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HomeMy WebLinkAboutResolutions - 2020.12.07 - 33968MISCELLANEOUS RESOLUTION #20642 December 7, 2020 BY: Commissioner Penny Luebs, Chairperson, Health, Safety and Human Services Committee IN RE: HEALTH AND HUMAN SERVICESIHEALTH DIVISION — OAKLAND SCHOOLS HOME VISITATION GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Oakland Schools was awarded continued funding by the Michigan Department of Education for their Home Visitation Grant; and WHEREAS Oakland Schools is continuing the sub -award with Oakland County under the Home Visitation Grant for the expansion of the Nurse Family Partnership program in the south end of Oakland County; and WHEREAS the Oakland Schools Home Visitation award is in the amount of $129,000 for the grant period of October 1, 2020, through September 30, 2021; a decrease of $127,212 from the previous award; and WHEREAS there is no local grant match; and WHEREAS this program provides home visits to first-time mothers during and after pregnancy until the child is two years of age; and WHEREAS the program focuses on improving pregnancy outcomes, assisting parents to provide competent and responsible care to improve child health outcomes, and improving economic self- sufficiency; and WHEREAS the funding is sufficient to continue one (1) Special Revenue (SR) Full -Time Eligible (FTE) Public Health Nurse III position (#1060291-12185) within Children's Health Care Services unit; and WHEREAS due to budget modifications, it is requested to delete one (1) vacant SR funded FTE Public Health Nurse III position (#1060291-118980) within Children's Health Care Services unit; and WHEREAS this grant agreement has completed the Grant Review Process and is in compliance with Miscellaneous Resolution #19006. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby accepts the grant award for the Home Visitation Grant through Oakland Schools in the amount of $129,000 for the period of October 1, 2020, through September 30, 2021, BE IT FURTHER RESOLVED to continue the funding of one (1) Special Revenue (SR) Full -Time Eligible (FTE) Public Health Nurse III position (#1060291-12185) within Children's Health Care Services unit. BE IT FURTHER RESOLVED to delete one (1) vacant SR funded FTE Public Health Nurse III position (#1060291-118980) within Children's Health Care Services unit. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment and continuation of the Special Revenue positions in the grant is contingent upon continued future levels of grant funding. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve the grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved BE IT FURTHER RESOLVED that the FY 2021 budget is amended as follows HOME VISITING INITIATIVE (#28617) Budget Reference 2020 / GR0000000851 Activity: GLB Analysis: GLB Revenues 1060291-133215-615571 Expenditures 1060291-133215-702010 1060291-133215-722740 1060291-133215-730072 1060291-133215-730982 1060291-133215-731346 1060291-133215-731388 1060291-133215-731941 1060291-133215-732018 1060291-133215-750245 FY 2021 State Operating Grants $ (256,212) Total Revenue $ (256,212) Salaries $ (113,510) Fringe Benefits (71,890) Advertising (11,000) Interpreter Fees (3,000) Personal Mileage (5,800) Printing (2,250) Training (5,000) Travel and Conference (3,000) Incentives (26,212) 1060291-133215-750294 Materials and Supplies (1,000) 1060291-133215-750392 Metered Postage (250) 1060291-133215-750399 Office Supplies (2,250) 1060291-133215-750567 Training -Educational Supplies (500) 1060291-133215-771637 Drain Equip Materials (250) 1060291-133215-774636 Info Tech Operations (7,500) 1060291-133215-774637 Info Tech Managed Print Svcs (500) 1060291-133215-774677 Insurance Fund (800) 1060291-133215-778675 Telephone Communications (1,500) Total Expenditures (256.212) HOME VISITING INITIATIVE (#28617) Budget Reference 2021 / GR0000001008 ActivityGLB Analysis: GLB FY 2021 Revenues 1060291-133215-615571 State Operating Grants $ 129,000 