HomeMy WebLinkAboutResolutions - 2020.11.19 - 33941REQUESTING SUSPENSION
OF THE BOARD RULES FOR
IMMEDIATE CONSIDERATION
UNDER NEW BUSINESS
MISCELLANEOUS RESOLUTION #20622
BY: Commissioner Eileen Kowall, District #6
IN RE: BOARD OF COMMISSIONERS — APPROVAL OF REIMBURSEMENT APPLICATION FOR
DISBURSEMENT OF FUNDS FROM THE OAKLAND TOGETHER LOCAL GOVERNMENT
PARTNERSHIP GRANT PROGRAM —WHITE LAKE TOWNSHIP SENIOR CENTER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's local governments and their front-line essential services employees have
been an integral partner in the implementation of Oakland County's coordinated strategies for COVID-19
public health/emergency response and economic recovery; and
WHEREAS the County of Oakland was allocated $219,438,710 under the Coronavirus Aid, Relief, and
Economic Security Act's (CARES Act) — Coronavirus Relief Fund (CRF) to respond directly to the
emergency as well as expenditures incurred to respond to second -order effects of the emergency; and
WHEREAS guidance provided by the U.S. Treasury in "Coronavirus Relief Fund, Frequently Asked
Questions" dated May 4, 2020, indicates that a county may but is not required to allocate funds to a local
government within the county; and
WHEREAS pursuant to Miscellaneous Resolution #20187, Oakland County established an Oakland
Together Local Government Partnership Grant program with an allocation of $35,000,000 of CARES Act -
Coronavirus Relief Funds to provide an opportunity for Oakland County to aid local government
jurisdictions experiencing a significant financial burden related directly to the COVID-19 public health
emergency; and
WHEREAS the Township of White Lake on behalf of the White Lake Township Senior Center has
demonstrated an eligible plan to utilize CARES Act funding in accordance with the U.S. Treasury
guidelines in their reimbursement application. The eligible reimbursement application is included as
"Attachment A"; and
WHEREAS the Oakland Together Local Government Partnership Oversight Committee has reviewed the
eligible plan and grant application from the White Lake Township Senior Center and recommends the
disbursement of $21,645.18 from the Oakland Together Local Government Partnership Grant Program
from CARES Act — Coronavirus Relief Funds; and
WHEREAS the Board of Commissioners has previously approved an interlocal agreement with the
Township of White Lake to participate in the Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the eligible reimbursement application from the Township of White Lake on behalf of the White
Lake Township Senior Center and authorizes the disbursement of $21,645.18 from the Oakland Together
Local Government Partnership Grant Program from CARES Act — Coronavirus Relief Funds.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the Township of White Lake.
BE IT FURTHER RESOLVED that no budget amendment is required as the appropriation for the Oakland
Together Local Government Partnership Grant Program was authorized with Miscellaneous Resolution
#20187 adopted on June 4, 2020.
Chairperson, I move for the adoption of the foregoing resolution.
Gbrnmissioner Eileen Kowa�ll—
District #6
Oakland Together COVID Support Fund Expenditure Submission Form
This online submission form is used by the following separate grant programs:
• Local Government (cities, villages and townships)
• Libraries, Senior Centers and Community Centers
I . School Districts
Basic Guidelines
• Funds are made on a reimbursement basis and may only be made available if the above entities have expenses that meet the
requirements of the federal CARES Act. Information and FAQs are available here.
• CVTs shall not submit an Expenditure Submission Form for any expense which is eligible to be covered by FEMA (Federal Emergency
Management Agency) Public Assistance reimbursement grant. CVT may use funds to pay the 25%'cost share' or "local match"
required with FEMA reimbursement once that amount is approved by FEMA.
Review Best Practices for submissions here.
