HomeMy WebLinkAboutResolutions - 2020.12.07 - 33970MISCELLANEOUS RESOLUTION #20643 December 7, 2020
BY Commissioner Penny Luebs, Chairperson, Heaah, Satety'and Human Services Committee
IN RE: 52-3 DISTRICT COURT (ROCHESTER) — FY 2021 MICHIGAN DRUG COURT GRANT PROGRAM
—ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court, Division III (Rochester) applied for and was awarded a grant in the amount
of $80,000 from the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program (MDCGP)
effective October 1, 2020, through September 30, 2021; and
WHEREAS the entire amount of grant funding will be used to continue an existing special revenue (SR),
full-time eligible (FTE), Probation Officer I position (#3020405-12030); and
WHEREAS the FY 2021 grant award is $11,000 less than the previous year's award; and
WHEREAS the Rochester District Court is making a one-time request for the use of grant match under the
Non -Departmental General Fund budget in order to supplement personnel and operating costs of this grant
in the amount of $7,478; and
WHEREAS the grantor funds will be used first, and the one-time voluntary match will not exceed $7,478;
and
WHEREAS the Probation Officer will assist with managing the Specialty Treatment Court (STC) caseload,
conduct substance abuse assessments for all potential defendants who meet the STC criteria, attend staffing
and review hearings, conduct home/site visits, attend the 2020 Michigan Association of Treatment Court
Professionals (MATCP) conference and participate in graduation ceremonies; and
WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the
September 30, 2020, letter from SCAO, providing that assurance #3 of this year's grant application and
agreement shall not be construed as a mandate for future funding of the program from the funding unit, said
letter attached hereto and incorporated by reference herein; and
WHEREAS the grant award has completed the Grant Review Process in accordance with the Board of
Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the FY
2021 Michigan Drug Court Grant Program from the State Court Administrative Office in the amount of
$80,000, for the period of October 1, 2020, through September 30, 2021.
BE IT FURTHER RESOLVED to continue one (1) SR FTE Probation Officer I position (#3020405-12030).
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the use of the
Non -Departmental General Fund Grant Match line item for the voluntary match amount not to exceed
$7,478.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment, and continuation of the Special Revenue position in the grant is contingent upon future levels
of grant funding.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute
the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the
original award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that the budget for FY 2021 be amended as follows:
FY 2021 FY 2021
Adopted Amendment Amended
DRUG COURT 52 3 DIST. SCAO FUND 427165)
Grant #GR0000000468 Activity
GLB, Analysis Type GLB,
Budget Ref 2021
Revenues
3020405-121050-615571
State Operating Grants
$91,000
( 91 000)
$ 0
Total Revenues
1 000
( 91.0001
IQ
Expenditures
3020405-121050-702010
Salaries
$ 50,871
($ 50,871)
$ 0
3020405-121050-722740
Fringe Benefits
33,774
( 33,774)
0
3020405-121050-730548
Drug Testing
4,075
( 4,075)
0
3020405-121050-731818
Special Event Program
1,365
( 1,365)
0
3020405-121050-732018
Travel and Conference
915
( 915)
0
Total Expenditures
1 QQ
( 91.000)
$�
GENERAL FUND #10100
Expenditures
9090101-196030-730800 Grant Match
9010101-112700-788001-27165 Transfer Out
Total Expenditures
DRUG COURT 52 3 DIST. SCAO FUND (427165)
Grant #GR0000000988 Activity GLB, Analysis Type GLB,
Budget Ref 2021
Revenues
3020405-121050-695500-10100 Transfer In
3020405-121050-615571 State Operating Grants
Total Revenues
Expenditures
3020405-121050-702010
3020405-121050-722740
3020405-121050-730548
Salaries
Fringe Benefits
Drug Testing
Total Expenditures
$410,839 ($ 7,478) $403,361
0 7,478 7,478
F 0
$ 0
$ 7,478
$ 7,478
80 000
$80,000
�i—___0
87 478
87 478
$ 0
$ 46,754
$ 46,754
0
35,724
35,724
0
5,000
5,000
87 478_
Chairperson, on behalf of the Health, Safety and Human Services Committee, I move the adoption of the
foregoing resolution.
P"", "'-tg--
CommissioQej Penny Luebs
District#16 Chairperson, Health, Safety and
Human Services Committee
HEALTH, SAFETY AND HUMAN SERVICES COMMITTEE VOTE:
Motion carried on a roll call vote with Kochenderfer absent.
GRANT REVIEW SIGN -OFF — 52nd District Court, Yd Division
GRANT NAME: FY 2021 Michigan Drug Court Grant Program (MDCGP)
FUNDING AGENCY: State Court Administrative Office (SCAO) of Michigan
DEPARTMENT CONTACT PERSON: Shelly McLeod (248) 537-3647
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 10/29/20
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments
The Board of Commissioners' liaison committee resolution and grant acceptance package (which should include this sign -
off email and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of
the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget
Approved by M & B.
The draft resolution should be updated to include a RESOLVE (after the first resolve statement) on the use of a
voluntary grant match of the $7,479 being requested. Suggested language below.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the use of the Non -
Departmental General Fund Grant Match line item for the voluntary match amount not to exceed $7.478.