Total Revenues $ 129,000 Expenditures 1060291-133215-702010 Salaries $ 60,000 1060291-133215-722740 Fringe Benefits 40,080 1060291-133215-730982 Interpreter Fees 1,500 1060291-133215-731941 Training 1,500 1060291-133215-731346 Personal Mileage 2,361 1060291-133215-731388 Printing 3,000 1060291-133215-732018 Travel and Conference 500 1060291-133215-750245 Client Support Materials 7,000 1060291-133215-750294 Materials and Supplies 3,500 1060291-133215-750392 Metered Postage 500 1060291-133215-750399 Office Supplies 2,409 1060291-133215-750567 Educational Supplies 1,500 1060291-133215-774636 Info Tech Operations 3,750 1060291-133215-774637 Info Tech Managed Print Svcs 250 1060291-133215-774677 Insurance Fund 400 1060291-133215-778675 Telephone Communications 750 Total Expenditures $ 129,000 Chairperson, on behalf of the Health, Safety and Human Services Committee, I move the adoption of the foregoing resolution. Commissioner enny Luebs, District #16 Chairperson, ealth, Safety and Human Services Committee HEALTH, SAFETY AND HUMAN SERVICES COMMITTEE VOTE: Motion carried on a roll call vote with Kochenderfer absent. GRANT REVIEW SIGN -OFF — Health & Human Services/Health GRANT NAME: FY 2021 Oakland Schools Home Visitation Grant FUNDING AGENCY: Oakland Intermediate School District DEPARTMENT CONTACT PERSON: Stacey Smith /(248) 452-2151 STATUS: Grant Acceptance (Greater than $10,000) DATE: 11 /09/20 Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments The Board of Commissioners' liaison committee resolution and grant acceptance package (which should include this sign - off email and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Management and Budget: Approved by M & B. Draft resolution to be updated with the applicable budget amendment. —Lynn Sonkiss (11/08/20) Human Resources: HR Approved — HR Action Required — Deletes and Creates positions — Lori Taylor (11/05/20) Risk Management: Approved by Risk Management. — Robert Erlenbeck (11/05/20) Corporation Counsel: I would recommend having the authorized signors sign and date the two paragraphs that have been struck from the agreement ( Warranty and Indemnity & Proprietary Rights). Otherwise, there are no further legal issues and it is approved by Corporation Counsel. — Sharon Kessler (11/05/20) Im DATE: TO:102609 10/29/2020 OAKLAND COUNTY HEALTH DIVISION 1200 N TELEGRAPH RD PONTIAC, MI48341 PURCHASE ORDER MAIL INVOICES: ATTN: ACCOUNTS PAYABLE 2111 Pontiac Lake Road Waterford, MI 48328-2736 248.209.2085 Fax PAYMENT TERMS: % FOB: CHANGE/CANCEL REASON: SPECIAL INSTRUCTIONS: THIS PURCHASE ORDER NUMBER MUST APPEAR ON ALL INVOICES, PACKING SLIPS, LABELS, AND CORRESPONDENCE SHIP TO: Purchase Order Number PO 00000018163-1 Oakland Schools ATTN: Millie Wright 2111 Pontiac Lake Road Waterford, MI 48328-2736 REQUIRED DELIVERY DATE: BOARD AWARD DATE: LINE No Q X. �' asusF _ DESCRWTTON 1. �' UMT PRICE I TOTAL)PMCV 1 0 Sub recipient will provide evidenced based model fidelity Home $0.00 $129,000.00 Visitation/Nurse Family Partnerships in the southeast region of Oakland County including Hazel Park, Madison Heights, Oak Park and Southfield to families who are economically disadvantaged as evidenced by free and reduced lunch rates. Acct: 105 - 845 - 0441 - 0000 - 0343 - 8510 - $129,000.00 Grand Total NOTE: TERMS AND CONDITIONS ON REVERSE SIDE OF LAST PAGE APPLY TO THIS ORDER For Questions Cull the Office of Procurement & Contracting 248.209.2233 $129,000.00 TOTAL PURCHASE $129,000.00 Piempt 1'rmn Stan ffi Podcral Taxc� T I N B38-1713563 Page 1 PURCHASE ORDER TERMS AND CONDITIONS OFFER, ACCEPTANCE, AND MODIFICATION This purchase order is an offer by Buyer to Seller to enter into the purchase agreement it describes, and it shall be the complete and exclusive statement of such purchase agreement Seller shall accept the offer in writing or by beginning work hereunder Modifications proposed by Seller are not part of the agreement in the absence of the authorization of the Purchasing Agent, PACKING, MARKING AND