HomeMy WebLinkAboutResolutions - 2021.01.21 - 34095MISCELLANEOUS RESOLUTION #21019 January 21, 2021
BY Commissioner Penny Luebs, Chairperson, Public Health and Safety Committee
IN RE: 52-1 DISTRICT COURT (NOVI) - FY 2021 MICHIGAN DRUG COURT GRANT PROGRAM
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52n" District Court, Division I (Novi) applied for and was awarded a grant in the amount of
$78,500 from the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program (MDCGP)
effective October 1, 2020, through September 30, 2021; and
WHEREAS the grant funding will be used to continue an existing special revenue (SR), full-time eligible
(FTE), Probation Officer I position (#3020205-11415); and
WHEREAS the FY 2021 grant award is $8,500 less than the previous year's award; and
WHEREAS the Novi District Court is making a one-time request for the use of Grant Match under the Non -
Departmental General Fund budget in order to supplement personnel and operating costs of this grant in
the amount of $9,405; and
WHEREAS the grantor funds will be used first, and the one-time voluntary match will not exceed $9,405;
and
WHEREAS the Probation Officer will assist with managing the Specialty Treatment Court (STC) caseload,
conduct substance abuse assessments for all potential defendants who meet the STC criteria, attend
staffing and review hearings, conduct home/site visits, attend the 2021 Michigan Association of Treatment
Court Professionals (MATCP) conference and participate in graduation ceremonies; and
WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the
September 30, 2020, letter from the SCAO, providing that assurance #3 of this years grant application and
agreement shall not be construed as a mandate for future funding of the program from the funding unit, said
letter attached hereto and incorporated by reference herein; and
WHEREAS the grant award has completed the Grant Review Process in accordance with the Board of
Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
FY 2021 Michigan Drug Court Grant Program from the State Court Administrative Office in the amount of
$78,500, for the period of October 1, 2020, through September 30, 2021.
BE IT FURTHER RESOLVED to continue one (1) SR FTE Probation Officer I position (#3020205-11415).
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the use of the
Non -Departmental General Fund Grant Match line item for the voluntary match amount not to exceed
$9,405
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment, and continuation of the Special Revenue position in the grant is contingent upon future levels
of grant funding.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute
the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the
original award, which are consistent with the original agreement as approved
BE IT FURTHER RESOLVED that the budget for FY 2021 be amended as follows:
DRUG COURT DIST 52 1 PROBATION FUND (#27151)
Grant #GR0000000661 Activity GLIB,
Analysis Type GLB, Budget Ref 2021
Revenues
3020205-121050-615571
State Operating Grants
Total Revenues
FY 2021 FY 2021
Adopted Amendment Amended
87 000 ( 87 000
$ ( $ 0.
Expenditures
3020205-121050-702010 Salaries $ 51,150 ($ 51,150) $
3020205-121050-722740 Fringe Benefits 28,430 ( 28,430)
3020205-121050-730373
Contracted Services
5,800
( 5,800) 0
3020205-121050-731818
Special Event Program
40
( 40) 0
3020205-121050-732018
Travel and Conference
610
( 610) 0
3020205-121050-750245
Incentives
670
( 670) 0
3020205-121050-750280
Laboratory Supplies
300
( 300) 0
Total Expenditures $57,000 ( 87 000
GENERAL FUND #10100
Expenditures
9090101-196030-730800 Grant Match $410,839 ($9,405) $401,434
9090101-112700-788001-27151 Transfer Out 0 9,405 9,405
Total Expenditures 410 839 $0 410 839
DRUG COURT DIST 52 1 PROBATION FUND (427151)
Grant #GR0000001016 Activity GLB,
Analysis Type GLB, Budget Ref 2021
Revenues
3020205-121050-695500-10100 Transfer In
3020205-121050-615571 State Operating Grants
Total Revenues
Expenditures
3020205-121050-702010
3020205-121050-722740
3020205-121050-730373
Salaries
Fringe Benefits
Contracted Services
Total Expenditures
$ 0
$ 0
$ 0
$ 0
0
0
$ 0
$ 9,405
78 500
87 90�
$ 54,746
28,159
5,000
79
$ 9,405
78 500
$ 54,746
28,159
5,000
Chairperson, on behalf of the Public Health and Safety Committee, I move the adoption of the foregoing
resolution.
Commissionejr Penny Luebs, District #16
Chairperson, Public Health and Safety Committee
PUBLIC HEALTH AND SAFETY COMMITTEE VOTE:
Motion carried on a roll call vote with Jackson and Gingell absent.
GRANT REVIEW SIGN -OFF — 52" `1 District Court, I" Division
GRANT NAME: FY 2020 Michigan Drug Court Grant Program
FUNDING AGENCY: State Court Administrative Office (SCAO) of Michigan
DEPARTMENT CONTACT PERSON: David Campbell / 248-305-6451
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 12/07/20
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners' liaison committee resolution and grant acceptance package (which should include this sign -
off email and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of
the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B.