—Lynn Sonkiss (10/29/20)
Human Resources:
HR Approved — No FIR Implications, continues position — Lori Taylor (10/26/20)
Risk Management:
Approved by Risk Management. — Robert Erlenbeek (10/26/20)
Corporation Counsel:
There are no unresolved legal issues at this time. — Heather Lewis (10/27/20)
DocuSign Envelope ID: 97F1 C8E5-E96A-4F1 F-A48A-BEC681 D5AC5E
Michigan Supreme Court
State Court Administrative Office
Michigan Drug Court Grant Program
Fiscal Year 2021 Contract
Grantee Name:
52-3 District Court — Hybrid DWI/Drug Court
Unique Identifier:
U10104
Federal ID Number:
38-6004876
Contract Number:
21900
Grant Amount:
$80,000
1. Parties
1.01 This contract is between the State Court Administrative Office (SCAO) and the
52-3 District Court — Hybrid DWI/Drug Court (Grantee).
2. Amount and Grant Program
2.01 The SCAO will reimburse the Grantee up to $80,000 for the Grantee's expenses
under this contract.
2.02 The grant funding is from the Michigan Drug Court Grant Program.
3. Duration
3.01 This contract begins on October 1, 2020, and ends on September 30, 2021, at
11:59 p.m.
4. Terms
4.01 This contract contains the entire agreement between the parties. It does not
include any other written or oral agreements, except the following which can be found in
W ebGrants:
A. Reporting requirements (see Attachment A),
B. Assurances,
C. Allowable/disallowable expense list,
D. Conditions on expenses, and
E. Approved grant budget.
5. "Grantee's Agents" Defined
5.01 The Grantee may partner with other parties to assist with contract performance. In
this contract, the term "Grantee's agents" will refer to the Grantee's employees, contractors,
subcontractors, vendors, and subrecipients.
6. Change in Grantee Contacts
6.01 The Grantee must submit written notification to SCAO, through a contract
DocuSign Envelope ID: 97F1C8E5-E96A-4F1F-A48A-BEC681D6AC5E
amendment using WebGrants, of any change in project director, agency contact,
financial officer, Authorizing Official defined in Section 29 of this contract, address, e-
mail, or telephone number.
7. Relationship and Duties
7.01 The Grantee and Grantee's agents are not SCAO employees.
7.02 The Grantee and Grantee's agents are not eligible for any employer -employee
benefits from the SCAO. This includes retirement benefits, pensions, insurance, fringe benefits,
workers compensation, training, holiday pay, sick pay, vacation pay, and other benefits that can
arise out of an employer -employee relationship.
7.03 The Grantee is responsible for workers compensation and other employee benefits
for services performed under this contract.
7.04 The Grantee and Grantee's agents may not enter into contracts for the SCAO.
7.05 The Grantee will pay all taxes regarding activities under this contract.
7.06 Except for the grant amount, the SCAO and the Michigan Supreme Court have no
financial obligation to the Grantee.
7.07 The Grantee agrees to comply with all of the contract terms, including the
reporting requirements, assurances, allowable/disallowable expense list, conditions on expenses,
and approved grant budget.
8. Reimbursement and Budget
8.0t This is a reimbursement -based grant for services rendered.
8.02 The Grantee's expenses are eligible for reimbursement only after the Grantee has
paid the expense.
8.03 The Grantee's expenses are eligible for reimbursement only if the Grantee
incurred the expense during the time period that this contract is effective. Consumable expenses,
such as drug tests, are eligible for reimbursement only if the item can reasonably be consumed
(and the Grantee incurred the expense) during the time period that this contract is effective.
8.04 The Grantee's expenses are eligible for reimbursement only if included on the
allowable expense list and the approved budget.
8.05 The Grantee's expenses are eligible for reimbursement only after the Grantee has
exhausted all other available funding options. Examples of potential other funding options
include local court or county funding, federal funding, participant fees, and partnerships with
nonprofit organizations. if the Grantee has other available funding options but relies on the grant
funding under this contract first, the SCAO may reduce the reimbursement amount by an amount
that is equal to the other available funding options.
8.06 Reimbursements for travel expenses (such as mileage) may not exceed the lesser
of the Grantee's travel rates or the State of Michigan travel rates.
8.07 The Grantee may request to amend the grant budget by submitting a Contract
Amendment in WebGrants. The SCAO must approve any request to amend the grant budget.
8.08 The Grantee must request expense reimbursement four times per year (see
Attachment A). The request to reimburse each expense must include the hourly rate or cost per
unit, amount of hours worked or number of units, a description of services provided, the date of
the expense, the amount requested, and proof that the Grantee has paid the expense. The grant
will not reimburse flat fees.
8.09 The SCAO will reimburse expenses upon their approval of all or part of the
Grantee's reimbursement request.
8.10 The Grantee must sign up through the online vendor system to receive
DocuSign Envelope ID97F1 C8E5-E96A-4F1 F-A48A-BEC681 D6AC5E
reimbursement payments via electronic fiords transfers or direct deposits. To register, go to the
Department of Technology, Management, and Budget's website.
9. Religious Programming
9.01 The Grantee will not spend grant funds on a program that has a religious
component.
9.02 Before the Grantee refers a person to, or provides a person with, a program with a
religious component, the Grantee must do the following: (1) allow the person to choose whether to
participate in the program, (2) ensure that a person who chooses to not participate is not penalized,
and (3) provide at least one secular option.
10. Assignment
10.01 The Grantee may not assign any portion of this contract except with prior written
approval of the SCAO.
11. Procurement Contracts and Subrecipient Subcontracts
11.01 The Grantee may enter into procurement contracts and Subrecipient
subcontracts for activities under this grant.
