HomeMy WebLinkAboutResolutions - 2021.03.11 - 34238MISCELLANEOUS RESOLUTION #21081 March 11, 2021
BY: Commissioner Gwen Markham, Chairperson, Finance Committee
IN RE: INFORMATION TECHNOLOGY — APPROVAL OF PUBLIC SAFETY COMMUNICATIONS
SYSTEM FIRST RESPONDER GPS SAFETY CHANNEL AND GOVERNMENTAL (NON -FIRST
RESPONDER) RADIOS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS for over a decade the County has operated and maintained an interoperable public safety
communications system for the benefit of its residents on behalf of and for law enforcement, fire services,
emergency medical services, hospitals, and homeland security ("first responders"); and
WHEREAS because the existing system is nearing the end of its useful life, a replacement system was
competitively bid, evaluated by a team of public safety users and County personnel, and awarded to
Motorola Solutions Inc.; and
WHEREAS the replacement system will be integrated into the Michigan Public Safety Communications
System ("MPSCS") with a limited sharing arrangement; and
WHEREAS the Board of Commissioners authorized the integration of the replacement system into the
MPSCS via Miscellaneous Resolutions #19355, #20090, and #20628; and
WHEREAS a priority feature, requested by first responders, to accurately locate first responders during
emergent portable and mobile radio activation utilizing GPS technology ("First Responder GPS Safety
Channel") was included with Motorola's contract proposal; and
WHEREAS this priority feature allows first responders to use an emergency button on subscriber portable
and mobile radios to activate the emergency location feature as well as during push -to -talk activation on
the subscriber units; and
WHEREAS during activation first responder locations will be displayed in all nineteen (19) local Public
Safety Answering Points (PSAP) in the County using GIS mapped technology; and
WHEREAS all public safety mobile and portable radios will be equipped with GPS capability and software
to support this feature; and
WHEREAS replacement equipment for non -first responder radios, which is not eligible for purchase from
911 surcharge funds, is required for the County operations in order to perform their governmental functions
and utilize lower priority radio communications capability within the public safety communications system;
and
WHEREAS the costs for non -first responder replacement radio equipment is $1,363,134 with $1,156,884
related to General Fund/General Purpose (GF/GP) operations and $206,250 related to Proprietary Fund
(PR) operations
• GF/GP Sheriff's Corrective Services Qail and court services) ..... 243 radios, $968,134
• GF/GP Animal Control Safety Division ................................... 16 radios, $100,000
• GF/GP Prosecutors Office...................................................11 radios, $68,750
• PR Campus Safety.......................................................19 radios, $118,750
• PR Central Garage (fleet maintenance) ..............................2 radios, $12,500
• PR Oakland County International Airport ...........................12 radios, $75,000
• GF/GP Programming and Installation.................................................. $20,000; and
WHEREAS funding for GF/GP operations radio replacements and programming/installations cost is
available from the General Fund Non -Departmental Transfers Radio Communications line item; and
WHEREAS funding for the Proprietary Fund operations radio replacements is to be covered by the
applicable Internal Service fund or Enterprise fund; and
WHEREAS Motorola's contract proposal included pricing for the First Responder GPS Safety Channel and
additional subscriber units; however, at the time of contract execution, funding for the First Responder GPS
Safety Channel and the 60 additional, non -first responder subscriber units was not available; and
WHEREAS the following costs have been identified for the First Responder GPS Safety Channel:
• Additional Channel needed to support the First Responder GPS Safety System.....$1,000,000
• Location on Push to Talk and Location on Emergency Button Feature Enablement... $624,596
• IT Costs and Professional Services ... $280,000; and
WHEREAS the above costs proposed by Motorola for the above -described projects are less than what was
included in Motorola's contract proposal; and
WHEREAS in addition to this cost savings, the County will receive Voice Data Archive hardware and
software at no cost and discounted licensing for Equature system (recorder) interfacing; and
WHEREAS the Department of Information Technology recommends that the Board of Commissioners
appropriate funds in the amount of $3,267,730 for the First Responder GPS Channel Project and for the
purchase of 60 additional, non -first responder subscriber units; and
WHEREAS funding for the $3,267,730 will come from General Fund Non -Departmental Transfers Radio
Communications line item in the amount $1,175,000, $206,250 from the applicable Proprietary Funds, and
the remaining $1,886,480 from the General Fund Protection and Advancement Assigned Fund Balance
(GL Account #383472); and
WHEREAS depreciation will be budgeted in future years for the capital portions of the costs incurred in the
Radio Communications Fund.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
$3,267,730 for the First Responder GPS Safety Channel Project and for the purchase of an additional, non -
first responder radio subscriber units.
