HomeMy WebLinkAboutResolutions - 2020.12.07 - 33962MISCELLANEOUS RESOLUTION #20638 December 7, 2020
BY: Commissioner Helaine Zack, Chairperson, Finance and Infrastructure Committee
IN RE: BOARD OF COMMISSIONERS — REORGANIZATION OF UNITS AND POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS due to the increased activity of the Commissioners and Committees the Board of Commissioners
(BOC) has reviewed the overall operations and staff restructuring needs have been identified; and
WHEREAS the BOC Chief of Staff has gone from supervising nine (9) employees to fourteen (14)
employees, including the Legal Resources Center staff; and
WHEREAS it is purposed to update the BOC management structure by creating three (3) separate units
within the BOC Administration division, an Operations unit, a Communications and Community Outreach
unit, and a Policy and Fiscal Analysis unit; and
WHEREAS each unit would have a supervisor overseeing the unit functions, who would report to the BOC
Chief of Staff; and
WHEREAS this would provide more efficient operations, administration support and the ability to conduct
independent fiscal reviews and analysis of proposals before the Board; and
WHEREAS this reorganization will create two (2) new GF/GP positions; and
WHEREAS this reorganization will delete four (4) GF/GP positions; and
WHEREAS this reorganization of units and positions will result in a General Fund savings of approximately
$35,000 in FY 2021 and $46,700 thereafter.
NOW THEREFORE BE IT RESOLVED to create the following new units within the Board of Commissioners,
Administration division:
Operations
Communications and Community Outreach
Policy and Fiscal Analysis
BE IT FURTHER RESOLVED to transfer the following positions to the Board of Commissioners department,
Administration division, Operations unit:
Position Number Classification
5010101-11610 Staff Assistant BOC
5010101-01688 Committee Coordinator
5010101-02568 Committee Coordinator
5010101-00620 Secretary — Board of Commissioners II
5010101-00910 Library Acquisitions Specialist
5010101-03642 Library Technician 1
5010101-03538 Library Technical Support Specialist
BE IT FURTHER RESOLVED to transfer the following positions to the Board of Commissioners department,
Administration division, Communications and Community Outreach unit:
Position Number Classification
5010101-07908 Senior BOC Community Liaison
5010101-11957 Board of Commissioners Community Liaison
5010101-12246 Board of Commissioners Community Liaison
5010101-12137 Communications and Marketing Assistant
BE IT FURTHER RESOLVED to transfer the following positions to the Board of Commissioners department,
Administration division, Policy and Fiscal Analysis unit:
Position Number Classification
5010101-04793 Senior Board of Commissioners Analyst
5010101-12197 Senior Board of Commissioners Analyst
5010101-11609 Board of Commissioners Analyst
5010101-12136 Board of Commissioners Analyst
BE IT FURTHER RESOLVED to delete the following positions:
Position Number Classification
5010101-12245 Board of Commissioners Budget Analyst
5010101-02140 Library Supervisor
5010101-07860 Secretary
5010101-11958 College Intern
BE IT FURTHER RESOLVED to create the following new classifications:
Classification Grade FLSA Status
Policy & Fiscal Analysis Supervisor 128 Exempt
BOC Operations Supervisor 125 Exempt
Operations Analyst BOC 120 Non -Exempt
Fiscal Policy Analyst BOC 120 Non -Exempt
Legal Resources Specialist 113 Non -Exempt
BE IT FURTHER RESOLVED to reclassify the following positions:
Position # From To
5010101-04793 Senior BOC Analyst Policy & Fiscal Analysis Supervisor
5010101-11610 Staff Assistant BOC BOC Operations Supervisor
5010101-07908 Senior BOC Community Liaison Supervisor Marketing & Communications
5010101-00910 Library Acquisitions Specialist Legal Resources Specialist
BE IT FURTHER RESOLVED that upon implementation of the new Salary Administration Plan employees
will be placed two steps higher than their current salary.
BE IT FURTHER RESOLVED to create one (1) GF/GP Full -Time Eligible (FTE) Operations Analyst BOC
position in the Board of Commissioners department, Administration division, Operations unit.
BE IT FURTHER RESOLVED to create one (1) GF/GP FTE Fiscal Policy Analyst BOC position in the Board
of Commissioners department, Administration division, Policy & Fiscal Analysis unit.