11.02 The Grantee must provide the SCAO with copies of any procurement contracts if
the SCAO requests them.
11.03 The Grantee must provide the SCAO with copies of any Subrecipient subcontracts
prior to requesting reimbursement. The Subrecipient subcontracts must be uploaded in
W ebGrants.
11.04 The Grantee must include all of the terms from this contract in all Subrecipient
subcontracts
12. Confidential Information
12.01 All medical and treatment information of participants served under this contract
is confidential. The SCAO and the Grantee agree that this information will not be disclosed
except as allowed by law.
12.02 The Grantee agrees to comply with the Health Insurance Portability and
Accountability Act (HIPAA), 42 CFR Part 2, and the Michigan Mental Health Code. Some of
these requirements include the following:
A. The Grantee and Grantee's agents must not share information that is
protected under HIPAA, 42 CFR Part 2, or the Michigan Mental Health
Code. The Grantee is liable for the unauthorized use or disclosure of
protected information. This includes data and information that the SCAO
provides to the Grantee.
B. The Grantee must include in any procurement contract and Subrecipient
subcontract that the Grantee's agents must not share protected information.
This includes data and information that the SCAO provides to the Grantee.
C. The Grantee must have written policies and procedures about using and
disclosing protected information. The policies and procedures must include
that the Grantee restricts their employees' access to protected information.
D. The Grantee must have a policy to report to the SCAO unauthorized use
or disclosure of protected information.
DocuSign Envelope ID: 97F1C8E5-E96A-4F1F-A48A-BEC681D6AC5E
12.03 During contract performance, the Grantee and Grantee's agents might learn
information about the SCAO and the SCAO's activities. This information is confidential, and the
Grantee and Grantee's agents may not disclose this information unless the SCAO agrees in
writing. If law or court order requires disclosure, before the Grantee or any of the Grantee's
agents disclose the information, the Grantee must notify the SCAO of the disclosure as soon as
practical and the SCAO will have a reasonable opportunity to respond. The Grantee agrees to
keep this information confidential after this contract ends.
13. Rights to Work Product, Inventions, and Improvements
13.01 All work product prepared by the Grantee or Grantee's agents belongs to the
SCAO, and the SCAO can obtain original versions of the work product.
13.02 The SCAO has the exclusive right to copyright, patent, publish, and distribute
all work products prepared by the Grantee or Grantee's agents.
13.03 The Grantee must disclose in writing to the SCAO Problem -Solving Court
Manager all inventions and improvements developed by the Grantee or Grantee's agents. The
Grantee's disclosure must include the features that are new or different. Any invention or
improvement belongs to the SCAO.
13.04 The Grantee and Grantee's agents affirm/warrant that they have not developed
any inventions or improvements before entering into this contract.
14. Insurance
14.01 The Grantee must have insurance or an amount set aside in its local budget to
cover all reasonable claims related to the Grantee's and Grantee's agents' activities under this
contract.
15. Liability
15.01 The Grantee is responsible for liabilities and expenses that result from the
Grantee's performance or nonperformance under this contract. This subsection does not waive
governmental immunity.
15.02 The Grantee warrants that, before entering into this contract, it is not subject to
any liabilities or expenses that could interfere with contract performance.
15.03 The SCAO is not responsible for liabilities and expenses that result from the
Grantee's or Grantees' agents' performance, nonperformance, or property.
16. Financial Records, Retention, and Inspection
16.01 The Grantee agrees that all expenses comply with the standard procedures of the
Grantee's funding unit.
16.02 The Grantee agrees to maintain financial records that follow generally accepted
accounting principles.
16.03 The Grantee must maintain an accounting system with grant financial records
that is separate from the Grantee's other financial records.
16.04 The Grantee must retain all financial records related to this contract for at least
five years after the SCAO's final reimbursement to the Grantee. The Grantee is responsible for the
costs to retain these records.
16.05 if an audit begins before the five-year period expires, and it extends past that
period, the Grantee must retain all records until the audit is complete. Based on the audit, the
SCAO may adjust reimbursement payments. If the audit reveals that the SCAO overpaid the
DocuSlgn Envelope ID: 97F1 C8E5-E96A-4F1 F-A48A-BEC681 D6AC5E
Grantee, the Grantee must immediately refund those amounts to the SCAO.
16.06 The Grantee agrees that the Michigan Supreme Court, the SCAO, the Michigan
Department of Treasury, the State Auditor General, and these parties' authorized representatives
may upon notification audit and copy the Grantee's grant financial records.
17. Grant Reporting
17.01 The Grantee agrees to follow the grant reporting requirements in Attachment A.
17.02 if a report from Attachment A is 30 days late, the SCAO will send a notice to the
Grantee that it has 15 days to submit the report.
17.03 The Grantee agrees to enter data as required by the SCAO into the Drug Court
Case Management Information System for each person the Grantee has screened for or accepted
into the program.
18. Suspension, Termination, and Reduction
18.01 Either party may suspend or terminate this contract without cause by notifying
the other party in writing. The notice must include the effective date of the suspension or
termination and be given at least 15 days before the effective date.
18.02 The SCAO may immediately suspend or terminate this contract in whole or in part
without penalty if funding is unavailable due to appropriation or budget shortfalls.
18.03 The SCAO may immediately suspend or terminate this contract if the SCAO
determines that the Grantee is not certified as required in Section 24 of this contract.
