HomeMy WebLinkAboutResolutions - 2021.03.25 - 34290MISCELLANEOUS RESOLUTION #21131 March 25, 2021
BY: Commissioner William Miller, Chairperson, Economic Development and Infrastructure Committee
IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING AND ENGINEERING - COUNTY
EXECUTIVE — CAMPUS SUSTAINABILITY PLANNING PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County is committed to pursuing sustainable practices and reducing greenhouse
gases; and
WHEREAS the sustainability plan will provide a roadmap to a greener, more sustainable operation of
County facilities; and
WHEREAS the sustainability plan will demonstrate Oakland County's commitment to environmental
sustainability and justice and the general health and economic vitality of our community; and
WHEREAS the sustainability plan will establish a vision for achieving a net zero energy campus; and
WHEREAS the sustainability plan will outline a general philosophy that will guide decision making related
to ongoing operations and future capital improvement planning; and
WHEREAS the sustainability plan's primary focus will be emissions and energy; campus operations;
nature and ecosystems; environmental equity and justice; and health and well-being; and
WHEREAS Facilities Maintenance & Operations (FMO), the Purchasing Division, and an annual civil
engineering and community planning contractor, Giffels Webster, prepared a request for qualifications and
solicited responses through the Michigan Intergovernmental Trade Network (MITN); and
WHEREAS three firms responded, and interviews were conducted; and
WHEREAS follow up questions were provided, and second interviews were conducted with two firms; and
WHEREAS after further discussions regarding scope, pricing and timing, AECOM was selected as the
finalist; and
WHEREAS AECOM was ranked number one in Engineering News-Record's "Top 200 Environmental
Firms" in 2020; and
WHEREAS the total AECOM cost of the project is $575,000 and it will take 12 months to complete; and
WHEREAS Giffels Webster of Detroit, an annual competitively bid contractor, will provide project
management services including development of a detailed project schedule, scheduling and running regular
status meetings, and verifying the quality and timeliness of deliverables for a cost of $50,500; and
WHEREAS funding in the amount of $625,500 is available for transfer from the General Fund Local
Sustainability Efforts Assigned Fund Balance (GL Account #383487) to the Project Work Order Fund
(#40400) for the Campus Sustainability Planning Project.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Campus Sustainability Planning Project in the amount of $625,500.
BE IT FURTHER RESOLVED contractual agreements for professional services in excess of $250,000 shall
be forwarded to the Finance Committee as a communication. The Board of Commissioners authorizes the
designated contract administrator to execute contractual agreements, contingent upon review by
Corporation Counsel and conformance with Oakland County Purchasing Policies and Procedures.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the FY 2021 budget
amendment and the transfer of funding for the Campus Sustainability Planning Project (#100000003389)
in the amount of $625,500 from the General Fund Local Sustainability Efforts Assigned Fund Balance (GL
Account #383487) to the Project Work Fund (#40400) as detailed below:
General Fund (#10100) FY 2021
Revenue
9010101-196030-665882 Planned Use of Balance $625,500
Total Revenues $625 5QQ
Expenditures
9010101-196030-788001-40400 Transfer Out — Project Work Order $625,500
Total Expenditures 5 625_50Q
Proiect Work Order Fund (#40400)
Project: 100000003389, Activity; PROJ
Revenues
1040801-148020-695500-10100Transfer In —General Fund
Total Revenue
Expenditures
1040801-148020-796500 Budgeted Equity Adjustment
Total Expenditures
625 500
$ 625 500
625 500
Chairperson, on behalf of the Economic Development & Infrastructure Committee, I move the adoption of the
foregoing resolution.
Commissioner William Miller, District #14,
Chairperson, Economic Development &
Infrastructure Committee
ECONOMIC DEVELOPMENT AND INFRASTRUCTURE COMMITTEE VOTE:
Motion carried on a roll call vote with Spisz voting no.