SHIPPING (a) Seller shall route shipments utilizing the most economical means. Seller shall reimburse Buyer for all expenses incurred by Improper packing, marking, routing, or shipping (b) All supplies are sold FOB Buyer's destination facility. Seller shall not charge separately for packing, marking, and shipping, Including materials used therein, unless Buyer specifies in writing that Buyer separately will reimburse Seller for such charges. If not FOB destination, prepay and add. (c) Do not combine purchase orders in one carton Each Purchase Order must be packaged separately 1911[9:1I1111,11-91llI;&T-1il111:1114 I_1I]N CI (a) Seller shall obtain a straight bill of lading from the carrier and shall include on each packing slip and bill of lading the number of this purchase order and the location of the destination facility. (b) Seller shall include a numbered master packing slip with each shipment. (c) Seller shall obtain the signature (first and last name) of an authorized school district employee on all receiving documents. INVOICES AND STATEMENTS Seller shall include on each invoice the number of this purchase order and the destination. All billing for payment must be submitted in duplicate. Billings for partial deliveries must be so indicated. INSPECTION AND TITLE Buyer, at its option, may reject or retain and correct supplies that fail to meet the requirements of this purchase order If the Buyer rejects supplies, it shall hold them for a reasonable period for pick up by Seller or return them. If Buyer corrects supplies, it shall consult with Seller on the method of correction Seller shall reimburse Buyer for reasonable expenses resulting from rejection or correction. Selkrwarren{slha{{hssuppNes-delWdefeat 8vgerlxrrsuanPto-tMspureheaeorderwHheo-Mormto-9uyersapeelfkaHom-and- ivatterrlasErusEioas-arid-wiN-be-freeofdefeots-krmateaaleead-workman+sEaP--Nokwrtkstandmg8uyer's-irrspeotiorrTrowded-ia--- SaCli0 5;Seller-shalLindemnlry;6efeudand ho148uyerJrarmlesa from-aaY-damagesio�roper{yor-E>e+sonaFinjuriesiesWting komncreasonably-attributable-loony-detectsJnsuppliesor-seruices-pwwdedby-Sellerhereundu PRO PRIEFARNt-RIGFFTS-- SeNer;,at-Asaxpense;wiitt,.,,.,,.: �.,,,r;�,,,,;,,�;,,,�y:.,.:.,ougMagairrst-BuyerioranYaltegetlmfnngemeirtofarrYpreserRor futurepakn{;trademark-eopgdgM-erotherproprMaq-r�ghttrasedm-anYmarmeron-the-purchase-orvso-oFthesvppHesfiertof. SeNerwdk+ndemaityerrd•#relit&nnyeFAarralessfronraN-expeasestpe{$nyer-meysustslwby-reasonofeeehsueh-elexn. DELEGATION AND ASSIGNMENT Seller shall not delegate any of its duties or assign any of Its rights under this purchase order without Buyer's written approval. EXCUSABLE DELAYS Neither Buyer nor Seller shall be liable for a failure to perform that arises from causes or events beyond its reasonable control and without its fault or negligence In the event of a delay in performance, Buyer, at its option, may accept delayed delivery of supplies from Seller or cancel this purchase order without obligation to Seller. SALES, USE, AND FEDERAL EXCISE TAXES Seller shall not include in its price nor otherwise charge to Buyer federal excise taxes or state or local sales or use taxes on the supplies of this purchase order Buyer is an exempt institution in respect of such taxes and Intends to use or consume supplies to this purchase order in its operations. MATERIAL SAFETY DATA SHEETS All hazardous chemicals supplied on this order shall be accompanied by a Material Safety Data Sheet Send MSDS to Alto Operations & Maintenance Coordinator, Ref. State of Mich. Act 154, Section 14, P.A. as amended. APPLICABLE LAW This purchase order shall be governed by the law of the State of Michigan and litigation on contractual causes arising from this purchase order shall be brought only in a Federal District Court located in Michigan or in a court of the State of Michigan. Page 2 MICHIGAN DEPARTMENT OF COMMUNITY HEALTH LHD PROGRAM BUDGET - COST DETAIL DCH 03877/98 Account: 286 17 1060291 133215 GR 1008 Replaces Fln-121 Program Oakland Schools Home Visitation Local Agency OAKLAND COUNTY HEALTH DIVISION I POSITION uc;OUrc)r II UN (Public Health Nurse II 0 0 0 0 0 0 0 0 PU61 I IUNIS REQUIRED 1.