18.04 The SCAO may immediately suspend or terminate this contract if the SCAO
determines that the Grantee is not making sufficient progress toward project goals.
18.05 The SCAO may immediately suspend or terminate this contract if the Grantee
does not comply with a contract term, including the reporting requirements, assurances,
allowable/disallowable expense list, conditions on expenses, and approved grant budget.
18.06 The SCAO may immediately suspend or terminate this contact if any report from
section 17 is at least 45 days late.
18.07 The SCAO may immediately suspend or terminate this contract if the Grantee or
any of the Grantee's agents are charged with a criminal offense.
18.08 If the SCAO terminates this contract under 18.05, 18.06, or 18.07, the Grantee is
not eligible for SCAO grant funding for two years. After the two-year period, the Grantee must
verify in writing that they have corrected the issues.
18.09 The SCAO may reduce the Grantee's grant amount at any time if the SCAO
determines that the Grantee is not reasonably likely to fully expend the grant funds by the time
this contract ends.
19. Compliance with Laws
19.01 The Grantee must comply with all federal, state, and local laws.
20. Michigan Law
20.01 Michigan law governs this contract.
21. Conflict of Interest
21.01 The Grantee warrants that it has no personal or financial interest that conflicts
with contract performance.
DocuSign Envelope ID: 97FIC8E5-E96A-4F1F-A48A-BEC681D6AC5E
22. Debt to State of Michigan
22.01 The Grantee hereby affirms that it does not owe money to the State of Michigan
or its agencies.
23. Contract Dispute
23.01 If the Grantee intends to sue the SCAO for breach of contract, the Grantee
must notify the SCAO in writing within seven days of the alleged breach. The notice must
include the contract terms that the Grantee alleges the SCAO breached and details about the
alleged breach.
24. Certification
24.01 Under Michigan law, the SCAO must certify the Grantee in order for the Grantee
to begin or to continue to operate a drug court, sobriety court, hybrid drug/sobriety court, family
dependency treatment court, veterans treatment court, or mental health court. If the Grantee is not
certified, the Grantee may not perform any of the functions of that program type and is not eligible
to receive grant funding under the law and under this contract.
25. Program Review and Certification Site Visit
25.01 The SCAO may review the Grantee onsite. As part of the review, the SCAO
may interview the program's team members, observe staff meetings and status review hearings,
review case files, review data, and review financial records.
26. Amendment
26.01 The parties may amend this contract only with a writing signed by both parties.
26.02 The Grantee may request to amend the grant budget and grant application in
WebGrants. The SCAO must approve requests to amend the grant budget and grant application.
27. Contact Person
27.01 The Grantee's contact person is:
Shelly McLeod
52-3 District Court
520 W. Big Beaver Road
Clarkston, MI 48084
mcleods@oakgov.com
27.02 The SCAO's contact person is:
Andrew Smith
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
SmithA@,courts.mi.gov
28. Signature of Parties
DocuSign Envelope lD: 97F1C8E5-E96A-4F1F-A48A-BEC681D6AC5E
28,01 This contract is not effective unless signed by both parties.
29. Grantee's Authorizing Official
29.01 The Grantee's "Authorizing Official" is the individual who signs this contract.
The Authorizing Official must be a person who is authorized to enter into a binding contract for the
Grantee. The Authorizing Official may not be a judge or other state employee. The Authorizing
Official might be from the Executive or Legislative Branch of the Grantee for example, the
Authorizing Official might be the County Administrator, Chairman of the Board of
Commissioners, Court Administrator, City Manager, Legal Counsel, Finance Director, or Mayor.
29.02 Only one person may sign this contract as the Grantee's Authorizing Official. The
Grantee might have more than one individual who is authorized to enter into binding contracts for
the Grantee that is receiving finds, or the Grantee's local rules might provide that multiple people
must sign contracts. In either case, the Authorizing Official's signature on this contract represents
the mutual agreement and acceptance of this contract by all persons who are authorized to enter
into binding contracts for the Grantee.
30. Electronic Signatures and DocuSign Review Process
30.01 The signatures on this contract are electronic through the DocuSign system.
30.02 The DocuSign system requires an agent of the Grantee to send this contract to the
Grantee's Authorizing Official for the Authorizing Official's review and signature. Selecting from
the dropdown menu in DocuSign confirms that the contract can be sent to the Grantee's
Authorizing Official for signature.
Contract sent to the Grantee's Authorizing official for signature.
30.03 The DocuSign system requires an SCAO staff member to send this contract to an
agent of the SCAO for review and signature.
52-3 District Court
Hybrid DWI/Drug Court
Authorizing Official's Signature
Authorizing Official's Name
Authorizing Official's Title
State Court Administrative Office
Authorizing Official's Signature
Authorizing Official's Name
Authorizing Official's Title
Date Signed by Authorizing Official Date Signed by Authorizing Official
DocuSign Envelope to: 97F1C8E5-E96A-4F1F-A48A-BEC681D6AC5E
ATTACHMENT A
MICHIGAN DRUG COURT GRANT PROGRAM
FY 2021 REPORTING REQUIREMENTS
October 1, 2020, through September 30, 2021
DCCMIS DATA EXCEPTION REPORT
DUE DATE NOTE
February 15, 2021 Courts will be reviewing error reports reflecting data entered into DCCMIS
for the time period of October 1, 2020, through December 31, 2020.
