HomeMy WebLinkAboutResolutions - 2020.12.07 - 33979MISCELLANEOUS RESOLUTION #20652 December 7, 2020
BY Commissioner Penny Luebs, Chairperson, Health, Safety and Human Services Committee
IN RE: SHERIFF'S OFFICE — 2020 DNA CAPACITY ENHANCEMENT AND BACKLOG REDUCTION
(CEBR) PROGRAM — GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Sheriff's Office applied for and has been awarded the Fiscal Year (FY) 2020
DNA Capacity Enhancement and Backlog Reduction (CEBR) Program Grant funding in the amount of
$323,616 from the U.S Department of Justice, Bureau of Justice Assistance; and
WHEREAS the grant period is October 1, 2020 through September 30, 2022; and
WHEREAS the Oakland County Sheriff's Office (OCSO) provides forensic laboratory services to Oakland
County and its neighboring communities; and
WHEREAS grant funding will be used to continue three (3) Full -Time Eligible (FTE) Special Revenue (SR)
Forensic Laboratory Analyst positions (#4030910-12173, 12450, and 12451) in the Sheriffs Office
Investigative & Forensic Services Division, Forensic Services Unit (#4030910); and
WHEREAS the grant award has completed the Grant Review process in accordance with Miscellaneous
Resolution #19006.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the FY
2020 DNA Capacity Enhancement and Backlog Reduction (CEBR) Program Grant award from the U.S.
Department of Justice, Bureau of Justice Assistance in the amount of $323,616 for the period of October 1,
2020 through September 30, 2022.
BE IT FURTHER RESOLVED to continue three (3) Full -Time Eligible (FTE) Special Revenue (SR) Forensic
Laboratory Analyst positions (#4030910-12173, 12450, and 12451) in the Sheriffs Office Investigative &
Forensic Services Division, Forensic Services Unit (#4030910).
BE IT FURTHER RESOLVED that the County Executive or the Chairperson of the Board of Commissioners
is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen
percent (15%) of the original award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment, and continuation of the Special Revenue positions in the grant is contingent upon future levels
of grant funding.
BE IT FURTHER RESOLVED that the budget is amended as follows:
DNA BACKLOG REDUCTION GRANT FUND (#27351)
GR #0000001035
Budget Ref. 2021 Activity: GLB Analysis: GLB FY 2021 FY 2022
Revenue
4030901-116240-610313 Federal Operating $99,256 $224,360
Total Revenue 1K 256 224 360
Expenditures
4030901-116240-702010 Salaries Regular $61,821 $139,926
4030901-116240-722900 Fringe Benefit Adjustments 37,435 84,434
Total Expenditures 99 256 224 360
Chairperson, on behalf of the Health, Safety and Human Services Committee, I move adoption of the
foregoing resolution. 1.
Commissio eJrr Penny Luebs, District #16
Chairperson, Health, Safety and Human
Services Committee
HEALTH, SAFETY AND HUMAN SERVICES COMMITTEE VOTE:
Motion carried on a roll call vote with Kochenderfer absent.
GRANT REVIEW SIGN -OFF — Sheriff's Office
GRANT NAME: FY 2020 DNA Capacity Enhancement and Backlog Reduction (CEBR) Program
FUNDING AGENCY: U.S. Department of Justice (US DOJ), National Institute of Justice (NIJ)
DEPARTMENT CONTACT PERSON: Kent Gardner/(248) 858-5019
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 11/24/20
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners' liaison committee resolution and grant acceptance package (which should include this sign -
off email and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of
die appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B — 11/23/20. However please note that the award package has incorrect information regarding the
BOC Chairperson.
The draft resolution will need to be updated with the budget amendment. —Lynn Sonkiss (11/23/20)
Human Resources:
1IR Approved. No HR Implications. HR has a slight revision to resolution regarding job title — Lori Taylor (11/24/20)
Risk Management:
Approved by Risk Management. — Robert Erlenbeck (11/24/20)
Corporation Counsel:
Approval by Corporation Counsel —Nicole Tabin (11/24/20)
"fOs'r�7sricuF��¢T
Office of the Assistant Attorney General
Chairman Michael Gingell
County of Oakland
1200 N. Telegraph Road, Dept 470
Pontiac, MI 48341-1032
Dear Chairman Gingell:
Department of Justice (DOJ)
Office of Justice Programs
Washington, D.C. 20531
On behalf of Attorney General William P. Barr, it is my pleasure to inform you that the Office of Justice Programs (OJP), U.S.
Department of Justice (DOJ), has approved the application by County of Oakland for an award under the OJP funding
opportunity entitled "BJA FY 20 DNA Capacity Enhancement and Backlog Reduction (CEBR) Program." The approved
award amount is $323,616. These funds are for the project entitled FY 2020 CEBR: Oakland County Sheriffs Office.
