HomeMy WebLinkAboutResolutions - 2020.12.07 - 33971MISCELLANEOUS RESOLUTION #20644 December 7, 2020
BY: Commissioner Penny Luebs, Chairperson, Health, Safety and Human Services Committee
IN RE: CIRCUIT COURT — FY 2021 MICHIGAN DRUG COURT GRANT PROGRAM (ADULT
TREATMENT COURT) — ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court applied for and was awarded a grant with the State Court Administrative Office
(SCAO), Michigan Drug Court Grant Program for the grant period of October 1, 2020 through September
30, 2021; and
WHEREAS the total program funding for the Adult Treatment Court (ATC) is $529,650, consisting of
$279,000 in grant funding from SCAO, $150,000 in PA 511 Community Corrections funding, and $100,650
from General Fund/Child Care Fund; and
WHEREAS this is a decrease in funding of $16,000 from the previous award; and
WHEREAS the Circuit Court is making a one-time request for the use of grant match under the Non -
Departmental General Fund budget in order to supplement operating costs of this grant in the amount of
$14,000; and
WHEREAS the grantor funds will be used first and the one-time voluntary match will not exceed the
$14,000; and
WHEREAS the court intends to continue the ATC to deal with problems of increasing recidivism, increasing
use of alcohol and illegal drugs, rising system costs, and the increase in jail days ordered; and
WHEREAS SCAO is allowing Circuit Court to consolidate its mental health component into this ATC grant
via a mental health "track" of the ATC, in order to avoid certification requirements which are not feasible for
our drug court to meet at this time; and
WHEREAS the grant funds that were previously obtained through the mental health grant have been
requested and awarded through the Adult Treatment Court grant to service the mental health participants
of the ATC; and
WHEREAS the ATC grant will continue to partially fund the following two (2) positions: one (1) General
Fund/General Purpose (GF/GP) Full Time Eligible (FTE) Youth and Family Casework Supervisor position
(#3010402-09712) and one (1) GF/GP FTE Technical Assistant position (#3010402-10677); and
WHEREAS the ATC grant will continue to fully fund one (1) Special Revenue (SR) FTE Technical Assistant
position (#3010402-12029); and
WHEREAS the ATC grant provides funding for drug testing supplies and kits, bus passes, meetings,
contractual services for individual and family treatment, incentives, transitional housing, and defense
attorney fees; and
WHEREAS the grant also provides funding for contractual services from Oakland Community Health
Network (OCHN) in the form of a Court Liaison position, as well as a Peer Recovery Coach, which serves
and assists the ATC Team via assessments, court testimonies, consultations, progress updates, crisis
intervention, community referrals, and coordinates care throughout OCHN's network of Core Provider
Agencies (CPA), bridging the gaps between the Court and Mental Health systems; and
WHEREAS the grant award has completed the Grant Review Process and is in compliance with
Miscellaneous Resolution #19006; and
WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the May
1, 2019 letter from the Michigan SCAO, providing that assurance #3 of this year's grant application and
agreement shall not be constructed as a mandate for future funding of the program from the funding unit,
said letter attached hereto and incorporated by the reference herein.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the FY
2021 Michigan Drug Court Grant Program (Adult Treatment Court) Grant Agreement in the amount of
$279,000 from the State Court Administrative Office, for the period of October 1, 2020 through September
30, 2021
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the use of the
Non -Departmental General Fund Grant Match line item for the voluntary match amount not to exceed
$14,000.
BE IT FURTHER RESOLVED to continue one (1) GF/GP FTE Youth and Family Casework Supervisor
position (#3010402-09712) and one (1) GF/GP FTE Technical Assistant position (#3010402-10677) in the
Circuit Court/Family Court/Court Services Division.
BE IT FURTHER RESOLVED to continue one (1) SR FTE Technical Assistant position (#3010402-12029)
in the Circuit Court/Family Court/Court Services Division.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute
the grant award and approve any grant extensions or changes, within fifteen (15%) percent of the original
award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any further
commitment and continuation of the positions in the grant is contingent upon continued future levels of
grant funding.
BE IT FURTHER RESOLVED that the FY 2021 budget is amended as follows:
FY 2021 FY 2021
Adopted Amendment Amended
Drua Court Circuit Adult SCAO Fund (#27130)
Grant #GR0000000233 Activity GLB,
Analysis Type GLB, Bud Ref 2021
Revenue
3010301-121200-615571 State Operating Grants $295,000 ( 295 000) 0
Total Revenues 295 000 (295 000 $ 0
Expenditures
3010402-121200-702010
3010402-121200-722740
3010301-121200-730450
3010301-121200-731416
3010301-121200-731458
3010301-121200-731997
3010301-121200-732018
3010301-121200-732165
3010301-121200-750245
3010301-121200-750280
Salaries
Fringe Benefits
Defense Atty Fees
Private Institutions -Res
Professional Services
Transport of Clients
Travel and Conference
Workshops & Meetings
Incentives
Laboratory Supplies
Total Expenditures
$109,700
74,250
4,750
3,585
94,100
2,000
915
300
4,200
1,200
($109,700)
( 74,250)
( 4,750)
( 3,585)
( 94,100)
( 2,000)
( 915)
( 300)
( 4,200)
1,200)
$ 0
0
0
0
0
0
0
0
0
0
GENERAL FUND #10100
Exoenditures
9090101-196030-730800 Grant Match $410,839 ($ 14,000) $396,839
3010301-121200-788001-27165 Transfer Out 0 14,000 14,000
Total Expenditures 4 839 $0 410 839
Drua Court Circuit Adult SCAO Fund 4271301
Grant #GR0000001018 Activity GLB,
Analysis Type GLB, Bud Ref 2021
Revenue
3010301-121200-695500-10100 Transfer In $ 0
3010301-121200-615571 State Operating Grants 0
Total Revenues $ 0
Exoenditures
3010402-121200-702010
3010402-121200-722740
3010301-121200-730450
3010301-121200-731416
3010301-121200-731458
3010301-121200-731997
3010301-121200-732018
3010301-121200-732165
3010301-121200-750245
Salaries
Fringe Benefits
Defense Atty Fees
Private Institutions -Res
Professional Services
Transport of Clients
Travel and Conference
Workshops & Meetings
Incentives
Total Expenditures
0
0
0
� 0
$ 14,000
279,000
$_2_93Q00Q00
$119,100
72,450
1,000
1,635
95,100
1,000
915
300
1,500
$293.000
$ 14,000
279,000
$293 2Q4
$119,100
72,450
1,000
1,635
95,100
1,000
915
300
1.500
Chairperson, on behalf of the Health, Safety and Human Services Committee, I move the adoption of the
foregoing resolution.
Commissione Penny Luebs, District #16
Chairperson, ealth, Safety and Human
Services Committee
HEALTH, SAFETY AND HUMAN SERVICES COMMITTEE VOTE:
Motion carried on a roll call vote with Kochenderfer absent.
GRANT REVIEW SIGN -OFF — 6" Circuit Court
GRANT NAME: FY 2021 Michigan Drug Court Grant Program (Adult Treatment Court)
FUNDING AGENCY: State Court Administrative Office (SCAO) of Michigan
DEPARTMENT CONTACT PERSON: Jackie Howes-Evanson/x80247 & John Cooperrider/x80256
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 11/04/20
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments
The Board of Commissioners' liaison committee resolution and grant acceptance package (which should include this sign -
off email and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of
the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B.