May 15, 2021 Courts will be reviewing error reports reflecting data entered into DCCMIS
for the time period of January 1, 2021, through March 31, 2021.
August 15, 2021 Courts will be reviewing error reports reflecting data entered into DCCMIS
for the time period of April 1, 2021, through June 30, 2021.
November 15, 2021 Courts will be reviewing error reports reflecting data entered into DCCMIS
for the time period of July 1, 2021, through September 30, 2021.
DCCMIS USER AUDIT
DUE DATE NOTE
January 31. 2021 Courts will be confirmine user access to DCCMIS.
CLAIMS
DUE DATE NOTE
January 10, 2021 Courts will be reporting on expenditures from October 1, 2020, through
December 31. 2020.
April 10, 2021 Courts will be reporting on expenditures from January 1, 2021, through
March 31. 2021.
July 10, 2021 Courts will be reporting expenditures from April 1, 2021, through June 30,
2021.
October 10, 2021 Courts will be reporting expenditures from July 1, 2021, through
Sentember 30. 2021.
PROGRESS
DUE DATE NOTE
October 30, 2021 Courts will be reporting on progress made during the grant
Year -End Report period - October 1, 2020, through September 30, 2021.
vlet)G imis - Michi an (,nurls
Page i of")
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WebGrants - Michigan Courts
Page 2 of 3
Service to be
Provided
up ts,"t
subeta, oe ahuae
Tu11nn0 Pont
1 perticpants x 10 days
$500.00
beau» rnt
r $60 per day
PHT!UAIFTG
7 perbapants x $10
1esIDiy
JAMS, Results
POTNAx4 Plus$15
EI Gx 4 rests
$70000
Oyipatix°p
4 perbeipanis r 5
Relapse
Rodiesier Area
sessinnsz$75 par
51 50000
Preaenamr,
Aitur:a,a
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session
P., Wv"Nrob01
house Arrest
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$30000
$3,000,00
Contractual
Descnbe the c inlracloal rows assnelaled with the proposed pro/ec!
Other Grant Local Cash Local In -Kind
or Funding Contribution Contributions
Sources
$000 $000 .$000 $Soo 00 Na vas
$000
$000
$000
$10000 or, Yea
$000
$0.00
$0.00
$1,50000 No Yes
$000
$000
$000
$30000 No Y.
$O,Oo
$0.00
$0.00
$3,000,00
The grant will be used to pay for contractual services based on the participants' financial needs These services are a vital part to participation in the
program and ultimately successfully completing the program All other flnancial avenues will be exhausted before grant funds are used
Turning Pointprovides inpatient substance abuse treatiment. It is anticipated that 1 participant will require 10 days of services each eta cost of
$50/day 1 x 10 x $50 = $500 00,
JAMS/Results provides PBT,UA and ETG testing It is anticipated that 7 participants will requrre 4 PBTIUA tests at a cost of $10/test Additionally, it
is anticipated that 4 ETG tests at $15Aest will[ be needed 17 x 4 x $10) r (7 x 4 x$15) _ $700 00
Rochester Area Counseling Services provides outpatient treatment, relapse prevention, and aftercare. A Flat rate of $75 is charged per session
whether it is for treatment, relapse prevention or aftercare It is anticipated that 4 participants will require 5 sessions at $7515ession. 4 x 5 x $75 =
$1,500
House Arrest Services, Home Confinement provides portable alcohol monitoring units Its anticipated that 2 participants will require services at
$100 enrollment fee and $5/day for use during a 10 day period (2 x $100) + (10 x 2 x $5) = $300.00
Supplies
Add
Other Gi and or
Local Cash
Local In -Kind
Type of Supply
Computation
Request
Funding Sources
Contribution
Contribution
Total
Graduation
one large oeremony
$7500
$000
$000
$000
$75,00
r errnshnrenR
Incenhvc,
4 mnuNly drawings x$10gktx 12 months, fokons
$64?00
$000
$000
$000
$642.00
60e$2 45;gmoling cords 15x$1 00
G,aduabon gift
$20 gift x 15 gr0duates
$80000
$000
$000
$0,00
$30000
Otliui
basic supplies for rogra0l
$6800
$000
$000
$000
$6800
$1,085.00
$0.00
$0.00
$0.00
$1,085.00
Supplies
Describe the supply
cods assomated with the proposed protect
We would like to plan one large graduation ceremony for 2021. Approximately 50 guests are expected to attend the ceremony including, graduates,
family members, sponsors, community members, court staff and dignitaries We are requesting $76 00 to provide light refreshments at the ceremony
A hallmark of our STC program is the focus on compliant behavior changes We emphasize a participant's progress by rewarding incentives each
month at a review hearing A fishbowl drawing is held once a month in which participants, who are compliant, may place their name in the
drawing Four names are drawn and each winner reoeves a gift valued at approximately $10 00. Therefore, we are asking for $480 00 for incentives
(4 x $10 0O x 12 months) Additionally participants are incentivlzed by receiving milestone tokens (60x$2 45) and greeting cards (I5x$1.00)
Each participant that successfully graduates from the STC program in 2021 will receive a $20 00 gift As our program grows, we anticipate that we
will have 15 graduates in 2021, as such, we are asking for $300.00 for graduation gifts
Basic office supplies are needed to meet the demands for the court directives of the STC Consequently, we are asking for $68 00 in office supplies
Travel Add
Type of Travel Computation Request Other Grant or Funding Sources Local Cash Contribution Local In -Kind Contribution Total
MATCPAnnual Conference 3tea1rm0mhofsx$30500 $91500 $000 $000 $ooe $91500
$916.00 _ - SOAO $0.00 $0.00 $915.00
Travel
Daecnbe the feavel costs assodaled mRh the proposed ossocl
hltp://micourts.dtillestech.net/saveConiponeiit.do 10/23/2020
WebUrants - Michigan Courts
Page 3 oi' 3
Our STC would like to send thi ee team members to the 2021 MATCP conference fhe court will incur the cost of mileage, travel, food expenses and
hotel tees We are requesting the conference registration of $305 per person be paid by giant funds
Total Budget
Budget Category Request Other Grant or Funding Sources Local Cash Contributions In -Kind Contributions Total Cost
Todal 365,461i 04 $000 $000 $000 $95,46604
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Michigan
Grantg
1, : P
Allowable/Disallowable Expense List
Conditions on Expenses
Assurances
Reporting Requirements
Fiscal Year 2021
Funding Provided by
State Court Administrative Office
Drug Treatment Court includes adult and juvenile drug courts, DWI court programs, hybrid drug/D WI court
programs, family dependency courts, and regional drug and DWI courts.