BE IT FURTHER RESOLVED that the $3,267,730 includes the use of the General Fund Protection and
Advancement Assigned Fund Balance (GL Account # 383472) in the amount of $1,886,480.
BE IT FURTHER RESOLVED the FY 2021 budget is amended as follows:
GENERAL FUND #10100 FY 2021
Revenue
9010101-196030-695500 Planned Use of Balance $ 1,886,480
Total Revenues $ 1.886.480
Expenditures
9090101-196030-777560 Radio Communications ($ 1,175,000)
9010101-196030-788001-53600 Transfer Out— Radio Fund $ 3,061,480
Total Expenditures 1.886.480
FACILITIES MAINTENANCE AND OPERATIONS FUND #63100
Revenue
1110102-145100-665882 Planned Use of Balance 118,750
Total Revenues
Expenses
1110102-145100-788001-53600 Transfer Out— Radio Fund 118,750
Total Expenses Z5Q
MOTOR POOL FUND #66100
Expenses
1030811-184010-796500 Budgeted Equity Adjustments ($12,500)
1030811-184010-788001-53600 Transfer Out — Radio Fund 12,500
Total Expenses SO
AIRPORT FUND #56500
Revenue
1030701-154000-665882 Planned Use of Balance $75,000
Total Revenues 75 00
Expenses
1030701-154000-788001-53600 Transfer Out — Radio Fund $75,000
Total Expenses L75-0110
RADIO COMMUNICATIONS FUND #53600 FY 2021
PROJECT RADIO-100000003025 — GLB-GLB
Revenue
1080310-115150-695500-10100 Transfer In —General Fund $ 3,061,480
1080310-115150-695500-63100
1080310-115150-695500-66100
1080310-115150-695500-56500
Expenses
1080310-115150-796500
Transfer In — FM&O Fund
118,750
Transfer In — Motor Pool Fund
12,500
Transfer In — Airport
75.000
Total Revenues
$ 3.267.730
Budgeted Equity Adjustments $ 3,267,730
Total Expenses $ 3 267 730
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
Commissioner Gwen Markham, District #9
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried on a roll call vote with Cavell voting no.
Resolution #21081 March 11, 2021
Moved by Markham seconded by Long the resolution be adopted.
Discussion followed.
Moved by Spisz seconded by Moss the resolution be amended as follows:
Insert the following BE IT FURTHER RESOLVED statement:
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby
requests Oakland County's Department of Information Technology, in coordination with
appropriate stakeholders, to further research the potential purchase of a personnel
accountability system for first responders that would, for example, provide a notification to
an incident commander when a firefighter or police officer is motionless and may need
assistance.
Vote on amendment:
AYES: Gingell, Hoffman, Jackson, Joliat, Kowall, Kuhn, Long, Luebs, Markham, McGillivray,
Miller, Moss, Nelson, Powell, Spisz, Weipert, Woodward, Cavell, Charles, Gershenson. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the amendment carried.
Vote on resolution, as amended:
AYES: Hoffman, Jackson, Joliat, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham,
McGillivray, Miller, Moss, Nelson, Powell, Spisz, Weipert, Woodward, Cavell, Charles,
Gershenson, Gingell. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution, as amended, was adopted.
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VXECUTnjitCHIEF DETY COUNTY
/ vilEF PURSUANT TO MCL 45,559A (1)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 11, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 11th day of March 2021.
Aim O-A
Lisa Brown, Oakland County