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Home My WebLink AboutResolutions - 2021.02.04 - 34126MISCELLANEOUS RESOLUTION #21025 February 4, 2021 BY: Commissioner Kristen Nelson, District #5 IN RE: BOARD OF COMMISSIONERS —TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2021 APPROPRIATION — CHARTER TOWNSHIP OF WEST BLOOMFIELD — RESURFACING OF LOCHAVEN ROAD — PROJECT NO. 56121 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on December 7, 2020, the Board of Commissioners approved Miscellaneous Resolution #20635 which designated $5,319,430 in fund balance for the Tri-Party Road Improvement Program for projects managed by the RCOC; and WHEREAS the Charter Township of West Bloomfield, along with the RCOC, has identified a project, and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the Charter Township of West Bloomfield and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of West Bloomfield has demonstrated that it has authorized its one-third (1/3) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2021 authorized amount of Tri-Party Road Improvement funding for Project No. 56121 in the Charter Township of West Bloomfield is $82,548; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri-Party 2021 and prior funding (account #383510) for Project No. 56121 in the amount of $82,548. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of West Bloomfield and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of West Bloomfield. BE IT FURTHER RESOLVED the FY 2021 budget will be amended as follows: GENERAL FUND (#10100) FY 2021 Revenue 9010101-196030-665882 Planned Use of Balance $82,548 Total Revenue 82 548 Expenditures 9010101-153010-740135 Road Commission Tri-Party $82,548 Total Expenditures 2 8 Chairperson, I move the adoption of the foregoing Resolution. Yvi;jZA Neuv , v Commissioner Kristen Nelson District #5 ECONOMIC DEVELOPMENT AND INFRASTRUCTURE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Quality Life through Good Roads "We Care" 7:/ Q 20A Inter —Departmental Memorandum ayes - none PROGRAMMING DIVISION DATE: December 15, 2020 To: Sam Fitzer, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor- W11 SUBJECT: PROJECT NO. 56121, LOCHAVEN ROAD WILLOW ROAD TO COOLEY LAKE ROAD LOCAL COST PARTICIPATION AGREEMENTITRI-PARTY PROGRAM CHARTER TOWNSHIP OF WEST BLOOMFIELD Attached for your review and submission to the Board for their approval is the local cost participation agreement with the Charter Township of West Bloomfield for the resurfacing of Lochaven Road from Willow Road to Cooley Lake Road. Construction on this project is expected to begin summer of 2021, The Charter Township of West Bloomfield has elected to use the Tri-Party Program to fund the estimated total project cost of $247,644. Our share is estimated to be $82,548 and is in the FY21 budget. The project is in the district of County Commissioner Kristen Nelson. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. /je Attachments Recommended for Board Approval Sa Itzer, P,E. Director of Engineering COMMISSION QUALITY LIFE THROUGH GOOD ROADS: January7, 2021 ROAD COMMISSION FOR OAKLAND COUNTY "WE CARE." Board of Road Commissioners Ronald J. Fawkes Ms. Debbie Binder, Clerk commissioner Charter Township of West Bloomfield Andrea LaLonde P.O, Box 250130 commissioner West Bloomfield, MI 48325-0130 Nancy Quarles Commissioner Re: Project No. 56121, Lochaven Road Willow Road to Cooley Lake Road Dear Ms. Binder: Dennis G. Kolar, P.E. Managing Director A fully signed and executed agreement for the above -mentioned Gary y Managnigcz, P.E, Pl, o.E. ro ect is enclosed. Deputy Managing Director p County Highway Engineer The agreement was approved and subsequently signed by Dennis G. Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, January 7, 2021. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. a Sincerely, ncr sh � Clerk of the Board Shannn on J. Milb r 31001 Lahser Road Deputy -Secretary /Clerk of the Board Beverly Hills, MI 48025 /srn 248-645-2000 Enclosure FAX cc: Finance Department 248-645-1349 Engineering Department Programming Division Lynn Sonkiss, Oakland County www.rcocweb.org COST PARTICIPATION AGREEMENT CONSTRUCTION Lochaven Road Willow Road to Cooley Lake Road Charter Township of West Bloomfield Board Project No. 56121 This Agreement, made and entered into this 7day of 9GiY1G1Gp 1/, 2021 , 202(}, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Charter Township of West Bloomfield, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the resurfacing of Lochaven Road from Willow Road to Cooley Lake Road, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements Involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $247,644; and WHEREAS, said PROJECT involves certain designated and approved Tri-Party Program funding in the amount of $247,644, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: 1, The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall Include total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $247,644 shall be funded and invoiced proportionately and simultaneously as follows: a. Tri-Party Program funding in the amount of $247,644, b. Any PROJECT costs above the Tri-Party Program funding of $247,644 will be funded 100% by the BOARD. 4. After January 1, 2021, the BOARD shall submit an invoice to the COMMUNITY in the amount of $82,548 (being 100% of the COMMUNITY'S Tri-Party contribution). 5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $82,548 (being 100% of the COUNTY'S Tri- Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Lochaven Road - 2 - Charter Tovmahlp of West Bloomfield Project No. 66121 1112MO20 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first Written above. CHARTER TOWNSHIP OF WEST BLOOMFIELD A -I WAe Body Gerperate' By J �'L Its Touir ,* 1 U{ r�lsvn_ CHARTER TOWNSHIP OF WEST BLOOMFIELD By q_ asG)rk-t- Its —ro W,��„ �. �i�� t BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate By C/�YL vLL<� /JOGL Its Managing Director Lochaven Road - 3 - Charter Tawship of West Bloomfield Project No. 56121 1 M012020 EXHIBIT A TRI-PARTY PROGRAM Lochaven Road Willow Road to Cooley Lake Road Charter Township of West Bloomfield Board Project No. 56121 Resurfacing of Lochaven Road from Willow Road to Cooley Lake Road. ESTIMATED PROJECT COST I Total Estimated Project Cost $247,644 COST PARTICIPATION BREAKDOWN I COMMUNITY COUNTY BOARD TOTAL IFY2020 Tri-Party Program $82,548 $82,548 $82,548 $247,644 TOTAL SHARES $82,548 $82,548 $82,548 $247,644 Lochaven Road - 4 - Charter Township of West Bloomfield Project No. 56121 11/2012026 Resolution #21025 February 4, 2021 Moved by Gingell seconded by Nelson the resolutions on the amended Consent Agenda be adopted. AYES: Cavell, Charles, Gershenson, Gingell, Hoffman, Jackson, Joliet, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Miller, Moss, Nelson, Powell, Spisz, Weipert, Woodward. (21) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted. Q L I HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANTTO MCL 45.559A (7) STATE OF MICHIGAN) COUNT( OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 4, 2021, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan this 41h day of February 4, 2021. Lisa Brown, Oakland County