Recommend the draft resolution be updated to include a RESOLVE paragraph authorizing the use of a one-time
voluntary match for the $14K requested by the operating department. Suggested language below.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the use of the Non -
Departmental General Fund Grant Match line item for the voluntary match amount not to exceed $14, 000.
In addition, the Transfer Out line item from the General Fund should reflect the Circuit Court Dept and Program
of 10100-3010301-121200-788001-27165 (not 9090101-112700)..—Lynn Sonkiss (11/03/20)
Human Resources:
HR Approved — No FIR Implications — Continues Positions — Lori Taylor (10/29/20)
Risk Management:
Approved by Risk Management. — Robert Erlenbeck (10/29/20)
Corporation Counsel:
There are no unresolved legal issues at this time. — Heather Lewis (11/02/20)
Thomas P. Boyd
State Court Administrator
Michigan Supreme Court
State Court Administrative Office
Michigan Hall of Justice
P,O.Box 30048
Lansing, Michigan 48909
Phone (5 17) 373-0128
September 30, 2020
Honorable Shalina D. Kumar, Chief Judge/Drug Court Judge
6th Circuit Court
Courthouse Tower
1200 N. Telegraph Rd.
Pontiac, MI 48341
Re: FY 2021 Michigan Drug Court Grant Program Award Notification
6th Circuit Court— Hybrid DWI/Drug Court
UI: U10106
Dear Chief Judge Kumar
I am pleased to inform you that your court has been awarded a grant in the amount of
$279,000 from the Michigan Drug Court Grant Program administered by the State Court
Administrative Office. This award is for the grant period October 1, 2020, through
September 30, 2021.
Your court's fiscal year 2021 contract will be e-mailed from DocuSign to your project
director, Jacqueline Howes -Evanson. Instructions for using DocuSign will be sent to both the
Project Director and the Authorizing Official listed in your fiscal year 2021 grant application.
Signed contracts are due December 11, 2020.
The budget, based on your court's actual award, should be updated in WebGrants by
November 2, 2020. Instructions for revising your budget are attached to the message your
project director will receive from WebGrants.
If you have any questions about the grant, please contact Andrew Smith at 517-373-0954
or at smitha(d),courts.mi.eov. For assistance in publicizing the success of your court, please
contact John Nevin at 517-373-0129 or neviniaa.courts.mi.2ov.
September 30, 2020
Page Two
Finally, you should know that the Michigan Supreme Court appreciates your effort and
passion presiding over these life-saving courts. You and your treatment court team are to be
commended for making a difference in so many lives.
Sincerely,
--1- a P. Q
Thomas P. Boyd
State Court Administrator
cc: Honorable Jeffrey Matis
Honorable Phyllis McMillen
Andrew Smith, Problem -Solving Courts Manager
Jennifer Phillips, SCAO Region VI Administrator
Kevin Oeffner, Court Administrator
Jacqueline Howes -Evanson, Project Director
DocuSign Envelope ID; 8805D3D2-6879-476A-8D86EA2189792A73
Michigan Supreme Court
State Court Administrative Office
Michigan Drug Court Grant Program
Fiscal Year 2021 Contract
Grantee Name:
6th Circuit Court — Hybrid DWI/Drug Court
Unique Identifier:
U10106
Federal ID Number:
38-6004876
Contract Number:
21644
Grant Amount:
$279,000
1. Parties
1.01 This contract is between the State Court Administrative Office (SCAO) and the 6th
Circuit Court — Hybrid D WI/Drug Court (Grantee).
2. Amount and Grant Program
2.01 The SCAO will reimburse the Grantee up to $279,000 for the Grantee's expenses
under this contract.
2.02 The grant funding is from the Michigan Drug Court Grant Program.
3. Duration
3.01 This contract begins on October 1, 2020, and ends on September 30, 2021, at
11:59 p.m.
4. Terms
4.01 This contract contains the entire agreement between the parties. It does not
include any other written or oral agreements, except the following which can be found in
WebGrants:
A. Reporting requirements (see Attachment A),
B. Assurances,
C. Allowable/disallowable expense list,
D. Conditions on expenses, and
E. Approved grant budget.
5. "Grantee's Agents" Defined
5.01 The Grantee may partner with other parties to assist with contract performance. In
this contract, the term "Grantee's agents" will refer to the Grantee's employees, contractors,
subcontractors, vendors, and subrecipients.
6. Change in Grantee Contacts
6.01 The Grantee must submit written notification to SCAO, through a contract
DocuSign Envelope ID: 8805D3D2-6879-476A-8DBC-EA2189792A73
amendment using WebGrants, of any change in project director, agency contact,
financial officer, Authorizing Official defined in Section 29 of this contract, address, e-
mail, or telephone number.
7. Relationship and Duties
7.01 The Grantee and Grantee's agents are not SCAO employees.
7.02 The Grantee and Grantee's agents are not eligible for any employer -employee
benefits from the SCAO. This includes retirement benefits, pensions, insurance, fringe benefits,
workers compensation, training, holiday pay, sick pay, vacation pay, and other benefits that can
arise out of an employer -employee relationship.
7.03 The Grantee is responsible for workers compensation and other employee benefits
for services performed under this contract.
7.04 The Grantee and Grantee's agents may not enter into contracts for the SCAO.
7.05 The Grantee will pay all taxes regarding activities under this contract.
7.06 Except for the grant amount, the SCAO and the Michigan Supreme Court have no
financial obligation to the Grantee.
7.07 The Grantee agrees to comply with all of the contract terms, including the
reporting requirements, assurances, allowable/disallowable expense list, conditions on expenses,
and approved grant budget.
8. Reimbursement and Budget
8.01 This is a reimbursement -based grant for services rendered.
8.02 The Grantee's expenses are eligible for reimbursement only after the Grantee has
paid the expense.
8.03 The Grantee's expenses are eligible for reimbursement only if the Grantee
incurred the expense during the time period that this contract is effective. Consumable expenses,
such as drug tests, are eligible for reimbursement only if the item can reasonably be consumed
(and the Grantee incurred the expense) during the time period that this contract is effective.
8.04 The Grantee's expenses are eligible for reimbursement only if included on the
allowable expense list and the approved budget.
8.05 The Grantee's expenses are eligible for reimbursement only after the Grantee has
exhausted all other available funding options. Examples of potential other funding options
include local court or county funding, federal funding, participant fees, and partnerships with
nonprofit organizations. If the Grantee has other available funding options but relies on the grant
funding under this contract first, the SCAO may reduce the reimbursement amount by an amount
that is equal to the other available funding options.
8.06 Reimbursements for travel expenses (such as mileage) may not exceed the lesser
of the Grantee's travel rates or the State of Michigan travel rates.
8.07 The Grantee may request to amend the grant budget by submitting a Contract
Amendment in WebGrants. The SCAO must approve any request to amend the grant budget.
8.08 The Grantee must request expense reimbursement four times per year (see
Attachment A). The request to reimburse each expense must include the hourly rate or cost per
unit, amount of hours worked or number of units, a description of services provided, the date of
the expense, the amount requested, and proof that the Grantee has paid the expense. The grant
will not reimburse flat fees.
8.09 The SCAO will reimburse expenses upon their approval of all or part of the
Grantee's reimbursement request.
8.10 The Grantee must sign up through the online vendor system to receive
DocuSign Envelope ID: 8805D3D2-6879-476A-8DBC-EA2189792A73
reimbursement payments via electronic funds transfers or direct deposits. To register, go to the
Department of Technology, Management, and Budget's website.