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00 000 Code Budget Period 10H/2020 Original ❑ Budget IUTAL SALARY 60,000 FTE 0 FTE 0 0 0 0 0 0 0 TOTAL 200 $60,000 to Amended ❑ Budget --- UUMMILN IS FRINGE BENEFITS: (Specify) FICA X LIFE INS X DENTAL INS, X UNEMPLY INS, X VISION INS. X WORK COMP. X RETIREMENT X HEARING INS HOSP. INS. X OTHER: Short and Long Term Disability EQUIPMENT (Specify): See Attached Budget Detail SUB -CONTRACTS (Specify): See Attached Budget Detail OTHER EXPENSES (Specify if any Item exceeds 10% of Total Expenditures) SUPPLIES AND MATERIALS TRAVEL COMMUNICATIONS SPACE COST OTHER (see attached budget detail) Page 1 of 4 9/30/2021 Data Prepared 11/4/2020 Amendment Number_ COMPOSITE RATE 66 80 AMOUNT $40,080 TOTAL EQUIPMENT $0 TOTAL SUB -CONTRACTS $0 $ 7,909 2 861 750 0 7,400 $28,920 OTHER COST DISTRIBUTIONS INDIRECT COST CALCULATION Description of cost being distributed: Percent distributed Amount to this program: Distributed 2018/19 $60,000 x RATE N/A PROGRAM GRAND TOTAL EXP. $129,000 COMPLETION IS A CONDITION OF FUNDING (AUTH P A 368 OF 1978) $0 PROGRAM BUDGET SUMMARY DCH 0387 7198 Account: 28617 1060291 133215 GR1008 Program ❑ Code Budget Period Oakland Schools Home Visitation 10/01/20 Local Agency Original OAKLAND COUNTY HEALTH DIVISION Budget Address City State Zip Code 1200 North Telegraph Road, De 432, Pontiac, MI 48341-0432 _ AGREEMENT BUDG4T Page 2 of 4 Contract No Date Prepared to 09/30/21 11 /412020 Amended Amendment Budget Number Employer Identification No P38-6004876W LOCALBUDGET CATEGORY TOTAL CURRENTYEAR SUBSEQUENT CURRENT BUDGET PORTION 1 Salaries & Wages $60,000 2 Fringe Benefits 40,080 3 Travel 2,861 4 Supplies & Materials 17,909 5 Communications 750 6 Office Space Rental 0 5 Contractual (Subcont.) 0 16 Equipment 0 7 Other Expenses: Training 1,500 Liability Insurance 400 Translation & Interpretation 1,500 IT Operations 3,750 IT Managed Print Sry (774637) 250 Advertising 0 8 TOTAL DIRECT $129,000 9 Indirect Costs 2018/19 N/A 0 10 Other Cost Distributions 11 TOTAL EXPENDITURES $129,000 12 Less: Fees & Collections L13 FUNDS REQUIRED $129,000 SOURCE OF FUNDS YEAR PORTION YEAR 20XX SUBSEQUENT YEAR 20XX 14 Grant Agreement 1000/u $129,000 15 Local 0% 0 16 Federal 0% 0 17 Other 0% $0 L18 TOTAL FUNDING_ $129,000 CERTIFICATION: I certify that I am authorized to sign on behalf of the local agency This budget represents cost necessary for the administration and operation of the program. Adequate documentation and records will be maintained to support all required program expenditures @GQ43 Completion is a Condition of Funding. TITLE' U7t\I:I PROGRAM BUDGET - POSITION SCHEDULE DCH 0387 7198 Account 28617 1060291 133215 GR1008 Page 3 of 4 Program Code Budget Pedotl Date Prepared Oakland Schools Home Visitation 10/01/20 To 09/30/21 11/4/2020 Local Agency Original Amended Amendment OAKLAND COUNTY HEALTH DIVISION Budget Budget Number_ POSITION DESCRIPTION POSITIONS X ANNUAL = TOTAL COMMENTS REQUIRED SALARY SALARY IPubllc Health Nurse II 1 00 60,000 60,000 Budgeted 2,080 Hours FTE 0 100 0 0 Budgeted 0 Hours FTE 1 0 000 0 0 Budgeted 0 Hours FTE 0 000 0 0 Budgeted 0 Hours FTE 0 0.00 0 0 Budgeted 0 Hours FTE 0 000 0 0 Budgeted 0 Hours FTE 0 000 0 0 Budgeted 0 Hours PTNE 0 000 0 0 Budgeted 0 Hours PTNE 0 000 0 0 Budgeted 0 Hours 0 0.00 0 0 Budgeted 0 Hours 0 TOTAL 2.00_ .