HomeMy WebLinkAboutInterlocal Agreements - 2020.10.21 - 34313City Commission
June 22, 2020
A regular meeting of the Royal Oak City Commission was held on Monday, June 22, 2020 via
teleconference on Zoom and livestreamed on WROK. The meeting was called to order by Mayor Fournier at
7:30 p.m.
Commissioner Macey gave the Invocation. Everyone present gave the pledge of allegiance.
ROLL CALL
Mayor
Mayor Pro Tem
Commissioners
PRESENT
Fournier
Paruch
Douglas
DuBuc
Gibbs
LeVasseur
Macey
ABSENT
SENATOR MCMORROW LEGISLATIVE UPDATE
Senator Mallory McMorrow provided a legislative update to the commission. She spoke about Senate Bill
690 which is the Covid Relief Appropriations Bill. It provides $200 million to support local public health and
safety workers, $25 million for additional PPE, $29 million for increased UIA staffing and technology, $125
million for daycare costs, $45 million to support domestic violence shelters, $100 million in hazard pay for
first responders, $100 million for small business grants, and $2.5 million for hospitality workers. She also
discussed a bill to help create social districts and a Juneteenth Recognition Resolution that was passed in
both the Senate and the House. She voiced her support for the resolution on the agenda that would ban
conversion therapy and also discussed state shared revenue.
PUBLIC COMMENT
Ms. Ellen Knoppow, 1526 W Webster, spoke in favor of consideration to adopt an ordinance to ban
conversion therapy.
Mr. Michael Aquilina, 501 E 3rd, submitted a letter to the planning commission regarding site plan 20-0406.
He wanted the city commission to address his concern regarding the placement of the access road that was
not addressed at the planning commission meeting.
Ms. Angela Twiss, Woodslee, wanted to know if the Woodward side area subdivision could get parking
permits for the day the Dream Cruise is supposed to occur. She also spoke about the Starbucks on
Woodward and Guilford. It is often backed up with cars and is a dangerous situation.
Mr. Arvind Reddy, 618 S Pleasant, supported the ban on conversation therapy. He also spoke about
defunding the police department.
Mr. George Raab, Shenandoah, stated that he was against defunding the Royal Oak police.
Ms. Kim Moon, 815 Louis, supported the ban on conversation therapy. She also wanted to know when
residents could apply to be on the Human Rights Commission.
APPROVAL OF AGENDA
Moved by Mayor Pro Tem Paruch
Seconded by Commissioner DuBuc
1
City Commission
June 22, 2020
Be it resolved that the city commission hereby approves the agenda for the June 22, 2020 meeting
with the addition of item 18 the discussion of an Election Agreement with Oakland County.
AMENDMENT TO THE MOTION
Moved by Commissioner LeVasseur
Seconded by Commissioner Gibbs
Be it resolved that the city commission adds discussion of a resolution in support of law enforcement
to the agenda.
ROLL CALL VOTE
AYES:Commissioner Gibbs and Commissioner LeVasseur
NAYS: Mayor Pro Tem Paruch, Commissioner Macey, Commissioner Douglas, Commissioner
DuBuc and Mayor Fournier
Motion fails
AMENDMENT TO THE MOTION
Moved by Commissioner DuBuc
Seconded by Commissioner Douglas
Be it resolved, the city commissions moves item 17 immediately following the consent agenda.
ROLL CALL VOTE
AYES: Commissioner LeVasseur, Commissioner DuBuc, Commissioner Douglas,
Commissioner Macey, Mayor Pro Tem Paruch, Commissioner Gibbs and Mayor Fournier
NAYS:None
Adopted unanimously
ORIGINAL MOTION WITH AMENDMENT
Be it resolved that the city commission hereby approves the agenda for the June 22, 2020 meeting
with the addition of item 18 the approval of Election Agreement with Oakland County.
Be it further resolved the city commissions moves item 17 immediately following the consent
agenda.
ROLL CALL VOTE
AYES: Commissioner Gibbs, Mayor Pro Tem Paruch, Commissioner Macey, Commissioner
Douglas, Commissioner DuBuc, Commissioner LeVasseur and Mayor Fournier
NAYS:None
Adopted unanimously
2
CONSENT AGENDA
Moved by Mayor Pro Tem Paruch
Seconded by Commissioner Douglas
City Commission
June 22, 2020
Be it resolved that the city commission hereby approves the consent agenda as follows:
a. Be it resolved, that the city commission meeting minutes of June 8, 2020 are hereby
approved.
Be it resolved, the city commission hereby approves the hiring of a municipal clerk Ill position
in the city clerk's office.