The award document, including award conditions, is enclosed. The entire document is to be reviewed carefully before any
decision to accept the award. Also, the webpage entitled "Legal Notices: Special circumstances as to particular award
conditions" (ojp.gov/funding/Explore/LegaiNotices-AwardRegts.htm) is to be consulted prior to an acceptance. Through that
"Legal Notices" webpage, OJP sets out -- by funding opportunity -- certain special circumstances that may or will affect the
applicability of one or more award requirements. Any such legal notice pertaining to award requirements that is posted
through that webpage is incorporated by reference into the award.
Please note that award requirements include not only award conditions, but also compliance with assurances and certifications
that relate to conduct during the period of performance for the award. Because these requirements encompass financial,
administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds), it is
vital that all key staff know the award requirements, and receive the award conditions and the assurances and certifications, as
well as the application as approved by OJP. (Information on all pertinent award requirements also must be provided to any
subrecipient of the award.)
Should County of Oakland accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate
remedies for non-compliance, which may include termination of the award and/or a requirement to repay award funds.
Please direct questions regarding this award as follows:
- For program questions, contact Shelia V. Anderson, Program Manager at (202) 307-5546; and
- For financial questions, contact the Customer Service Center of OJP's Office of the Chief Financial Officer at
(800) 458-0786, or at ask.ocfo@usdoj.gov.
We look forward to working with you.
Sincerely,
Katharine T. Sullivan
Principal Deputy Assistant Attorney General
Encl.
��kXT Op��S
j UTUUSTLLti4��
Chairman Michael Gingell
County of Oakland
1200 N. Telegraph Road
Dept470
Pontiac, MI 48341-1032
Dear Chairman Gingell:
Department of Justice (DOJ)
Office of Justice Programs
Office of Civil Rights
Washington, DC 20531
Congratulations on your recent award. The Offrce for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of
Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal fmancial assistance from the OJP, the Office
of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OV W) are not engaged in
discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Title IX of
the Education Amendments of 1972, require recipients of federal financial assistance to give assurances that they will comply with
those laws. In addition to those civil rights laws, many grant program statutes contain nondiscrimination provisions that require
compliance with them as a condition of receiving federal financial assistance. For a complete review of these civil rights laws and
nondiscrimination requirements, in connection with OJP and other DOJ awards, see
https:Hojp.gov/f mding/Explore/LegalOverview/CivilRightsRequirements.htm
Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or
groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits
permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a non-
discriminatory manner to their service population or have employment practices that meet equal-opporhmity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency
Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection
with the awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2)
submitting findings of discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42,
subpart E, and for additional information regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c),
.205(c)(5). Please submit information about any adverse finding to the OCR at the above address.
We at the OCR are available to help you and your organization meet the civil rights requirements that are associated with ON and
other DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination
responsibilities as a recipient of federal financial assistance, please do not hesitate to let us know.
Sincerely,
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
1. RECIPIENT NAME AND ADDRESS (Including Zip Code)
County of Oakland
1200 N. Telegraph Road Dept 470
Pontiac, MI 48341-1032
2a, GRANTEE IRS/VENDOR NO.
386004900
2b, GRANTEE DUNS NO.
136200362 _
3. PROJECT TITLE
FY 2020 CEBR: Oakland County Sheriffs Office
Grant
4. AWARD NUMBER: 2020-DN-BX-0005
5. PROJECT PERIOD: FROM
BUDGET PERIOD: FROM
6. AWARD DATE
S. SUPPLEMENT NUMBER
00
9, PREVIOUS AWARD AMOUNT
10. AMOUNT OF THIS AWARD
LL TOTAL AWARD
PAGE 1 OF IS
10/01/2020 TO 09/30/2022
10/01/2020 TO 09/30/2022
7. ACTION
Initial
$0
$ 323,616
$ 323,616
12, SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
'Ibis project is supported under FY20(BJA - DNA-CEBR) Pub. L. No. 116-93, 133 Star 2317, 2408
14. CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number)
16.741 - DNA Backlog Reduction Program
15. METHOD OF PAYMENT
GPRS
AGENCY APPROVAL GRANTEE ACCEPTANCE
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Katharine T. Sullivan Michael Gingell
Principal Deputy Assistant Attorney General Chairman
17. SIGNATURE OF APPROVING OFFICIAL 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE
666 AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES 21, VDNUGT4042
FISCAL FUND BUD. DIV.
