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HomeMy WebLinkAboutResolutions - 2020.12.07 - 33961MISCELLANEOUS RESOLUTION #20637 December 7, 2020 BY Commissioner Helaine Zack, Finance and Infrastructure Committee IN RE: HUMAN RESOURCES DEPARTMENT — FISCAL YEARS 2021, 2022, 2023 AND 2024 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE UNITED AUTO WORKERS, LOCAL 889 (UAW), REPRESENTING CLERK/REGISTER OF DEEDS SUPERVISORY EMPLOYEES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland, the Oakland County Clerk/Register of Deeds and the United Auto Workers, Local 889 (UAW), have negotiated a Collective Bargaining Agreement covering approximately fourteen (14) Clerk/Register of Deeds supervisory employees; and WHEREAS the parties agreed the following classifications will be represented by this bargaining unit Chief Deputy County Clerk; Chief Deputy Register of Deeds; Director of Elections; Elections Specialist; Micrographic Equipment Operator Supervisor; Office Supervisor I; Office Supervisor II; Supervisor County Clerk; Supervisor County Clerk Vital Records; Supervisor Register of Deeds; and WHEREAS a four (4) year Collective Bargaining Agreement has been reached for the period December 7, 2020, through September 30, 2024; and WHEREAS the parties have agreed employees will move to the next highest step that gives them an increase, plus one more step; with the exception of the current employees in the following classifications: Chief Deputy County Clerk; Chief Deputy of Register of Deeds; Director of Elections who will move to step 7; and WHEREAS the parties agreed that a one-time 1% equity adjustment will be made to all current members upon ratification of this contract based on current salary; and WHEREAS the parties have agreed to a 1% wage increase for Fiscal Year 2022 or "Me Too' with the general, non -represented employees if a greater increase were provided; and WHEREAS the parties have agreed to a 1% wage increase for Fiscal Year 2023 or "Me Too' with the general, non -represented employees if a greater increase were provided; and WHEREAS the parties have agreed to a 1% wage increase for Fiscal Year 2024 or "Me Too' with the general non -represented employees; and WHEREAS the parties have agreed the County may change carriers and plans as long as the benefits are comparable; the County will not make any changes in the insurance programs that will result in bargaining unit employees having increased costs for employee contribution, co -pays, co-insurance and deductibles over current levels (as of November 1, 2020) of more than $1,000 over the term of the Agreement. Any agreed amount changes resulting in an increase in costs will not occur prior to January 1, 2022; and WHEREAS the parties have agreed to increase the incentive for participation in the voluntary annual Wellness health screening from $100 to $150; and WHEREAS the parties agreed the County will increase the 457 match from $500 to $1,500; and WHEREAS the parties have agreed employees will receive five (5) days of death leave for the death of a spouse and/or partner, parent or guardian, or child; Three (3) days for all other relations presently in Merit Rules; and WHEREAS the parties agreed that unless otherwise noted, all employees and their eligible dependents shall become eligible for employee benefits beginning the first day of the month following their date of hire. Except that, an employee hire date after the 151h of the month shall become eligible for benefits on the first day of the second month following their date of hire; and WHEREAS the parties have agreed there will be no other changes to defined benefit plan or eligibility for defined benefit plan; If any other (non-312 union) gets a defined benefit retirement, this group of represented employees will automatically receive it; and WHEREAS the parties agreed to a "Me Too' clause for any changes to retirement with both the defined benefit and defined contribution retirement plans for unrepresented employees and union represented employees, but not to include Oakland County Deputy Sheriff's bargaining units (bargaining units 9, 10 and 15); and WHEREAS the parties have agreed to contractual guarantee of retiree healthcare (mirrors other unions); and WHEREAS the parties have agreed that employees will continue to receive a merit step increase for the remainder of the year and future years upon an acceptable review from their supervisor; if supervisor fails to complete