The grant review form and resolution need clarification as the full request of non-dept GF grant match is $9,405
($4,405 is for personnel and $5,000 operating). Total project is $87,905 (not $82,905). The draft resolution
needs to be updated to correct the reference on the one-time voluntary grant match request in the RESOLVE
paragraph from $4,405 to $9,405. Also, the budget amendment needs to be corrected for the highlighted section
below (correct from $7,405 to $9,405). Also, header of resolution should be 421XXX (not 419XXX)
—Lynn Sonkiss (12/06/20)
Human Resources:
HR Approved — No HR Implications — Continues Position —Lori Taylor (12/02/20)
Risk Management:
Approved by Risk Management. — Robert Erlenbeck (12/03/20)
Corporation Counsel:
There are no unresolved legal issues at this time. —Heather Lewis (12/04/20)
DocuSign Envelope ID 892AAB45-791C-4B34-A77F-09D9A68D3345
Michigan Supreme Court
State Court Administrative Office
Michigan Drug Court Grant Program
Fiscal Year 2021 Contract
Grantee Name: 52-1 District Court — Hybrid DWI/Drug Court
Unique Identifier: U10103
Federal ID Number: 38-6004876
Contract Number: 21680
Grant Amount: $78,500
1. Parties
1.0 t This contract is between the State Court Administrative Office (SCAM) and the
52-1 District Court — Hybrid DWI/Drug Court (Grantee).
Amount and Grant Program
2.01 The SCAO will reimburse the Grantee up to $78,500 for the Grantee's expenses
under this contract.
2.02 The grant funding is from the Michigan Drug Court Grant Program.
3. Duration
3.01 This contract begins on October 1, 2020, and ends on September 30, 2021, at
11:59 p.m.
4. Terms
4.01 This contract contains the entire agreement between the parties. It does not
include any other written or oral agreements, except the following which can be found in
WebGrants:
A. Reporting requirements (see Attachment A),
B. Assurances,
C. Allowable/disallowable expense list,
D. Conditions on expenses, and
E. Approved grant budget.
5. "Grantee's Agents" Defined
5.01 The Grantee may partner with other parties to assist with contract performance. In
this contract, the term "Grantee's agents" will refer to the Grantee's employees, contractors,
subcontractors, vendors, and subrecipients.
6. Change in Grantee Contacts
6.01 The Grantee must submit written notification to SCAO, through a contract
DocuSign Envelope ID: 892AAB45-791C-4B34-A77F-09D9A68D3345
amendment using WebGrants, of any change in project director, agency contact,
financial officer, Authorizing Official defined in Section 29 of this contract, address, e-
mail, or telephone number.
7. Relationship and Duties
7.01 The Grantee and Grantee's agents are not SCAO employees.
7.02 The Grantee and Grantee's agents are not eligible for any employer -employee
benefits from the SCAO. This includes retirement benefits, pensions, insurance, fringe benefits,
workers compensation, training, holiday pay, sick pay, vacation pay, and other benefits that can
arise out of an employer -employee relationship.
7.03 The Grantee is responsible for workers compensation and other employee benefits
for services performed under this contract.
7.04 The Grantee and Grantee's agents may not enter into contracts for the SCAO.
7.05 The Grantee will pay all taxes regarding activities under this contract.
7.06 Except for the grant amount, the SCAO and the Michigan Supreme Court have no
financial obligation to the Grantee.
7.07 The Grantee agrees to comply with all of the contract terms, including the
reporting requirements, assurances, allowable/disallowable expense list, conditions on expenses,
and approved grant budget.
8. Reimbursement and Budget
8.01 This is a reimbursement -based grant for services rendered.
8.02 The Grantee's expenses are eligible for reimbursement only after the Grantee has
paid the expense.
8.03 The Grantee's expenses are eligible for reimbursement only if the Grantee
incurred the expense during the time period that this contract is effective. Consumable expenses,
such as drug tests, are eligible for reimbursement only if the item can reasonably be consumed
(and the Grantee incurred the expense) during the time period that this contract is effective.
8.04 The Grantee's expenses are eligible for reimbursement only if included on the
allowable expense list and the approved budget.
8.05 The Grantee's expenses are eligible for reimbursement only after the Grantee has
exhausted all other available funding options. Examples of potential other funding options
include local court or county funding, federal funding, participant fees, and partnerships with
nonprofit organizations. If the Grantee has other available funding options but relies on the grant
funding under this contract first, the SCAO may reduce the reimbursement amount by an amount
that is equal to the other available funding options.
8.06 Reimbursements for travel expenses (such as mileage) may not exceed the lesser
of the Grantee's travel rates or the State of Michigan travel rates.
8.07 The Grantee may request to amend the grant budget by submitting a Contract
Amendment in WebGrants. The SCAO must approve any request to amend the grant budget.
8.08 The Grantee must request expense reimbursement four times per year (see
Attachment A). The request to reimburse each expense must include the hourly rate or cost per
unit, amount of hours worked or number of units, a description of services provided, the date of
the expense, the amount requested, and proof that the Grantee has paid the expense. The grant
will not reimburse flat fees.
8.09 The SCAO will reimburse expenses upon their approval of all or part of the
Grantee's reimbursement request.
8.10 The Grantee must sign up through the online vendor system to receive
DocuSign Envelope ID: 892AAB45-791C-4B34-A77F-09D9A68D3345
reimbursement payments via electronic funds transfers or direct deposits. To register, go to the
Department of Technology, Management, and Budget's website.
9. Religious Programming
9.01 The Grantee will not spend grant funds on a program that has a religious
component.
