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Home My WebLink AboutResolutions - 2021.03.25 - 34244MISCELLANEOUS RESOLUTION #21085 March 25, 2021 BY, Commissioner Philip Weipert, District #8 IN RE: BOARD OF COMMISSIONERS —TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2021 APPROPRIATION — CHARTER TOWNSHIP OF MILFORD — SPOT RESURFACING OF OLD PLANK ROAD, NORTH OF PONTIAC TRAIL — PROJECT NO. 56152 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on December 7, 2020, the Board of Commissioners approved Miscellaneous Resolution #20635 which designated $5,319,430 in fund balance for the Tri-Party Road Improvement Program for projects managed by the RCOC; and WHEREAS the Charter Township of Milford, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the Charter Township of Milford and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Milford has demonstrated that it has authorized its one-third (1/3) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2021 authorized amount of Tri-Party Road Improvement funding for Project No. 56152 in the Charter Township of Milford is $6,219; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri-Party 2021 and prior funding (account #383510) for Project No. 56152 in the amount of $6,219. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Milford and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Milford. BE IT FURTHER RESOLVED the FY 2021 budget will be amended as follows: GENERAL FUND (#10100) FY 2021 Revenue 9010101-196030-665882 Planned Use of Balance $6,219 Total Revenue 6 219 Expenditures 9010101-153010-740135 Road Commission Tri-Party $6,219 Total Expenditures 219 Chairperson, I move the adoption of the foregoing Resolution. II Commissionerrhilip Weipert District #8 ECONOMIC DEVELOPMENT AND INFRASTRUCTURE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Oualitp Life through Good Roads "We Care " � / 12A 03/04/.21 Inter —Departmental Memorandum �es, -yjahe PROGRAMMING DIVISION DATE: February 23, 2021 To: Sarnuel Fitzer, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor "T',!)vi SUBJECT: PROJECT NO. 56152, OLD PLANK ROAD NORTH OF PONTIAC TRAIL LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CHARTER TOWNSHIP OF MILFORD Attached for your review and submission to the Board for their approval is the local cost participation agreement with the Charter Township of Milford for the spot resurfacing of Old Plank Road, north of Pontiac Trail. Construction on this project is expected to begin this summer. The Charter Township of Milford has elected to use the Tri-Party Program to fund the estimated total project cost of $18,658. Our share is estimated to be $6,220 and is in the FY21 budget. The project is in the district of County Commissioner Phil Weipert. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. /je Attachments Recommended for Board Approval Sam ie Fitzer, P.E. Director of Engineering A.y CONVYISSION 6116I.9:1M.IeI i% QUALM LIFE THROUGH GOOD ROADS: March 4, 2021 ROAD COMMISSION FOR OAKLAND COUNTY "WE CARE." Board of Road Commissioners Ms. Deborah Frazer, Clerk Ronald✓.rowkes Village of Milford Cnnnne:mner 1100 Atlantic Androa LaLonde - Milford, MI 48381 C'wnow:.stnner Nancyctuarl s - Re: Project No. 56152; Old Plank Road coovntssiooet n/o Pontiac Trail Dear Ms. Frazer: Drnnis o Dueetor uectoKolar, PIE. Man, ulin- A fully signed and executed agreement for the above -mentioned - catyRnttrowiez, P.e., N.r.o.r=. project is enclosed. Deputy A4anap1frg UBe6tOt Counly Highway rng6tont The agreement was approved and subsequently signed by Dennis G. Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, March 4, 2021. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, `Shannon J. Mill r Clerk of the Beard Deputy -Secretary /Clerk of the Board 31001 Lahser Road /Sm Beverly Hills, MI 48025 Enclosure 248.645-2000 cc: Finance Department FAX Engineering Department 248-645-1340 Programming Division Lynn Sonkiss, Oakland County www.rcocweb.org COST PARTICIPATION AGREEMENT FlZ lkl& i iIllarelli l Old Plank Road North of Pontiac Trail Charter Township of Milford Board Project No. 56152 This Agreement, made and entered into this 416 day of MVCVl , 2021, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Charter Township of Milford, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the spot resurfacing of Old Plank Road, north of Pontiac Trail, as described in Exhibit'W', attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $18,658; and WHEREAS, said PROJECT involves certain designated and approved Tri-Party Program funding in the amount of $18,658, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $18,658 shall be invoiced and funded in the following order: a. Tri-Party Program funding in the amount of $18,658. b. Any PROJECT costs above the Tri-Party Program funding of $18,658 will be funded first with any available Tri-Party Program Funds. If no Tri-Party Program Funds are available, any PROJECT costs above $18,658 will be funded 100% by the COMMUNITY. 4. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $6,219 (being 100% of the COMMUNITY'S Tri-Party contribution). 5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $6,219 (being 100% of the COUNTY'S Tri- Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Old Plank Road - 2 - Charter Township of Milford Project No, 56162 1/19/2021 IN WITNESS WHEREOF, the parties hereto have exealted this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate By Its Managing Director CHARTER TOWNSHIP OF MILFORD Its 5_VPe_A'V1f5-d' Old Planlc Road - 3 - Charler Township of Milford Project No. 56152 1/10/2021 IWAz*]r� TRI-PARTY PROGRAM Old Plank Road North of Pontiac Trail Charter Township of Milford Board Project No. 56152 Spot resurfacing on Old Plank Road north of Pontiac Trail. ESTIMATED PROJECT COST Contractor Payments $18,658 I COST PARTICIPATION BREAKDOWN I i COMMUNITY COUNTY BOARD TOTAL IFY2018 Tri-Party Program $5,053 $5,053 $5,054 $15,160 IFY2019 Tri-Party Program $1,166 $1,166 $1,166 $3,498 ITOTAL SHARES $6,219 $6,219 $6,220 $18,658 Old Plank Road - 4 - Charter Township of Milford Project No, 56152 1/19/2021 Resolution #21085 March 25, 2021 Moved by Weipert seconded by Luebs the resolutions on the amended Consent Agenda be adopted. AYES: Charles, Gershenson, Gingell, Hoffman, Jackson, Joliat, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Miller, Moss, Nelson, Powell, Spisz, Weipert, Woodward, Cavell. (21) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted. I HEREBY APPROVE THE FOREGOING RE50LOTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 25, 2021, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan this 25th day of March 2021. ,( 4 Lisa Brown, Oakland County