FINANCE COMMITTEE VOTE:
Motion carried on a roll call vote with Kowall, Long and Moss voting no and Powell absent.
living document and continuously reviewed. $2 Million was set aside in fund balance to address environmental
sustainability efforts with Oakland County. The total cost of the project is $625,500, and includes $575,000 from
AECOM as well as $50,500 from Giffels Webster of Detroit, an annual competitively bid contractor, for project
management services including development of a detailed project schedule, scheduling and running regular
status meetings, and verifying the quality and timeliness of deliverables
I have attached their updated scope of work as well as a short Power Point to show case a general summary of
the plan. We respectfully request approval of this proposal.
Thank you.
2100 Pontiac Lake Road I L. Brooks Patterson Building 41 W I Waterford, MI 48328 1 OakGov.com
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1.1 Project Ko:k 011
1.2 1.3Background Research I -- y
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2.1 Develop Proposed Engagement Plan
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22Implement Engagement Plan
Interviews 11 BI
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Focus Groups (2 Raunds)
Internal Visioning Survey 11)
Plan Review SoeyI - ----- - - -
Select Stakehold(der Group Meetings (3)
Virtual Room (oplionatl
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2.3Public Communication
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3.1 Emissions and Energy Analysis
3.2Campus Operations Analysis
3.3 Nature and Ecosystems Analysis
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3.6Health and Well-BeingAnalysis
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4.1 Develop Preliminary Plan
4.2 Public Review Process
5.1 Incorporate Feedback
S.Mrat Pon Development
Rev. February 26, 2021
AECOM will not perform asset assessments or site visits as part of this task.
— Project Kick-off Meeting Summary
— Data Request
— Summary of Received Data
— Sustainability Asset Framework
TASK 2: STAKEHOLDER ENGAGEMENT
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Engagement to develop a County Sustainability Framework Plan will consist of both internal and external engagement. The
majority of the work will focus on engagement with County departments and staff to understand existing practices and
conditions, build buy -in for recommendations and develop implementation plans. Building off of the project kick-off
meeting from Task 1, the AECOM team will hold an engagement planning meeting with key staff as identified by the County
to align goals and to inform the Proposed Engagement Plan.
Engagement Planning Meeting Objectives:
1. Establish an engagement framework that meets the goals of the County.
2. Identify key staff members, such as department leads and others, to be interviewed.
3. Confirm and classify targeted focus groups, themes and profiles.
4. Identify points of contact where appropriate.
5. Develop a stakeholder matrix.
Based upon the input from the engagement planning meeting, the AECOM team will then develop a Proposed Engagement
Plan, which will include:
— A timeline for all proposed outreach activities.
— Up to ten (10) interviews with selected staff members including department leads, representatives or other internal
staff with knowledge, views or opinions relevant to the development and success of the Sustainability Framework Plan.
When appropriate and safe, we will conduct socially distant and acceptable one-on-one meetings and/or walk throughs
with key stakeholders.
— Up to six (6) focus groups on specific topics aimed at learning how sustainability can be improved in Oakland County
facilities or on County sites. Topics may relate to visioning, goal setting, solution identification, or implementation
planning across the four themes.
— One (1) internal online survey of no more than 10-minutes consisting of no more than four (4) open ended questions
and designed to receive early input into vision and goal development.
— One (1) online survey of no more than 10-minutes designed to receive input from and inform the general public and
internal Oakland County staff on the draft Plan.
— Three (3) stakeholder group meetings with internal and external Task Force members to review information, obtain
feedback and information and seek consensus around topics such as visioning, goal setting, solution identification,
implementation planning or other areas necessary to meet the goals and objectives of the County. It is anticipated that
initial meetings will be held virtually and consist of the same participant list for continuity throughout the project.
— Internal Virtual Room, detailed description follows, that will serve as a repository for educational information, project
updates, and provide stakeholder access to project materials.
— A process for documenting and reporting engagement activities and results.
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Rev. February 26, 2021
The AECOM team will present the proposed engagement plan for one review by the County. The AECOM team will
integrate one round of edits to the proposed engagement plan to create a final engagement plan. All project activities will
be conducted in English}. {
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Following approval of the Engagement Plan, the project team will develop engagement materials including interview plans,
meeting materials, virtual room content, and surveys as defined in the Engagement Plan. Material design will also
incorporate, as appropriate, educational components about sustainability generally as well as about the Sustainability
Framework Plan, its goals and potential benefits of implementation. Materials will be provided to the County for one round
of review prior to finalization.