Be it resolved, the claims of June 'l 6, June 17 and June 19, 2020 are hereby approved.
Be it resolved, the city commission approves the following requisition/purchase orders
for fiscal year 2019-20:
Requisition #
Vendor:
Requesting approval for:
Price Source:
Budgeted:
Department / Fund:
Description:
Requisition #
Vendor:
Requesting approval for:
Price Source:
Budgeted:
Department/ Fund:
Description:
Requisition #
Vendor:
Requesting approval for:
Price Source:
Budgeted:
Department / Fund:
Description:
Requisition #
Vendor:
Requesting approval for:
Price Source:
Budgeted:
Department/ Fund:
Description:
ROO5655
BL Royal Oak (Bar Louie)
$16,000
DDA rebound program
$16,000
DDA/TIFA/DDA development
DDA rebound program- 1st payment
to businesses per DDA action of
5/27/2020
ROO5656
C & W Ltd LLC d/b/a O'Tooles
$15,384
DDA rebound program
$15,384
DDA/TIFA/DDA development
DDA rebound program- 1st payment
to businesses per DDA action of
5/27/2020
ROO5657
City Tavern Royal Oak LLC
$12,428.50
DDA rebound program
$12,428.50
DDA/TIFA / DDA development
DDA rebound program- 1st payment
to businesses per DDA action of
5/27/2020
ROO5658
Diamonds Steak & Seafood/Pinky's
$16,000
DDA rebound program
$16,000
DDA/TIFA / DDA development
DDA rebound program- 1st payment
to businesses per DDA action of
5/27/2020
3
Requisition #
Vendor:
Requesting approval for:
Price Source:
Budgeted:
Department/ Fund:
Description:
Requisition #
Vendor:
Requesting approval for:
Price Source:
Budgeted:
Department/ Fund:
Description:
Requisition #
Vendor:
Requesting approval for:
Price Source:
Budgeted:
Department / Fund:
Description:
Requisition #
Vendor:
Requesting approval for:
Price Source:
Budgeted:
Department / Fund:
Description:
Requisition #
Vendor:
Requesting approval for:
Price Source:
Budgeted:
Department/ Fund:
Description:
Requisition #
Vendor:
Requesting approval for:
Price Source:
Budgeted:
Department/ Fund:
City Commission
June 22, 2020
ROO5659
Eye of the Tiger Enterprises LLC d/b/a
Fifth Avenue
$16,000
DDA rebound program
$16,000
DDAfTl-PA / DDA development
DDA rebound program- 1st payment
to businesses per DDA action of
5/27/2020
ROO5660
Lily's Seafood Grill & Brewery
$r3,691
DDA rebound program
$13,691
DDA/TIFA/DDA development
DDA rebound program- 1st payment
to businesses per DDA action of
5/27/2020
ROO5661
Lockhart's BBQ
$16,000
DDA rebound program
$16,000
DDA/TIFA / DDA development
DDA rebound program- 1st payment
to businesses per DDA action of
5/27/2020
ROO5662
Mesa Taco's & Tequila
$12,346
DDA rebound program
$12,346
DDA/TIFA / DDA development
DDA rebound program- 1st payment
to businesses per DDA action of
5/27/2020
ROO5663
Nutri-Foods Inc
$11 ,628.50
DDA rebound program
$11,628.50
DDA/TIFA / DDA development
DDA rebound program- 1st payment
to businesses per DDA action of
5/27/2020
ROO5664
Pronto! Restaurant & Video Bar
$16,000
DDA rebound program
$16,000
DDA/TIFA / DDA development
4
Description:
Requisition #
Vendor:
Requesting approval for:
Price Source:
Budgeted:
Department/ Fund:
Description:
Requisition #
Vendor:
Requesting approval for:
Price Source:
Budgeted:
Department/ Fund:
Description:
Requisition #
Vendor:
Requesting approval for:
Price Source:
Budgeted:
Department/ Fund:
Description:
Requisition #
Vendor:
Requesting approval for:
Price Source:
Budgeted:
Department / Fund:
Description:
City Commission
June 22, 2020
DDA rebound program- 1st payment
to businesses per DDA action of
5/27/2020
ROO5191 change order
K & Q Law
$5,000 for a total of $25,000
estimation/bid by Royal Oak
$25,000
district court/indigent defense
contracted legal / advisory counsel
ROO5209 change order
City of Berkley
$17,500 for a total of $48,500
in a multi-year contract
$48,500
animal control/general
animal control services
ROO5151 change order
McNaughton- McKay Electric
$49,120 for a total of $119,790
quote / sole source for exact
ornamental light
$119,790
capital projects / DDA development &
ROCC capital projects
Streetlights in the downtown; Six (6)
lights for the ROCC project (Boji is
responsible to reimburse for three (3)
of the six (6) lights, or $10,525.20)
and eight (8) lights for W. Fourth
Street under CAP2003
ROO5666
Insight
$59,860
quote (multiple quotes received/lower
than MiDeal pricing)
$59,860
information systems / information
systems
Microsoft Office subscriptions
Be it resolved, the city commission hereby awards the professional engineering services
- CDBG parks and diverter improvements as outlined in the request for proposals dated
May 14, 2020 to Fleis and VandenBrink of Farmington Hills, Michigan, currently under
contract with the city, and directs staff to issue a purchase order in the amount of
$108,500.