BE IT FURTHER RESOLVED that the FY 2021 — FY 2024 budget is amended as follows:
General Fund (#10100)
Revenues
FY 2021
FY 2022-24
9010101-196030-665882
Planned Use of Balance
(35 060)
(46 747
Total Revenue
(35 060
( 46 747
Expenditures
5010101-180010-702010
Salaries Regular
($78,485)
($104,647)
5010101-180010-722900
Fringe Benefit Adj
(43,415)
(57,886)
5010101-165015-702010
Salaries Regular
(59,546)
(79,395)
5010101-165015-722900
Fringe Benefit Adj
(23,897)
(31,862)
5010101-180010-702010
Salaries Regular
14,956
19,941
5010101-180010-722900
Fringe Benefit Adj
5,339
7,119
5010101-165015-702010
Salaries Regular
1,772
2,362
5010101-165015-722900
Fringe Benefit Adj
632
843
5010101-180010-702010
Salaries Regular
46,769
62,358
5010101-180010-722900
Fringe Benefit Adj
27,023
36,031
5010101-180010-702010
Salaries Regular
46,769
62,358
5010101-180010-722900
Fringe Benefit Adj
27,023
36,031
5010101-180010-702010
Salaries Regular
(187,391)
(249,854)
5010101-180010-722900
Fringe Benefit Adj
(115,726)
(154,301)
5010120-180010-702010
Salaries Regular-Admin Unit
187,391
249,854
5010120-180010-722900
Fringe Benefit Adj-Admin Unit
115,726
154,301
5010101-180010-702010
Salaries Regular
(156,456)
(208,608)
6010101-180010-722900
Fringe Benefit Adj
(82,828)
(110,437)
6010130-180010-702010
Salaries Regular-Comm&Com OR
156,456
208,608
5010130-180010-722900
Fringe Benefit Adj-Comm&ComOR
82,828
110,437
5010101-180010-702010
Salaries Regular
(244,503)
(326,004)
5010101-180010-722900
Fringe Benefit Adj
(126,854)
(169,138)
5010140-180010-702010
Salaries Regular-Research/FA
244,503
326,004
5010140-180010-722900
Fringe Benefit Adj-Research/FA
126,854
169,138
Total Expenditures
(35.0601
a46.7471
Chairperson, on behalf of the Finance and Infrastructure Committee, I move the adoption of the foregoing
resolution
Commissioner Helaine Zack, District #18
Chairperson, Finance and Infrastructure Committee
FINANCE AND INFRASTRUCTURE COMMITTEE VOTE:
Motion carried on a roll call vote with Quarles absent.
Policy & Fiscal Analysis Supervisor,MB.12-04-20 DRAFT
OAKLAND COUNTY MICHIGAN
Class Title:
POLICY & FISCAL ANALYSIS SUPERVISOR
Department:
Board of Commissioners / Administration
Reports To:
BOC — Chief of Staff
FLSA:
Exempt
Salary Plan:
EXC
Under limited direction, oversees the Board of Commissioners Policy and Fiscal Analysis Unit staff.
Guides, directs and monitors the functions as a staff and resource person for the Board of Commissioners'
assigned to specific standing committees and task forces. Responds to individual Board Members' request
for information as approved, coordinated and prioritized by the Chief of Staff and/or Board Chairperson.
Conducts research on proposals presented to the Board of Commissioners, provides analysis,
recommendations, alternatives and reports as requested by the Chief of Staff and/or the Board Chairperson.
Ensures all requests to the Board of Commissioners comply with County policies, procedures and
regulations. Functions as a liaison with County departments, outside agencies, firms and other government
officials as requested by the Chief of Staff and/or the Board Chairperson. May be required to work an
adjusted schedule involving evening hours and/or weekends. Utilizes current Countywide and/or
department specific software to complete assignments.
SUPERVISION EXERCISED
Functions as a working supervisor over the Board of Commissioners Policy and Fiscal Analysis Unit
employees. Instructs, assigns, schedules and checks work, appraises performance and recommends
employees for salary increase or promotion. Effectively recommends on hiring, discipline and discharge.
In the absence or at the request of the Chief of Staff, may assume duties of the BOC — Chief of Staff.
ESSENTIAL JOB FUNCTIONS
Assists in the development of both short and long-range plans for the Board of Commissioners Policy and
Fiscal Analysis Unit staff.
Guides, directs, and monitors the Board of Commissioners Analyst staff
As directed by the Chief of Staff, conducts management improvement studies involving the analysis of
departmental systems, organization methods, structures, functions, work procedures, basis of operations,
financial sources and duplication of programs. Presents reports and recommendations to various standing
committees and subcommittees as requested.
Functions as a staff and resource person at assigned Board of Commissioners' standing committees assigned
by the Chief of Staff. Performs research on difficult and complex issues as requested by committees and
individual members, if approved by the Chief of Staff. Reviews materials presented by administration and
CLASS TITLE: POLICY & FISCAL ANALYSIS SUPERVISOR
other officials. Identifies potential problems, verifies information and develops alternatives for
Commissioners' review when appropriate.
Attends budget hearings and assists in the review of requested appropriations through the presentation and
exposition of data concerning the fiscal condition of operating departments and the interpretation of data.
Participates as a representative of the Board of Commissioners on various subcommittees, tri-county
committees and ad hoc County committees. Provides updates on activities and progress of the committees
and task forces to the Chief of Staff.