Scheduling of engagement activities will take place in accordance with the Engagement Plan and in coordination with the
County and, as applicable, the points of contact identified in Task 1.1. Given the current COVID-19 constraints, initial
meetings are likely to be held virtually. Virtual meetings will be held using platforms that allow for participant interaction,
instantaneous feedback and group whiteboarding capabilities. When appropriate and safe, we will conduct socially distant
and acceptable in -person meetings and/or walk throughs with key staff or others. Feasibility will be determined based on
AECOM and County safety protocols and requirements.
To facilitate and supplement other engagement activities, we will use AECOM's web -based Virtual Room technology. The
Virtual Engagement Room can provide an interactive and dynamic setting for engagement. Upon entering, participants can
virtually move around the room and easily experience a variety of content relevant to the Sustainability Framework Plan
displayed in familiar ways. The design can showcase images, videos and documents, all of which are customized to reflect
the image of the County and to suit the audience. AECOM will not develop videos for this effort but can post videos
developed by Oakland County. Not only can the Virtual Room provide educational information and Plan updates, it can also
provide easy access for staff and stakeholders to virtual meetings, web links and surveys. The AECOM team will update
virtual room content at up to two key intervals to be identified in the engagement plan.
Notes highlighting key findings from engagement activities will be provided to the project team at intervals identified in the
Engagement Plan.
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The County will be responsible for all public communication including the distribution plan for online surveys. AECOM will
develop the surveys and share the link with Oakland County for distribution.
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We see change management as central to the success of strategic municipal initiatives like sustainability. Our team
facilitates change management programs serving as an impartial link between key project stakeholders, both internal and
external. Realizing the full benefits of a thoughtful Sustainability Framework Plan requires stakeholders to shift attitudes,
and ultimately change behaviors. The success of a sustainability strategy depends largely on a change management
program that considers the needs and experiences of employees and in particular, managers, in order to inspire new
conversations and behaviors. When asking colleagues to modify their attitudes and change their behavior, we ultimately
need to engage them so that the process is a participatory experience.
We will be layering in change management engagement and strategy into the overall engagement plan, rather than
implementing additional change management specific meetings and workshops. Throughout the course of the course of the
engagements, the change management team will be gleaning findings from these interactions create the foundation of the
change management plan.
The change management plan will define the customized Oakland County strategy for engaging with end users affected by
the change. Contents of this plan will include assessment for change readiness, identifying key leadership sponsor strategy,
leading people through change, sponsorship and communications roadmaps, and cadence of communications. The
Page 3 of 12
Rev. February 26, 2021
outcomes and findings from the change management work will be integrated into the preliminary and final Sustainability
Framework Plans.
Initiating change early and integrating the change process across the project life cycle is key. We rely on a holistic delivery
framework to facilitate the change journey for employees. This process relies heavily on co -creation and engagement with
end user groups at all levels including leadership, manager groups, and staff representatives. Being actively involved in the
process helps to establish buy -in provides Oakland County ownership of the change from the beginning of the project. As an
overarching goal we support our clients not only to manage change, but to create it.
TASK 2 DELIVERABLES:
— Proposed and Final Engagement Plan
— Engagement Activities (10-interviews, 6-focus groups, 2-surveys, and 3-select stakeholder group meetings)
— Virtual Engagement Room (1-creation and 2-updates)
— Engagement Activity Notes
TASK 3: diA6VALYSVs
The findings from Task 1: Discovery and input from Task 2: Stakeholder Engagement will provide the AECOM technical
experts the necessary insights to carry out a series of interrelated analyses to develop recommendations for creating more
sustainable Oakland County facilities, sites and campuses. We have organized our approach into four key analysis subtasks,
one focusing on each of the four sustainability themes:
— Emissions and Energy
— Campus Operations
— Nature and Ecosystems
— Health and Well-being
The task will begin by defining preliminary goals of the Sustainability Framework Plan based on findings from Discovery and
Stakeholder Engagement. The formulation of these overarching goals will allow the AECOM team to structure our analyses
to compare the County's current state to a desired future state related to the four themes. To assist in identifying
preliminary goals, the AECOM team will identify appropriate peer organizations and benchmark Oakland County against
them.