9. Religious Programming
9.01 The Grantee will not spend grant funds on a program that has a religious
component.
9.02 Before the Grantee refers a person to, or provides a person with, a program with a
religious component, the Grantee must do the following. (1) allow the person to choose whether to
participate in the program, (2) ensure that a person who chooses to not participate is not penalized,
and (3) provide at least one secular option.
10. Assignment
10.01 The Grantee may not assign any portion of this contract except with prior written
approval of the SCAO.
11. Procurement Contracts and Subrecipient Subcontracts
11.01 The Grantee may enter into procurement contracts and subrecipient
subcontracts for activities under this grant.
11.02 The Grantee must provide the SCAO with copies of any procurement contracts if
the SCAO requests them.
11.03 The Grantee must provide the SCAO with copies of any subrecipient subcontracts
prior to requesting reimbursement. The subrecipient subcontracts must be uploaded in
WebGrants.
11.04 The Grantee must include all of the terms from this contract in all subrecipient
subcontracts
12. Confidential Information
12.01 All medical and treatment information of participants served under this contract
is confidential. The SCAO and the Grantee agree that this information will not be disclosed
except as allowed by law.
12.02 The Grantee agrees to comply with the Health Insurance Portability and
Accountability Act (HIPAA), 42 CFR Part 2, and the Michigan Mental Health Code. Some of
these requirements include the following:
A. The Grantee and Grantee's agents must not share information that is
protected under HIPAA, 42 CFR Part 2, or the Michigan Mental Health
Code. The Grantee is liable for the unauthorized use or disclosure of
protected information. This includes data and information that the SCAO
provides to the Grantee.
B. The Grantee must include in any procurement contract and subrecipient
subcontract that the Grantee's agents must not share protected information.
This includes data and information that the SCAO provides to the Grantee.
C. The Grantee must have written policies and procedures about using and
disclosing protected information. The policies and procedures must include
that the Grantee restricts their employees' access to protected information.
D. The Grantee must have a policy to report to the SCAO unauthorized use
or disclosure of protected information.
DocuSign Envelope ID: 8805D302-6879-476A-BDBC-EA2189792A73
12.03 During contract performance, the Grantee and Grantee's agents might learn
information about the SCAO and the SCAO's activities. This information is confidential, and the
Grantee and Grantee's agents may not disclose this information unless the SCAO agrees in
writing. If law or court order requires disclosure, before the Grantee or any of the Grantee's
agents disclose the information, the Grantee must notify the SCAO of the disclosure as soon as
practical and the SCAO will have a reasonable opportunity to respond. The Grantee agrees to
keep this information confidential after this contract ends.
13. Rights to Work Product, Inventions, and Improvements
13.01 All work product prepared by the Grantee or Grantee's agents belongs to the
SCAO, and the SCAO can obtain original versions of the work product.
13.02 The SCAO has the exclusive right to copyright, patent, publish, and distribute
all work products prepared by the Grantee or Grantee's agents.
13.03 The Grantee must disclose in writing to the SCAO Problem -Solving Court
Manager all inventions and improvements developed by the Grantee or Grantee's agents. The
Grantee's disclosure must include the features that are new or different. Any invention or
improvement belongs to the SCAO.
13.04 The Grantee and Grantee's agents affirm/warrant that they have not developed
any inventions or improvements before entering into this contract.
14. Insurance
14.01 The Grantee must have insurance or an amount set aside in its local budget to
cover all reasonable claims related to the Grantee's and Grantee's agents' activities under this
contract.
15. Liability
15.01 The Grantee is responsible for liabilities and expenses that result from the
Grantee's performance or nonperformance under this contract. This subsection does not waive
governmental immunity.
15.02 The Grantee warrants that, before entering into this contract, it is not subject to
any liabilities or expenses that could interfere with contract performance.
15.03 The SCAO is not responsible for liabilities and expenses that result from the
Grantee's or Grantees' agents' performance, nonperformance, or property.
16. Financial Records, Retention, and Inspection
16.01 The Grantee agrees that all expenses comply with the standard procedures of the
Grantee's funding unit.
16.02 The Grantee agrees to maintain financial records that follow generally accepted
accounting principles.
16.03 The Grantee must maintain an accounting system with grant financial records
that is separate from the Grantee's other financial records.
16.04 The Grantee must retain all financial records related to this contract for at least
live years after the SCAO's final reimbursement to the Grantee. The Grantee is responsible for the
costs to retain these records.
16.05 If an audit begins before the five-year period expires, and it extends past that
period, the Grantee must retain all records until the audit is complete. Based on the audit, the
SCAO may adjust reimbursement payments. If the audit reveals that the SCAO overpaid the
DocuSign Envelope ID: 8805D3D2-6879-476A-80BC-EA2189792A73
Grantee, the Grantee must immediately refund those amounts to the SCAO.
16.06 The Grantee agrees that the Michigan Supreme Court, the SCAO, the Michigan
Department of Treasury, the State Auditor General, and these parties' authorized representatives
may upon notification audit and copy the Grantee's grant financial records.
17. Grant Reporting
17.01 The Grantee agrees to follow the grant reporting requirements in Attachment A.
17.02 If a report from Attachment A is 30 days late, the SCAO will send a notice to the
Grantee that it has 15 days to submit the report.
17.03 The Grantee agrees to enter data as required by the SCAO into the Drug Court
Case Management Information System for each person the Grantee has screened for or accepted
into the program.
18. Suspension, Termination, and Reduction
18.01 Either party may suspend or terminate this contract without cause by notifying
the other party in writing. The notice must include the effective date of the suspension or
termination and be given at least 15 days before the effective date.
18.02 The SCAO may immediately suspend or terminate this contract in whole or in part
without penalty if funding is unavailable due to appropriation or budget shortfalls.
18.03 The SCAO may immediately suspend or terminate this contract if the SCAO
determines that the Grantee is not certified as required in Section 24 of this contract.
18.04 The SCAO may immediately suspend or terminate this contract if the SCAO
determines that the Grantee is not making sufficient progress toward project goals.
18.05 The SCAO may immediately suspend or terminate this contract if the Grantee
does not comply with a contract term, including the reporting requirements, assurances,
allowable/disallowable expense list, conditions on expenses, and approved grant budget.
18.06 The SCAO may immediately suspend or terminate this contact if any report from
section 17 is at least 45 days late.
18.07 The SCAO may immediately suspend or terminate this contract if the Grantee or
any of the Grantee's agents are charged with a criminal offense.
18.08 If the SCAO terminates this contract under 18.05, 18.06, or 18.07, the Grantee is
not eligible for SCAO grant funding for two years. After the two-year period, the Grantee must
verify in writing that they have corrected the issues.
18.09 The SCAO may reduce the Grantee's grant amount at any time if the SCAO
determines that the Grantee is not reasonably likely to fully expend the grant funds by the time
this contract ends.
19. Compliance with Laws
19.01 The Grantee must comply with all federal, state, and local laws.
20. Michigan Law
20.01 Michigan law governs this contract.
21. Conflict of Interest
21.01 The Grantee warrants that it has no personal or financial interest that conflicts
with contract performance.
DocuSign Envelope ID: 8805D3D2-6879-476A-8DBC-EA2189792A73
22. Debt to State of Michigan
22.01 The Grantee hereby affirms that it does not owe money to the State of Michigan
or its agencies.
