HomeMy WebLinkAboutResolutions - 2020.11.19 - 33940REQUESTING SUSPENSION
OF THE BOARD RULES FOR
IMMEDIATE CONSIDERATION
UNDER NEW BUSINESS
MISCELLANEOUS RESOLUTION #20621
BY: Commissioner Eileen Kowall, District #6
IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR
DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT
PARTNERSHIP GRANT PROGRAM — WHITE LAKE TOWNSHIP LIBRARY BOARD OF TRUSTEES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's local governments and their front-line essential services employees have
been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19
public health/emergency response and economic recovery; and
WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and
Economic Security Act's (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the
emergency as well as expenditures incurred to respond to second -order effects of the emergency; and
WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions" dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local
government within the county; and
WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland
Together Local Government Partnership Grant program with an allocation of $35,000,000 of CARES Act -
Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government
jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health
emergency; and
WHEREAS the White Lake Township Library Board of Trustees has demonstrated an eligible plan to
utilize CARES Act funding in accordance with the U.S. Treasury guidelines in their reimbursement
application. The eligible reimbursement application is included as "Attachment A"; and
WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the
eligible plan and grant application from the White Lake Township Library Board of Trustees and
recommends the disbursement of $5,617.69 from the Oakland Together Local Government Partnership
Grant Program from CARES Act — Coronavirus Relief Funds; and
WHEREAS the Board of Commissioners has previously approved an interlocal agreement with the White
Lake Township Library Board of Trustees to participate in the Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the eligible reimbursement application from the White Lake Township Library Board of Trustees
and authorizes the disbursement of $5,617.69 from the Oakland Together Local Government Partnership
Grant Program from CARES Act— Coronavirus Relief Funds.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the White Lake Township Library Board of Trustees.
BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland
Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution
#20187 adopted on June 4, 2020.
Chairperson, I move for the adoption of the foregoing resolution.
Cb oner Eileen Kowall—
District #6
Oakland Together COHID Support Fund Expenditure Submission Form
Application ID 10796M
Government Facility receiving Funds
Payee
Local Government Facility C, Municipality (CVT) P Library/Community Center/Senior
Center
Government Facility Name
Do you have your own governing board? r•. Yes C No
Legal Board Name This is the legal name that the funds Wit be paid too
Must match IRS TIN information
White Lake Township Library Board of
Trustees
Government Facility Street Address
Mailing Address
Address Line 2
City State 7 Proince / Region
Postal / Op Code Country
Submission Information
Name Heather Clark
Title Administrative Assistant
Email hclark@whitelakelibrary.org
Phone 248-698-4942
Authorized Official
Indivdual authorized to sign Intedocal Agreement
j Name Denise Stefamck
Title Director
Email dstefanick@Mitelakelibrary.org
Phone 248-698-4942
Funding Information
Payment Method IT Electronic (ACH) r Check Payment
Financial Institution Information
Name of Financial Institution
Nine -Digit Routing Transit Number
Account Number
Account Type f• Checking r Savings
I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit (electronic funds
transfer). Information provided must be for U.S. Financial Institutions only.
consent to and agree to comply with the National Automated Clearing House Association Rules and Regulations and Oakland County's
policy regarding electronic funds transfers as they exist on this date or as subsequently adopted, amended, or repealed. Michigan law
governs electronic funds transactions authorized by this agreement in all respects except as otherwise superseded by federal law.
Expenditures
Expenditure ID 10796M-1 Expenditure Description Desktop Shields
Expenditure Category Personal Protective Equipment
Start Date 4/17/2020 End Date
Amount $ 1,160.79
Compliance Explanation Protection for staff when allowed to
return to work with the public in the
building.
Compliance Records Interstate Plastics Invoice 3134772
Attachment All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance with section 601 (d) of the
Social Security Act.