9.02 Before the Grantee refers a person to, or provides a person with, a program with a
religious component, the Grantee must do the following: (1) allow the person to choose whether to
participate in the program, (2) ensure that a person who chooses to not participate is not penalized,
and (3) provide at least one secular option.
10. Assignment
10.01 The Grantee may not assign any portion of this contract except with prior written
approval of the SCAO.
11. Procurement Contracts and Subrecipient Subcontracts
11.01 The Grantee may enter into procurement contracts and subrecipient
subcontracts for activities under this grant.
11.02 The Grantee must provide the SCAO with copies of any procurement contracts if
the SCAO requests them.
11.03 The Grantee must provide the SCAO with copies of any subrecipient subcontracts
prior to requesting reimbursement. The subrecipient subcontracts must be uploaded in
WebGrants.
11.04 The Grantee must include all of the terms from this contract in all subrecipient
subcontracts
12. Confidential Information
42.01 All medical and treatment information of participants served under this contract
is confidential. The SCAO and the Grantee agree that this information will not be disclosed
except as allowed by law.
12.02 The Grantee agrees to comply with the Health Insurance Portability and
Accountability Act (HIPAA), 42 CFR Part 2, and the Michigan Mental Health Code. Some of
these requirements include the following:
A. The Grantee and Grantee's agents must not share information that is
protected under HIPAA, 42 CFR Part 2, or the Michigan Mental Health
Code. The Grantee is liable for the unauthorized use or disclosure of
protected information. This includes data and information that the SCAO
provides to the Grantee.
B. The Grantee must include in any procurement contract and subrecipient
subcontract that the Grantee's agents must not share protected information.
This includes data and information that the SCAO provides to the Grantee.
C. The Grantee must have written policies and procedures about using and
disclosing protected information. The policies and procedures must include
that the Grantee restricts their employees' access to protected information.
D. The Grantee must have a policy to report to the SCAO unauthorized use
or disclosure of protected information.
DocuSign Envelope ID: 892AAB45-791C-4B34-A77F-09D9A68D3345
12.03 During contract performance, the Grantee and Grantee's agents might learn
information about the SCAO and the SCAO's activities. This information is confidential, and the
Grantee and Grantee's agents may not disclose this information unless the SCAO agrees in
writing. If law or court order requires disclosure, before the Grantee or any of the Grantee's
agents disclose the information, the Grantee must notify the SCAO of the disclosure as soon as
practical and the SCAO will have a reasonable opportunity to respond. The Grantee agrees to
keep this information confidential after this contract ends.
13. Rights to Work Product, Inventions, and Improvements
13.01 All work product prepared by the Grantee or Grantee's agents belongs to the
SCAO, and the SCAO can obtain original versions of the work product.
13.02 The SCAO has the exclusive right to copyright, patent, publish, and distribute
all work products prepared by the Grantee or Grantee's agents.
13.03 The Grantee must disclose in writing to the SCAO Problem -Solving Court
Manager all inventions and improvements developed by the Grantee or Grantee's agents. The
Grantee's disclosure must include the features that are new or different. Any invention or
improvement belongs to the SCAO.
13.04 The Grantee and Grantee's agents affirm/warrant that they have not developed
any inventions or improvements before entering into this contract.
14. insurance
14.01 The Grantee must have insurance or an amount set aside in its local budget to
cover all reasonable claims related to the Grantee's and Grantee's agents' activities under this
contract.
15. Liability
15.01 The Grantee is responsible for liabilities and expenses that result from the
Grantee's performance or nonperformance under this contract. This subsection does not waive
governmental immunity.
15.02 The Grantee warrants that, before entering into this contract, it is not subject to
any liabilities or expenses that could interfere with contract performance.
15.03 The SCAO is not responsible for liabilities and expenses that result from the
Grantee's or Grantees' agents' performance, nonperformance, or property.
16. Financial Records, Retention, and Inspection
16.01 The Grantee agrees that all expenses comply with the standard procedures of the
Grantee's funding unit.
16.02 The Grantee agrees to maintain financial records that follow generally accepted
accounting principles.
16.03 The Grantee must maintain an accounting system with grant financial records
that is separate from the Grantee's other financial records.
16.04 The Grantee must retain all financial records related to this contract for at least
five years after the SCAO's final reimbursement to the Grantee. The Grantee is responsible for the
costs to retain these records.
16.05 If an audit begins before the five-year period expires, and it extends past that
period, the Grantee must retain all records until the audit is complete. Based on the audit, the
SCAO may adjust reimbursement payments. If the audit reveals that the SCAO overpaid the
DocuSign Envelope ID: 892AAB45-791C-4B34-A77F-09D9A68D3345
Grantee, the Grantee must immediately refund those amounts to the SCAO.
16.06 The Grantee agrees that the Michigan Supreme Court, the SCAO, the Michigan
Department of Treasury, the State Auditor General, and these parties' authorized representatives
may upon notification audit and copy the Grantee's grant financial records.
17. Grant Reporting
17.01 The Grantee agrees to follow the grant reporting requirements in Attachment A.
17.02 If a report from Attachment A is 30 days late, the SCAO will send a notice to the
Grantee that it has 15 days to submit the report.