23. Contract Dispute
23.01 If the Grantee intends to sue the SCAO for breach of contract, the Grantee
must notify the SCAO in writing within seven days of the alleged breach. The notice must
include the contract terms that the Grantee alleges the SCAO breached and details about the
alleged breach.
24. Certification
24.01 Under Michigan law, the SCAO must certify the Grantee in order for the Grantee
to begin or to continue to operate a drug court, sobriety court, hybrid drug/sobriety court, family
dependency treatment court, veterans treatment court, or mental health court. If the Grantee is not
certified, the Grantee may not perform any of the functions of that program type and is not eligible
to receive grant funding under the law and under this contract.
25. Program Review and Certification Site Visit
25.01 The SCAO may review the Grantee onsite. As part of the review, the SCAO
may interview the program's team members, observe staff meetings and status review hearings,
review case files, review data, and review financial records.
26. Amendment
26.01 The parties may amend this contract only with a writing signed by both parties.
26.02 The Grantee may request to amend the grant budget and grant application in
WebGrants. The SCAO must approve requests to amend the grant budget and grant application.
27. Contact Person
27.01 The Grantee's contact person is:
Jacqueline Howes -Evanson
6th Circuit Court
1200 N. Telegraph Rd.
Pontiac, MI 49341
howesevansonj@oakgov.com
27.02 The SCAO's contact person is:
Andrew Smith
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
SmithA@coum.mi.gov
28. Signature of Parties
DocuSign Envelope ID: 8805D3D2.6879-476A-8DBC-EA2189792A73
28.01 This contract is not effective unless signed by both parties.
29. Grantee's Authorizing Official
29.01 The Grantee's "Authorizing Official" is the individual who signs this contract.
The Authorizing Official must be a person who is authorized to enter into a binding contract for the
Grantee. The Authorizing Official may not be a judge or other state employee. The Authorizing
Official might be from the Executive or Legislative Branch of the Grantee — for example, the
Authorizing Official might be the County Administrator, Chairman of the Board of
Commissioners, Court Administrator, City Manager, Legal Counsel, Finance Director, or Mayor.
29.02 Only one person may sign this contract as the Grantee's Authorizing Official. The
Grantee might have more than one individual who is authorized to enter into binding contracts for
the Grantee that is receiving funds, or the Grantee's local rules might provide that multiple people
must sign contracts. In either case, the Authorizing Official's signature on this contract represents
the mutual agreement and acceptance of this contract by all persons who are authorized to enter
into binding contracts for the Grantee.
30. Electronic Signatures and DocuSign Review Process
30.01 The signatures on this contract are electronic through the DocuSign system.
30.02 The DocuSign system requires an agent of the Grantee to send this contract to the
Grantee's Authorizing Official for the Authorizing Official's review and signature. Selecting from
the dropdown menu in DocuSign confirms that the contract can be sent to the Grantee's
Authorizing Official for signature.
30.03 The DocuSign system requires an SCAO staff member to send this contract to an
agent of the SCAO for review and signature.
6th Circuit Court
Hybrid DWI/Drug Court
Authorizing Official's Signature
Authorizing Official's Name
Authorizing Official's Title
State Court Administrative Office
Authorizing Official's Signature
Authorizing Official's Name
Authorizing Official's Title
Date Signed by Authorizing Official Date Signed by Authorizing Official
DocuSlgn Envelope ID: 8805D3D2-6879-476A-8DBC-EA2189792A73
ATTACHMENT A
MICHIGAN DRUG COURT GRANT PROGRAM
FY 2021 REPORTING REQUIREMENTS
October 1, 2020, through September 30, 2021
DCCMIS DATA EXCEPTION REPORT
DUE DATE NOTE
February 15, 2021 Courts will be reviewing error reports reflecting data entered into DCCMIS
for the time period of October 1, 2020, through December 31, 2020.
May 15, 2021 Courts will be reviewing error reports reflecting data entered into DCCMIS
for the time period of January 1, 2021, through March 31, 2021.
August 15, 2021 Courts will be reviewing error reports reflecting data entered into DCCMIS
for the time period of April 1, 2021, through June 30, 2021.
November 15, 2021 Courts will be reviewing error reports reflecting data entered into DCCMIS
for the time period of July 1, 2021, through September 30, 2021.
DUE DATE
I January 31, 2021
I
DUE DATE
January 10, 2021
April 10, 2021
July 10, 2021
October 10, 2021
I
DUE DATE
October 30, 2021
Year -End Report
DCCMIS USE'R'AUDIT
NOTE
Courts will be confirmine user access to DCCMIS.
CLAIMS
NOTE
Courts will be reporting on expenditures from October 1, 2020, through
December 31. 2020.
Courts will be reporting on expenditures from January 1, 2021, through
March 31.. 2021.
Courts will be reporting expenditures from April 1, 2021, through June 30, 1
2021.
Courts will be reporting expenditures from July 1, 2021, through
Sentember 30.2021.
PROGRESS
NOTE
Courts will be reporting on progress made during the grant
period - October 1, 2020, through September 30, 2021.
vv �-Mri ynmCaom
U
Application
21408 -Fiscal Year 202I Michigan Drug Court Grant Program (&IDCGP) - Final Application
21644- Fiscal Yew 2021 Michigam Drug Court Grant Program (IVMCGP)
Michigan Drug Corot Grant Program (MDCGP)
Original
06/181201-0
Submitted By:
Jacqueline Ann Howes-
SubmittedDate:
10:50 AM
Evanson
Status: Submitted
Last Submitted
10IM2020 7:59
Last
John Luther
Date:
AM
Submitted By:
Cooperrider
Applicant Information
Primary Contact:
Feel free to edit your profile any time your information changes. Create your msm personal alerts using My Alerts
Ms. Jacqueline Ann
Name:"
Salutation First Name Middle Name
Title:
Drug Treatment Court Supersisor
Email:*
hmvesevansoai0,oakooc.enm
Address:"
1200 N. Telegraph Rd.
Address Line
Address Line 3
Pontiac Michigan
City'`
City State/Province
Phone:
To access the WebGrants Access form click here.
WebCn'an% Authorization Approval Form
Organization hrforruation
Name:*
Organization Type:
Tax ID:
Organization Website:
Address:*
m
Phone:^
Fati
248-452.2154
Phone
6th Circuit Court - Oakland County (C06)
State Court Admimistrative Office
38-6004876
6th Circuit Court. Courthouse Tower
1200 N. TzlegraphRd.
Pontiac Michigan
City State/Province
248-858-0950
248-858-1999
Howcs-Evanson
Last Name
48341
Postal Code'Zip
Ext.
48341
Postal Code/Zip
Ext.
5iri4 +lisnil vcFucalSve:Badg<t'Grmts.'GRANI4o20REV�WvComs.'CicndVSCd09620Adutc2031/Accephau/FY'_'OIl°6'_OSC90°:?OdTC9e20CamC.=?Odpytic�6onYaiOam°o20HWgct html[IO^&?l20 ]:OS-O�Ybq
Wd,G.%.l licbigaa C. v
Program Information
Select your court*
Cotmty."