the review timely, employee will automatically move to the next step; and WHEREAS the parties agreed that under the sole discretion of the supervisor, employees may move up more than one step with appropriate justification from the supervisor (this decision shall not be reviewable under the grievance and arbitration procedures); and WHEREAS the parties have agreed that the County has the authority to place new hires in any step within the classification taking into consideration job experience and other factors requiring a new hire to start above the base salary; and WHEREAS the parties agree that non-exempt employees will receive a minimum of two hours of overtime Monday -Friday and three (3) hours of overtime on weekends if called into work or required to stay; and WHEREAS the parties have agreed that an employee performing a temporary assignment shall receive the higher classification wage after fifteen (15) consecutive working days instead of the current thirty (30) consecutive days requirement; and WHEREAS the parties agreed to participate in the Employee Benefits Task Force by providing two employees within the group, one will be primary and another designee; and WHEREAS parties agreed to follow the Annual Leave Buyback program as set forth in Miscellaneous Resolution #20103 adopted by the Board of Commissioners on April 13, 2020; and WHEREAS the parties have agreed to increasing the tuition reimbursement maximum to $1,400 per semester and $4,200 annually, with a "Me Too" in place should the amount be raised by the Board of Commissioners; and WHEREAS the parties have agreed to hazard pay in the event of a declared State of Emergency where the public is ordered to remain home by either the Governor, County Executive or County Health Officer, those employees deemed "essential" and exempted from the provisions of the "stay home' order may receive hazard pay for time spent at their worksite; Should the County pay hazard pay to its employees, it shall be paid in an amount determined by the Board of Commissioners; Payments shall cease the pay period following the termination of the "stay home" order; and WHEREAS the parties agreed the County will provide Social Security and Medicare coverage to employees who are subject to mandatory withholding under federal law and to employees show position requires coverage under a Section 218 agreement between the State and the Social Security Administration; and WHEREAS the parties agreed employees who are unable to report to work on their regularly scheduled shift because of severe weather or other conditions which interfere with access to their work sites may use accumulated paid leave to cover their absences. Employees who do not have sufficient accumulated leave to cover their absences will not be paid for the time absent; If a situation arises that causes facilities to close, the employee shall be paid for their regularly scheduled work shift; and WHEREAS the parties have agreed employees shall have the option of using a county pool vehicle when conducting County business; Employees electing not to use a County pool vehicle, shall be reimbursed for mileage expenses in accordance with the County's established procedures; Employees who use their personal vehicle for County business shall be reimbursed at the IRS federal standard mileage rate for all miles driven in County service in accordance with the County's established procedures; and WHEREAS the parties agree to adoption by reference of relevant resolutions and personnel policies in place on or before September 30, 2020; and WHEREAS the parties have agreed all employees shall be provided the ability to dress casually with the approval of their supervisor, but such approval shall not be unreasonably withheld as long as the Employer casual dress code is observed; and WHEREAS the parties agreed employees who have attained or are completing professional certifications in their field, shall be entitled to complete the necessary requirements to maintain those certifications; the Employer shall pay for conference registration, session fees and necessary travel to maintain or acquire the professional certification; the Employer shall pay for required trainings and related travel that are necessary for the performance of an employee's job duties; and WHEREAS the parties have agreed to form an employee taskforce to study and provide recommendations on remote work practices to be implemented once the COVID-19 pandemic is