17.03 The Grantee agrees to enter data as required by the SCAO into the Drug Court
Case Management Information System for each person the Grantee has screened for or accepted
into the program.
18. Suspension, Termination, and Reduction
18.01 Either party may suspend or terminate this contract without cause by notifying
the other party in writing. The notice must include the effective date of the suspension or
termination and be given at least 15 days before the effective date.
18.02 The SCAO may immediately suspend or terminate this contract in whole or in part
without penalty if funding is unavailable due to appropriation or budget shortfalls.
18.03 The SCAO may immediately suspend or terminate this contract if the SCAO
determines that the Grantee is not certified as required in Section 24 of this contract.
18.04 The SCAO may immediately suspend or terminate this contract if the SCAO
determines that the Grantee is not making sufficient progress toward project goals.
18.05 The SCAO may immediately suspend or terminate this contract if the Grantee
does not comply with a contract term, including the reporting requirements, assurances,
allowable/disallowable expense list, conditions on expenses, and approved grant budget.
18.06 The SCAO may immediately suspend or terminate this contact if any report from
section 17 is at least 45 days late.
18.07 The SCAO may immediately suspend or terminate this contract if the Grantee or
any of the Grantee's agents are charged with a criminal offense.
18.08 If the SCAO terminates this contract under 18.05, 18.06, or 18.07, the Grantee is
not eligible for SCAO grant funding for two years. After the two-year period, the Grantee must
verify in writing that they have corrected the issues.
18.09 The SCAO may reduce the Grantee's grant amount at any time if the SCAO
determines that the Grantee is not reasonably likely to fully expend the grant funds by the time
this contract ends.
19. Compliance with Laws
19.01 The Grantee must comply with all federal, state, and local laws.
20. Michigan Law
20.01 Michigan law governs this contract.
21. Conflict of Interest
21.01 The Grantee warrants that it has no personal or financial interest that conflicts
with contract performance.
DocuSign Envelope ID: 892AAB45-791C-4B34-A77F-09D9A68D3345
22. Debt to State of Michigan
22.01 The Grantee hereby affirms that it does not owe money to the State of Michigan
or its agencies.
23. Contract Dispute
23.01 If the Grantee intends to site the SCAO for breach of contract, the Grantee
must notify the SCAO in writing within seven days of the alleged breach. The notice must
include the contract terms that the Grantee alleges the SCAO breached and details about the
alleged breach.
24. Certification
24.01 Under Michigan law, the SCAO must certify the Grantee in order for the Grantee
to begin or to continue to operate a drug court, sobriety court, hybrid drug/sobriety court, family
dependency treatment court, veterans treatment court, or mental health court. if the Grantee is not
certified, the Grantee may not perform any of the functions of that program type and is not eligible
to receive grant funding under the law and under this contract.
25. Program Review and Certification Site Visit
25.01 The SCAO may review the Grantee onsite. As part of the review, the SCAO
may interview the program's team members, observe staff meetings and status review hearings,
review case files, review data, and review financial records.
26. Amendment
26.01 The parties may amend this contract only with a writing signed by both parties.
26.02 The Grantee may request to amend the grant budget and grant application in
WebGrants. The SCAO must approve requests to amend the grant budget and grant application.
27. Contact Person
27.01 The Grantee's contact person is:
David Campbell
52-1 District Court
520 W. Big Beaver Road
Clarkston, MI 48084
campbelld@oakgov.com
27.02 The SCAO's contact person is:
Andrew Smith
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
SmithA@courts.mi.gov
28. Signature of Parties
DocuSign Envelope ID: 892AAB45-791C-4B34-A77F-09D9A68D3345
28.01 This contract is not effective unless signed by both parties.
29. Grantee's Authorizing Official
29.01 The Grantee's "Authorizing Official" is the individual who signs this contract.
The Authorizing Official must be a person who is authorized to enter into a binding contract for the
Grantee. The Authorizing Offrcial nury not be a judge or other state employee. The Authorizing
Official might be from the Executive or Legislative Branch of the Grantee — for example, the
Authorizing Official might be the County Administrator, Chairman of the Board of
Commissioners, Court Administrator, City Manager, Legal Counsel, Finance Director, or Mayor.
29.02 Only one person may sign this contract as the Grantee's Authorizing Official. The
Grantee might have more than one individual who is authorized to enter into binding contracts for
the Grantee that is receiving funds, or the Grantee's local rules might provide that multiple people
must sign contracts. In either case, the Authorizing Official's signature on this contract represents
the mutual agreement and acceptance of this contract by all persons who are authorized to enter
into binding contracts for the Grantee.
30. Electronic Signatures and DocuSign Review Process
30.01 The signatures on this contract are electronic through the DocuSign system.
30.02 The DocuSign system requires an agent of the Grantee to send this contract to the
Grantee's Authorizing Official for the Authorizing Official's review and signature. Selecting from
the dropdown menu in DocuSign confirms that the contract can be sent to the Grantee's
Authorizing Official for signature.
contract sent to the Grantee's Authorizing official for signature.
30.03 The DocuSign system requires an SCAO staff member to send this contract to an
agent of the SCAO for review and signature.
Contract sent to the SCAO Agent for signature.