Application ID 11099M
Submission Contact Information
Local Government Facility' r Municipality (CVT) r� School r Library/Community Center/Senior Center
What CVT are you located within?* White Lake Twp
Do you have your own governing r Yes f• No
board?*
Name* Mike Roman
Title*(?) Treasurer
Email* mroman@whitelaketwp.com
Verify Email* mroman@whitelaketwp.com
Re-enter email address
Phone* 248-698-3300
Authorized Official
Indiudual authorized to sign Interlocal Agreement
Name* Rik Kowall
Title * (�) Supervisor
Email* rkowall@whitelaketwp.com
Verify Email* rkowall@whitelaketwp.com
Re-enter email address
Phone* 248-698-3300
Funding Information
Payment Method* C Electronic (ACH) (•' Check Payment
Remittance Address
Address* 7525 Highland Road
City* White Lake
State MI ZIP Code* 48383
Expenditures
Enter expenditure information in the fields below. Click "Add" for an additional set of fields to submit up to 3 separate expenditures.
Expenditure ID 11099M-1 Expenditure Description* Unbudgeted Administrative leave
expenses
Expenditure Category* Administrative Expenses
Date* 10/6/2020
Amount* $21,645.18
Compliance Explanation
Re: Oakland County Cowd Support — for unbudgeted
How is the expenditure connected to the COVID-19
administrative leave
pandemic andror state or county health orders?
From: White Lake Township Senior Center.
Briefly summarize or include cover memo
Date: October 6, 2020.
*
White Lake Township's Senior Center incurred unbudgeted
administrative leave expenses in the months of April and May
2020 due to the Governor's Covid-19 shut down orders. The
expenses were in the form of wages, payroll taxes and
fringes including healthcare and pension.
The attached claim includes these unbudgeted
administrative leave expenses totaling $21,645.18
Attached to the claim is back up in the form of a summary
page that breaks out expenses by month and department.
Also attached are wage reports that support gross wages,
and accounting reports that support the payroll taxes and
fringes.
Respectfully Yours,
Mike Roman
White Lake Twp. Treasurer
Compliance Records Please see the file uploaded.
Financial records that demonstrate Compliance.
Please use an excel spreadsheet as a cover to
individual invoices (Compliance Records should be
uploaded with Submission Form)
:t
Attachment* All expenditures must be supported by records sufficient to demonstrate that the
amount of payments from the Fund have been in accordance with section 601 (d) of the
Social Security Act.
10-6-2020 Senior Center only - Admin
582.28KB
Leave.pdf
(Uploaded documentation must be a single file of size 2 MB or less Saving or
scanning with a lower resolution (dpi) and monochrome can reduce file size.)
Total Expenditure Amount $ 21,645.18
Compliance Requirements
By submitting this Form the applicant affirms that it will abide by each of the following requirements when using Oakland Together COVID Support
funds. Please check the box next to each requirement to confine your intent to abide by these
(7 The expenditure of the funds is necessary due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19).
* W The expenditures were not accounted for in the budget most recently approved as of March 27, 2020.
f% The expenditures were or WII be incurred during the period that begins on March 1, 2020 and ends on
December 30, 2020.
* r/i The expenditures are not being used as revenue replacement for the Public Body to fill shortfalls in
government revenue to cover expenditures that would not otherwise qualify under the CARES Act
Coronavirus Relief Fund.
Upon approval of this Form, the applicant will be provided Wth an Interlocal Agreement or Contract, Which must be executed prior to the
release of any funds, and which lists further requirements including but not limited to: I�
. The applicant must agree to participate in the production of documents required by any future audit of the CARES Act program, and
funds not spend in accordance Wth the Act must be returned to the County.
. The applicant must agree that they have not received federal or state funds to cover these expenditures and in the event they receive
direct funding from the federal or state government to cover these expenses, the county money will be returned.
Resolution #20622 November 19, 2020
Moved by Weipert seconded by Powell to suspend the rules and vote on Miscellaneous Resolutions
#20588 through #20622 - Board of Commissioners — Approval of Interlocal Agreement/Application for
Disbursement with (Jurisdiction) for Distribution of CARES Act Funding.
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolutions #20588 through #20622 - Board of Commissioners — Approval of Interlocal
Agreement/Application for Disbursement with (Jurisdiction) for Distribution of CARES Act Funding carried.
Moved by Weipert seconded by Powell resolutions #20588 - #20622 be adopted.
Vote on resolutions:
AYES: McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward,
Zack, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs,
Markham. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions were adopted.
I HEREBYAPPROVETHIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 19,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Minhinen this 19th day of November. 2020.
Lisa Brown, Oakland County