FY 2021 SCAO Grant Program Allowable R"enses Page 1
Drug Treatment Court
ALLOWABLE EXPENSES
Personnel and Fringe
• Hourly wages
• Fringe benefits
Contractual
• Validated criminogenic risk and needs assessments for problem -solving court participants
• Substance use disorder treatment services
• Peer support services
• Cognitive behavioral services and programs
• Behavioral health/mental health treatment services, including trauma treatment
• Defense attorney fees for the purposes of participating in program meetings, staffing meetings,
and review hearings only (no individual legal services; not to exceed $100/hour; maximum of
$600 per calendar month)
• Consultant not to exceed $81.25 per hour or $650 per day
• Drug and alcohol testing services, including EtG, EtS, and/or synthetic drugs
• Drug testing confirmations only if the confirmed test is negative
• Electronic monitoring devices (such as GPS/SCRAM/Tethers/Soberlink)
• Police overtime for purposes of home or employment checks only (must be overtime, cannot pay
regular shift time)
• Transitional housing, also known as Three -Quarter Housing(not to exceed 60 days per participant,
per FY contract)
• GED tests (cost of tests only)
• Fees for obtaining Michigan ID (not to exceed $12 per participant)
• Fees for obtaining birth certificate in order to get state ID or social security card, and to complete
benefit forms and other legal documents (not to exceed $36 per participant)
• Medication Assisted "Treatment (contractual)
• FDA -approved medications that assist in the treatment ofOpioid and Alcohol Use Disorders
Physician assessments for Medication Assisted Treatment
Physician consultations to the team (not to exceed $81.25 per hour or $650 per day,)
Follow up doctors' appointments and health services associated with MAT including:
• TB tests
• Blood work
• Chest X-rays
• Ignition Interlock (installation fee and daily rate only, not to exceed 6 months per active program
participant) — Michigan Department of State (SOS) approved vendor.
Supplies
See graduation refreshments and supplies, under Conditions on Expenses,
for more information.
FY 2021 SCAO Grant Program Allowable Expenses Page 2
• Basic office supplies such as paper, pens, folders, calendars, or binders (not to exceed $500) this
does NOT include cell phones and related expenses or equipment such as computers and printers
• Drug testing supplies
• Refreshments, and supplies such as cups, plates, napkins, and plastic cutlery, for pre -approved
graduation ceremonies (not to exceed $75 per graduation ceremony)
• Graduation award (not to exceed $25 per participant)
• Incentives (not to exceed $25 per participant, per incentive)
• JUVENILE PROGRAM ONLY -incentives for parents (not to exceed $25 per incentive)
• Participant supplies (day planners, folders, etc.)
• Program brochures and participant handbooks
Travel
See travel expenses, under Conditions of Expenses, for more information,
• Michigan Association of Treatment Court Professionals Conference (MATCP): registration fees
only, for up to four members per team
• Training for team member(s) to be able to administer a criminogenic risk and needs assessment
tool, up to $450 per training - MUST RECEIVE PRIOR APPROVAL FROM SCAO
• Transportation expenses for participants, including bus passes, bus tokens, or gas cards (not to
exceed $10)
• Mileage for home checks and/or transporting participants to/from program related activities
• Mileage reimbursement for State Court Administrative Office (SCAO) trainings limited to
treatment providers and defense attorneys
• PLANNING PROGRAM ONLY -Mileage, lodging, and meal costs associated with required
attendance at SCAO Fundamentals of Problem -Solving Courts Training (required for all new
planning grant recipients) (reimbursed at state rate)
• REGIONAL, PROGRAM ONLY -Mileage for regional program coordinator, case managers, and
other team members to travel to other regional court locations
• PLANNING PROGRAM ONLY -Travel costs associated with viewing an in -state operational
DTC/DW l (must use state rates)
DISALLOWABLE EXPENSES
Note: If an item is NOT listed as an allowable expense, SCAO considers it disallowed
• Software, maintenance fees, case management systems or databases
• Fees or expenses for evaluation services
• Lobbying or advocacy for particular legislative or administrative forum
• Office equipment and accessories (such as computers, copiers, cell phones, telephones, office
furniture, printers, faxes, toner, etc.)