YEAR CODE ACT, OFC. REG. SUB. POMS AMOUNT
X B ON 80 00 00 323616
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
- - Department of Justice (DOJ)
Office of Justice Programs
a! Bureau of Justice Assistance
PROJECTNUMBER 2020-DN-BX-0005
AWARD CONTINUATION
SHEET
Grant
AWARD DATE
SPECIAL CONDITIONS
1. Requirements of the award; remedies for non-compliance or for materially false statements
PAGE 2 OF 18
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will
not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions
regarding enforcement, including any such exceptions made during the period of performance, are (or will be during
the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices:
Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardRegts.htm), and
incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material
requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all
assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition
incorporated by reference below, or an assurance or certification related to conduct during the award period -- may
result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may
withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal
action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be
held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
- ; Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
PROJECT NUMBER 2020-DN-BX-0005
AWARD CONTINUATION
SHEET
Grant
AWARD DATE
SPECIAL CONDITIONS
2. Applicability of Part 200 Uniform Requirements
PAGE 3 OF 18
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY
2020 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2020 award
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before
December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number
(regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that
are obligated on or after the acceptance date of this FY 2020 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards
("subgrants"), see the ON website at https://ojp.gov/funding/Part200UnifonnRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at
any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgmntee") at
any tier) must provide access, include performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333.
In the event that an award -related question arises from documents or other materials prepared or distributed by ON
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
3. Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/fmancialguide/DOJ/index.htm), including any
updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
4. Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially
reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The
reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and
cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to
Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
PROJECTNUNMER 2020-DN-BX-0005
AWARD CONTINUATION
SHEET
AWARD DATE
SPECIAL CONDITIONS
Grant
5. Required training for Point of Contact and all Financial Points of Contact
PAGE 4 OF 18
Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully
completed an "OJP financial management and grant administration training" by 120 days after the date of the
recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2018, will satisfy
this condition.
In the event that either the POC or an FPOC for this award changes during the period of performance, the new POC or
FPOC must have successfully completed an "OJP financial management and grant administration training" by 120
calendar days after -- (1) the date of OJP's approval of the "Change Grantee Contact" GAN (in the case of a new
POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of a new FPOC). Successful
completion of such a training on or after January 1, 2018, will satisfy this condition.
A list of ON trainings that DIP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at https://www.ojp.gov/training/fmts.htm. All trainings that satisfy this condition
include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to
comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate
conditions on this award.
6. Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise
ON in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200
Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined
by the Part 200 Uniform Requirements.
7. Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any
of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the
identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ
awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ
awarding agency, must seek a budget -modification or change -of -project -scope grant adjustment notice (GAN) to
eliminate any inappropriate duplication of funding.
Department of Justice (DOJ)
_ Office of Justice Programs
k ',3 Bureau of Justice Assistance
PROJECTNUMBER 2020-DN-BX-0005
AWARD CONTINUATION
SHEET
Grant
I:\^G1177Y1[J
SPECIAL CONDITIONS
S. Requirements related to System for Award Management and Universal Identifier Requirements
PAGE 5 OF 18
The recipient must comply with applicable requirements regarding the System for Award Management (SAM),
currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM,
as well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first -tier subrecipients
(first -tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the
recipient) the unique entity identifier required for SAM registration.
The details of the recipients obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at https://ojp.gov/fanding/Explore/SAM.hbn (Award condition: System for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to
any business or non-profit organization that he or she may own or operate in his or her name).
„y Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
PROJECTNUMBER 2020-DN-BX-0005
AWARD CONTINUATION
SHEET
Grant
FAME t 1 I sYITI'.
SPECIAL CONDITIONS
9. Employment eligibility verification for hiring under the award
PAGE 6 OF 18
1, The recipient (and any subrecipient at any tier) must --
A, Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole
or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the
individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1) and (2).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under
this award of both--
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) and (2) that, generally speaking, make it unlawful, in the United
States, to hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1) and (2).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award” specifically includes
(without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the
hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the
recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an
appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper
E-Verify procedures, including in the event of a "Tentative Nonconfrrmation" or a "Final Nonconfumation") to
confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or
in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United
States, and the Commonwealth of the Northern Mariana Islands.
-' •�<<,� Department of Justice (DOJ)
4t) Office of Justice Programs
Bureau of Justice Assistance
s.,
PROJECT NUMBER 2020-DN-13X-0005
AWARD CONTINUATION
SHEET
Grant
AWARD DATE
SPECIAL CONDITIONS
PAGE 7 OF 18
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law
E. Nothing in this condition, including in paragraph 4.13., shall be understood to relieve any recipient, any subrecipient
at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1)
and (2).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify
website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-
Verify at E-VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance
10. Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of "personally identifiable information (PII)" (2 CFR 200.79) within the
scope of an OJP grant -funded program or activity, or (2) uses or operates a "Federal information system" (OMB
Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of
PH to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
it. All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement
"contract').
The details of the requirement for authorization of any subaward are posted on the ON web site at
https:Hojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have
specific federal authorization), and are incorporated by reference here.
12. Specific post -award approval required to use a noncompetitive approach in any procurement contract that would
exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement "contract (and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at https:Hojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract
(if contract would exceed $250,000)), and are incorporated by reference here.
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
9.
PROJECT NUMBER 2020-DN-BX-0005
AWARD CONTINUATION
SHEET
Grant
AWARD DATE
SPECIAL CONDI7IONS
13. Unreasonable restrictions on competition under the award; association with federal government
PAGE 8 OF 18
SCOPE. This condition applies with respect to any procurement of property or services that is funded (in whole or in
part) by this award, whether by the recipient or by any subrecipient at any tier, and regardless of the dollar amount of
the purchase or acquisition, the method of procurement, or the nature of any legal instrument used. The provisions of
this condition must be among those included in any subaward (at any tier).