Provides assistance in the review of outside auditors' reports as they pertain to assigned areas of
responsibility. Assists in identifying areas in need of audits, coordinates audit activities with the Audit
Subcommittee and provides assistance to the auditors.
Conducts research for various studies assigned by the Chief of Staff, Board Chairperson and/or standing
committees. Gathers information from public records, reports, financial statements, etc. Organizes,
summarizes, prepares and presents information and reports as required.
On matters relating to areas of responsibility of assigned standing committees and task forces, provides
assistance to outside attorneys retained by the Board of Commissioners to represent the Board on specific
issues and lawsuits. Coordinates with involved departments in the collection of data needed by outside
counsel.
Functions as a liaison with other governmental officials on specific areas of concern to the County. Meets
with officials to gather or provide information and assists individual Board of Commissioner members in
responding to requests and questions of other government officials.
Represents the Board of Commissioners, when assigned by the Chief of Staff, at hearings regarding
legislative actions at the federal, state and local level affecting County government.
Assists the Chief of Staff by ensuring all matters presented to the various standing committees comply with
all County policies, procedures and regulations.
Utilizes current Countywide and/or department specific software to complete assignments.
ADDITIONAL DUTIES & RESPONSIBILITIES
May take on responsibilities of BOC — Chief of Staff in the absence of the Chief and Deputy.
ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS
Ability to effectively communicate to accurately convey information.
WORKING CONDITIONS
Work is performed in a typical office environment.
CLASS TITLE: POLICY & FISCAL ANALYSIS SUPERVISOR
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range
for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor
market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.
EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES
A. REQUIRED MINIMUM OUALMICATTONS
Possess a Bachelor's degree from an accredited college or university with a major in Public
Administration, Business Administration, Accounting, Economics, Political Science, or a
related field.
NOTE: Applicants possessing transcripts from a college or university outside of the United States
will be required to provide documentation of degree equivalency from a member of the
National Association of Credential Evaluation Services(bttn://naces.ore/members.html).
The degree evaluation will be required for application processing.
Have had six (6) years of full-time work experience in financial analysis, business
administration, accounting, economic analysis, system analysis, personnel administration,
or related area.
NOTE: A Master's degree in one of the fields listed above may be substituted for one (1) year of
the work experience described above.
Pass the complete examination, including the employment medical, established for this
classification.
4. Successfully complete the six month probationary period.
B. ADDITIONAL DESIRABLE OUALIFICATIONS
1. Excellent verbal and written communication skills.
2. Ability to conduct public hearings regarding controversial subject matter.
3. Demonstrated ability to unite diverse interests towards the objective of implementing an
efficient and effective solution.
4. Considerable ability to prepare and analyze detailed technical reports related to a variety
of county activities.
5. Considerable ability to develop and maintain effective relationships with public officials,
consultants, contractors, engineers and the general public.
6. Reasonable ability to utilize current word processing, spreadsheet, database, e-mail and
Internet software.
Fiscal Policy Analyst BOC.M13.12-04-2020
DRAFT
OAKLAND COUNTY MICFIIGAN
Class Title: FISCAL POLICY ANALYST BOC
Department: Board of Commissioners
Reports To: Policy and Fiscal Analysis Supervisor
FLSA Status: Non -Exempt
Salary Plan: SAP
GENERAL SUMMARY
Under general supervision functions as the lead analyst for the Board of Commissioners assigned
to duties related to fiscal analysis and budgetary oversight. Assesses, researches and
applies advanced governmental accounting practices including MGFOA standards to inform decisions of
the Board of Commissioners. Responds to individual Board Members' request for information, as
approved, coordinated and prioritized by the BOC Chief of Staff and/or Board Chairperson. Conducts
research on proposals presented to and developed by the Board of Commissioners, provides analysis,
recommendations, alternatives and fiduciary briefing reports as requested by the Chief of Staff and/or the
Board Chairperson. Monitors and ensures all requests to the Board of Commissioners comply with
County policies, procedures and regulations.
Plans, researches, analyzes and evaluates departmental budgetary functions to determine and recommend
operating and funding requirements. Assists Board Members and other personnel in technical budgetary
matters during budget hearings, in committee meetings, and advises in the general preparation and
administration of the budget. Provides independent analysis of the annual county budget, capital
improvement program and capital budget. Serves as the fiscal liaison between departments and agencies
addressing impacts of current economic issues. At the direction of the BOC Chief of Staff, independently
prepare budget analysis on behalf of the Board and appropriations measures. Responsible for fiscal data
indicators including dashboard metrics and performance measures. Prepares short and long-range
budgetary projections, utilizing economic forecasting and financial analytic techniques to assess the
impact of budget changes and legislative requirements. Utilizes current Countywide and/or department
specific software to complete assignments
SUPERVISION EXERCISED
May provide guidance to interns and other support staff.