Please pick your program type*
Federal Tax ID: z
Is this a regional program? k
Chief Judge:
Program Judge(s):
Program Judge(s): E-mail Address I
Court Admiuistmtor:'
Financial Officer:'r
Project Director:`"
Project Director: E-mail Address"
Project Director: Phone Ntnnber*
C06 Oakland
Oakiand
Hybrid DWMmg Court
3S-6004876
No
Shatina Kumar
Judge Shalina Kumar, Judge Jeffrey Matis & Judge Phyllis McMillen
kumatsrbakVv.com, matisjroakgov.com. me rtillenp@oakgov.com
Kevin Oeff ter
Sean Carlson
Jacqueline Howes -Evanson
bowesevansouirmoakyov.com
248-152-2154
DCCMIS Administrator (Ihe person responsible for reporting data to SCAO): Name" Candace Sarno
DCCMIS Administrator. E-mail Address* serenocroakPov.com
DCCMIS Administrator. Phone Number"'
Authorizing Official (individual who will sign the grant contract): Name
Authorizing Official: E-mail Addresv*
Authorizing Official: Phone Number*
Authorizing Official! Title 4'
Progmrn Operations
248 452.9590
David Woodward
rvoodward&na) Rkooc coin
248-S58-1572
Est,
Ext
Est.
Chairman of Oakland Cotmry Board of Commissioners
Please identify any major personnel, capacity, or program changes that differ from fiscal year 2020. a
There are not been any personnel or capacity changes to our program since FY 2020. The Adult Treatment Court has implemented a minor program
change in order to increase incentives. We are now doing a'fishbowl' drawing every quarter. Each participant is given a *draw or raffle ticket for having a
week in full compliance; the more weeks they have increases their chance to win the quarterly drawing. We have purchased (with Restore funding)
footballs, hockey pucks, team pennants and have them autographed by local sports celebrities (Red Wings centerman & alternate captain Dylan Larkin &
former Lions Herman Moore). If the participants are not interested in these, we give a "one week Tree drug screening (up to $ 25.00). It is amazing how
this has become very motivating too many of our participants. We have made modifications to our program since the pandemic to align with CDC
recommendations; including but not limited to, zoom reporting, recovery meetings, case conferences, court sessions, etc.
Personnel
Other Grant
1-ocat Cash
Local In -
Name
Position
Computation Request Or Funding
-
Conhibutiou
Kind
Total
Sources
Contribution
IPM
youth and Family Casework Supersiser,
ch Tenical Assisumt. Technical Assistant
see below $119.100.00 $65.000.00
$0.00
�$0.00
$184,100.00
$119.100.00 $65,000.00
$0.00
$0.00
$184,10000�
IDu�,lmkfiO3/ ceFivalSvaBvdeeCGxantsiGRANTao1OREV$WlCwme'CvrmaSCA09o30Advly?0211Acceptmro(:1'_0214:20SCA0°o20ATC46?OCNanN.620Applicarion4u20aod4510BudS<tLwl[]oQ3^_0'_09.OS-0"J YSl)
WebGrants - Michigan Courts
Personnel
Describe the personnel costs (i.e., wages) associated with the proposed project.
FTE - Drug Court Supervisor (Youth and Family Casework Supervisor) - 50% of time will be spent working on this grant while 50%
e spent wor g on the Juvenile Drug Court and other activities - the hourly rate is approx.$39.66/hour - The supervisor performs the job duties of staff
oversight and training, provides backup supervision for intern and liaison, coordinates biweekly conferences, monthly business meetings, court sessions, initial
screening of eligibility, provides oversight to the Mental Health Liaison, gives direction to the service providers and maintains/prepares all procedure manual
documents. The current employee filling this position, is paid at the 5-year salary grade, based on her experience and qualifications.
(Total Salary Request: $41,700)
FTE - Technical Assistant - 40%- 50% of time will be spent working on this grant while 50%- 60% will be spent working on the Juvenile
rug ourt an other activities -the hourly rate is approx. $25.09/hom -The technical assistant performs duties which include oversight/administration of the
DCCMIS system; gathering, organizing, and rewriting data for program evaluation activities; monthly, quarterly, and annual reporting to grant funding sources,
court administration, stakeholders, etc. Duties also include assisting in preparing written reports and assisting with answering program -related phone calls and
requests for information. Duties may further include preparation for graduation and other ro am -related activities and events; and accompany professional
staff on assignments to the ATC program. The current employee filling this position, is paid at the 5-year salary grade, based on her experience
and qualifications. (Total Salary Request: $28,000)
FTE - Technical Assistant - 100% of fine will be spent working on this grant - the hourly rate is approx. $23.75/how - This position will
serve as assistant and backup to the Technical Assistant and Supervisor. This position will be the primary data entry person for DCCMIS system far the ATC.
This position funded 100%by the grant. (Total Salary Request: $49,400)
Fringe Benefits
Row
Employer FICA
Retirement
(Hospital Insurance
(Dental Insurance
Vision Insurance
Unemployment
Workers Compensation
Life Insurance
Other
Other
Totals
Fringe Benefits
Percentage Request Other Grant Or Funding Sources
7,65% $9,111.15 1$4,972.50
24.9% $29,853.52 1$14,042.61
0% $27,445.40 $13,338.54
0% $2,110.94 $1,152.06
0% $26031 $142.29
0.1%
$119.10
$65.00
1,13%
$1,345.83
$734.50
0.23%
$273.93
1$149.50
1,62%
$1,929.42
$1,053.00
0%
$0.00
$0.00
$72,450.00 I $35,650.00
Local Cash Contribution Local In -Kind Contribution Total
$0.00
$0.00
$14,083.65
$0.00
$0.00
$43,896.13
$0.00
$0.00
$40,783.94
$0.00
$0.00
$3,263.00
$0.00
$0.00
$403.00
$0.00
$0.00
$184.10
$0.00
$0.00
$2,090.33
$0.00
$0.00
$423.43
$0.00
$0.00
$2,982.42
$0.00
$0.00
$0.00
$0.00
$0.00
$108,100.00
Describe in detail each fringe benefit amount. If you are requesting funds in the "Other" category, include a detailed description of those expenses.
Drug Court Supervisor: Fringe benefits are paid according to the Oakland Cotmty Merit System. The amount is projected based upon a formula and the
employee's actual expenditures. (Total Fringe Benefit Request: $19,100) Technical Assistant: Fringe benefits are paid according to the Oakland County Merit
System. The meant is projected based upon a formula and the employee's actual expenditures. (Total Fringe Benefit Request: 15,050) Technical Assistant:
Fringe Benefits are paid according to the Oakland County Merit System. The amount is projected based upon a formula and the employee's actual
expenditures. (Total Fringe Benefit Request: $38,300)
FICA, Retirement, Disability, Unemployment, Group Life/Accident, and Worker's Compensation are estimated as a percentage (35,66%total)
Medical, Dental, and Vision are direct contract charges.
file/doakAOU ve/ isea Svc/BudgedGra LLt(iRAN'1%20REVIEW/CouAt CirewtlSCAO%20Adu1V-'021/Acceptance/TY?021°/a20SCA0%20ATC%20Gr.t%20A,],.t,on%20and%20Bud,xt Mmit10/28/20207cx07 PM]
Wcb&.ts - Michigan Ccu
Contractual
Other Grant Local Cash Local In -
Service to be Provided Contractor(s) Computation Request or Funding Contribution Kind
Sources Contributions
JAMS, Results, and Drug and
Drug Testing House Arrest alcohol $2,000.00 $50,000,00 $0.00 $0.00
testing
Defense Attorney
Jack Holmes
S100/hourx
$1,000.00 $0.00 $0.00
Fees
10 hours
Establish
Inter -Local
Mental health
Agreement
screenings/assessments Oakland
(680 hours x
$31/hr);
(Mental Health Liaison
Community Health
Liaison
$79,100.00 $0.00 $0.00
Position) & Peer
Network (OCHN)
position
Mentoring Program
$58,000
(1700 he=
$34/hr)
Easter Seals,
Residential,
Meridian Health
Detox,
Treatment
Services Relapse
Therapy,
$1,635.00 $100,000.00 $0.00
Prevention
Transitional
Weekends),Oakland
Housing,
Family Services
MAT
$83,735.00 $150,000.00 $0.00
Contractual
Describe the contractual costs associated with the proposed project.