1. No discrimination, in procurement transactions, against associates of the federal government
Consistent with the (DOJ) Part 200 Uniform Requirements -- including as set out at 2 C.F.R. 200.300 (requiring
awards to be "manage[d] and administer[ed] in a manner so as to ensure that Federal funding is expended and
associated programs are implemented in full accordance with U.S. statutory and public policy requirements") and
200.319(a) (generally requiring "[a]ll procurement transactions [to] be conducted in a manner providing full and open
competition" and forbidding practices "restrictive of competition," such as "[p]lacing unreasonable requirements on
firms in order for them to qualify to do business" and taking "[a]ny arbitrary action in the procurement process") -- no
recipient (or subrecipient, at any tier) may (in any procurement transaction) discriminate against any person or entity on
the basis of such person or entity's status as an "associate of the federal government" (or on the basis of such person or
entity's status as a parent, affiliate, or subsidiary of such an associate), except as expressly set out in 2 C.F.R.
200.319(a) or as specifically authorized by USDOJ.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. The term "associate of the federal government" means any person or entity engaged or employed (in the past or at
present) by or on behalf of the federal government -- as an employee, contractor or subcontractor (at any tier), grant
recipient or -subrecipient (at any tier), agent, or otherwise -- in undertaking any work, project, or activity for or on
behalf of (or in providing goods or services to or on behalf of) the federal government, and includes any applicant for
such employment or engagement, and any person or entity committed by legal instrument to undertake any such work,
project, or activity (or to provide such goods or services) in future.
B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
Department of Justice (DOJ)
Office of Justice Programs
Assistance
Bureau of Justice
PROJECT NUMBER
2020-DN-BX-0005
AWARD CONTINUATION
SHEET
AWARD DATE
SPECIAL CONDITIONS
Grant
PAGE 9 OF 18
14. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at ht4)s://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
15. Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by
DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an
associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by
the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/fanding/Explore/Interact-Minors.htm
(Award condition: Determination of suitability required, in advance, for certain individuals who may interact with
participating minors), and are incorporated by reference here.
16. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
policies, and official DOI guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
17. Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this award.
The data must be provided to DIP in the manner (including within the timeframes) specified by OJP in the program
solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
18. OR Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantecs.htm.
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
�1•
PROJECTNUMBER 2020-DN-BX-0005
AWARD CONTINUATION
SHEET
Grant
AWARD DATE
SPECIAL CONDITIONS
19. Effect of failure to address audit issues
PAGE 10 OF 18
The recipient understands and agrees that the DOJ awarding agency (OJP or OV W, as appropriate) may withhold
award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
20. Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OV W, as appropriate) during the period of performance for this award, if the recipient is designated as "high -
risk" for purposes of the DOJ high -risk grantee list.
21. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an
equal employment opportunity program.
22. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C,F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
23. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding
written notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the
basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious
practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient
("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements
that pertain to recipients and subrecipients that are faith -based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at
https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part
38, under a-CFR "current" data.
Department of Justice (DOJ)
Office of Justice Programs
it e" y a1
o f € Bureau of Justice Assistance
PROJECTNUMBER 2020-DN-BX-0005
24. Restrictions on "lobbying"
AWARD CONTINUATION
SHEET PAGE I OF 18
Grant
IA111MRi1100W
SPECIAL CONDITIONS
In general, as a matter of federal law, federal funds awarded by ON may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913, (There
may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be
barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending,
or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that
applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact ON for guidance, and may not proceed without the
express prior written approval of OJP.
25. Compliance with general appropriations -law restrictions on the use of federal funds (FY 2020) The recipient, and any
subrecipient ("subgramee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in
federal appropriations statutes. Pertinent restrictions that may be set out in applicable appropriations acts are indicated
at https://ojp,gov/funding/Explore/FY20AppropriationsRestricfons.htm, and are incorporated by reference here. Should
a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall
within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance, and may not proceed
without the express prior written approval of OJP.
26. Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector
General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other
person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by--(]) online submission accessible via the OIG webpage at https://oig.justice.gov/hothne/contact-grants.htm
(select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General,
Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by
facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOI OIG website at https://oig.justice.gov/hotline.