ESSENTIAL JOB FUNCTIONS
Functions as a general staff and resource person for the Board of Commissioners for matters related to
fiscal analysis and budget/appropriations process.
Performs research and analysis on difficult and complex issues as requested by committees and individual
members, if approved by the Chief of Staff. Reviews materials presented by administration and other
officials. Identifies potential problems, verifies information and develops alternatives for
Commissioners' review when appropriate.
CLASS TITLE: FISCAL POLICY ANALYST BOC
Provides fiscal and organizational analysis to the Board of Commissioners and representatives of County
departments regarding projected programs and objectives according to established budgetary procedures.
Provides assistance to the Board of Commissioners on the formulation of budget requests, including
necessary documentation, investigation, and related budget impact studies.
Analyzes and evaluates budget requests to prepare budgetary documents, reports, and
recommendations for the Board.
Attends committee meetings and budget hearings and, as requested, presents fiscal data and analysis
Compiles budgetary and fiscal data to prepare estimations of revenues and expenditures for the purpose of
supporting Members in the fulfilment of their budget and appropriations responsibilities.
Provides independent technical assistance to Board Members on budget issues in current or proposed
programs.
Prepares Resolutions, Budget Amendments and Fiscal Reports for presentation to the Finance
Committee; including financial impact statements relating to proposed legislative action and BOC grant
applications and awards. May present reports to Board of Commissioners Standing Committees.
Prepares charts and diagrams showing prior, current and projected revenues and expenditures to provide a
basis for comparison and evaluation.
Monitors newly mandated County activities emanating from the State legislation to ensure adequate stale
financing as required by the Michigan Constitution.
Evaluates and reports on deviations from County fiscal policy and procedures.
Using data processing capabilities, prepares reports analyzing specific aspects of department structures,
functions and operational procedures and recommends ways to improve efficiency and/or effectiveness.
Utilizes various computer financial information systems in the preparation of analyses, evaluation and
reports relating to assigned areas.
Utilizes current Countywide and/or department specific software to complete assignments
ADDITIONAL DUTIES & RESPONSIBILITIES
May research, evaluate and recommend compliance guidelines for financial matters as they pertain to
Oakland County and its operations.
ESSSENTIAL MENTAL & PHYSICAL REOUIREMENTS
Ability to communicate to accurately convey information.
WORKING CONDITIONS
Work is performed in a typical office environment.
CLASS TITLE: FISCAL POLICY ANALYST ROC
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary
range for this job classification. Generally, only those key duties necessary for proper job evaluation
and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the
supervisor.
EXPERIENCE. TRAINING, KNOWLEDGE, SKILLS & ABILITIES
A. REOUIRED MINIMUM OUALIFICATIONS
1. Possess a Bachelor's degree from an accredited college or university with a major in
Public Administration, Business Administration, Accounting, Economics, or a related
field.
NOTE: Applicants possessing transcripts from a college or university outside of [he United States
will be required to provide documentation of degree equivalency from a member of the
National Association of Credential Evaluation Services (blur//naces.or�/memhers.html).
The degree evaluation will be required for application processing.
2. Have one (1) year of frill -time work experience in financial analysis, business
administration, general accounting, cost accounting, economic analysis, systems analysis,
personnel administration, or related field.
3. Pass the complete examination, including the employment medical, established for this
classification.
4. Successfully complete the six month probationary period
B. ADDITIONAL DESIRABLE OUALIFICATIONS
1. Reasonable knowledge of budgetary management and accounting principles, and
procedures.
2. Reasonable ability to utilize current word processing, spreadsheet, database, e-mail and
Internet software.
3. Knowledge of program analysis and evaluation.
4. Ability to utilize computer software to provide fiscal analysis.
5. Ability to make routine decisions in accordance with policies and procedures.
6. Ability to plan and complete assignments within deadlines.
7. Ability to recognize and correct departures from budgetary practices and procedures.
8. Ability to initiate improvements in budgetary operations.
9. Ability to follow complex oral and written instructions.
10. Ability to prepare and present complex and written and oral reports.
It. Ability to perform standardized and statistical computations.
3
BOC Operations Supervisor.MB.12-04-2020
DRAFT
OAKLAND COUNTY MICHIGAN
Class Title: BOC OPERATIONS SUPERVISOR
Department: Board of Commissioners/Administration
Reports To: BOC — Chief of Staff
FLSA: Exempt
Salary Plan: SAP
GENERAL SUMMARY
Under direction, organizes, plans and directs the daily operations of the Board of Commissioners
Operations Unit. Is responsible for ensuring that the Chairman of the Board, members of the Board of
Commissioners and the BOC — Chief of Staff are provided with requested assistance involving
organizational, administrative support, special projects, information technology, audio/visual/webeasting
technology, and other assigned activities. Identifies operational areas of concern, oversees and conducts
research, performs analysis and makes recommendations, prepares written reports for Board of
Commissioner members, makes presentations to the Board, and functions as a spokesperson for the Board,
as directed by the BOC — Chief of Staff. Maintains and develops contact with various personnel and
organizations in order to remain current on new government programs and innovative planning and
research. Utilizes current Countywide and/or department specific software to complete assignments.
