be executed prior to the
release of any funds, and which lists further requirements including but not limited to:
® The applicant must agree to participate in the production of documents required by any future audit of the CARES Act program, and
funds not spend in accordance Wth the Act must be returned to the County.
o The applicant must agree that they have not received federal or state funds to cover these expenditures and in the event they receive
direct funding from the federal or state government to cover these expenses, the county money Wll be returned.
I
Date Submitted 10/22/2020
Resolution #20620
November 19, 2020
Moved by Weipert seconded by Powell to suspend the rules and vote on Miscellaneous Resolutions
#20588 through #20622 - Board of Commissioners — Approval of Interlocal Agreement/Application for
Disbursement with (Jurisdiction) for Distribution of CARES Act Funding.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20588 through #20622 - Board of Commissioners — Approval of Interlocal
Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act Funding carried.
Moved by Weipert seconded by Powell resolutions #20588 - #20622 be adopted.
Vote on resolutions:
AYES: McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward,
Zack, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs,
Markham. (21)
NAYS: None, (0)
A sufficient majority having voted in favor, the resolutions were adopted.
I HEREBYA,PPROVEaL
THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT To MCL 45,859A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 19,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 19th day of November, 2020.
Lisa Brown, Oakland County