Be it resolved, the mayor and city clerk be authorized to execute the funding agreement
with the Ml 75 Constructors, LLC for the installation of mast arm traffic signals at the 11
Mile Road bridge for a total estimated city cost of $222,825.00 and directs staff to issue
a purchase order for the approved amount.
Be it resolved, the city commission hereby approves the contract modification with
Anglin Civil, in an amount not to exceed $246,791.42.
5
City Commission
June 22, 2020
h.Be it resolved, the city commission approves the request to fill the vacant truck driver
position in the department of public services and recreation.
Be it resolved, the city commission hereby directs staff to develop a municipal revolving
energy fund to subsidize future municipal energy related projects; and
Be it further resolved, the city commission hereby directs staff to earmark earned utility
rebates to the aforementioned revolving energy fund.
Receive and File non-action Items
i. May 2020 Investment Report
ROLL CALL VOTE
AYES: Commissioner LeVasseur, Commissioner DuBuc, Commissioner Douglas,
Commissioner Macey, Mayor Pro Tem Paruch, Commissioner Gibbs and Mayor Fournier
NAYS:None
Adopted unanimously
CONSIDERATION TO ADOPT AN ORDINANCE TO BAN CONVERSION THERAPY
AS REQUESTED BY COMMISSIONER DUBUC AND SUPPORTED
BY MAYOR FOURNIER AND COMMISSIONER MACEY
Mr. Dave Garcia, Executive Director of Affirmations, spoke to the commission about the serious
ramifications of conversion therapy.
Moved by Commissioner DuBuc
Seconded by Commissioner Macey
Be it resolved, the city commission directs the city attorney to draft an ordinance to ban conversion
therapy.
ROLL CALL VOTE
AYES: Commissioner Gibbs, Mayor Pro Tem Paruch, Commissioner Macey, Commissioner
Douglas, Commissioner DuBuc, Commissioner LeVasseur and Mayor Fournier
NAYS:None
Adopted unanimously
GIRL SCOUT TROOP 76249 REQUEST TO INSTALL COMMUNITY FOOD PANTRY
Moved by Mayor Pro Tem Paruch
Seconded by Commissioner DuBuc
Be it resoive6, ttie city commission approves the insta-iia-tio-n Of Girt Scout Tr00p76249'S Free Littie
Pantry at a site to be determined and approved by the city manager; and
Be it further resolved, the city commission waives the requirement for a formal license agreement or
insuranCe COVerage.
6
City Commission
June 22, 2020
ROLL CALL VOTE
AYES: Commissioner Gibbs, Mayor Pro Tem Paruch, Commissioner Macey, Commissioner
Douglas, Commissioner DuBuc, Commissioner LeVasseur and Mayor Fournier.
NAYS:None
Adopted unanimously
Moved by Mayor Pro Tem Paruch
Seconded by Commissioner Macey
Be it further resolved, the city commission waives the requirement for a formal license agreement or
insurance COVerage.
ROLL CALL VOTE
AYES: Commissioner LeVasseur, Commissioner DuBuc, Commissioner Douglas,
Commissioner Macey, Mayor Pro Tem Paruch, Commissioner Gibbs and Mayor Fournier
NAYS:None
Adopted unanimously
MICHIGAN LIQUOR CONTROL COMMISSION LICENSED ESTABLISHMENT
CULINARY INVESTMENTS LLC REQUEST TO AMEND PLAN OF OPERATION
Moved by Commissioner DuBuc
Seconded by Mayor Pro Tem Paruch
Be it resolved, the amended plan of operation for Culinary Investments, L.L.C. d/b/a
Alchemi/Johnny's Speakeasy/Prep's Gaming Room and Nightclub, 213-215-219 South Main Street,
dated June 22, 2020 is hereby approved.