52-1 District Court State Court Administrative Office
Hybrid DWI/Drug Court
J� `
Authorizing Official's Signature
David T. Woodward
Authorizing Official's Name
Oakland county Board Chairman
Authorizing Official's Title
11/13/2020
, ,ssica P"s
Authorizing Official's Signature
Jessica Parks
Authorizing Official's Name
sr. Manager, Court services Strategy
Authorizing Official's Title
11/23/2020
Date Signed by Authorizing Official Date Signed by Authorizing Official
DocuSign Envelope ID: 892AAB45-791C-4B34-A77F-99D9A68D3345
ATTACHMENT A
MICHIGAN DRUG COURT GRANT PROGRAM
FY 2021 REPORTING REQUIREMENTS
October 1, 2020, through September 30, 2021
DUE DATE
February 15, 2021
May 15, 2021
August 15, 2021
November 15, 2021
DUE DATE
January 31, 2021
DUE DATE
January 10, 2021
April 10, 2021
July 10, 2021
October 10, 2021
DUE DATE
October 30, 2021
Year -End Report
DCCMIS DATA EXCEPTION REPORT
NOTE
Courts will be reviewing error reports reflecting data entered into DCCMIS
for the time period of October 1, 2020, through December 31, 2020.
Courts will be reviewing error reports reflecting data entered into DCCMIS
for the time period of January 1, 2021, through March 31, 2021.
Courts will be reviewing error reports reflecting data entered into DCCMIS
for the time period of April 1, 2021, through June 30, 2021.
Courts will be reviewing error reports reflecting data entered into DCCMIS
for the time period of July 1, 2021, through September 30, 2021.
DCCMIS USER AUDIT
NOTE
Courts will be confirming user access to DCCMIS.
CLAIMS
NOTE
Courts will be reporting on expenditures from October 1, 2020, through
December 31.2020.
Courts will be reporting on expenditures from January 1, 2021, through
March 31.2021.
Courts will be reporting expenditures from April 1, 2021, through June 30,
2021.
Courts will be reporting expenditures from July 1, 2021, through
September 30. 2021.
PROGRESS
NOTE
Courts will be reporting on progress made during the grant
period - October 1, 2020, through September 30, 2021.
Thomas P. Boyd
State Court Administrator
Michigan Supreme Court
State Court Administrative Office
Michigan Hatt of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone (517) 373-0128
September 30, 2020
Honorable Joseph G. Fabrizio, Chief Judge
52nd District Court
520 W. Big Beaver Road
Clarkston, MI 48084
Re: FY 2021 Michigan Drug Court Grant Program Award Notification
52-1 District Court Hybrid DWI/Drug Court
UI: 10103
Dear Chief Judge Fabrizio
I am pleased to inform you that your court has been awarded a grant in the amount of
$78,500 from the Michigan Drug Court Grant Program administered by the State Court
Administrative Office. This award is for the grant period October 1, 2020, through
September 30, 2021.
Your court's fiscal year 2021 contract will be e-mailed from DocuSign to your project
director, David Campbell. Instructions for using DocuSign will be sent to both the Project
Director and the Authorizing Official listed in your fiscal year 2021 grant application. Signed
contracts are due December 11, 2020.
The budget, based on your court's actual award, should be updated in WebGrants by
November 2, 2020. Instructions for revising your budget are attached to the message your
project director will receive from WebGrants.
If you have any questions about the grant, please contact Andrew Smith at 517-373-0954
or at sin itha n cowts.mi.eov. For assistance in publicizing the success of your court, please
contact John Nevin at 517-373-0129 or nevim(r Pcourts.mi.eov.
September 30, 2020
Page Two
Finally, you should know that the Michigan Supreme Court appreciates your effort and
passion presiding over these life-saving courts. You and your treatment court team are to be
commended for making a difference in so many lives.
Sincerely,
c� p
Thomas P. Boyd
State Court Administrator
cc: Honorable Travis Reeds
Andrew Smith, Problem -Solving Courts Manager
Jennifer Phillips, SCAO Region VI Administrator
Alexandra Black, Court Administrator
David Campbell, Project Director
10122/2020
WobGrants - Michigan Courts
')Mode IlelpI JjLog Out
i4 Applicatlon
s.,�Bark 1 , t: ,l ;.,,1.1I rwkoi.• I 1',y'EdilI ,, ,v,_
Application: 21680 - Fiscal Year 2021 Michigan Drug Court Grant Program (MDCGP)
Proclooe Area; 101uhlgan Drug Court Giant Program (NIDCGP)
Funding opportunities: 21,108 - Fiscal Ynar 2021 Michigan Dl ug Cnurl Grant Program (MDCGP)
Application oeadimer Final Application Deadline not Applicable,
Instructions
The request in this budget should be based on the amount of money the program was awarded in fiscal year 2020,',
including both state and federal awards, plus or minus any estimated increases or decreases related to program
operations.
(Please click here to access the Building a SCAO Grant Budget manual.