200422 Sharp.pdf 45.77KB
Expenditure Approval* r Approved r Rejected
Expenditure ID 10796M-2 Expenditure Description 3 Sneeze Guards
Expenditure Category Personal Protective Equipment
Start Date 6/10/2020
Amount $ 696.19
End Date
Compliance Explanation Protection for staff when allowed to
return to work with the public in the
building.
Compliance Records Interstate Plastics Receipt Transaction
ID 62398204878
Attachment All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance with section 601 (d) of the
Social Security Act.
200624 Sharp.pdf 93.82KB
Expenditure Approval* r Approved f Rejected
Expenditure ID 10796M-3 Expenditure Description Custom Cut Screen Protectors
Expenditure Category Personal Protective Equipment
Start Date 6/22/2020
Amount $ 175.42
End Date
Compliance Explanation Antimicrobial film for public self-service
checkout machines and computers to
help sanitize high -touch surfaces.
Compliance Records Photodon Receipt 92859
Attachment All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance wth section 601 (d) of the
Social Security Act.
200722 Sharp.pdf 93.660
Expenditure Approval* fr Approved r Rejected
Total Submitted Amount $ 2,032A0
Total Approved Amount $ 2,032A0
Pay Partial Amount 17 Yes
Compliance Requirements
By submitting this Form the applicant affirms that it Will abide by each of the following requirements when using Oakland Together COVID Support
funds. Please check the box next to each requirement to confirm your intent to abide by these
j7 The expenditure of the funds is necessary due to the public health emergency wroth respect to the
Coronavirus Disease 2019 (COVID-19).
W The expenditures were not accounted for in the budget most recently approved as of March 27, 2020,
The expenditures were or will be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
W The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act
Coronavirus Relief Fund.
Upon approval of this Form, the applicant Will be provided with an Interlocal Agreement or Contract, which must be executed prior to the
release of any funds, and which lists further requirements including but not limited to:
• The applicant must agree to participate in the production of documents required by any future audit of the CARES Act program, and
funds not spend in accordance with the Act must be returned to the County.
• The applicant must agree that they have not received federal or state funds to cover these expenditures and in the event they receive
direct funding from the federal or state government to cover these expenses, the county money will be returned.
Date Submitted 9/9/2020
Is this vendor already registered in r Yes r No
People Soft? *
Vendor ID: 0000006880 AddresslD: 1
Oakland Together COVID Support Fund Expenditure Submission Form
Application ID
11378M
Government Facility receiving Funds
Payee
White Lake Township Library Board of
Trustees
Local Government Facility
f Municipality (CVT) fi Library/Community Center/Senior
Center
Government Facility Name
White Lake Township Library
Do you have your own governing board?
G, Yes r No
Legal Board Name
This is the legal name that the Hinds will be paid too
Must match IRS TIN information
White Lake Township Library Board of
Trustees
Government Facility
Street Address
Mailing Address
11005 Elizabeth Lake Road
Address Line 2
City State / Province / Region
White Lake MI
Postal / Zip Code Country
48386 United States of America
Submission Information
Name
Heather Clark
Title
Administrative Assistant
i
Email
hclark@whitelakelibrary.org
Phone
248-698-4942'
Authorized Official
InclMdual authorized to sign Inter -local Agreement
Name
Denise Stefanick
Title
Director
Email
dstefanick@vvhitelakelibrary.org
Phone
248-698-4942
Funding Information
Payment Method r Electronic (ACH) r Check Payment
Financial Institution Information
Name of Financial Institution
Nine -Digit Routing Transit Number
i
Account Number
Account Type r Checking r Savings
I authorize Oakland County to deposit funds owed to the above payee/vendor by the County, by direct deposit (electronic funds
transfer). Information provided must be for U.S. Financial Institutions only.
I consent to and agree to comply with the National Automated Clearing House Association Rules and Regulations and Oakland County's
policy regarding electronic funds transfers as they exist on this date or as subsequently adopted, amended, or repealed. Michigan law
governs electronic funds transactions authorized by this agreement in all respects except as othervvise superseded by federal law.