ROLL CALL VOTE
AYES: Commissioner Gibbs, Mayor Pro Tem Paruch, Commissioner Macey, Commissioner
Douglas, Commissioner DuBuc, Commissioner LeVasseur and Mayor Fournier
NAYS:None
Adopted unanimously
APPROVAL OF MAY 2020 TRAFFIC COMMITTEE RESOLUTIONS
Moved by Mayor Pro Tem Paruch
Seconded by Commissioner Douglas
Be it resolved; the city commission approves the traffic committee's recommendation to install two
(2) R1-1 stop signs on East Bloomfield Avenue at Ardmore Avenue as denoted on the traffic
committee agenda item 6.A; and
7
City Commission
June 22, 2020
Be it further resolved; the city commission approves the traffic committee's recommendation to
deny the request to install "No Thru Traffic" signs on South Wilson Avenue at 10 Mile Road as
denoted on the traffic committee agenda item 6.B; and
Be it finally resolved; the city commission approves the traffic committee's recommendation to
deny the request to install "Stop" signs on Woodcrest Drive at Austin Avenue and on Maxwell
Avenue at Austin Avenue; to install six(6)-inch white crosswalk striping across Maxwell Road at
Austin Avenue and at Crane Avenue and four (4) W1I- 2 and W16-7P pedestrian crossing signs
as denoted on the traffic committee agenda item a.c.
ROLL CALL VOTE
AYES:Commissioner Gibbs, Mayor Pro Tem Paruch, Commissioner Macey, Commissioner
DuBuc, Commissioner LeVasseur, Commissioner Douglas and Mayor Fournier
NAYS:None
Adopted unanimously
APPROVAL OF AMENDMENTS TO FISCAL YEAR 2019-2020 BUDGETS
Moved by Mayor Pro Tem Paruch
Seconded by Commissioner Macey
Be it resolved; the city commission hereby approves the fiscal year 2019-20 amended
budgets for the following funds:
General fund
General government
Taxes
Community and economic development
Licenses and permits
Health and welfare
Grants
Public safety
Charges for services
Public works
Fines and forfeitures
Recreation and culture
Interest and rentals
Transfers out
Contributions and donations
Increase in fund balance
Reimbursements
Expenditures total
Other revenues
Transfers in
Use of fund balance
Revenues, transfers and use of fund balance total
Major streets fund
Streets maintenance
12,535,750
20,165,000
534,930
973,300
-O-
5,791 ,450
464,530
2,579,670
1,848,910
5,035,000
1,847,650
1 ,165,000
2 4,666,690
-O-
-O-
202,000
41,898,460
79,000
1 ,512,000
4,396,040
41,898,460
625,700
8
Parkway maintenance
Winter maintenance
Traffic control
Signal services
Administration
Construction
Expenditures total
Taxes and permits
Grants
Interest
Other
Use of fund balance
Revenues, transfers and use of fund balance total
City Commission
June 22, 2020
233,720
529,870
374,480
241 ,880
I ,281 ,990
3,288,890
6,576,530
203,000
4,695,000
48,210
16,000
I ,614,320
6,576,530
Public safety fund
expenditures total
revenues, transfers and use of fund balance
33,645,330
33,645,330
DDA operating fund
expenditures total
revenues, transfers and use of fund balance
75,840
75,840
State construction code fund
Expenditures total
Revenues, transfers and use of fund balance
2,851 ,500
2,851 ,500
Senior citizens services fund
expenditures total
revenues, transfers and use of fund balance
992,690
992,690
Police grants fund
expenditurestotal 1,642,250
revenues, transfers and use of fund balance 1,642,250
Miscellaneous grants fund
expenditurestotal 11,760
revenues, transfers and use of fund balance 11,760
ROLL CALL VOTE
AYES: Commissioner Gibbs, Commissioner Macey, Commissioner DuBuc, Commissioner
LeVasseur, Commissioner Douglas, Mayor Pro Tem Paruch and Mayor Fournier
NAYS: None
Adopted unanimously
g
City Commission
June 22, 2020
APPROVAL OF PLANNING COMMISSION RECOMMENDATION FOR PROPOSED RESIDENTIAL
ACCESSORY OFF-STREET PARKING LOT AT 217 KNOWLES STREET
Moved by Commissioner Macey
Seconded by Commissioner LeVasseur
Be it resolved, the city commission directs Community Development Director Thwing to work out
with the satisfaction of the neighbor to approve agreement. If it cannot be worked out, the item will
be brought back to the city commission in two weeks.