After confirming preliminary goals with key County stakeholders, the AECOM team will conduct a series of technical
analyses as described in the following subtasks. In addition to the analyses described, for each theme, the AECOM team will
recommend key performance indicators that place special attention on the equity impacts of sustainability efforts. During
the goal setting work at the beginning of this task, the AECOM team will work with the County to define the key equity
considerations to be included. It is anticipated that the County's equity audit work will inform this discussion.
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The Emissions and Energy Analysis will include:
Review of Portfolio Energy Consumption: Review all available energy consumption data using County's existing platform.
Consult with Oakland County facilities teams to develop understanding of high priority or high energy savings opportunity
sites. The AECOM and Oakland County project team will consider following in identifying facility for deeper energy analysis:
— Recently completed energy projects/audits
— Access to data, site drawings, updated asset inventories
— Energy intensities (energy use per square foot)
Page 4 of 12
Rev. February 26, 2021
— Staff or operational priority sites
— Other upcoming capital plans
— Representative of other sites (if desired)
Selection of Site for Energy Audit: The team will undertake an energy audit of 1 to 2 priority facilities (no more than
100,000 square feet) as determined above, providing a detailed review of the facility and recommend specific energy
savings projects at that site, including detailed costs and estimated savings.
Creation of Energy Framework: Using audit results and high-level findings from the portfolio review, the team will provide
a roadmap for recommended future energy projects, prioritized according to Oakland County objectives. County objectives
will be confirmed during Task 1 and Task 2 and will likely consider cost, greenhouse gas (GHG) reductions, alignment capital
or related initiatives. The Framework will include:
— Recommendations for energy performance tracking and monitoring over time
— Key performance indicator development
— Data collection strategies/recommendations
— Goal or target setting
— Facility or facility type prioritization for future work
— Energy projects recommended for adoption across all facilities
— Specific facilities recommended for future audits or other intensive analysis
Framework development for vehicles and renewables: AECOM team will provide a roadmap document for development of
vehicle charging and renewables that will include:
— Prioritization criteria for future projects or initiatives, likely areas of initial focus, and suggested key performance
indicators
— Site -specific considerations for development of either onsite renewables or onsite charging will be highlighted, such as
alignment with other site energy priorities or conditions observed throughout the sustainability study
— Role renewables and vehicle charging play in Oakland County carbon emissions reduction strategies
— Focus will be on opportunities at the 7main campuses ?c
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The Campus Operations Analysis will include:
The AECOM team will analyze trends from the collected information in Task 1 and Task 2. From this analysis, it will identify
gaps related to sustainability and make operation recommendations related to waste management, site management and
mobility operations to achieve sustainability goals at a subset of prioritized locations (1-2). The following will have particular
focus:
— Initial analysis of existing conditions of each prioritized location
— Identifying possible gaps and obstacles to sustainable operations
— Addressing the need for additional staff to implement and maintain the new sustainability systems and processes
The AECOM team will leverage these elements and its subjective expertise and experience to make recommendations
particular to the County's campuses. Specifically, AECOM's partner, Eminence, will leverage its experience in sustainable
waste management to improve site recycling operations.
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Rev. February 26, 2021
The Nature and Ecosystems Analysis will focus on the main campuses and adjacent park for portfolio level review of existing
conditions. The AECOM team will then identify 1 to 2 pilot locations for deep dive solution development and at a portfolio
level the team will develop a framework for prioritizing and selecting future nature and ecosystem investments. Additional
details of the approach are described below.
The goal of this analysis task is to identify appropriate, feasible and cost-effective measures to reduce runoff and improve
water quality, improve campus aesthetics, as well as enhance habitat, ecology and biodiversity. The AECOM team employs
a holistic approach to creating sustainable landscapes, including identifying and optimizing the multiple co -benefits of green
stormwater infrastructure (GSI) such as reduce stormwater peak discharges, filter pollutants, uptake nutrients, enhance
campus aesthetics, habitat, trail connectivity and public education.