Personnel Mark as Complete I Go to Application Forms I Add
Name Pumiiton Coinputabun Request Other Grand Or Funding Local Cash Lccal In -Kind Total
Source¢ Contribution Contribution
Proballon Olticor 2116n+$26.J2 $51jli/lit $1,008 5? s000 $0.00$5.1746.00
I
$51,837.18 S2,00&02 $0.00 $0 00 $54,746.00
Personnel
fa:n:nt:a fire Peunnnal costa tar, Irngea} evsoviafnrl wnh it.. moAo,end prolnd
'Ike Drug Cow( participants iequlte very Inleuse sl)pelvislon and inuntloring. In the initial phase of the program, the paitidpanl will he sewn Wce weekly in
the office. (whir• monthly for revi<:w heanngs with file treatmenl team, and monthly at their home during an unannounced search They will gradually progress
to bi wo-ckly reporting and reduced n:vrew hearings owerd the and of their plrgram partlr-ipation, which is a minimum of 18 months. The caseload should not
exceed 30 participants dun to no ¢alum of high n4rhigh needs supervision In order to provide direct and spociali/ed service in indivlduse with a dnrg
addiction, the full-time Drug Court probation officet would continue to be solely responsible for the cases in Drug Court. This officer is nnnin)ally required to
complete the free on-line (mining through NDCI for Essentials of Onto Court and participate in other hairenos pertinent to this program Further, clue to the
need for constant evaluation of this program, the Drug Court probation officer is ensuring adequate Information is input to DCCMIS and will evaluating
program progress and outcome on a routine basis.
-Probation Officer, FTE (4D hours per week), 40 hours per week w,ii he spent working on the grant, this position is supported 100(i
by the grant funds, the average hourly rate ,s $26.32 (this average includes estimated rate increases the employee may be eigible for during the prom year)
Tolle $54,746.00,
To remain cumphant will) enfennn dala Into no DCCMIS and In racist with This caseload, a par(- lime clerical person is required. The department currently
has three full-time and one pad -lime clerical staff to service the pmbation department, whir.h is comprised of ten full time probation officers and four part-time
probation investigators, as well as one full-time community service officer. It small be noted that one of the part-time probation Investigator is reassigned to a
different nape tment. This cluttral staff is riot required to assisl tither depnrlrnenta on A daily basis. The full-time clerical person wnntd he responsible for
ensuring the files are up to data and prepared for the Ding Court officer, providing any clerical support necessary, as well as m,saling with the input 01
DCCMIS data. A District Court Clerk II will be assigned to work on the grant for a minimum of 1,040 hours per year. Therefore, the In -kind cost is $2 1.66 par
hour al 1,040 hours par year toclis $22,547,20. In addition to the rierical position, the Probation Supervisor will be working as lire Program Coordinator at
288 hours per year, At an')ourly rate of $38.46 Phis amounts to $11,076 per Year which will be contributed as m-kind by (he Court far tiro purposes of the
grant,
Fringe Benefits
Row
I''erconteigo
Request
Other Grant Or Funding Sources
Local Cash Contdbu0on
Local In -Kind Contribution
Total
L,,ployar Flub\
765"r
50.00
£0.00
11, I88.00
Retirement
0.)5"�
616,842,05
$114791
.$000
5r100
$16,Ill 00
lorrd.rl lnsenr¢e
10 JM
$5,26t,46
-5L9554
.90,On
$0,00
60,501.ot,
genial inv.urnre
rPSU
$1,131i
39497
co 00
SO IW
4466 rill
Valon lraunnlco
]i°L
y41,311
52,65
60Ud
$000
$50,00
t/ngmPloymr:tit
n io6
$ +n0
pip,
$000
sin 0o
pir'oe
Worker, Coinpunsdpnn
1)122.b
SI IbAb
$654
30,00
$0.00
u'121 au
11c lvornco
0,22`11
5112.60
Q6.32
$0.00
$0,00
$11000
G'har
I069;
$8 i009
$453)1
540e
So 00
8Ni400
micourts dullestech.netiviewComponent.do?property(documentPk)=1588259904157&property(componentDefPk)=1467296352094&proporty(compon
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WrtaGrants - Michigan Courts
Other O;b SOAO $000 sour) $0.00 $000
foals $26,662.81 $1.49619 $purr $0.00 $20,159,00
Fringe Benefits
Oescr,bc h) unfair care rnnyo bem'rt amount 11 you far roquosrung runes ;if Pre 'Ofhi Amilce' includo o dataded doacumflon ell duo ooifor a
The full time proration officer position will nuud fiinge benefits as
.will be workiruf ever 32 hours per -week. Total estimated 6'inge benefits are $28,159.00,
Contractual
Add
Service to Other Giait or Local Cash Loral in -Kind
be Provided Coll traclor(s) Compulahon Request Funding Locall Cashution LearContn
Total Submcipiont ContractorlVetdor
Sources
bni9 and
Drop Zone, Ad
Attling ilCounty
20 participants x 60 says a SG per
$000
$00n
$000
$0.00 $0,00 No 're,
lanfing Testing
tos:=S7,2W
Home Mario Oakland County
(36 aorks x Appro) 4 firs per%vi x
s0 00
gp 00
Sn On
$rl 0n yo 00
Shmnff
$72 07
Nn Yes
Ignition Total Court
l bawloch
12 praticipants x t519 nstallahon t
$0,00
$6.00
`•000
50.00 $000 No Yes
unit, tirrrvmas
$1260ral month sorvlre)=$2,400
$0.00
Moo
$0100
$0,00 $0.00
Contractual
Oe M&I Ibr conf.rruN crisis escorted wide the emposr.d pro/rcr
fire Drug Court program Is requesting funding to assist with drug and alcohol rnonitoring. The transition Porn active addiction to a treatment court program Is
extremely difficult for new participants, as many of then are unemployed and lack a support system at honn. Participation in Ihls program is completely
voluntary, which is typically an indication of their desire to obtain sohriery. There are many factors that may deter individuals from coloring or being
successful in a treatment court program; however, as indicated by a rucenl participant survey [fir: hnanclat burden and stress are significant areas of
concerns. All new pamcpgants In the program are required to submit daily drug and alcohol testing for 60 days, which is affair a source of their dross and
financial concerns. The daily testing during the initial phase of the program is based on feedback from participants that reported It kept them 'focused' on not
using and that every day they tested negative, was a success, We arc seeking funding to provide asi0ronre with drug and alcohol monitoring during the first
60 days In the program through a contractor, Drop Zone and All County Testing. This will provide the parbapanl ample time to concenhate on their sobriety,
find employment, and build their support system without the increased shags The testing facilities in the area correctly provide a discounted rate for
treatment court participants of $6 per test, Since FY 2D10, we have had 34 new clients enter our program, which has demonstrated a slight increase In
program participadon. We estimated this Increase will counters for FY 2021 as will therefore no number of participants that will need and qualify for funding.