Expenditures
Expenditure ID 11378M-1 Expenditure Description Spray Bottles for Sanitizing Cleaner
Expenditure Category Public Health Expenses
Start Date 9/11/2020 End Date 10/11/2020
Amount $ 29.94
Compliance Explanation Spray Bottles used for cleaner for staff
to use on high -touch surfaces, public -
facing computers and checkout stations,
and shared staff workspaces.
Compliance Records Amazon invoice (200911 AZ Bottles)
detailing cost of bottles and shipping.
Attachment All expenditures must be supporter) by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance with section 801 (d) of the
Social Security Act,
200911 AZ bottles.pdf 84.25KB
Expenditure Approval* r Approved f Rejected
Expenditure ID 11378M-2 Expenditure Description 2 Computers for Remote Staff work
Expenditure Category Improve Telework Capabilities of Public Employees
Start Date 10/13/2020
Amount $ 3,090.00
End Date 10/28/2020
Compliance Explanation Two computers for use by staff working
remotely for digital programming and !i
remote meetings.
Compliance Records Microtech Services Invoice (MTS Invoice
100191296) for computer and shipping
costs.
Attachment All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund hake been in accordance with section 601 (d) of the
Social Security Act.
MTS Invoice 100191296.pdf 206.82KB
Expenditure Approval* f• Approved f Rejected
!, Expenditure ID 11378M-3 Expenditure Description Cable and Equipment to improve
Public Witt Access
Expenditure Category Items Not Listed Above
Start Date 9/27/2020 End Date 10/27/2020
! Amount $ 465.35
Compliance Explanation Labor and supplies to install new public
Wireless access for coverage in the
parking lot and improvement in the
building.
Compliance Records Microtech Services Invoice (MTS Invoice
100191249) for supplies and installation
costs.
Attachment All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund haee been in accordance Wth section 601 (d) of the
Social Security Act.
MTS Invoice 100191249.pdf 181.55KB
Expenditure Approval* 6r Approved C Rejected
Total Submitted Amount $ 3,585.29
Total Approved Amount $ 3,585.29
Pay Partial Amount r Yes
Compliance Requirements
By submitting this Form the applicant affirms that it Will abide by each of the following requirements when using Oakland Together COVID Support
funds. Please check the box next to each requirement to confine your intent to abide by these
f1, The expenditure of the funds is necessary due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19).
V The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
f7, The expenditures were or Will be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
W The expenditures are not being used as revenue replacement for the Public Body (CVT) to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act
Coronavirus Relief Fund.
Upon approval of this Form, the applicant wll be provided with an Interlocal Agreement or Contract, which must be executed prior to the
release of any funds, and which lists further requirements including but not limited to:
® The applicant must agree to participate in the production of documents required by any future audit of the CARES Act program, and
funds not spend in accordance with the Act must be returned to the County.
. The applicant must agree that they have not received federal or state funds to cover these expenditures and in the event they receive
direct funding from the federal or state government to cover these expenses, the county money will be returned.
Date Submitted 10129/2020
Is this vendor already registered in (- yes r No
People Soft? *
Vendor ID: 0000006880 AddresslD: 1
Resolution #20621 November 19, 2020
Moved by Weipert seconded by Powell to suspend the rules and vote on Miscellaneous Resolutions
#20588 through #20622 - Board of Commissioners — Approval of Interlocal Agreement/Application for
Disbursement with (Jurisdiction) for Distribution of CARES Act Funding.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20588 through #20622 - Board of Commissioners — Approval of Interlocal
Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act Funding carried.
Moved by Weipert seconded by Powell resolutions #20588 - #20622 be adopted.
Vote on resolutions:
AYES: McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward,
Zack, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs,
Markham. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions were adopted.
"u-4. G L
1 HEREBYAPPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 19,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 19ffi day of November, 2020.
Lisa Brown, Oakland County