ROLL CALL VOTE
AYES: Commissioner Gibbs, Mayor Pro Tem Paruch, Commissioner Douglas, Commissioner
LeVasseur, Commissioner DuBuc, Commissioner Macey and Mayor Fournier.
NAYS:
Adopted unanimously
APPROVAL OF LICENSE AGREEMENT ELEVEN MILE PARKING STRUCTURE SIGNAGE
Moved by Commissioner Douglas
Seconded by Mayor Pro Tem Paruch
Be it resolved, the city commission hereby approves the proposed license agreement with Henry
Ford Health System for the placement of signage upon the Eleven Mile Road Parking Structure; and
Be it further resolved, the mayor and city clerk are authorized to execute the proposed agreement
on behalf of the city.
ROLL CALL VOTE
AYES: Commissioner Gibbs, Mayor Pro Tem Paruch, Commissioner Douglas, Commissioner
LeVasseur, Commissioner DuBuc, Commissioner Macey and Mayor Fournier
NAYS:None
Adopted unanimously
APPROVAL OF INTERLOCAL AGREEMENT WITH OAKLAND COUNTY FOR CORONAVIRUS AID
RELIEF AND ECONOMIC SECURITY ACT DISTRIBUTION
Moved by Mayor Pro Tem Paruch
Seconded by Commissioner DuBuc
Be it resolved, the city commission hereby approves the interlocal agreement for CARES Act
distribution between Oakland County and the city of Royal Oak.
Be it further resolved, the mayor is hereby authorized to execute the interlocal agreement on behalf
of the city.
10
City Commission
June 22, 2020
ROLL CALL VOTE
AYES: Commissioner Macey, Commissioner DuBuc, Commissioner Douglas, Mayor Pro Tem
Paruch, Commissioner Gibbs, Commissioner LeVasseur and Mayor Fournier
NAYS:None
Adopted unanimously
APPROVAL FOR RE-OPENING OF CITY FACILITIES AND RESUMPTION
OF NON-ESSENTIAL SERVICES
Moved by Commissioner LeVasseur
Seconded by Mayor Pro Tem Paruch
Be it resolved, that the city commission authorizes the city manager to compile and publish the
Guidance on Prepared Workplace for COVID-19 for the purposes of reopening city facilities and
resumption of non-essential services; and,
Be it further resolved, the city manager will announce and publish re-opening dates for city facilities
and resume non-essential services, after notifying the mayor and city commission.
ROLL CALL VOTE
AYES: Commissioner Macey, Commissioner DuBuc, Commissioner Douglas, Mayor Pro Tem
Paruch, Commissioner Gibbs, Cammissioner LeVasseur and Mayor Fournier
NAYS:None
Adopted unanimously
AGREEMENT FOR ELECTION SERVICES BETWEEN
OAKLAND COUNTY AND THE CITY OF ROYAL OAK
Moved by Commissioner LeVasseur
Seconded by Mayor Pro Tem Paruch
Be it resolved, the city commission approves the Agreement for Election Services between Oakland
County and the city of Royal Oak and
Be it further resolved, the city clerk is authorized to sign the agreement on behalf of the City of Royal
Oak.
ROLL CALL VOTE
AYES:Commissioner LeVasseur, Commissioner Gibbs, Mayor Pro Tem Paruch, Commissioner
Douglas, Commissioner DuBuc, Commissioner Macey and Mayor Fournier
NAYS:None
Adopted unanimously
ll
City Commission
June 22, 2020
Upon motion of Commissioner Gibbs, seconded by Commissioner Douglas, and adopted unanimously, the
regular meeting was adjourned at 10:30 p.m.
Melanie Halas, City Clerk
The foregoing minutes of the regular meeting held on June 22, 2020 having been officially approved by the
city commission on Monday, July 13, 2020 are jereby signed this thirteenth day of July 2020.
March 11, 2021
Michigan Department of State
Office of the Great Seal
Richard H. Austin Building, 1st Floor
430 W. Allegan
Lansing, MI 48918
Dear Office of the Great Seal:
On October 21, 2020 the Board of Commissioners for Oakland County entered into an agreement per MR #20503 – Board
of Commissioners – Approval of Interlocal Agreement with the City of Royal Oak for Distribution of CARES Act Funding.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the City of Royal Oak, and the authorizing Board of Commissioners Resolution are enclosed for filing by your
office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East
1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County
Donna Dyer, Corporation Counsel, Oakland County
Melanie Halas, Clerk, City of Royal Oak
Hilarie Chambers, Chief Deputy Executive, Oakland County
Enclosures