$0.00
Total Subrecipient ContractorNendor
$52,000.00 No Yes
$1,000.00 No Yes
$0.00 $79,100.00 No Yes
$0.00
$101,635.00
No Yes
$0.00
$233,735.00
Drug Testing - This is to pay for drug testing and alcohol testing -For alcohol breathalyzer testing we use House Arrest at $10/day x 2 participants x 90 days
plus enrollment fees ($30 enrollment fee). For drug testing we use JAMS and Results. JAMS charges $9 for a 6-panel (instant test) which includes marijuana,
Methamphemmines, Cocaine, Heroin, Benzodiazepines and Adulterants. They will complete a pbt for free if the defendant shows for a drug screen. However, if
they are called to show up for a pbt alone then they charge $4.00 for the pbt. Lab confirmations are $20, mouth swabs are $30 and K2 and ETG testing are both
$14.00 each. Drug testing conformations are to be paid only if the confirmation is negative. Results charges $10 for a 5-panel which includes Cocaine, Opiates,
Marijuana (THC), Benzodiazepines, and Amphetamines. They also test for adulterants (at no additional cost). They charge us $2 for a PBT and $20 for a ETG. If
the sample is positive and is sent to their outside lab then they charge $20 for each substance they run a confirmation on it.
Treatment - This is to pay for residential services, detox, therapy, transitional housing, and MAT. For residential and detox we use Meridian Health
Services Residential $180/day and detox $205/day, for Relapse'tane-up weekends at $340/weekend (or $113.33/day), for 3/4 housing we utilize the Davis
house which charges S 425 per month or $ 14.16 per day, for individual and group therapy we use Oakland Family Services -Individual $65/session; Group
$25/session; and Substance abuse testing $15. For Medication Assisted Treatment we use Easter Seals or Bio-Med Intake Fee of $804175 and Office visit of
$80 - Medication depends on insurance.
Peer Mentoring and Mental Health Liaison - Peer mentors will be incorporated into the ATC team to provide additional participant support. This service falls
under allowable expenses under consultant/contractor and will be paid approximately $31/hour. Also, the ATC treats offenders with co-occuring disorders
(mental health and substance abuse). This money would be used to purchase contractual services from Oakland Community Health Network (OCHN) in the
form of a liaison position which would be expected to serve and assist the ATC team via assessments, court testimonies, consultations, progress updates, crisis
intervention, community referrals, and coordinate care throughout OCHN's network of Core Provider Agencies. (Cost of this posthm/service $58,000 1,700
hours x $34.00/hour) - (intergovernmental Agreements for these services between the court and OCHN have been developed for these programs)
Defense Attorney Fees - These fees are paid to attorneys for attending sessions and team meetings - $100/hour x 10 hours - 5 sessions x approx. 2 hours/session
Supplies
Other Grant or ILocat Cash ILocall In -Kind
Fb://loalrs03l ve/FiscalSvc/Bud&et/Grants/GRANT%^_OftEVIGW/Courts/CrtemVSCAO%'OAduIV2021/Acceptance/FY'_021°/a205CA0%20A'rC%20Grant%?OApplicahon%20xnd%10Budget html[10/?S/20?0705071'P:IJ
WebCzmo - Michigan Courts
(Type of Supply Computation
Request
(Funding Sources Contribution
Contribution
Total
Incentives For purchasing various incentives for program
$1,500.00
$0.00 $0.00
$0.00
$1,500.00
I
participants
IGradmtlon For purchasing graduation refreshments, not to I$300.00
$0.00 $0.00
$0,00
Refreshment Supplies exceed $75 per ceremony
1$300,00
1$1,800.00
$0.00 $0.00
$0.00
$1,800-00
Supplies
Describe the supply costs associated with the proposed project.
To pay for various operating expenses of the Adult Treatment Court such as; supplies, incentives, drug testing materials, and graduation supplies,
Graduation refreshments (supplies) not to exceed $75/graduation ceremony ($75 x 4 ceremonies) (total of $300)
Incentives are figured at $25/phase completed x 5 phases/participant x 12 participants (total $1,500)
Travel
(Type of Travel
Computation
Request Other Grant or Funding
Local Cash
Local In -Kind
(Total I
Sources
Contribution
Contribution
IMATCP
Registration fees for three program staffers
$915.00 $0.00
$0.00
$0.00
I$915.00
Conference
(Bus Passes
$66 passes x 15 participants (few may get more
$1,000.00 $0.00
$0.00
$0.00
II$1,000.00
than one)
'
$1,915,00 $0.00
$0.00
$0.00
1$1,915.00 1
Travel
Describe the travel costs associated with the proposed project.
To provide bus passes for participants to get to court ($66/bus pass x 15 participants - a few may get a 2ud pass ). The bus passes are 31 day passes. Also to
provide for registration fees for three program staffers ($305 registration fees x 3 staffers = $915.
Total Budget
(Budget Category Request (Other Grant or Funding Sources ILocal Cash Contributions in -Kind Contributions Total Cost
Total $279,000.00 1$250,650.00 1$0.00 $0.00 $529,650.00
file//IoakCsm/ ve/FiscalSv✓BudbeV<irwM1s/ORANT%20AF.VIP.W/CowlslQmuiV5CA0%20AJuIV?021/Accepiavice/FY20?I°o90SCA0%^_OATC%?OGranl%YOAppli�eon%20end%?OBudSet fitml[ID/33/20>_0 ]:OSO]PMJ
Michigan Drug Court
Grant Program
(MDCGP)
Allowable/Disallowable Expense List
Conditions on Expenses
Assurances
Reporting Requirements
Fiscal Year 2021
Funding Provided by
State Court Administrative Office
Drug Treatment Court includes adult and juvenile drug courts, DWI court programs, hybrid drug/DWI court
programs, family dependency courts, and regional drug and DWI courts.
FY 2021 SCAO Grant Program Allowable Expenses Page 1
Drug Treatment Court
ALLOWABLE EXPENSES
,-_
Personnel and Fringe
Hourly
wages
• Fringe benefits
Contractual
_•' --- _=.��.:,_u-.._-.._,,,_..- '..____ -- _,.
Validated crimino gemc riskand needs assessments for problem -solvi
ng ng court participants
• Substance use disorder treatment services
• Peer support services
Cognitive behavioral services and programs
• Behavioral health/mental health treatment services, including trauma treatment
• Defense attorney fees for the purposes of participating in program meetings, staffing meetings,
and review hearings only (no individual legal services; not to exceed $100/hour; maximum of
$600 per calendar month)
• Consultant not to exceed $81.25 per hour or $650 per day
Drug and alcohol testing services, including EtG, EtS, and/or synthetic drugs
Drug testing confirmations only if the confirmed test is negative
Electronic monitoring devices (such as GPS/SCRAM/Tethers/Soberlink)
• Police overtime for purposes of home or employment checks only (must be overtime, cannot pay
regular shift time)
• Transitional housing, also known as Three -Quarter Housing(not to exceed 60 days per participant,
jper FY contract)
GED tests (cost of tests only)
• Fees for obtaining Michigan ID (not to exceed $12 per participant)
• Fees for obtaining birth certificate in order to get state ID or social security card, and to complete
benefit forms and other legal documents (not to exceed $36 per participant)
• Medication Assisted Treatment (contractual)
• FDA -approved medications that assist in the treatment of Opioid and Alcohol Use Disorders
• Physician assessments for Medication Assisted Treatment
Physician consultations to the team (not to exceed $81.25 per hour or $650 per day,)
Follow up doctors' appointments and health services associated with MAT including:
• TB tests
• Bloodwork
• Chest X-rays
Ignition Interlock (installation fee and daily rate only, not to exceed 6 months per active program
participant) — Michigan Department of State (SOS) approved vendor.