_ - - Department of Justice (DOJ)
Office of Justice Programs AWARD CONTINUATION
,� r l� Bureau of Justice Assistance SHEET
`; x r p,
,:k� Grant
PRO.tECT NUMBER 2020-DN-BX-0005 AWARD DATE
SPECIAL CONDITIONS
27. Restrictions and certifications regarding non -disclosure agreements and related matters
PAGE 12 OF 18
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient --
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt
written notification to the federal agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
both --
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
_ Department of Justice (DOJ)
Office of Justice Programs
i a Bureau of Justice Assistance
PROJECT NUMBER 2020-DN-BX-0005
AWARD CONTINUATION
SHEET
Grant
AWARD DATE
SPECIAL COND1770NS
29. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
PAGE 13 OF 18
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public
health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
29. Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), DOI encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
30. Requirement to disclose whether recipient is designated "high risk" by a federal grant -making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ, currently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and certain related
information to OJP by email at OJP.ComplianceReporting@ojp.usdojgov. For purposes of this disclosure, high risk
includes any status under which a federal awarding agency provides additional oversight due to the recipient's past
performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include
the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient
was designated high risk, 3. The high -risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high -risk status, as set out by the federal awarding agency.
Department of Justice (DOJ)
Office of Justice Programs AWARD CONTINUATION
'' `
',,,Bureau of Justice Assistance SHEET PAGE 14 OF Ja
Grant
PROJECT NUNOER 2020-DN-BX-0005 AWARD DATE
SPECIAL CONDITIONS
31. Privacy; quality assurance; CODIS/NDIS The recipient shall ensure that each DNA analysis conducted and DNA
profile generated under this award is maintained pursuant to all applicable Federal privacy requirements, including
those described in 34 U.S.C. section 12592(b)(3). The recipient shall ensure that all forensic DNA analyses conducted
with funding under this award are performed either (1) by accredited government -owned laboratories, or (2) through
accredited fee -for -service vendors, Accreditation must be by a nonprofit professional association of persons actively
involved in forensic science that is nationally recognized within the forensic science community. The recipient shall
ensure that any laboratory that conducts forensic DNA analyses under this award undergoes external audits, not less
than once every two years, that demonstrate compliance with the Quality Assurance Standards for Forensic DNA
Testing Laboratories established by the Director of the Federal Bureau of Investigation. The recipient shall ensure that
all eligible forensic DNA profiles obtained with funding under this award will be entered into the Combined DNA
Index System (CODIS), and, where applicable, uploaded to the National DNA Index System (NDIS). No profiles
generated with funding from this award may be entered into any non -governmental database without prior express
written approval from BJA. If any government -owned forensic laboratory that will receive funding under this award to
conduct forensic DNA analyses is not a member of NDIS, the laboratory must have a written agreement in place with
an NDIS-participating laboratory for the resulting eligible forensic DNA profiles to be entered into CODIS, and, where
applicable, uploaded into NDIS. If the recipient operates a state -designated DNA database laboratory, the recipient
shall ensure that analyses of DNA database samples and reviews of associated DNA profiles conducted with funding
under this award are performed by a laboratory that (1) is accredited by a nonprofit professional association of persons
actively involved in forensic science that is nationally recognized within the forensic science community; and (2)
undergoes external audits, not less than once every two years, that demonstrate compliance with the requirements of the
Quality Assurance Standards for DNA Databasing Laboratories established by the Director of the Federal Bureau of
Investigation. The recipient shall ensure that any DNA database samples analyzed with funding under this award are
analyzed for all 20 CODIS core STR loci, using commercially available PCR kits accepted by NDIS. The recipient
shall also ensure that all profiles obtained from DNA database samples with funding from this award are entered into
CODIS within 90 days of completion of analysis, and uploaded into NDIS. The recipient agrees to notify BJA promptly
upon any change in the accreditation status of any of the forensic science laboratories that receive funding under this
award, or their participation in NDIS.
32. No research; nonsupplanting of State or local government funds The recipient shall ensure that none of the funds
provided under this award are used for research or statistical projects or activities as defined by 28 CFR Part 22 or for
research as defined by 28 CFR Part 46. Any questions concerning this provision should be directed to the BJA grant
manager for the award. The recipient shall ensure that Federal funds made available through this award will not
supplant State or local government funds, but instead will be used to increase the amount of funds that would, in the
absence of Federal funds, be available from State or local government sources for activities funded through this award.
The recipient agrees to notify BJA promptly if the recipient receives new State or local government funding for any of
the purposes included in the approved application for this award.
33. The recipient agrees to notify BJA promptly upon any significant reduction in the recipient's estimate of the number of
backlogged forensic DNA cases that will be analyzed within twenty-four months using the funds provided under this
fiscal year 2020 award, above and beyond those that will be analyzed using funds from other sources. If applicable, the
recipient agrees to notify BJA promptly upon any significant reduction in the recipient's estimate of the number of
DNA database samples that will be analyzed, or associated DNA profiles reviewed, within twenty-four months using
the funds provided under this fiscal year 2020 award, above and beyond those that can be analyzed or reviewed using
funds from other sources.