no longer deemed a public health crisis; and WHEREAS the parties agreed that employees shall only receive their annual performance appraisal. No other appraisals or surveys will take place without an opportunity and discussion with the union; and WHEREAS the parties have agreed to employees having a specific contractual procedure to follow if the contract is being violated or there are issues with working conditions; and WHEREAS the parties agreed to a discipline and discharge process similar to the Merit System Rules. Bargaining unit employees will use the Personnel Appeal Board (PAB), however, either party may appeal a suspension of five days or more, or a discharge decision of the PAB to arbitration; and WHEREAS the FY 2021 one-time 1% equity payment has already been accounted for in a separate resolution that was presented at the December 2, 2020 Finance & Infrastructure Committee meeting; and WHEREAS estimated impact of the agreement is approximately $84,000 in FY 2021 to account for the compensation changes and where the FY 2022 — FY 2024 estimated impact is approximately $15,300 per year to account for a 1 % general salary increase (subject to change based "Me Too" provision); and WHEREAS funding for the agreement will come from the non -departmental General Fund Salary Adjustment Reserve line item; and WHEREAS this agreement has been reviewed by the Finance & Infrastructure Committee, which recommends approval of the agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the proposed Collective Bargaining Agreement between the County of Oakland, the Oakland County Clerk's Office and the United Auto Workers, Local 889, covering the period of October 1, 2020, through September 30, 2024, and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement. BE IT FURTHER RESOLVED that the written contract will be presented to the Board of Commissioners for receive and file in January 2021 BE IT FURTHER RESOLVED that the FY 2021 — FY 2024 budget be amended as reflected in the attached Schedule A document. Chairperson, on behalf of the Finance & Infrastructure Committee, I move the adoption of the foregoing resolution. Commissioner Helaine Zack, District #18 Chairperson, Finance & Infrastructure Committee FINANCE AND INFRASTRUCTURE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Oakland County Michigan Salary Increase and Associated Fringe Benefits FY2021-2024 Budget Amendment UAW Union Schedule "A" Fund* Dept# Dept Name - - - - - -Program Number. -Account Number Account Name - 10100 9090101 Non -Departmental 196030 740142 Salary Adjustment Reserve 10100 2010201 County Clerk Admin Unit 125000 702010 Salaries 10100 2010201 County Clerk Admin Unit 125000 722900 Fringe Benefit Adjustment 10100 2010205 County Clerk Vital Records Unit 132305 702010 Salaries 10100 2010205 County Clerk Vital Records Unit 132305 722900 Fringe Benefit Adjustment 10100 2010210 County Clerk Legal Records Unit 125000 702010 Salaries 10100 2010210 County Clerk Legal Records Unit 125000 722900 Fringe Benefit Adjustment 10100 2010301 Elections Administration 185010 702010 Salaries 10100 2010301 Elections Administration 185010 722900 Fringe Benefit Adjustment 10100 2010401 Register of Deeds Administrative Unit 172190 702010 Salaries 10100 2010401 Register of Deeds Administrative Unit 172190 722900 Fringe Benefit Adjustment 10100 2010601 Micrographics Unit 172190 702010 Salaries 10100 2010601 Micrographics Unit 172190 722900 Fringe Benefit Adjustment Total Expenditures FY 2021 FY2022 FY2023 - FY 2O24 (83,998.00) (15,148.00) (15,306.00) (15,47300) 12,888.00 1,95800 1,977.00 1,99700 4,601.00 699-00 70600 71300 2,690.00 68800 695,00 70200 960.00 246.00 248.00 251.00 5,380.00 1,377.00 1,390.00 1,40400 1,921.00 491.00 496.00 501.00 20,20800 2,938.00 2,976.00 3,017.00 6,863.00 958.00 967.00 978.00 19,283.00 3,674.00 3,711.00 3,748.00 6,88400 1,31200 1,325.00 1,33800 1,710.00 595.00 601.00 60700 610.00 212.00 214.00 217.00 _o AK Ate- _ CO U NTY M I C H I GAN HUMAN RESOURCES TO: Helene Zack, Chairperson Finance & Infrastructure Committee Dave Woodward, Chairman Board of Commissioners FROM: April M. Lynch, Deputy County Executive DATE: December 7, 2020 RE: United Auto Workers, Local 889 Summary and background: OAKLAND COUNTY EXECUTIVE DAVID COULTER April Lynch, Deputy County Executive United Auto Workers (UAW), Local 889 formed a unit that represents supervisors within the Clerk/Register of Deed's Department. The following classifications will be