SUPERVISION EXERCISED
Functions as a supervisor over the Board Operations Unit employees. Instructs, assigns, schedules and
checks work, appraises performance and recommends employees for salary increase or promotion.
Effectively recommends on hiring, discipline and discharge. In the absence or at the request of the Chief
of Staff, may assume duties of the BOC — Chief of Staff.
ESSENTIAL JOB FUNCTIONS
Organizes, plans and directs the daily operations of the Board of Commissioners Operations Unit
As directed by the Chief of Staff, assists in the conduct of management improvement studies involving the
analysis of departmental systems, organization, methods, structures, functions, work procedures, basis of
operations, financial sources and duplication of programs.
Coordinates maintenance and support of the Board of Commissioners audio/visual and information
technology issues.
Provides administrative support for assigned authorities, boards, and committees, and other board study
groups.
Collects and receives data from multiple sources and compiles into a summary report, possibly for
publication.
CLASS TITLE: BOC OPERATIONS SUPERVISOR
Assists the Chairman of the Board of Commissioners, BOC — Chief of Staff, and members of the Board of
Commissioners with planning, and execution of assigned projects, by identifying tasks and resources
needed to complete the project, monitors project progress, follow-up as needed and complete projects by
deadlines.
Utilizes current Countywide and/or department specific software to complete assignments.
ADDITIONAL DUTIES & RESPONSIBILITIES
May take on responsibilities of BOC — Chief of Staff in the absence or at the request of the HOC — Chief
of Staff.
ESSENTIAL MENTAL & PHYSICAL REOUIREMENTS
Ability to communicate to accurately convey information.
WORKING CONDITIONS
Work is performed in a typical office environment.
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range
for this job classification. Generally, only those key duties necessary for properjob evaluation and/or labor
market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.
EXPERIENCE, TRAINING. KNOWLEDGE, SKILLS & ABILITIES
A. REQUIRED MINIMUM OUALIFICATIONS
1. Possess a Bachelor's degree from an accredited college or university with a major in
Business Administration, Public Administration, Communications or closely related area.
2. Have six (6) years of full-time work experience in Business Administration, Public
Administration, Communications or closely related area. Including at least two (2) years
in a supervisory capacity.
3. Possess a valid United States motor vehicle operator's or chauffeur's license. Out of
Country driver's license holders will be required to obtain the appropriate valid Slate of
Michigan driver's license before the hire date.
4. Pass the complete examination, including the employment medical, established for this
classification.
5. Successfully complete the six month probationary period.
CLASS TITLE: BOC OPERATIONS SUPERVISOR
B. ADDITIONAL DESIRABLE OUALIFICATIONS
1. Considerable strong interpersonal, organizational and critical thinking skills; adaptability
to meet changing demands.
2. Considerable ability to establish and maintain effective working relationships with County
elected officials, appointees, and the general public.
3. Considerable knowledge of and ability to utilize current word processing, spreadsheet,
database, e-mail and Internet software.
4. Considerable strategic planning skills and facilitation with continual improvements to set
and achieve vision goals.
5. Considerable ability to identify, analyze and address a wide variety of issues and problems
in a high -intensity environment and recommend solutions.
6. Considerable ability to gather data, compile information, analyze and prepare reports.
7. Considerable ability to perform complex tasks and prioritize multiple projects in a timely
manner.
8. Considerable analytical skill and applied experience in understanding policy, examining
and re -engineering operations, and developing and implementing new strategies and
procedures.
9. Considerable ability to make sound decisions and balance multiple critical priorities.
10. Reasonable ability to collaborate with cross functional leaders and solve complex problems
maintaining partnerships and confidentiality.
C. SPECIAL REOUIREMENTS
1. Must maintain a valid United States motor vehicle operator's or chauffeur's license.
Operations Analyst BOC.DRAFT
OAKLAND COUNTY MICHIGAN
Class Title: OPERATIONS ANALYST BOC
Department/Division: Board of Commissioners / Administration
Reports To: BOC Operations Supervisor
FLSA Status: Exempt
Salary Plan: SAP
GENERAL SUMMARY
Under general direction, is responsible for the execution and maintenance of administrative and support
services necessary for the efficient operation of the Board of Commissioners. Serves as a confidential
assistant developing and overseeing solutions to address matters for the Chairman of the Board, members
of the Board of Commissioners and the BOC - Chief of Staff keeping informed of priorities. Acts on behalf
of the Board to administer objectives serving as a liaison between departments and agencies to manage
initiatives effectively, solving problems, and promoting progress with programs to increase value. Provides
oversight on contract compliance, project performance measures, and budgetary controls. Schedules and
arranges meetings for the Chairman of the Board, members of the Board of Commissioners and the Chief
of Staff with County appointed and elected officials, state and federal appointed and elected officials and
business leaders. Attends meetings as requested providing executive summaries and analytical reports with
recommendations on complex issues. Utilizes current Countywide and/or department specific software to
complete assignments.
