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Home My WebLink AboutResolutions - 2020.12.07 - 33977MISCELLANEOUS RESOLUTION #20650 December 7, 2020 BY: Commissioner Penny Luebs, Chairperson, Health, Safety and Human Services Committee IN RE: SHERIFF'S OFFICE — FISCAL YEAR 2021 SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM GRANT AMENDMENT OVER 15% To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Sheriff's Office (OCSO) was originally awarded $490,622 in grant funding from the Michigan Department of State Police (MSP) - Office of Highway Safety Planning (OHSP) from Public Act 416 to conduct secondary road patrol activities for the period October 1, 2020 through September 30,2021;and WHEREAS the original grant award was approved by Miscellaneous Resolution # 20460; and WHEREAS the original FY2021 grant budget was a decrease from prior year funding and resulted in the deletion of two (2) Special Revenue (SR) full-time eligible (FTE) Deputy II positions (#4030630-11595 and #13189) in the Sheriff's Office, Patrol Services Division, Traffic Unit (#4030630), position (#4030630-07501) only being funded through July 2021, and no budget for overtime, motor pool or equipment purchases; and WHEREAS the OCSO received notification from the granting agency of an additional $167,488 allocation for FY 2021 bringing the total grant award amount to $658,110; and WHEREAS $126,510 will be used to extend one (1) SR FTE Deputy II position (#4030630-07501) through September 30, 2021 and create one (1) SR FTE Deputy II position in the Sheriff's Office, Patrol Services Division, Traffic Unit (#4030630); and WHEREAS $40,978 will be used for reimbursement of mileage; and WHEREAS this grant amendment has completed the Grant Review Process in accordance with Miscellaneous Resolution #19006. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the Fiscal Year 2021 Secondary Road Patrol Grant amendment from the Michigan Department of State Police - Office of Highway Safety Planning in the amount of $167,488, increasing the total grant award amount to $658,110 for the period October 1, 2020 through September 30, 2021. BE IT FURTHER RESOLVED to continue one (1) SR FTE Deputy II position (#4030630-07501) in the Sheriff's Office, Patrol Services Division, Traffic Unit (#4030630). BE IT FURTHER RESOLVED to create one (1) SR funded full-time eligible Deputy II position in the Sheriff's Office, Patrol Services Division, Traffic Unit (#4030630). BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant award and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original application as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment and continuation of the Special Revenue positions are contingent upon future levels of grant funding. BE IT FURTHER RESOLVED that the FY2021 budget is amended as follows: Sheriff Road Patrol (#27345) GR#0000000142, Budget Ref 2021 Activity: GLB, Analysis: GLB Revenue 4030601-110010-615571 State Operating Grants Total Revenue Expenditures 4030601-110010-702010 Salaries Regular 4030601-110010-722900 Fringe Benefit Adjustments 4030601-110010-776659 Motor Pool Fuel Total Expenditures FY 2021 $167,488 167 488 $75,612 50,898 40,978 $16$ Chairperson, on behalf of the Health, Safety and Human Services Committee, I move adoption of the foregoing resolution. CommissioQie Penny Luebs, District #16 Chairperson, Health, Safety and Human Services Committee HEALTH, SAFETY AND HUMAN SERVICES COMMITTEE VOTE: Motion carried on a roll call vote with Kochenderfer absent. GRANT REVIEW SIGN -OFF — Sheriff s Office GRANT NAME: FY2021 Secondary Road Patrol Grant FUNDING AGENCY: Michigan State Police — Office of Highway Safely Planning DEPARTMENT CONTACT: Lt. Anthony Spencer / (248) 858-5022 STATUS: Grant Amendment # 1 (Greater than or Equal to 15% Variance fi-om Current Award) DATE: 11 /04/20 Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The Board of Commissioners' liaison committee resolution and grant amendment package (which should include this sign -off and the grant amendment with related documentation) may be requested to be placed on the agenda(s) of the appropriate Board of Commissioners' committee(s) for grant amendment by Board resolution. DEPARTMENT REV>TW Management and Budget: Approved by M & B. Draft resolution to be updated with the necessary budget amendment to reflect the additional grant funding. —Lynn Sonkiss 11/03/20) Human Resources: HR Approved — Requires HR Action — Creates one new position — Lori Taylor 4 0/31 /20) Risk Management: Approved by Risk Management. —Robert Erlenbeck (11/04/20) Corporation Counsel: Approved by Corporation Counsel (no legal issues). — Sharon Kessler (10/30/20) GRETCHEN WHITMER GOVERNOR October 16, 2020 t STATE OF XfICIHGAN DEPARTMENT OF STATE POLICE LANSING Sheriff Michael Bouchard Oakland County Sheriff's Office 1200 North Telegraph Road, Building 38 East Pontiac, MI 48341 Dear Sheriff Bouchard: COL. JOSEPH M. GASPER DIRECTOR Our office has been notified that a supplemental appropriation In Secondary Road Patrol funding for the current fiscal year (ending September 30, 2021) has been approved by the Legislature and the Governor. This correspondence is to notify all counties that due to this action, your allocations for FY21 have been increased. An additional $2,000,000 is being allocated to the program. Your county's share of the increased funding is $167,488.00. The amount is based on your county's annual allocation percentage. Please complete the enclosed Contract Adjustment Request form including the narrative section, detailing how the additional funds listed above will be spent on Secondary Road Patrol activity. Any equipment items to be purchased must be identified on the Contract Adjustment Request form in the narrative section. The Contract Adjustment Request form is also available in electronic form on the Secondary Road Patrol website at www.michiaan.aovlohso-sro. click on SRP forms. The Contract Adjustment form must be returned to OHSP by November 15, 2020. The additional funds cannot be released until the completed form is received by OHSP. Mail the original with original signatures and also email a copy to MSP-SRP@michgian.gov. You will receive a signed revised contract by mail when the funds are approved. All previous contract conditions and reporting requirements included in the original 2021 contract remain in effect for the additional funds. If you have any questions, please email Upton El@michigan.gov. Sincerely, Michael L. Prince, Director Office of Highway Safety Planning Enclosure MICHIGAN OFFICE OF HIGHWAY SAFETY PLANNING • 7150 HARRIS DRIVE • DIMONDALE, MICHIGAN 48821 W .miohigan.gov/ohsp • 517-284-3332 MIGHIOM STATE PO„GE OFFICE OF NIGNWFY SPFETY PL .ffiO SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM CONTRACT ADJUSTMENT REQUEST 1. County Oakland County 2. Sheriff Michael J. BOUrchard 3. Address 1200 N. Telegraph Rd. Building 38 East 4. City Pontiac 5. State 6. Zip Code Michigan 48341 7. OHSP Contract No. 50771-21 8. Date of Request 10/28/2020 9. The following change, amendment, or adjustment to the referenced contract is requested (Provide explanation of changes. If equipment is being purchased, please list it in detail here): We are requesliug to add $126,510 to Personnel and $40,078 to Automotive. One of the positions included in the original award budget only had enough funding to maintain through July, but will now extend through the and of the grant period. We are also requesting to adrl a new position that will be created Litter our Board of Commissioners approves the amendment in December (approximately 75% of the grant period). Budget Category Personnel Automotive Equipment' Operating Expenses Indirect Costs TOTAL Prepared By; Name Katie West Authorized By; Sheriff Expenditures To Date Approved Budget Requested Revision Revised Budget Totals 490,622 126,510 617,132 40,978 40,978 0 0 0 0.00 490,622 167,488 658,110 Title Supervisor - Sheriff Contracts and Accounts Signature Michael J. Bourchard Financial Officer Signature Lynn Sonkiss OHSP Authorization Signature Mail form with original signatures to: 0HSP, 7150 Harris Drive P.O. Box 30634, Lansing, MI 48909 Telephone 248462.2110 Date Date Date AUTHORITY: 1978 PA 416, as amended d Exec Order 1989-4 COWLIANCE Voluntary, but reimbursement will be delayed until completed Resolution #20650 December 7, 2020 Moved by Gingell seconded by Luebs the resolutions on the amended Consent Agenda be adopted. AYES: Gingell, Hoffman, Jackson, Kbchenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Gershenson. (21) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted. i l i�6►41+�uFSY ^�- PFQVE THIS mSC)LIJTEON CHIEF DErUTY C,(XINTY EXr U'UT; i TCTING PIJR;5LIANTTO MCL85.559A (1) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 7, 2020, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal oftheCircuit Court at Pontiac, Michigan this 7'h day of December, 2020. Lisa Brown, Oakland County