We are requesting funding of $5,400 for an estimated 20 now participants in the program during PY 2021 The participants will have to qualify for funding to
support their testing during the first 60 days in the program,
Drop Zone Testing/ All County Testing: 1"lie agencies will provide observed 12 panel urine drug screens and preilnintl y breath tests to participants during
them first 60 days. The testing agencies will provide confirmation testing on i ispulod lesis, but the participant would be responsible for those service fees.
20 participants x 60 days x $6 per test= $7,200.
Urine and PST $6
Affair the first 60 days of testing is completed, the participant will be responsibto for the iemaindor of their testing it, the program. The individuals who am truly
indigent may present documentation to their Probation Officer to support thole financial need and funds will be arranged to assist with drug testing This in
made possible by utilizing funds for drug testing cups in the program and donations from life 501(c)(3).
Oakland County Sheriff Deputy Overtime: The Drug Court program is requesting to continue utilizing an Oakland County Sheriff Deputy to assist In home
visits„ Home visits are an cas undid element of the Drug Court procedures and are finical to the parficipaut's and programs success. Within the 52�1 Dlsto.t
Court, there are screakir police departments with only 2-3 police officers on the roar) at any given rime Requesting that Ivey pull an officer from patrol to
conduct honic visits creates a hardship for file department and ins en impact on the nnunlclpaldres safety. In adofim, this has allowed the program to
expand our eligibility for paftiapnts that live on the perimeter of cur jurisdiction. Typically, those participants were being pnrod into Intensive probation and
not revolving the benefits of the Drug Court program. UtHocng an Oakland County Sheriff Deputy would allow us to accept those participants into our program
as we would be able to conduct home visits, this Is especially helpful given the limited amount of drug cool availability in Oakland Calmly. Therefore, we are
requesting an approximately 11 hours of overfinro for p D-11/1"anol Deputy to conduct home vrslls at least once each week for 36 weeks,
DIItPalrol Deputy $72 07 hourly rate e approximately 4 hours per week of home wits x 36 week:; - S 10,376_
Interlocks: Tire number of particrpnnis entering our program who either have a Valid Drivers I (cerise or are eligible for Restricted Drivers Lleonsos have
formation, Reliable transportation is a significant burden on program par buicants and in some instances Is the difference between success and failure. We
world like. to afford participant every opportunity at long term success, so allowing them file initial interlock services would prove to be a great advantago,
Erpcleaily eonsrdenng most participants are poiysubstance dependant and therefore the ignition Inkalock device Is a requirement to [fell) cultists public,
sadly and dissuade participants from being able to cansume alcohol two attempt to drive. In those cases, padicipanls with a valid drivers license are j
required to only drive vehicles with an Ignition Interlock device. Since FY 2019, Our court has entered tit parilopants with 6 of those participants
r;nleng smeo October 2019 who have either had a valid drivers license or would be ellgihle for a restricted license parrmt. Based on the numbers since FY
2019, for FY 2021 we arcirlpale. 12 participants with this designation and therefore would ask !or the cost of Inrdal installation up to $75 as well as the Initial "
month of service which is $126. Our Court does currently have an approved and certified vendor (Total Court Servcies) with our county for Interlock services,
however we would put this service nut for a Bid to allow for other slate approved agencies the upportunity to provide services.
Interlock Units. 12 clients x ($75 for installation t $125 for first months scnico )_ $2,400.