SUPERVISION EXERCISED
Assigns, instructs, reviews the work and assists in hiring of part-time employees.
ESSENTIAL JOB FUNCTIONS
Plans, develops and implements special projects managing and administering programs through effective
policy and procedures to achieve objectives guiding initiatives for of the Board of Commissioners
administrative unit, other government agencies and local communities.
Reviews and facilitates work with staff to address challenges and meet collective goals promptly analyzing
aspects of department structures, functions, and operations to improve efficiency and identify and resolve
problems early.
Acts as an aide to the Chairman of the Board, members of the Board of Commissioners and the Chief of
Staff, serving as an executive confidential administrator and liaison to department heads and elected and
appointed officials.
CLASS TITLE: OPERATIONS ANALYST BOC
Manages analytical reports, supportive materials, and executive briefings summarizing significant data with
recommendations on critical decisions for meetings of the Chairman of the Board, members of the Board
of Commissioners and the Chief of Staff, with staff, business leaders and representatives of other
governmental units.
Maintains collaborative partnerships with department heads, executive officers, other government agencies,
and local communities to resolve complex issues, assure contract compliance, and improve scope
performance.
Liaisons with Management and Budget Fiscal Services and Purchasing to carry through appropriations for
initiatives assessing and analyzing fiscal impacts of priority matters for the Board to consider with leading
research models to codevelop opportunities that increase value.
Manages risk matters guiding County operations in accordance with council legislature opinions and best
governing practices.
Consults with analysts, administration and county leaders to build partnerships and co -form successful
strategic plans to make progress on priorities and apply analysis and reviews to administer high quality
effective resolutions and initiatives.
Researches and/or drafts from verbal instructions or rough notes, reports and correspondence as requested
by the Chairman of the Board, members of the Board of Commissioners and the Chief of Staff, or other
members of the administration.
Utilizes current Countywide and/or department specific software to complete assignments.
ESSENTIAL MENTAL & PITYSICAL REOUIREMENTS
Ability to communicate to accurately convey information.
WORKING CONDITIONS
Work is performed in a typical office environment.
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range
for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor
market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.
TRAINING. KNOWLEDGE. SKILLS & ABILITIES
A. REQUIRED MINIMUM OUALIFICATIONS
Possess a Bachelor's degree from an accredited college or university with a major in public
administration, business administration, business analytics, and political science or related
area.
CLASS TITLE: OPERATIONS ANALYST BOC
NOTE: Applicants possessing transcripts from a college or university outside of the United States
will be required to provide documentation of degree equivalency from a member of the
National Association of Credential Evaluation Services(htto://naces.ore/members.hhnl).
The degree evaluation will be required for application processing.
2. Have had at least three (3) years of fill -time work experience in public administration,
business administration, business analytics, and political science or related area.
NOTE: A Master's degree from an accredited college or university with a major in one the areas
outlined in number one above, may substitute for one (1) year of the work experience
outlined in number two.
4. Pass the complete examination, including the employment medical established for this
classification.
Successfully complete the six month probationary period.
B. ADDITIONAL DESIRABLE OUALIFICATIONS
1. Excellent verbal and written communication skills.
2. Reasonable ability to utilize current word processing, spreadsheet, database, e-mail and
Internet software.
3. Considerable ability to work collaboratively, develop successful strategies as a team, and
liaison with county leaders to build strong relationships.
4. Considerable ability to establish and maintain effective working relationships with County
elected officials, appointees, media and the general public.
5. Ability to exercise mature judgment and initiative in analyzing problems and
recommending solutions.
Legal Resources Specialist.MB.12-04-20
DRAFT
OAKLAND COUNTY MICHIGAN
Class Title: LEGAL RESOURCES SPECIALIST
Department: Board of Commissioners / Legal Resources Center
Reports To: BOC — Chief of Staff
FLSA Status: Non -Exempt
Under limited supervision performs acquisition services for the Oakland County Legal Resources Center.
Receives requests from judges, the Prosecuting Attorney's Office, Sheriffs Office, Friend of the Court,
County Executive Office, Corporation Counsel and other entities. Researches the most up to date materials
and formats, and contacts vendors to place orders either electronically or verbally. Reviews library collections
and makes recommendation to administration on subject matter areas that should be increased. Reconciles
Legal Resources Center financial transactions monthly, including order invoices, P card invoices and daily
cash drawer deposits. Instructs patrons in the use of legal research materials. Assists library patrons with use
of computer, photocopier, library equipment, computer access cards, checking materials in and out of the
library, and library card registration. Utilizes current Countywide and/or department specific software to
complete assignments.