Department of Justice (DOJ)
u Office of Justice Programs AWARD CONTINUATION
��i • � n � SHEET PAGE 15 OF 18
Bureau of Justice Assistance
Grant
PROTECT NUMBER 2020-DN-BX-0005 AWARD DATE
SPECIAL CONDITIONS
34. The recipient understands and agrees that gross income (revenues) from fees charged for DNA testing services
constitutes program income (in whole or in part), and that program income must be determined, used, and documented
in accordance with the provisions of 2 C.F.R. 200.307, including as applied to the BJA DNA Capacity Enhancement
for Backlog Reduction Program (also known as the DNA "CEBR" program) by the Department of Justice (DOJ) Grants
Financial Guide, as it may be revised from time to time. The recipient further understands and agrees that both program
income earned during the award period and expenditures of such program income must be reported on the quarterly and
final Federal Financial Reports (SF 425) and are subject to audit. The recipient understands and agrees that program
income earned during the award period only may be expended only for permissible uses of funds specifically identified
in the solicitation for the BJA FY 2020 DNA Capacity Enhancement for Backlog Reduction Program. The recipient
further understands and agrees that program income earned during the award period may not be used to supplant State
or local government funds, but instead may be used only to increase the amount of fonds that would, in the absence of
Federal funds or program income, be available from State or local government sources for the permissible uses of funds
listed in the FY 2020 program solicitation. The recipient understands and agrees that program income that is earned
during the final ninety (90) days of the award period may, if appropriate, be obligated (as well as expended) for
permissible uses during the ninety -day (90-day) period following the end of the award period. The recipient further
anderstands and agrees that any program income earned during the award period that is not obligated and expended
within ninety (90) days of the end of the award period must be returned to OJP.
35. The recipient understands and agrees that, throughout the award period, it must promptly notify BJA if it either starts or
stops charging fees for DNA testing services, or if it revises its method of allocating fees received for DNA testing
services to program income. Notice must be provided in writing to BJA grant manager for the award within ten (10)
business days of implementation of the change.
36. Absent prior express written approval from BJA, rates for any lodging charged to the award may not exceed the posted
GSA rate for the location. (If the recipient opts to obtain lodging at a higher rate, the cost differential, including
associated taxes, may not be charged to the award.)
37. The recipient agrees that it will submit quarterly financial status reports to OJP on-line (at https:Hgrants.ojp.usdoj.gov)
using the SF 425 Federal Financial Report form (available for viewing athttps://www.gsa.gov/forms-library/federal-
financial-report), not later than 30 days after the end of each calendar quarter. The final report shall be submitted not
later than 90 days following the end of the award period.
38. The recipient shall submit semiannual progress reports. Progress reports shall be submitted within 30 days after the end
of the reporting periods, which are June 30 and December 31, for the life of the award. These reports will be submitted
to the Office of Justice Programs, on-line through the Internet at https:Hgrants.ojp.usdoj.gov/.
39. Semiannual progress report narratives The recipient agrees that its semiannual progress report narratives will include
the following: (1) a summary of project goals for the fiscal year 2020 grant; (2) the grant activities performed during
the reporting period; (3) the effects of such grant activities toward achieving each project goal for the fiscal year 2020
grant; (4) a description of any observed increases in evidence submissions; and (5) a description of any issues that may
negatively impact project goals for the fiscal year 2020 grant.
Final progress report The recipient agrees to submit a final report, at the end of this award, documenting all relevant
project activities during the entire period of performance under this award. This report will include the following: a
summary and assessment of the program carried out with the fiscal year 2020 grant, which shall include a comparison
of pre -grant and post -grant DNA -forensic capacity and take into account cumulative performance measurement data.
The final report is due no later than 90 days following the close of this award period or the expiration of any extension
periods. This report will be submitted to the Office of Justice Programs, on-line through the Internet at
https://grants.ojp.usdoj.gov/.
�y
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
PROJECT NUMBER
2020-DN-BX-0005
AWARD CONTINUATION
SHEET
Grant
AWARD DATE
PAGE 16 OF 18
SPECIAL CONDITIONS
40, Performance measurement information and data reporting The award recipient agrees to report semi-annual and final
report performance measurement information and data, along with supporting documentation, according to the
instructions specified in the BJA FY 2020 DNA Capacity Enhancement for Backlog Reduction Program and at
https://ojpsso.ojp.gov (the performance measurement interact site), or any superseding guidance communicated by OJP.
These performance measurement information and data will be submitted to the Office of Justice Programs, on-line
through the Internet at https://ojpsso,ojp.gov/. Reported information and data should be complete, accurate, and timely.
For the purposes of performance measurement data reporting, a backlogged forensic biology/DNA case is defined as a
forensic biology/DNA case that has not been completed within 30 days of receipt in the laboratory; a backlogged DNA
database sample is defined as a DNA database sample that has not been completed within 30 days of receipt in the
laboratory. If the recipient uses award funds for procurement contracts to private accredited DNA laboratories for
analysis of forensic DNA casework samples or DNA database samples, the recipient agrees to take any necessary steps
to ensure that reports of such procurement contract expenditures (with respect to the recipient and any subrecipient) are
fully supportable by documentation and consistent with expenditures as reported on quarterly financial status reports
the recipient submits to OJP. The recipient shall ensure that all required performance measurement information and
data are collected throughout the award period.
41. Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231
and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further
agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28
C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.
42. The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
43. The award recipient agrees to participate in a data collection process measuring program outputs and outcomes. The
data elements for this process will be outlined by the Office of Justice Programs.
44. The recipient agrees to submit to BJA for review and approval any curricula, training materials, proposed publications,
reports, or any other written materials that will be published, including web -based materials and web site content,
through funds from this grant at least thirty (30) working days prior to the targeted dissemination date. Any written,
visual, or audio publications, with the exception of press releases, whether published at the grantee's or government's
expense, shall contain the following statements: "This project was supported by Grant No. 2020-DN-BX-0005
awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of
Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of
Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART
Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official
position or policies of the U.S. Department of Justice." The current edition of the DOI Grants Financial Guide provides
guidance on allowable printing and publication activities.
45. The recipient shall transmit to the BJA grant manager copies of all official award -related press releases at least ten (10)
working days prior to public release. Advance notice permits time for coordination of release of information by BJA
where appropriate and to respond to press or public inquiries.
46. Pursuant to 28 C.F.R. Part 18, OJP may suspend or terminate funding under this award before the completion of the
project funded by this award, for the recipient's failure to comply with these special conditions or with the project's
goals, plans and methodology set forth in the approved application. In the case of suspension, the recipient will be
--- ia., t_ A..,... A,....., n...A.. --. ;l nM ao.o_..,:..o.. +U-+.w-.. _;_:. + i, :„ ,.,.»...n. ---
- -' - Department of Justice (DOJ)
Office of Justice Programs
l'
Bureau of Justice Assistance
PROJECTNOMBER 2020-DN-BX-0005
47. Copyright; Data rights
AWARD CONTINUATION
SHEET
Grant
AWARD DATE
SPECIAL CONDITIONS
PAGE 17 OF 18
The recipient acknowledges that ON reserves a royalty -free, non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use (in whole or in part, including in connection with derivative
works), for Federal purposes: (1) any work subject to copyright developed under an award or subaward (at any tier);
and (2) any rights of copyright to which a recipient or subrecipient (at any tier) purchases ownership with Federal
support.
The recipient acknowledges that OJP has the right to (1) obtain, reproduce, publish, or otherwise use the data first
produced under any such award or subaward; and (2) authorize others to receive, reproduce, publish, or otherwise use
such data for Federal purposes. "Data" includes data as defined in Federal Acquisition Regulation (FAR) provision
52.227-14 (Rights in Data - General).
It is the responsibility of the recipient (and of each subrecipient (at any tier), if applicable) to ensure that the provisions
of this condition are included in any subaward (at any tier) under this award.
The recipient has the responsibility to obtain from subrecipients, contractors, and subcontractors (if any) all rights and
data necessary to fulfill the recipient's obligations to the Government under this award. If a proposed subrecipient,
contractor, or subcontractor refuses to accept terms affording the Government such rights, the recipient shall promptly
bring such refusal to the attention of the ON program manager for the award and not proceed with the agreement in
question without further authorization from the OJP program office.
48. The Project Director and key program personnel designated in the application shall be replaced only for compelling
reasons. Successors to key personnel must be approved, and such approval is contingent upon submission of
appropriate information, including, but not limited to, a resume. OJP will not unreasonably withhold approval.
Changes in other program personnel require only notification to OJP and submission of resumes, unless otherwise
designated in the award document.
49. Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed
justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such
funds.
50. With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any
employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the
federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System
for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJP official indicated in the program announcement under which this award is made.
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Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
PROJECT NUMBER 2020-DN-BX-0005
AWARD CONTINUATION
SHEET
Grant
AWARD DATE
SPECIAL CONDITIONS
51. FFATA reporting: Subawards and executive compensation
PAGE 18 OF 18
The recipient must comply with applicable requirements to report first -tier subawards ("subgrants") of $25,000 or
more and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first -tier subrecipients (first -tier "subgrantees") of award funds. The details of recipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted
on the WE web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and
Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $25,000, or (2) an
award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
52. The recipient agrees to comply with all Federal, State, and local environmental laws and regulations applicable to the
development and implementation of the activities to be funded under this award.
Environmental Assessment (EA): The activities the recipient has proposed to conduct under this award fall within the
scope of a BJA Programmatic EA that complies with the National Environmental Policy Act (NEPA). These activities
have been determined not to have a significant impact on the quality of the human environment.
Modifications: Throughout the term of this award, the recipient agrees that for any activity that is the subject of a
completed EA, it will inform BJA of-- (1) any change(s) that it is considering making to the previously assessed
activity that may be relevant to environmental impact; or (2) any proposed new activities or changed circumstances that
may require assessment as to environmental impact, such as new activities that involve the use of chemicals or involve
constmction or major renovation. The recipient will not implement a proposed change or new activity until BJA, with
the assistance of the recipient, has determined whether the proposed change or new activity (or changed circumstances)
will require additional review under NEPA. Approval for implementation will not be unreasonably withheld as long as
any requested modification(s) is consistent with eligible program purposes and found acceptable under a BJA-
conducted environmental impact review process.