To better determine the specific opportunities and identify implementable recommendations, we will begin this analysis
task by preparing a Campus Analysis Plan which identifies constraints and opportunities to Eco Restoration and GSI at select
prioritized locations. Through this work, the team will also identify impaired water resources on or adjacent to county
campuses in order to capture greater benefits from proposed solutions.
Next, the AECOM team, in collaboration with the County and any applicable stakeholders as identified in Task 2, will
develop specific objectives for nature and ecosystem sustainability. These objectives will be used to create metrics and KPIs
to track progress towards Ecosystem Restoration and GSI implementation and as the basis for site and project prioritization.
It will be important for analysis for this theme to recognize staff operational procedures or additional maintenance
resources required for recommended sustainability improvements. The AECOM team will work with maintenance staff to
understand potential impacts and design appropriate solutions.
The AECOM team will conduct site visits for 1 to 2 specific locations to:
— Assess potentials to reduce runoff from impervious campus surfaces
— Assess potentials to treat stormwater runoff from county campuses through stormwater treatment wetlands
— Identify impaired streams on county campus and park properties and assess stream restoration potentials to address
stream impairments
— Identify ways to preserve and enhance riparian/natural/wildlife corridors
— Identify opportunities to implement riparian buffers around surface water features on county campus properties
— Identify opportunities to integrate trail systems into the campus plan
— Assess storm event trends and future climate change impacts to determine campus enhancements needed to
accommodate more severe future storm events
Through these analyses, the AECOM team summarize findings which may include for the prioritized pilot locations:
— A toolbox of GSI best management practices
— Identification of a potential site to implement a Green Infrastructure Demonstration project to demonstrate a suite of
GSI measures to residential, commercial and institutional property owners as well as provide public education
— Precedent images and project examples of Ecosystem Restoration and GSI measures which integrate Ecosystem
Restoration and Green Infrastructure measures in civic settings
— Operations and maintenance requirements of preserved natural areas
— Potential GSI guidelines for future capital improvement projects
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Rev. February 26, 2021
The Health and Well-being scope for Oakland County will be centered around the employee and evaluated through
AECOM's wellness approach with a focus on dimensions of wellness that are aligned with sustainability goals. The employee
base will be analyzed through a representative sample size cross-section of the organization across departments and roles.
This wellness approach and analysis is observed through these six comprehensive wellness components: physiological,
social, purposeful, ethical, mental/emotional, and intellectual. The following demonstrates analysis and outcomes for the
Health and Well-being Analysis:
Physiological — How are employees accessing campuses buildings and what is their movement and throughout the day.
Social — How connected are employees through teams, collaborative and social activities, and technology.
Purposeful — How is Oakland County demonstrating shared values to employees and what is the employee perception.
Ethical — How is Oakland County connected to the local and surrounding community, and larger missions as a whole, and
what is the employee perception.
Mental/emotional — How is employee balance created in the workplace through access to varied work postures, promotion
of diversity and equality, and optimization of teams.
Intellectual — How does Oakland County cultivate a culture of learning and innovation through celebrating success of
challenging and varied work.
In order to effectively analyze each of these equally important six aspects of wellness, specific targeted engagement and
analysis will be performed to generate customized recommendations for Oakland County. AECOM build upon existing
employee engagements embedded in Task 2 with the following planned approach for Health and Well-being engagement
and analysis:
1. Step 1: Analyze existing badge entry data. This information, commonly collected in facilities where badge entry is
conducted, provides early and quick insight to employee movement into and throughout campus and buildings.
This insight lays the foundation for the sustainability focus of Health and Well-being.
2. Step 2: Analyze existing site map and building floor plans. This existing information provides essential information
and many sustainability lens analyses can be performed to glean essential insight about employee health and well-
being.
3. Step 3: Approximately six questions added to the employee survey targeted to learning insight on each of the
wellness components.
4. Step 4: Conduct analysis and synthesis of information from the Health and Well-being portion of the employee
survey as initial findings of current status.