Supplies
See graduation refreshments and supplies, under Conditions on Expense
s,
for more information.
FY 2021 SCAO Grant Program Allowable Expenses Page 2
• Basic office supplies such as paper, pens, folders, calendars, or binders (not to exceed $500) this
does NOT include cell phones and related expenses or equipment such as computers and printers
• Drug testing supplies
• Refreshments, and supplies such as cups, plates, napkins, and plastic cutlery, for pre -approved
graduation ceremonies (not to exceed $75 per graduation ceremony)
• Graduation award (not to exceed $25 per participant)
• Incentives (not to exceed $25 per participant, per incentive)
• JUVENILE PROGRAM ONLY -incentives for parents (not to exceed $25 per incentive)
• Participant supplies (day planners, folders, etc.)
Program brochures and participant handbooks
Travel
See travel expenses, under Conditions of Expenses, for more information.
• Michigan
foruptofourmembers
Association
Treatment Court Professionals Conference (MATCP): registration fees
s per team
Training for team member(s) to be able to administer a criminogenic risk and needs assessment
tool, up to $450 per training - MUST RECEIVE PRIOR APPROVAL FROM SCAO
i • Transportation expenses for participants, including bus passes, bus tokens, or gas cards (not to
exceed $10)
• Mileage for home checks and/or transporting participants to/from program related activities
Mileage reimbursement for State Court Administrative Office (SCAO) trainings limited to
• treatment providers and defense attorneys
• PLANNING PROGRAM ONLY -Mileage, lodging, and meal costs associated with required
attendance at SCAO Fundamentals of Problem -Solving Courts Training (required for all new
planning grant recipients) (reimbursed at state rate)
REGIONAL PROGRAM ONLY -Mileage for regional program coordinator, case managers, and
other team members to travel to other regional court locations
PLANNING PROGRAM ONLY -Travel costs associated with viewing an in -state operational
DTC/DWI (must use state rates)
DISALLOWABLE EXPENSES
Note: If an item is NOT listed as an allowable expense, SCAO considers it disallowed.
• Software, maintenance fees, case management systems or databases
• Fees or expenses for evaluation services
• Lobbying or advocacy for particular legislative or administrative forum
Office equipment and accessories (such as computers, copiers, cell phones, telephones, office
furniture, printers, faxes, toner, etc.)
• Other costs not directly related to operations of a drug court/hybrid court/DWI court
Memberships and/or agency dues
Fines and penalties (e.g., court fees, driver's license fees, etc.)
Honorariums
Indirect and administrative fees
• In -state and out-of-state training, including national conferences (other than the pre -approved
MATCP conference, and training required for planning programs)
BFY 2021 SCAO Grant ProAllowable
. o ., ... .. .. ..... .. ..... .. ... ..... .................._.,, ...._ - ........
Program Allowable Expenses Page 3
• Lodging, mileage and parking costs for MATCP conference
• Meals and refreshments (except for certain approved ceremonies such as graduation)
• Attorney/legal fees for indigent defense or prosecution
• Construction or renovation
• Overtime pay rate, excluding law enforcement
Fringe benefits, including paid time off, for contractual services
CONDITIONS ON EXPENSES
All MDCGP projects are based on the cost reimbursement concept; i.e., state, local, or private funds
shall be expended before reimbursement is provided. Your court will be reimbursed quarterly after
invoices for grant expenses have been submitted to and approved by SCAO.
Costs must be allowable as stated above, and they must be reasonable and necessary. All grant costs
and billings will be reviewed by the State Court Administrative Office (SCAO to ensure they reflect
costs generally recognized as ordinary and necessary for the operation of the problem -solving court
and reflect market prices for comparable goods or services.
Additionally, the grant expenditures must be for goods and services that are or will be utilized for
the grant period or fiscal year (October I to September 30). Billing for goods and services (i.e.,
bus tokens, library materials, drug testing supplies on September 24) that could not reasonably be
used up prior to September 30 will be denied for reimbursement. The above list of disallowable
expenses is not exhaustive. Contact SCAO if you are not sure about an expense. If required by the
court funding unit, costs must be sustained by competitive bids.
Individual consultant fees are limited to $650 (excluding travel, lodging and meal costs) per day,
which includes legal, medical, psychological and accountant consultants. If the rate will exceed
$650 for an eight -hour day, written approval is required from SCAO. Compensation for individual
consultant services is to be responsible and consistent with that paid for similar services in the
market place.
GRADUATION REFRESHMENTS AND SUPPLIES
Programs that have annual or biannual graduations for multiple participants may request deviation
from the allowable list through the grant manager. The request must be made through a
WebGrants contract amendment and approved, prior to purchase, and must specify the number of
graduates, the date of the ceremony, and the supplies being purchased.
TRAVEL EXPENSES
Travel expenses may not exceed the state rate, or your program's county rate, whichever is the
lesser expense. State mileage rate includes premium rate for roundtrip less than 100 miles and
standard rate for roundtrip more than 100 miles.
Grant funds may only be used to reimburse expenses incurred by the program. Grant funds will
not cover expenses for future services, such as annual bus passes.
Regional programs are distinguished from other programs by the number of geographically distinct
jurisdictions participating in a single joint program. Below are examples of regional program
FY 2021 SCAO Grant Program Allowable Expenses Page 4
designs:
• Two or more circuit courts participating in a single regional court.
• Two or more district courts from different counties participating in a single regional
court.
• One or more district courts and one or more circuit courts, from different counties,
participating in a single regional court.
NONSUPPLANTING
SCAO requires that funds not be used to supplant state, local or tribal funds. The grantee must
assure that funds will not be used to replace or supplant state, local or tribal funds, but will be used
to increase the amount of such funds that would, in the absence of grant funds, be made available
for criminal justice activities.
This means that if your court plans to:
(a) Hire new positions (including filling existing vacancies that are no longer funded in your
agency's budget). The program must hire these additional positions on or after the official
grant award start date, above its current budgeted (funded) level of positions.
(b) Rehire personnel who have already been laid off (at time of the application) as a result of
state, local, or tribal budget cuts: It must rehire the personnel on or after the official grant
award start date and maintain documentation showing the dates(s) that the positions were
laid off and rehired.
(c) Maintain personnel who are (at the time of application) currently scheduled to be laid off on
a future date as a result of state, local, or tribal budget cuts. The program must continue to
fund the personnel with its own funds from the grant award start date until the date of the
scheduled layoff (e.g., if the layoff is scheduled for October 1, then funds may not be used
to fund the personnel until October 1, the date of the scheduled layoff), and maintain
documentation showing the date(s) and reason(s) for the layoff. [Please note that as long as
your agency can document the date that the layoff would occur if the grant funds were not
available, it may transfer the personnel to the grant funding on or immediately after the date
of the layoff without formally completing the administrative steps associated with a layoff
for personnel.]