Pending admission into the program, many participants will enter and complete either a 30-day residential program (Alte.mralve to Incarceration (ATI)), an
inpatient program or in some rases based on employment, direct adulssloi into the pro9rarn. Any participant that Is placed with ATI Is finned through
micourts.dullestech.neUvi ewComponen t.do?properly(docume ntPk)=1556259904157&property(componen lDefPk)=1467296352094 &pro pe dy(compon... 213
10/22/2020 WebGrants - Michigan Courts
Oakland County, Community Corrections funding source. The anticipated in -kind cost is $32,010. This Is calculated given 30 days for 22 participants at
$48.50 per day.
f
Supplies
Add,
Type of Supply
Computation
Request
Grant r
Loma Cash
LocallIn-Kin
Total
Funding
Incentives/
Apex 25 participants x $10 Incentive per month = $250 x 12 months=
; Gmduatlon Gifts
$3000; 17 graduates x$15=$265
5D 00
$D,00
SD.00
$0.00 $0.00
participein
!supplies
$0.00
$000
$0.00
$0.00 $0 DO
I iGraduation
Reireshmenls
$20 x 6 food Crays=$120;$6 x 2 cases of water=$10
$0.00
$O.OD
$0,00
$000 $0.00
'testing supplies
300 tests x $3,00 per It test= $900
men
$0.00
$O,Oo
$0.00 $0.00 i
$0.00
... $Q00
$0,00
$400 $0.9-0
Supplies
Describe rho supply costs associated with the proposod project,
The Drug Court will conduct two graduation ceremonies per year with refreshments (deserts/appetizers) provided to the participants, participant families, and members i
from the community. Generally 3 food trays and 1 case of bottled water per graduation ceremony will need to be provided at the cost of $20 per food tray and $8 per
case of bottled water. 3 food trays @ $20 per tray = $60 x 2 graduations = $120+$8 per case of bottled water x 2 graduations = $16 ; for a total of $136.00.
In order to assist participants with any potential inability to pay for testing after the first 60 days, random office drug tests, and home visit testing we are requesting
funding for testing supplies, An estimated 25 active participants with an average of 1 test per month for 12 months, 25 participants x 12 months= 300 tests for the grant
period, 300 total tests x $3,00 per ICup test= $900.
As an Incentive, gift cards will be provided to the participants that may Include food, testing, ride sharing, movies, etc. These cards will vary from $10-$201n value. An
estimated 25 participants with an average incentive of $10 per month. $250 Incentives per month x 12 months= $3000. Additionally, participants that successfully ;
complete the program wilt receive a graduation gift at the graduation ceremony, Currently we have 17 participants on track to graduam during the FY 2021 print period.
17 graduates x $15= $255.
Each new participant admitted to the program Is provided with a welcome binder with required forms, calendar, folder, and writing utensil. The binders and supplies are
used to assist the participants with accountability and organization, The supplies will be used to purchase the calendars, planners, folders, and writing utensils, j
Donations through the 501(c)(3) will assist paying for any additional costs.
Travel -
Addl
Type of Travel Computation Request Other Grant or Funding Sources Local Cash Contribution Local In -Kind Contribution Total
�MATCP Conference $305 x 2 = $610 $0.00 $400 $0.00 $0 n0 totgo
$0.00 $0.00 _ $0.00 $0.00 $0,00
Travel
Describe the travel costs associated with the proposed project
The estimated cost for the 2021 MATCP conference registration is $305 per attendee The program director and probation officer will need to attend. The 52-1 District
Court budget will be pay for costs associated with attending the conference. An estimate includes hotel of $150 per night, two nights for two people totals $600. In
addition, mundtrip mileage for two (121 miles @ .576 per mile) is $139A5. Finally, food cost for two dinners per person at $15 per diem is $60. Therefore, the estimated
i
amount that the court will provide as in -kind is $799.15,
Total Budget
i;
Budget Category Request Other Grant or Funding Sources Local Cash Contributions In -Kind Contributions Total Cost
�Tolzl $78,49999 $4,405.01 $0.00 .$0.00 $82,90500 �i
Last Edited By, David Campbell, 10121%2020 i
WebGrants - Michigan Courts Dulles Technology Partners Mc.
P) 2001-2017 polies 7echnology, Partners far..
WebG+ants 6,10-All Rights Reserved,
micou rts.d u Ilestech, net/viewComponent. do?property(docu m en(Pk)=1588259904157&property(componentDefP k)=1467296352094 &property(compon ... 3/3
Resolution #21019 January 21, 2021
Moved by Gingell seconded by Nelson the resolutions on the Consent Agenda be adopted.
AYES: Charles, Gershenson, Gingell, Hoffman, Jackson, Joliat, Kochenderfer, Kowall, Kuhn,
Long, Luebs, Markham, McGillivray, Miller, Moss, Nelson, Powell, Spisz, Weipert, Woodward,
Cavell. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the Consent Agenda were adopted.
Moved by Gingell seconded by Kowall MR #21002 be amended as follows:
Add the following Commissioners as co-sponsors of the resolution:
Bob Hoffman, District #2; Adam Kochenderfer, District #15; Eileen Kowall, District #6;
Thomas Kuhn, District #12; Christine Long, District #7; Gary McGillivray, District #20; Chuck
Moss, District #12; Philip Weipert, District #8; Charlie Cavell, District #18; Yolanda Charles,
District #17; Janet Jackson, District #21; Karen Joliat, District #4; Penny Luebs, District #16;
Gwen Markham, District #9; William Miller, District #14; Kristen Nelson, District #5; Angela
Powell, District #10
Discussion followed.
A sufficient majority having voted in favor the amendment carried.
aw-"'A
I HER'g�` �„'RF®Q UTRVE
UT ION
CHIFCHIEF- DEPUTY COUNTY EX
t,.CTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January 21,
2021, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 215' day of January, 2021.
Lisa Brown, Oakland County