HomeMy WebLinkAboutResolutions - 2021.03.11 - 34239MISCELLANEOUS RESOLUTION #21082 March 11, 2021
BY: Commissioner Gwen Markham, Chairperson, Finance Committee
IN RE: INFORMATION TECHNOLOGY — APPROVAL OF PUBLIC SAFETY COMMUNICATIONS
SYSTEM COUNTYWIDE PUBLIC SAFETY ANSWERING POINT VOICE -DATA -AUDIO
RECORDING/ARCHIVE SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS for over a decade the County has operated and maintained an interoperable public safety
communications system for the benefit of its residents on behalf of and for law enforcement, fire services,
emergency medical services, hospitals, and homeland security; and
WHEREAS because the existing system is nearing the end of its useful life, a replacement system was
competitively bid, evaluated by a team of public safety users and County personnel, and awarded to
Motorola Solutions Inc.; and
WHEREAS the replacement system will be integrated into the Michigan Public Safety Communications
System ("MPSCS") with a limited sharing arrangement; and
WHEREAS the Board of Commissioners authorized the integration of the replacement system into the
MPSCS via Miscellaneous Resolutions #19355, #20090, and #20628; and
WHEREAS Motorola has developed a highly secure IP voice -data -audio API recording interface to its core
public radio system infrastructure; and
WHEREAS Motorola's contract proposal included pricing for the above -described interface and a third -
party, interconnected, Countywide voice -data -audio recording/archive system ("Recording Project" or
"Recorder"); however, at the time of contract execution, funding for the interface and the Recorder Project
was not available; and
WHEREAS the interface and Recorder will record and store, for 5 years, all County -wide radio
communications for interconnected Public Safety Answering Points (PSAP) in Oakland County, including
the County back-up PSAP; and
WHEREAS an IP based Recorder is a PSAP standard to provide secure recordings for civil, administrative,
and criminal court proceedings, public safety quality assurance review, and operational event review; and
WHEREAS these recordings are utilized by PSAPs and public safety agencies and would support previous
investment by local communities/PSAPs in voice -data -audio recording systems; and
WHEREAS the Department of Information Technology recommends that the County purchase the
Recorder from Equature as a single/sole source contract for the reasons described in the following
paragraphs; and
WHEREAS the MPSCS only allows certain authorized vendors to perform work on communication systems
integrated with the MPSCS; and
WHEREAS Equature, an Oakland County based vendor and manufacturer of voice -data -audio
recording/archive systems, is an authorized vendor of Motorola and the MPSCS; and
WHEREAS Equature voice -data -audio recording/archive systems are used in all PSAPs in Oakland
County; and
WHEREAS the following costs have been identified for the Recorder Project:
$1,058,500 for hardware, software, services for the Equature Recorder
$275,000 hardware, software, network engineering, and internal services related to this Project;
and
WHEREAS the Department of Information Technology recommends that the Board of Commissioners
appropriate funds in the amount of $1,333,500 for the Recorder Project from the General Fund Protection
and Advancement Assigned Fund Balance (GL Account # 383472); and
WHEREAS depreciation will be budgeted in future years for the capital portions of the costs incurred in the
Radio Communications Fund.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners appropriates
$1,333,500 for the Recorder Project from the General Fund Protection and Advancement Assigned Fund
Balance (GL Account # 383472).
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the purchase
of the Recorder Project from Equature as a single/sole source contract for the reasons described in this
Resolution.
BE IT FURTHER RESOLVED the FY 2021 budget is amended as follows:
GENERAL FUND #10100 FY 2021
Revenue
9010101-196030-665882 Planned Use of Balance $1,333,500
1 333 500
Expenditures
9010101-196030-788001-63600TransferOut— Radio Comm Fund $1,333,500
Total Expenditures 1 333 500
RADIO COMMUNICATIONS FUND #53600
PROJECT RADIO-100000003025 — GLB-GLB
Revenue
1080310-115150-695500-10100Transfer In —General Fund $1,333,500
Total Revenues $1 333 500
Expenses
1080310-115150-796500 Budgeted Equity Adjustments $ 1,058,500
1080310-115150-773630 IT Development 133,000
1080310-115150-731458 Professional Services 142,000
Total Expenses 1.333.500
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
4�- ( �GC-
Commissioner Gwen Markham, District#9
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #21082 March 11, 2021
Moved by Markham seconded by Kowall the resolution be adopted.
AYES: Jackson, Joliet, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Miller,
Moss, Nelson, Powell, Spisz, Weipert, Woodward, Cavell, Charles, Gershenson, Gingell,
Hoffman. (21)
NAYS: None. (0)
A sufficient majority having voted in favor the resolution was adopted.
I HEREBY ArPFOVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTWE
PiCTING PURSUAN('7® MCL 45.E59A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 11, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 111h day of March 2021.
Lisa Brown, Oakland County