Documentation that may be used to prove that the scheduled layoffs are occurring for local
economic reasons that are unrelated to the availability of grant funds may include (but are not
limited to) council or departmental meetings, memoranda, notices, or orders discussing the layoff;
notices provided to the individual personnel regarding the date(s) of the layoff, and/or budget
documents ordering departmental and/or jurisdiction -wide budget cuts. These records must be
maintained with your court's grant in the event of an audit, monitoring, or other evaluation of your
grant compliance.
ASSURANCES
I . Applicants must provide assurance that there has been, and will continue to be, appropriate consultation
with all affected agencies in planning and implementation of the drug treatment court program.
Applicants are required to have a current Memorandum of Understanding that includes the parties as
stated in MCL 600.1062(1) and (2).
Z. Applicants must provide assurance that all treatment programs and providers used in the drug treatment
court program are licensed and/or accredited by the appropriate state government or professional
FY 2021 SCAO Grant Program Allowable Expenses Page 5
agencies.
3. Applicants must provide assurance of the intention of the jurisdiction to continue the program after
funding from the Michigan Drug Court Grant Program (MDCGP has been exhausted.
4. Applicants must provide assurance that all recipients of funding under this grant program are required
to comply with nondiscrimination requirements contained in various federal and state laws. Each
applicant court should have a copy of their Equal Employment Opportunity plan on file and available
for review by SCAO upon request.
5. Applicants must assure that they and any sub -grantees will not use funds from MDCGP for lobbying
and that they will disclose any lobbying activities related to MDCGP.
6. Recipients of funding under this grant agree that all expenditures, including personnel services,
contractual services, and supplies, shall be in accordance with the standard procedures of their court.
The grantee's accounting system must maintain a separate fund or account to support expenditures.
Recipients of funding agree to maintain accounting records, following generally accepted accounting
principles for the expenditure of funds for purposes identified in the budget and any budget
amendments.
7. Only program activities and expenses in the approved grant budget and incurred during the fiscal year
are eligible for reimbursement.
8. State funds may not be used to replace (supplant) funds that have been appropriated for the same
purpose.
9. Recipients of funding will assure that the Michigan Supreme Court, SCAO, the local government audit
division of the Michigan Department of Treasury, the State Auditor General, or any of their duly sworn
authorized representatives shall have access to and the right to examine, audit, excerpt, copy, or
transcribe any pertinent financial transactions, accounting records, or other fiscal records related to this
grant. Such records shall be maintained for a period of five years after completion of the grant project
or until all SCAO audits are complete for the fiscal period, whichever is later. Recipients shall provide
quarterly reports on the funds expended by the drug treatment court in the form required by SCAO.
10. Applicants agree to collect and provide program and participant data in the form and manner required
by SCAO, and to participate in follow-up and evaluation activities.
11. Applicants receiving awards from SCAO agree to utilize the Drug Court Case Management
Information System (DCCMIS) to manage drug treatment court cases and report all data to SCAO
under MCL 600.1078.
12. Applicants who receive funding from MDCGP must plan, design, and operate their programs according
to one of the following models; Drug Treatment Courts: The Ten Key Components, The Ten Guiding
Principles of DWI Courts, Juvenile Drug Court: Strategies in Practice, Family Treatment Court Best
Practice Standards, or Family Dependency Drug Courts: Addressing Child Abuse and Neglect Cases
Using the Drug Court Model. Additionally, applicants agree to follow all applicable state laws, court
rules, and administrative orders pertaining to the operation of drug courts and adjudication of related
cases, and standards and required best practices per SCAO's Adult Drug Court Standards, Best
Practices, and Promising Practices.
13. Applicants agree to participate in SCAO required training including the Bureau of Justice Assistance's
Drug Court Planning Initiatives (DCP1). Courts that apply to DCPI training, but are not selected, must
agree to participate in Problem -Solving Court Fundamental training.
14. All recipients of funding under this grant program will ensure that violent offenders, as defined in MCL
600.1060(g), will be excluded from the drug court programs.
15. Applicants agree that if a federal 501(c)3 exists or is developed for drug treatment court purposes, or if
the MHC court develops a partnership with an existing 501(c)3, that no employee of the court will be
directly involved in the operations of the 501(c)3.
FY 2021 SCAO Grant Program Allowable Expenses ........ ......._. .
. _ p s Page 6
16. SCAO may suspend funding in whole or in part or terminate funding for the following reasons:
a. Failure to meet SCAO certification requirements.
b. Failure to comply with the requirements of the grant program, which includes the submission
of the required reports submitted within the time frames listed in the Reporting Requirements
section of this document.
c. Failure to make satisfactory progress toward the goals or strategies set forth in this application.
d. Failure to adhere to the requirements of the grant contract.
e. Proposing or implementing substantial plan changes to the extent that the application would
not have been selected for funding.
f. Filing a false statement in this application or other report or document
g. Other good cause shown.
17. The individuals with express authority to act in the name of the applicant in the positions of
project director, financial director, and authorizing official should be the grant signatories. The
signatures commit the applicant to the terms and conditions of the grant contract and attest to the
accuracy of all information the applicant has supplied. The project director is responsible for
directing the implementation of the drug treatment court grant project. The financial officer is
the individual who is fiscally responsible for this project, and is responsible for accountability for
the grant funds. The authorizing official is the individual authorized by the court to enter into
this agreement. SCAO prohibits the same individual from signing in more than one capacity.
REPORTING REQUIREMENTS
Financial Claim Reports are due quarterly on the following dates:
• January 10
• April 10
• July 10
• October 10
Data Exception Reports in DCCMIS must be corrected quarterly by the following dates (For planning
grants -only required if the program has active participants):
• November 15
• February 15
• May 15
• August 15
Progress Report is due on the following date:
• October 30 (Not required for planning grants)
DCCMIS User Audit Report is due on the following date (For planning grants -only required if the
program has active participants):
• January 31
FY 2021 SCAO Grant Program. _,..... lloA....... ...... _... ...
Allowable Expenses
Page 7
Jennifer Warner
Director
" ran:nass
Michigan Supreme Court
State Como Administrative Office
Trial Court Services Division
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone (517) 373-4835
May 1, 2019
Commissioner David T. Woodward
Chairperson of the Board of Commissioners
1200 N. Telegraph Road, Building 12E
Pontiac, MI49341-0475
Dear Mr. Woodward:
I am providing information about Assurance #3 in State Court Administrative Office
grant application materials, The assurance states that applicants must provide assurance of the
intention of the jurisdiction to continue the program after funding from MDCGP has been
exhausted, This intention may include pursuing local finding, or other state or federal grant
funds. This assurance is also required to apply for and accept federal program funding for
problem -solving courts programs. This should not be construed as a mandate for future funding
of a program through your funding unit.
If you have any questions, please contact me by telephone at 517-373-0954, or by e-mail
at smitha cr,courts.mi.aov.
Sincerely,
e 7
Andrew Smith
Problem -Solving Courts Manager
AS:ck
Resolution #20644 December 7, 2020
Moved by Gingell seconded by Luebs the resolutions on the amended Consent Agenda be adopted.
AYES: Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham,
McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack,
Gershenson. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted.
40,
I HE A?PROVE THIS RESOLUTION
CHIEF DEFU T Y COUNTY EXECU71VE
ACTING PURSLIANTTO MCL45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 7,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 71h day of December, 2020.
Lisa Brown, Oakland County