SUPERVISION EXERCISED
May provide guidance to lower level department staff.
ESSENTIAL JOB FUNCTIONS
Performs acquisitions duties for all legal libraries within the County, including the Oakland County Law
Library, judges, Prosecuting Attorney's Office, Sheriff's Office, Friend of the Court, County Executive
Office, and Corporation Counsel and others.
Researches the most up to date materials and formats, and contacts vendors to place orders either
electronically or verbally.
Receives all delivered materials and reconciles shipping invoice to the purchase request.
Distributes all materials to the requesting offices.
Researches requested materials to obtain the lowest cost for purchase, including negotiating with vendors to
receive discounts for bulk orders.
Follows standards set by the American Association of Law Libraries (AALL) and the State Court
Administrative Office (SCAO) to assist the BOC Chief of Staff in determining the relevance of materials.
Makes recommendation to the BOC Chief of Staff on subject matter areas that should be increased or
decreased.
CLASS TITLE: LEGAL RESOURCES SPECIALIST
Reconciles Library financial transactions monthly, including order invoices, P card invoices and daily cash
drawer deposits.
Assists the BOC Chief of Staff in budget preparation by analyzing pricing trends and making
recommendations on funding allocations on Library collections.
Utilizes current Countywide and/or department specific software to complete assignments.
ADDITIONAL DUTIES & RESPONSIBILITIES
Discusses with patrons the information they are seeking and assists in locating the materials.
Performs bibliographic instruction and assistance to patrons utilizing library materials.
Reviews and answers patron inquiry requests either in person, telephone, email, US mail or by fax.
Assists patrons with use of computer, photocopier, library equipment, computer access cards, checking
materials in and out of the library, and patron registration.
Services library clients by answering courthouse and library service questions.
ESSENTIAL MENTAL & PHYSICAL REOUIREMENTS
Ability to communicate to accurately convey information.
Ability to transport materials to various County offices and locations.
Ability to lift up to 40 lbs.
WORKING CONDITIONS
Work is performed in a typical office environment with some exposure to various weather elements.
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range
for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor
market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.
EXPERIENCE. TRAINING. KNOWLEDGE. SKILLS & ABILITIES
A. REQUIRED MINIMUM OUALLFICATIONS
a. Possess an Associate's degree in Applied Science, Library Technology or related area
from an accredited college or university: AND
b. Have had at least two (2) years of full-time work experience in a library which
included work in the areas of reference, acquisition or cataloging. OR
CLASS TITLE: LEGAL RESOURCES SPECIALIST
NOTE: Applicants possessing transcripts from a college or university outside of the United States
will be required to provide documentation of degree equivalency from a member of the
National Association of Credential Evaluation Services(httn://naces.ore/membcrs.htmll. The
degree evaluation will be required for application processing.
2. a. Be a high school graduate or the equivalent; AND
b. Have had at least four (4) years of full-time work experience in a library which
included work in the areas of reference, acquisition or cataloging.
3. Possess a valid United States motor vehicle operator's or chauffeur's license. Out of
Country driver's license holders will be required to obtain the appropriate valid State of
Michigan driver's license before the hire date.
4. Pass the complete examination, including the employment medical established for this
classification.
5. Successfully complete the six month probationary period.
B. ADDITIONAL DESIRABLE OUALIFICATIONS
1. DALNET Consortium or MELCAT experience.
2. Knowledgeable of bibliographic displays.
3. Current knowledge of cataloging trends and/or changes.
4. Knowledge of online catalog services.
5. Knowledge of an ILS System.
6. Considerable ability to conduct online searches.
7. Considerable oral and written communication skills.
8. Considerable ability to follow oral and written instructions.
9. Reasonable computer and Internet skills.
10. Reasonable customer service skills.
IL Reasonable ability to utilize current word processing, spreadsheet, database, e-mail and
Internet.
C. SPECIAL REOUIREMENTS
l . Must maintain a valid United States motor vehicle operator's or chauffeur's license.
3
Supervisor Marketing & COmmunications.MB.12-04-20
DRAFT
OAKLAND COUNTY MICFHGAN
Class Title: SUPERVISOR MARKETING & COMMUNICATIONS
Department/Division: Board of Commissioners / Administration
Reports To: BOC — Chief of Staff
FLSA Status: Exempt
Salary Plan: SAP Do we need to know where this puts me pre -comp study?
*Note: A separate. oh description exists within Economic Development & Connnunit7,Affairs anti the Water
Resource Commissioner,
GENERAL SUMMARY
Under direction, provides assistance to the Chief of Staff, and Board Chairperson in the drafting of
proclamations, reports, speeches and correspondence. Performs research and prepares and presents reports.
Assists in coordinating media and information activities with the County's Office of Communications.