53. Recipient may not obligate, expend, or drawdown funds until the Bureau of Justice Assistance, Office of Justice
Programs has reviewed and approved the Budget Narrative portion of the application and has issued a Grant
Adjustment Notice (GAN) informing the recipient of the approval.
``'<<, Department of Justice (DOJ)
'1 '1
Office of Justice Programs
Bureau of Justice Assistance
Washington, D.C. 20531
Memorandum To: Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject: Environmental Assessment for County of Oakland
The recipient agrees to comply with all Federal, State, and local environmental laws and regulations applicable to
the development and implementation of the activities to be funded under this award.
Environmental Assessment (EA): The activities the recipient has proposed to conduct under this award fall within
the scope of a BJA Programmatic EA that complies with the National Environmental Policy Act (NEPA). These
activities have been determined not to have a significant impact on the quality of the human environment.
Modifications: Throughout the term of this award, the recipient agrees that for any activity that is the subject of a
completed EA, it will inform BJA of-- (1) any change(s) that it is considering making to the previously assessed
activity that may be relevant to environmental impact; or (2) any proposed new activities or changed circumstance;
that may require assessment as to environmental impact, such as new activities that involve the use of chemicals or
involve construction or major renovation. The recipient will not implement a proposed change or new activity until
BJA, with the assistance of the recipient, has determined whether the proposed change or new activity (or changed
circumstances) will require additional review under NEPA. Approval for implementation will not be unreasonably
withheld as long as any requested modification(s) is consistent with eligible program purposes and found
acceptable under a BJA-conducted environmental impact review process.
Department of Justice (DOJ) GRANT MANAGER'S MEMORANDUM, PT. I:
Office ofJustice Programs PROJECT SUMMARY
Bureau of Justice Assistance
Grant
PROJECT NUMBER
PAGE 1 OF 1
2020-13N-BX-0005
This project is supported under FY20(BJA - DNA-CEBR) Pub. L. No. 116-93, 133 Stat 2317, 2408
1. STAFF CONTACT (Name & telephone number) 2. PROJECT DIRECTOR (Name, address & telephone number)
Shelia V. Anderson Kent Gardner
(202) 307-5546 Administrator - Forensic Lab Services
1200 N. Telegraph Road
Pontiac, MI 48341-1032
(248)858-5019
3a. TITLE OF THE PROGRAM 3b. POMS CODE (SEE INSTRUCTIONS
BJA FY 20 DNA Capacity Enhancement and Backlog Reduction (CEBR) Program ON REVERSE)
4. TITLE OF PROJECT
FY 2020 CEBR: Oakland County Sberiffs Office
5. NAME & ADDRESS OF GRANTEE
County of Oakland
1200 N. Telegraph Road Dept 470
Pontiac, MI 48341-1032
7. PROGRAM PERIOD
FROM: 10/01/2020
9. AMOUNT OF AWARD
$ 323,616
11. SECOND YEAR'S BUDGET
13. THIRD YEAR'S BUDGET PERIOD
TO: 09/30/2022
6. NAME & ADRESS OF SUBGRANTEE
8, BUDGET PERIOD
FROM: 10/01/2020
10, DATE OF AWARD
TO: 09/30/2022
12, SECOND YEAR'S BUDGET AMOUNT
14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
The FY 2020 DNA Capacity Enhancement for Backlog Reduction (CEBR) Program provides funding to States and units of local government with existing crime
laboratories to increase the capacity of publicly funded forensic DNA and DNA database laboratories to process more DNA samples, thereby helping to reduce the
number of forensic DNA and DNA database samples awaiting analysis and/or prevent a backlog of forensic and database DNA samples.
Funding under this program supports to following purposes: 1) To carry out, for inclusion in the Combined DNA Index System, DNA analyses of database samples
collected under applicable legal authonty; 2) To carry out, for inclusion in the Combined DNA Index System, DNA analyses of forensic case (e.g, "crime scene")
samples; and 3) To increase the capacity ofpublicly-funded forensic DNA and DNA database laboratories.
NCA/NCF
OJP FORM 4000/2 (REV. 4-88)
Resolution #20652 December 7, 2020
Moved by Gingell seconded by Luebs the resolutions on the amended Consent Agenda be adopted.
AYES: Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham,
McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Spisz, Taub, Weipert, Woodward, Zack,
Gershenson. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted.
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1 HF EBY R„TP"US �l.0 i iC7i
CHIF_F DE%1sTY COUt rT't F,/, is U � J
"GTII�( Pl1RSlJ4f !T TO ML 45.ab A (7}
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 7,
2020, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac.
Michigan this 71h day of December, 2020.
Lisa Brown, Oakland County