5. Step 5: Engage employees through planned focus groups as part of Task 2.
6. Step 6: Begin to communicate out findings and initial thoughts for a future -looking sustainability lens of Health and
Well-being through the employee forum of the Virtual Room.
7. Step 7: Compile and synthesize findings.
:TASK 3 DELIVERABLES:
— (1) Summary of Analysis Findings across four themes
TASK 4: PRELMAINARY SUSTAINABILiTY PLAN
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Based on the findings from the analysis across the four themes in Task 3, the AECOM team will develop a preliminary
sustainability plan. This plan will focus on identifying realistic and achievable actions to meet the County's sustainability
goals and facilities -specific vision and will build on the recommendations identified in the Task 3. This task will start by
Page 7 of 12
Rev. February 26, 2021
creating a sustainability framework that includes a strategic vision, goals, objectives and KPIs. This framework will be
developed building on data from Task 1: Discovery, engagement with diverse stakeholders from Task 2: Stakeholder
Engagement and preliminary goals identified in Task 3: Analysis. It will be cross -cutting, covering energy, water, land,
mobility and materials sustainability.
With analysis (Task 3) complete and a strategic framework in hand, the AECOM team will prioritize recommendations based
on AECOM's expertise and industry best practices suited to Oakland County. It is anticipated that recommendations will
span the four themes of emissions and energy, campus operations, nature and ecosystems and health and well-being.
Specifically, AECOM will prioritize potential recommendations across sustainability themes using triple bottom line metrics
to assess how Oakland County can achieve the greatest sustainability benefits. Potential recommendations to be
considered include:
— Building renovation concepts such as window replacement (or repair), passive solar design modifications, building
control changes, lighting modifications, restroom renovations or demolition/reconstruction if warranted.
— Building operations concepts related to waste salvage and reuse/recycling
— Building new constructions concepts
— Sustainable campus operation improvements to reduce waste and promote responsible resource use such as installing
greywater systems or adopting purchasing policies, building recycling and composting practices, or local material
sourcing practices.
— Fleet transportation electrification recommendations to improve air quality, reduce costs, and drawdown
transportation emissions
— Practices to maintain and enhance biodiversity and wildlife
— Climate adaptation concepts such as stormwater infrastructure to mitigate storm surge impacts
— Efficient, clean and active mobility solutions such as parking management or infrastructure and incentives to promote
walking and biking
— Site management and development concepts such as storm water management, landscape and open space
management, enhanced green infrastructure, impervious surface management, open space management and
enhancement and water reclamation systems
— Green infrastructure and design concepts that preserve and enhance natural areas as well as connect people to places
In addition to changes in how the County operates or what types of materials, technologies and buildings they invest in, the
AECOM team's experts in behavioral change will identify best practices and recommendations for employee behavioral
change necessary to meet County sustainability goals as part of the Change Management Plan. These may include
educational and incentive programs related to mobility choices, recycling, or energy efficiency.
Finally, deep dive recommendations will include final considerations for operations, funding, and policy changes required
for successful implementation. High-level cost ranges, staffing and other resource needs for operations and maintenance
requirements for each recommendation will be identified. Based on these identifications, AECOM will generate preliminary
high-level cost range estimates to base funding needs from. The AECOM team will reference its own direct experience in
both planning and implementing sustainability, climate, and resilience projects to develop these cost estimates and
leverage our partner Eminence's experience in municipal finance.
Following identification of estimated high-level financial resource needs, AECOM will identify potential funding sources for
successful implementation of the Plan. Potential funding and financing partnership models will be considered as part of the
funding source identification process. The AECOM team brings deep experience in developing such partnerships between
state and local agencies, local governments, and utilities, which enable innovative financing models for sustainability
improvement and can allow for integrated approaches to development and community co -benefits.
Page 8 of 22
Rev. February 26, 2021
Once AECOM has created the draft preliminary Plan, County staff and key stakeholders will be able to conduct one (1)
review of the document. The AECOM team will incorporate County feedback and gain approval prior to the public review
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AECOM recognizes the importance of community participation and sense of ownership in creating local government plans.