Writes press releases, news articles, feature stories and newsletters. Writes copy for flyers and brochures
and assists with the distribution of printed materials. Communicates with media outlets to arrange media
coverage and prepares public service announcements for television and radio. Coordinates and organizes
special events for the Board of Commissioners. Schedules meetings and locates and provides necessary
materials and information for County Commissioners, as prioritized by administration. May be required to
work an adjusted schedule involving evening hours and/or weekends. Utilizes current Countywide and/or
department specific software to complete assignments.
SUPERVISION EXERCISED
Functions as a working supervisor over the Board of Commissioners Marketing & Communications unit.
Assigns, instructs, reviews the work and assists in hiring of employees.
ESSENTIAL JOB FUNCTIONS
Communicates with state, federal and local officials to provide and gather information as directed and
prioritized by administration.
Assists the Commissioners by gathering information, scheduling meetings and locating and providing
necessary materials.
Assists in researching, evaluating and preparing background information for use in written and oral reports,
proclamations and resolutions.
Coordinates with the County's Office of Communications in the writing of press releases for the media,
arranging cable and commercial T.V. communications, and publicizing the Board of Commissioners'
calendar, events and agendas, as directed and prioritized by administration.
Ensures that public communications from the Board of Commissioners is accurate and properly represents
CLASS TITLE: SUPERVISOR MARKETING & COMMUNICATIONS
Oakland County and/or the individual Commissioners' initiatives and projects.
Provides specific talking points to media outlets in order to guide interviews with County Commissioners.
Responds to media requests for information and for statements on current Board of Commissioners events.
Contacts County departments, elected, and appointed officials to schedule meetings and to research and
gather information as directed and prioritized by administration.
Organizes special Board of Commissioners events. Coordinates guest speakers, vendors, on -site support
staff, menus, and presentation talking points. Creates event timelines, presentations, marketing materials,
and registration materials.
Utilizes current Countywide and/or department specific software to complete assignments.
ADDITIONAL DUTIES & RESPONSIBILITIES
Coordinates the planning and organizing of conference registrations, travel and housing arrangements for
local and out-of-town meetings for Commissioners.
As needed, assists Commissioners in preparing for media interviews.
Creates or assists in creating logos for various Board of Commissioners projects.
Assists administration in the research, evaluation and analysis of proposed or pending legislation.
Assists with the completion of flyers, newsletters, design and other assignments.
ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS
Ability to communicate to accurately convey information.
Ability to operate a motor vehicle and/or be a passenger.
WORKING CONDITIONS
Work is performed in a typical office environment.
May participate in activities that require driving or being a passenger in an automobile or bus.
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range
for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor
market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.
CLASS TITLE: SUPERVISOR MARKETING & COMMUNICATIONS
EXPERIENCE. TRAINING. KNOWLEDGE. SKILLS & ABILITIES
A. REOUIRED MINIMUM OUALIFICATIONS
Possess a Bachelor's degree from an accredited college or university with a major in
communications, journalism, public relations, political science, public administration, or
related area.
NOTE: Applicants possessing transcripts from a college or university outside of the United States
will be required to provide documentation of degree equivalency from a member of the
National Association of Credential Evaluation Services(httn://naces.ora/members.html).
The degree evaluation will be required for application processing.
2. Have had at least five (5) years of full-time work experience in communications,
journalism, public relations, public administration, legislative activities, or related area.
NOTE: A Master's degree from an accredited college or university with a major in one the areas
outlined in number one above, may substitute for one (1) year of the work experience
outlined in number two.
Possess a valid United States motor vehicle operator's or chauffeur's license. Out of
Country driver's license holders will be required to obtain the appropriate valid State of
Michigan driver's license before the hire date.
4. Pass the complete examination, including the employment medical established for this
classification.
Successfully complete the six month probationary period.
B. ADDITIONAL DESIRABLE OUALIFICATIONS
1. Excellent verbal and written communication skills.
2. Proficiency in computer applications, Microsoft Word, Access, Desktop Publishing, Office
Suite and the internet.
3. Considerable ability to prepare and present reports related to a variety of County activities.
4. Considerable ability to establish and maintain effective working relationships with County
elected officials, appointees, media and the general public.
5. Considerable ability to analyze and recommend alternatives and solutions.
6. Ability to exercise mature judgment and initiative in analyzing problems and
recommending solutions.
CLASS TITLE: SUPERVISOR MARKETING & COMMUNICATIONS
C. SPECIAL REOUIREMENTS
Must maintain a valid United States motor vehicle operator's or chauffeur's license.
Resolution #20638 December 7, 2020
Moved by Gingell seconded by Luebs the resolutions on the amended Consent Agenda be adopted.
AYES: Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham,
McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack,
Gershenson. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended consent Agenda were
adopted.
aaoj—� ,
I HEREBY AppFwOVE T''tiS F"= OLU T ION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 7,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 7th day of December, 2020. Am
Lisa Brown, Oakland County