• Other costs not directly related to operations of a drug court/hybrid court/D W1 court
• Memberships and/or agency dues
• Fines and penalties (e.g„ court fees, driver's license fees, etc.)
• Honorariums
Indirect and administrative fees
• In -state and out-of-state training, including national conferences (other than the pre -approved
MATCP conference, and training required for planning programs)
FY 2021 SCAO Grant Program Allowable Expenses Page 3
Lodging, mileage and parking costs for MATCP conference
• Meals and refreshments (except for certain approved ceremonies such as graduation)
• Attorney/legal fees for indigent defense or prosecution
Construction or renovation
• Overtime pay rate, excluding law enforcement
• Fringe benefits, including paid time off, for contractual services
CONDITIONS ON EXPENSES
All MDCGP projects are based on the cost reimbursement concept; i.e., state, local, or private funds
shall be expended before reimbursement is provided. Your court will be reimbursed quarterly after
invoices for grant expenses have been submitted to and approved by SCAO.
Costs must be allowable as stated above, and they mast be reasonable and necessary. All grant costs
and billings will be reviewed by the State Court Administrative Office (SCAO to ensure they reflect
costs generally recognized as ordinary and necessary for the operation of the problem -solving court
and reflect market prices for comparable goods or services.
Additionally, the grant expenditures must be for goods and services that are or will be utilized for
the grant period or fiscal year (October 1 to September 30). Billing for goods and services (i.e.,
bus tokens, library materials, drug testing supplies on September 24) that could not reasonably be
used up prior to September 30 will be denied for reimbursement. The above list of disallowable
expenses is not exhaustive. Contact SCAO if you are not sure about an expense. If required by the
court funding unit, costs must be sustained by competitive bids.
Individual consultant fees are limited to $650 (excluding travel, lodging and meal costs) per day,
which includes legal, medical, psychological and accountant consultants. if the rate will exceed
$650 for an eight -hour day, written approval is required from SCAO. Compensation for individual
consultant services is to be responsible and consistent with that paid for similar services in the
market place.
GRADUATION REFRESHMENTS AND SUPPLIES
Programs that have annual or biannual graduations for multiple participants may request deviation
from the allowable list through the grant manager. The request must be made through a
WebGrants contract amendment and approved, prior to purchase, and must specify the number of
graduates, the date of the ceremony, and the supplies being purchased.
TRAVEL EXPENSES
Travel expenses may not exceed the state rate, or your program's county rate, whichever is the
lesser expense. State mileage rate includes premium rate for roundtrip less than 100 miles and
standard rate for roundtrip more than 100 miles.
Grant funds may only be used to reimburse expenses incurred by the program. Grant funds will
not cover expenses for future services, such as annual bus passes.
Regional programs are distinguished from other programs by the number of geographically distinct
µirisdictions participating in a singlejoint program. Below are examples of regional program
FY 2021 SCAO Grant Program Allowable Expenses Page 4
designs:
• Two or more circuit courts participating in a single regional court.
• Two or more district courts from different counties participating in a single regional
court.
• One or more district courts and one or more circuit courts, from different counties,
participating in a single regional court.
NONSUPPLANTING
SCAO requires that funds not be used to supplant state, local or tribal funds. The grantee must
assure that funds will not be used to replace or supplant state, local or tribal funds, but will be used
to increase the amount of such funds that would, in the absence of grant funds, be made available
for criminal justice activities.
This means that if your court plans to:
(a) I lire new positions (including filling existing vacancies that are no longerfunded in your
agency's budget). The program mast hire these additional positions on or after the official
grant award start date, above its current budgeted (funded) level of positions.
(b) Rehire personnel who have already been laid off (at time of the application) as a result of
state, local, or tribal budget cuts: It must rehire the personnel on or after the official grant
award start date and maintain documentation showing the dates(s) that the positions were
laid oft'and rehired.
(c) Maintain personnel who are (at the time of application) currently scheduled to be laid off on
a future date as a result of state, local, or tribal budget cuts. The program must continue to
fund the personnel with its own funds from the grant award start date until the date of the
scheduled layoff (e.g., if the layoff is scheduled for October 1, then funds may not be used
to fund the personnel until October 1, the date of the scheduled layoff), and maintain
documentation showing the date(s) and reason(s) for the layoff. [Please note that as long as
your agency can document the date that the layoff would occur if the grant finds were not
available, it may transfer the personnel to the grant funding on or immediately after the date
of the layoff without formally completing the administrative steps associated with a layoff
for personnel.]
Documentation that may be used to prove that the scheduled layoffs are occurring for local
economic reasons that are unrelated to the availability of grant funds may include (but are not
limited to) council or departmental meetings, memoranda, notices, or orders discussing the layoff,
notices provided to the individual personnel regarding the date(s) of the layoff, and/or budget
documents ordering departmental and/or jurisdiction -wide budget cuts. These records must be
maintained with your court's grant in the event of an audit, monitoring, or other evaluation of your
grant compliance.
ASSURANCES
Applicants must provide assurance that there has been, and will continue to be, appropriate consultation
with all affected agencies in planning and implementation of the drug treatment court program.
Applicants are required to have a current Memorandum of Understanding that includes the parties as
stated in MCL 600.1062(1) and (2).
Applicants must provide assurance that all treatment programs and providers used in the drug treatment
court program are licensed and/or accredited by the appropriate state government or professional
,
FY 2021 SI:AO Grant Program Allowable Expenses Page 5
agencies.