� $60 000 Completion Is a Condition of Funding O 0%1 01 01 01 01 01 PROGRAM BUDGET - COST DETAIL SCHEDULE DCH 0387 7/98 Account: 28617 1060291 '1332'15 GR1008 Page 4 of 4 Program O Code Budget Period Dale Prepared Oakland Schools Home Visitation 10/01/20 To 09/30/21 11/4/2020 Local Agency Original Amended Amendment OAKLAND COUNTY HEALTH DIVISION Budget Budget Number SUB -CATEGORY/ DESCRIPTION QUANTITY ITEM TOTAL CATEGORY TOTAL FRINGE BENEFITS (722740) $40,080 TRAVEL Personal Mileage (731346) - 10,000 Mlles @ 0.580 2,361 Client Transportation (731997) Travel and Conference (732018) 500 TOTAL 2,861 SUPPLIES AND MATERIALS Office Supplies (750399) 2,409 Metered Postage (750392) 500 Printing (731388) 3,000 Client Support Materials (750245) 7,000 Materials and Supplies (750294) 3,500 Expendable Equipment (750154) 0 Educational Supplies(750567) 1,500 TOTAL 17,909 COMMUNICATIONS Telephone Communications (778675) 750 TOTAL 750 OFFICE SPACE Building Space Rental (770631) TOTAL 0 CONTRACTUAL(730373) NFP NHV Education & Materials NFP National Office Program Support NFP Nurse Consultation TOTAL 0 EQUIPMENT TOTAL 0 OTHER EXPENSES Employee Training (731941) 1,500 Liability Insurance (774677) 400 Translation & Interpretation (730982) 1,500 IT Operations(774636) 3,750 IT Managed Print Sry (774637) 250 Advertising (730072) 0 TOTAL 7,400 INDIRECT COSTS 2018/19 N/A on Salaries & Wages of $60,000 Completion is a Condition of Funding. PROGRAM BUDGET - POSITION SCHEDULE Pmgam INTERNAL INFORMATION Oakland Schools Home Vistabon Local Agency OAKLAND COUNTY HEALTH DIVISION POSITION EMPLOYEE NAME POSITIONS POSITION DESCRIPTION I NUMBER OR VACANT REQUIRED 12185 Niva Haggard Public Health Nurse II 1.00 1.00 2.DD TOTAL Code (Budget Period 10/01/20 To 09/30/21 Original Amended Budget Budget X ANNUAL = TOTAL TOTAL COMMENTS SALARY SALARY FRINGES 60,000 60,000 40,080 Budgeted 2,080 Hours FTE 100.00000% 0 Budgeted Hours #DIV/01 Budgeted Hours #DIV/01 Budgeted Hours #DIV/0! 0 Budgeted Hours #DIV/01 0 Budgeted Hours #DIV/01 0 Budgeted Hours #DIVIO! 0 Budgeted Hours #DN/01 0 Budgeted Hours #DIV/0! 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours 0 Budgeted Hours $60,000 $40,080 Date Prepared 11/4/2020 Amendmant Number REQUEST: 1. To continue the funding for one (1) SR funded Full -Time Eligible Public Health Nurse III position within Children's Health Care Services (#1060291-12185). 2. To delete one (1) vacant SR funded Full -Time Eligible Public Health Nurse III position within Children's Health Care Services (#1060291-11898). 1;Ti11i1.1A1111111111111111110 Partnership with Oakland Schools Home Visitation Grant OVERVIEW: The Michigan Department of Education for Home Visitation has awarded Oakland Schools the FY 21 grant in the amount of $129,000. This is a decrease of $127,212 from the FY20 award. This grant would continue one (1) SR funded Full -Time Eligible Public Health Nurse III to provide services on improving pregnancy outcomes, assist new parents and provide competent and responsible care and outcomes. Due to the decrease in funding, one (1) SR funded Full -Time Eligible Public Health Nurse III position will be deleted. This position has been vacant since September 26, 2020. COUNTY EXECUTIVE RECOMMENDATION: Recommended as Requested. PERTINENT SALARIES FY 2020 Class'- Gr. Period Base 1 Year 2Year Public Health 048/ Annual 55,502 58,842 62,189 Nurse III F Bi-Wkly 2,134.71 2,263.17 29.8986 *Note: Annual rates are shown for illustrative purposes only. SALARY AND FRINGE BENEFIT SAVINGS 3 Year 4 Year 65,527 68,870 5 Year 72,213 2,520.27 2,648.84 2,777.43 **Note: Fringe benefit rates displayed are County averages. Annual costs are shown for illustrative purposes only. Actual costs are reflected in the Miscellaneous Resolution. Delete one (1) SR FTE Public Health Nurse III position (#1060291-11898). Salary at 1 year step (58,842) Fringes @ 35.66% (20,983) Direct Contract Charge (13,794) Total Cost of deletion j93 619 Resolution #20642 December 7, 2020 Moved by Gingell seconded by Luebs the resolutions on the amended Consent Agenda be adopted. AYES: Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson. (21) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted. " a tiF4 uBY A;-pFOVE TH S 4- rSOLU T lOi I CHIEF DE'U TY n^,LIUNTY FXF=CUTIVE F.CTINC PUFISUAgf To MCL 45 a59A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 7, 2020, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan this Ph day of December, 2020. Lisa Brown, Oakland County