HomeMy WebLinkAboutInterlocal Agreements - 2020.10.21 - 34314
March 11, 2021
Michigan Department of State
Office of the Great Seal
Richard H. Austin Building, 1st Floor
430 W. Allegan
Lansing, MI 48918
Dear Office of the Great Seal:
On October 21, 2020 the Board of Commissioners for Oakland County entered into an agreement per MR #20502 – Board
of Commissioners – Approval of Interlocal Agreement with the Rochester Hills Public Library for Distribution of CARES Act
Funding.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the Rochester Hills Public Library, and the authorizing Board of Commissioners Resolution are enclosed for
filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East
1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County
Donna Dyer, Corporation Counsel, Oakland County
Juliane Morian, Director, Rochester Hills Public Library
Hilarie Chambers, Chief Deputy Executive, Oakland County
Enclosures
October 2020 RHPL Board Minutes
Rochester Hills Public Library
Board of Trustees Meeting
October 12, 2020
I. The Board of Trustees of the Rochester Hills Public Library held a regular (virtual) meeting on
Monday, October 12, 2020. The President called the meeting to order at 7:04 pm via a virtual
roll call. The presiding officer was Madge Lawson.
A quorum of the board was present including Gregg Christenson, Anne Kucher, and Suba
Subbarao. Bob Bonam joined the meeting at 7:18pm. Chuck Stouffer was absent.
Guests included Library Director Juliane Morian, City of Rochester Liaison Ayana Knox-Potts,
and Oakland Township Library Board Liaison Michael Tyler.
II. There were no public comments.
III. Minutes –On a motion by Ms. Kucher, which Mr. Christenson seconded, the board approved the
regular meeting minutes of September 14, 2020.
IV. The Treasurer’s Report –The board reviewed, discussed and filed the treasurer’s report.
A. Ms. Morian explained that staff is monitoring surplus funds in the materials budget
however, there are some unique challenges this year as a result of supply chain
disruptions, rolling furloughs and vacancies at vendor sites, shortages in printing
supplies, and shifting distribution dates; as a result, material expenditures is below
target amounts.
V. On a motion by Ms. Kucher, which Ms. Subbarao seconded, the board approved the monthly
bills for September 2020 totaling $335,304.94.
VI. Communications
A. The board reviewed, discussed and filed the communications.
VII. Director’s Report and Statistical Report
A. Ms. Morian provided an update on COVID-19 mitigation strategies and facility
enhancements.
1. The board supported an accelerated process of researching and purchasing
touchless fixtures (specifically those with a modern sensor that detects
movement not skin tone) for the bathroom facilities to help mitigate the spread
of COVID-19.
B. The board was briefed on some of the challenges the Friends of RHPL group has had to
adjust to in their effort to resume and reimagine fundraising opportunities. The board
expressed their gratitude to the work of the Friends for their continued support of the
library. Ms. Lawson will attend the Friends Annual Meeting on October 22, 2020 and
convey appreciation on behalf of the RHPL Board of Trustees.
October 2020 RHPL Board Minutes
C. The board reviewed and discussed the statistical report. Ms. Morian explained that
missing patron accounts were restored since last month’s statistical report, but that
additional cleanup is needed to ensure each resident is assigned to the correct
municipality.
VIII. Committee Reports
A. Strategic Planning Committee
1. The group met twice since the prior RHPL Board of Trustees meeting. They
have addressed a needs analysis and an audit of current RHPL services,
discussed the framework for a strategic plan document, and are devising
aspirational goals.
B. Nominating Committee – Ms. Lawson requested that Mr. Bonam and Ms. Subbarao
serve on the nominating committee and prepare a slate of officers to the board at the
November meeting.
IX. Other Business
A. The board discussed the Interlocal Agreement with Oakland County in order to request
CARES Act money as reimbursement for COVID-19 related expenditures.
1. On a motion by Ms. Lawson, seconded by Ms. Subbarao, the board approved
the Interlocal Agreement with Oakland County.
B. The board decided to cancel the annual board dinner in December in light of the COVID-
19 pandemic.
C. Ms. Lawson inquired about outreach to the local municipalities as it relates to the
November election. Ms. Morian relayed that she did communicate with each of the
municipalities’ clerks and offered to place any local information on the RHPL voting
information page on the website.
D. There were no additional comments from board members.
X. Questions from the Liaisons
A. Mr. Tyler asked if other individuals or even personal assistants/delivery drivers could
pick up holds for customers. Ms. Morian explained that with the current self-checkout
workflow and policies in place, it is possible to check out materials by typing in a library
account number and does not require having the physical card present.
B. Mr. Tyler commented that the online edition of “RHPL – Your Partner in Learning” was
impressive and is eager to see the printed supplement reach homes. Ms. Morian
confirmed it should arrive by October 19, 2020.
XI. The regular meeting adjourned at 8:15 pm.
__________________________________________________
Suba Subbarao, Secretary