AECOM will share the highlights of the Plan in an easily understandable way that is accessible to all County residents. This
approach will be detailed in the proposed and final stakeholder engagement plan from Task 2.
AECOM will take a two -pronged approach to facilitate input on the preliminary sustainability plan. First, AECOM will
develop a short summary document of no more than 5 pages of key draft Plan highlights. Next, AECOM will gather feedback
through an online survey platform for both public and county employee input. AECOM will summarize input on the draft
Plan and review it with the County before incorporating public feedback into the Plan. This survey is discussed further in
Task 2.
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Draft KPIs
Preliminary Sustainability Framework Plan
Preliminary Plan Summary Document
TASK 5: HNAL SUSTAINABILITY PLAN
The AECOM team will incorporate feedback from Task 4 to create a final draft Plan for the County's final review (1-review
round). The County will be responsible for identifying their internal County review team to provide feedback. AECOM will
then incorporate feedback and requested changes to finalize the document narrative for approval.
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Once the document narrative is approved, AECOM will create a formatted document with supporting photos, graphics and
infographics to make it a digestible and easy -to -follow document that supports effective implementation. The graphic
design will be consistent with the County's branding guidelines and project specific design templates. The County will
provide one round of review on the draft graphic design of the document. AECOM will incorporate final feedback on the
graphic design before requesting approval from the County on the final Plan.
To guide the County in implementing recommendations presented in the Plan, the Plan will include detailed strategies with
responsible implementing parties, high-level cost range estimates, potential funding sources and identification of high-level
ROL AECOM understands that roadblocks may arise in implementing new projects, so our implementation strategies will
include considerations for risk management and mitigation. AECOM will also finalize KPIs to monitor success of projects and
provide methods of assessment to accurately monitor progress. Additionally, to support the tracking and implementation
of recommendations, AECOM will provide a reporting tool and suggest a cadence for ongoing reporting to aid the
establishment of effecting reporting protocols and practices. Effectively measuring KPIs and reporting on project progress
will be key to transparency and the success of sustainability improvements. Lastly, the Plan will include a timeline and
sequence for implementing each recommendation.
TASK 5 DELIVERABLES:
— Final KPIs and Reporting Tool
— Pre -Final Draft Sustainability Framework Plan
— Final Sustainability Framework Plan
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Rev. February 26, 2021
FACILITIES/SITES INCLUDED IN PORTFOLIO
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43W OAKLAND COUNTY FARMERS
65W CHILDREN'S VILLAGE A
85W CHILDREN'S VILLAGE KITCHEN
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47W HOMELAND SECURITY
71W CHILDREN'S VILLAGE B
87W CHILDREN'S VILLAGE SCHOOL
49W INFORMATION TECHNOLOGY
73W CHILDREN'S VILLAGE C
95W PUBLIC WORKS / WRC
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57W SHERIFF'S PATROL SERVICES
77W CHILDREN'S VILLAGE D
97W PARKS AND REC ADMIN
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32E RESOURCE CRISIS CENTER
10E COUNTY JAIL & SHERIFF RECORDS
20E GROUNDS EAST
34E NORTH OAKLAND HEALTH CENTER
12E COURTTOWER COMPLEX
24E D BUILDING
36E MEDICAL CONTROL AUTHORITY
14E WEST WING EXPANSION
26E NORTH OFFICE BUILDING
38E SHERIFF'S OFFICE ADMIN
16E VEHICLE OPERATIONS
28E MEDICAL EXAMINERS
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Page 10 of 12
Resolution #21131 March 25, 2021
Moved by Miller seconded by Markham the resolution be adopted.
Discussion followed,
Vote on resolution:
AYES: Gershenson, Jackson, Luebs, Markham, McGillivray, Miller, Nelson, Powell, Woodward,
Cavell, Charles. (11)
NAYS: Gingell, Hoffman, Joliet, Kochenderfer, Kowall, Kuhn, Long, Moss, Spisz, Weipert. (10)
A sufficient majority having voted in favor, the resolution was adopted.
HEREBY APPROVE THE FOREGOING RESOLMON
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 25, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 25th day of March 2021.
Ae�
Lisa Brown, Oakland County