represented: • Chief Deputy County Clerk • Chief Deputy Register of Deeds • Director of Elections • Elections Specialist • Micrographic Equipment Operator Supervisor • Office Supervisor I • Office Supervisor II There are currently 14 members in Local 889. I, along with Craig Schwartz a Labor Attorney with Butzel Long met with the UAW Bargaining Committee throughout the fall of 2020 to bargain the first contract of this newly formed Union. The members ratified the contract on Thursday, December 3, 2020. This will be an original contract and the final version is still being created. However, I have provided a high-level summary for approval below: Non -Economic • Labor Relations was successful in negotiating non -economic portions of the contract which is comparable to, or more favorable to the County, than contained in other County labor contracts. • Many policies and procedures will follow the direction of the current Merit Rules and read as this: ADOPTION BY REFERENCE OF RELEVANT RESOLUTIONS AND PERSONNEL POLICIES: All Resolutions which have been passed by the Oakland County Board of Commissioners on or before September 30, 2020, relating to the working conditions and compensation of the employees covered by this Agreement, and other benefits and policies provided for in the Oakland County Merit System, which incorporates the Oakland County Employee's Handbook, are incorporate herein by reference and made part hereof to the same extent as if they were specifically set forth, except as provided and amended by this Agreement. 2100 Pontiac Lake Road I L. Brooks Patterson Building 41 W I Waterford, MI 48328 1 Fax (248) 452-9172 1 OakGov.com Economic • Four-year contract (ends September 30, 2024) • Wages were based on compensation study recommendations • Employees will move to the next highest step that gives them an increase, plus one more step. Exceptions include: Chief Deputy County Clerk, Chief Deputy of Register of Deeds, Director of Elections and Election Specialist will move to Step 7. 1-- 2- 3, 4 „5 6 7 8 • ` . 83,682 87,744 91,806 95,868 99,931 103.993 108,055 112,117 i :.� - . - • - . i- 75,902 .79,586 -' 83,271 86,955 - 90,640 �,: 94,324 98,009 101,694 ® : 83,682 87,744 91,806 95,868 99,931 103,993 108,065 112,117 • 56,f39- :', - 59,388 .62,138 „ 64;887 67,637: 'l', 70,386 73,136 75,885 ®• 44,378 46,532 48,687 50,841 52,995 55,150 57,304 59,458 ®° •- 42265 ( 44,317-`, 46,360 48,420 50,472, 52,523 54,575 56,627 i '.- • 51,373 53,867 66,361 58,855 61,349 63,843 66,336 68,830 i. ` • • .° 62,444 65,4.76- 68,507 71,538 74,670 77,601 80,632 83,664 `` 51,373 53,867 56,361 58,855 61,349 63,843 66,336 68,830 • . 62,444 65',476 68,507 ! 71,538 74,570 77,601 80,632 83,664 • 1 % Equity Bonus paid upon contract approval. • FYE22 - 1 % general salary increase, me too based on non -represented across the board annual general salary increases • FYE23 - 1 % general salary increase, me too based on non -represented across the board annual general salary increases • FYE24 -1 % general salary increase, me too based on non -represented across the board annual general salary increases Benefits: • UAW members will participate in health care task force. • County will not make changes in the insurance programs that will result in our bargaining unit having increased costs of employee contribution, co -pays, co-insurance and deductibles over current levels of more than $1,000 over the term of the agreement. No changes may occur prior to January 1, 2022. • Increase in annual Wellness Program payment from $100 to $150. • Increase in DC457 retirement match contribution from $500 to $1,500. • Death Leave - Five days for Spouse/Partner, Parent, Child. Three days for all other relations presently in Merit Rules. The costs to the General Fund for this contract are approximately $67,184. I am respectfully requesting that the Finance Committee and the Board of Commissioners approve this contract. Thank you! 2100 Pontiac Lake Road I County Executive Building 41 W I Waterford, MI 48328 1 Fax (248) 452-9172 1 OakGov.com Resolution #20637 December 7, 2020 Moved by Gingell seconded by Luebs the resolutions on the amended Consent Agenda be adopted. AYES: Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson.(21) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted. I HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 7, 2020, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan this Th day of December, 2020. Lisa Brown, Oakland County