3. Applicants must provide assurance of the intention of thejurisdiction to continue the program after
funding from the Michigan Drug Court Grant Program (MDCGP has been exhausted.
4. Applicants must provide assurance that all recipients of funding under this grant program are required
to comply with nondiscrimination requirements contained in various federal and state laws. Each
applicant court should have a copy of their Equal Employment Opportunity plan on file and available
for review by SCAO upon request.
5. Applicants must assure that they and any sub -grantees will not use funds from MDCGP for lobbying
and that they will disclose any lobbying activities related to MDCGP.
6. Recipients of funding under this grant agree that all expenditures, including personnel services,
contractual services, and supplies, shall be in accordance with the standard procedures of their court.
The grantee's accounting system must maintain a separate fund or account to support expenditures.
Recipients of funding agree to maintain accounting records, following generally accepted accounting
principles for the expenditure of funds for purposes identified in the budget and any budget
amendments.
7. Only program activities and expenses in the approved grant budget and incurred during the fiscal year
are eligible for reimbursement.
8. State funds may not be used to replace (supplant) funds that have been appropriated for the same
purpose.
9. Recipients of funding will assure that the Michigan Supreme Court, SCAO, the local government audit
division of the Michigan Department of Treasury, the State Auditor General, or any of their duly sworn
authorized representatives shall have access to and the right to examine, audit, excerpt, copy, or
transcribe any pertinent financial transactions, accounting records, or other fiscal records related to this
grant. Such records shall be maintained for a period of five years after completion of the grant project
or until all SCAO audits are complete for the fiscal period, whichever is later. Recipients shall provide
quarterly reports on the funds expended by the drug treatment court in the form required by SCAO.
10. Applicants agree to collect and provide program and participant data in the form and manner required
by SCAO, and to participate in follow-up and evaluation activities.
11. Applicants receiving awards from SCAO agree to utilize the Drug Court Case Management
Information System (DCCMIS) to manage drug treatment court cases and report all data to SCAO
under MCL 600,1078.
12. Applicants who receive funding from MDCGP must plan, design, and operate their programs according
to one of the following models; Drug Treatment Courts: The Ten Key Components, The Ten Guiding
Principles of DWI Courts, Juvenile Drug Court: Strategies in Practice, Family Treatment Court Best
Practice Standards, or Family Dependency Drug Courts: Addressing Child Abuse and Neglect Cases
Using the Drug Court Model. Additionally, applicants agree to follow all applicable state laws, court
rules, and administrative orders pertaining to the operation of drug courts and adjudication of related
cases, and standards and required best practices per SCAO's Adult Drug Court Standards, Best
Practices, and Promising Practices.
13. Applicants agree to participate in SCAO required training including the Bureau of Justice Assistance's
Drug Court Planning Initiatives (DCPI). Courts that apply to DCPI training, but are not selected, must
agree to participate in Problem -Solving Court Fundamental training.
14. All recipients of funding under this grant program will ensure that violent offenders, as defined in MCL
600.1060(g), will be excluded from the drug court programs.
15. Applicants agree that if a federal 501(c)3 exists or is developed for drug treatment court purposes, or if
the MHC court develops a partnership with an existing 501(c)3, that no employee of the court will be
directly involved in the operations of the 501(c)3.
FY 2021 SCAO Grant Program Allowable Expenses Page 6
16. SCAO may suspend funding in whole or in part or terminate funding for the following reasons:
a. Failure to meet SCAO certification requirements.
b. Failure to comply with the requirements of the grant program, which includes the submission
of the required reports submitted within the time frames listed in the Reporting Requirements
section of this document.
c. Failure to make satisfactory progress toward the goals or strategies set forth in this application.
d. Failure to adhere to the requirements of the grant contract.
e. Proposing or implementing substantial plan changes to the extent that the application would
not have been selected for funding.
f. Filing a false statement in this application or other report or document
g. Other good cause shown.
17. The individuals with express authority to act in the name of the applicant in the positions of
project director, financial director, and authorizing official should be the grant signatories. The
signatures commit the applicant to the terms and conditions of the grant contract and attest to the
accuracy of all information the applicant has supplied. The project director is responsible for
directing the implementation of the drug treatment court grant project. The financial officer is
the individual who is fiscally responsible for this project, and is responsible for accountability for
the grant funds. The authorizing official is the individual authorized by the court to enter into
this agreement. SCAO prohibits the same individual from signing in more than one capacity.
REPORTING REQUIREMENTS
Financial Claim Reports are due quarterly on the following dates:
• January 10
• April 10
• July 10
• October 10
Data Exception Reports in DCCMIS must be corrected quarterly by the following dates (For planning
grants -only required if the program has active participants):
• November 15
• February 15
• May 15
• August 15
Progress Report is due on the following date:
• October 30 (Not required for planning grants)
DCCMIS User Audit Report is due on the following date (For planning grants -only required if the
program has active participants):
• January 31
FY 2021 SCAO Grant Program Allowable Expenses Page 7
Resolution #20643 December 7, 2020
Moved by Gingell seconded by Luebs the resolutions on the amended Consent Agenda be adopted.
AYES: Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham,
McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack,
Gershenson. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted.
tiEPEBYy PF'OVETHsV'ESOLU ON
CHIEF Dr',,U5 TY COUNTYEXECUTIVE
A.,f;TINC @UFtSLIANT TO MC' 45.569A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 7,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this Th day of December, 2020.
Lisa Brown, Oakland County