HomeMy WebLinkAboutResolutions - 2021.04.29 - 34358MISCELLANEOUS RESOLUTION #21150 April 29, 2021
BY: Commissioner Kristen Nelson, Chairperson, Legislative Attairs and Government Operations Committee
IN RE: PARKS AND RECREATION COMMISSION — APPROVAL OF 2021 MICHIGAN DEPARTMENT
OF NATURAL RESOURCES ORV TRAIL IMPROVEMENT FUND PROGRAM — GRANT APPLICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Parks and Recreation Commission is applying to the 2021 Michigan
Department of Natural Resources (DNR) ORV Trail Improvement Fund Program for a grant of $200,000 to
support the development of the Dixie Ledge parking area at Holly Oaks ORV Park; and
WHEREAS the Holly Oaks ORV Park is a partnership between the Michigan DNR and the Oakland County
Parks and Recreation Commission; and
WHEREAS no budget amendment is required at this time as this is a grant application.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners hereby approves the
application to the 2021 Michigan Department of Natural Resources ORV Trail Improvement Fund Program.
Chairperson, on behalf of the Legislative Affairs and Government Operations Committee, I move the
adoption of the foregoing resolution.
yV1;jzA &404
Commissioner Kristen Nelson, District #5
Chairperson, Legislative Affairs and
Government Operations Committee
LEGISLATIVE AFFAIRS AND GOVERNMENT OPERATIONS COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
GRANT REVIEW SIGN -OFF — Parks and Recreation
GRANT NAME: 2021 Off -Road Vehicle (ORV) Trail Improvement Program
FUNDING AGENCY: Michigan Department of Natural Resources (MDNR)
DEPARTMENT CONTACT: Melissa Prowse / (248) 249-2801
STATUS: Application (Greater than $50,000)
DATE: 02/22/21
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners' liaison committee resolution and grant application package (which should include this sign
off and the grant application with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B.
The draft resolution needs to be updated to reference standard resolve grant language as well as that no budget
amendment is required given this the application stage. Also, the application document shows $200K ($199K
plus $1 K contingency). Please update documents to have the correct / consistent application amount.
—Lynn Sonkiss (02/17/21)
Human Resources:
HR Approved — No HR Implications — Lori Taylor (02/ 12/21)
Risk Management:
Application approved by Risk Management. — Robert Erlenbeck (02/16/21)
Corporation Counsel:
After reviewing the above-refenced grant application, I found no legal issues that need to be resolved before
submission. Approved. — Jody Hall (02/20/21)
Michigan Department of Natural Resources - Parks and Recreation Division
yV oNRlj1 OFF -ROAD VEHICLE (ORV) TRAIL IMPROVEMENT PROGRAM
GRANT APPLICATION
This information is required by authority of Part 811, 1994 PA 451, as amended, to be considered for a grant.
Type of Application Type of Projects
❑ New ® Renewal ❑ Damage Restoration ❑ Existing Facility Maintenance ® ORV Facility Development
(APPLICATION INFORMATION (Please print or type) APPLICATION COST SUMMARY
Sponsor Organization/Agency Type of Request Dollar Amount
Oakland County Parks and Recreation
Primary Contact Person (Name and Title) Trail Maintenance/Grading $ 199, 000
Melissa Prowse, Supervisor - Planning Damage Restoration $
Address Special Projects/Equip. Rental $
?800 Watkins Lake Road, Waterford MI 48328 Leases $
(City, County, State, ZIP Liability Insurance It
Telephone
FAX
( 248 ) 249-28 01
(248)858-0916
Federal I.D. Number
E-mail
38-6004876
prowsem@oakgov.com
Contingency $ 1,000
TOTAL GRANT REQUEST $ '200, 000
PROJECTS) DESCRIPTION AND SCOPE (Attach additional Sheets If necessary)
Maintenance of Exlstina Facilities Location(s) must be shown on DNR ORV trail maps. Describe what type of maintenance is needed
and show the estimated cost of each project item (show specific items involved in each project).
DESCRIPTION OF PROJECT ITEM(S)
TRAIL NAME
MILES ANNUAL MAINTENANCE
COST
❑ MCCT $73.00 ❑ Maint. $73.00
❑ Route $55.00
$
❑ MCCT $73.00 ❑ Maint. $73.00
❑ Route $55.00
$
❑ MCCT $73.00 ❑ Maint. $73.00
❑ Route $55.00
$
❑ MCCT $73.00 ❑ Maint. $73.00
❑ Route $55.00
$
❑ MCCT $73.00 ❑ Maint. $73.00
❑ Route $55.00
$
ITRAIL NAME MILES
TRAIL GRADING
❑ $131.00
❑ MDOT C
❑ Contract
$
❑ $131.00
❑ MDOT C
❑ Contract
$
❑ $131.00
❑ MDOT C
❑ Contract
$
❑ $131.00
❑ MDOT C
❑ Contract
$
(SPECIAL MAINTENANCE PROJECTS
I1,Development of the Dixie Ledge at Holly Oaks Off -Road Vehicle Park $ 199,000
I2. $
13. 1$
I4 $
I5 $
I6. $
TOTAL MAINTENANCE COST $I 199,000
1 of 2 PRaem (Rev.011318019)
OFF -ROAD VEHICLE (ORV) TRAIL IMPROVEMENT PROGRAM GRANT APPLICATION (CONTINUED)
Damage Restoration: Repair of ORV-damaged areas on public lands. Location(s) must be shown on project area map(s). Describe
each Item needed to complete the restoration and show the estimated cost of each item. Provide site plan of proposed improvements
according to specifications mentioned in the instructions.
DESCRIPTION OF PROJECT ITEM(S)
COST
TOTAL RESTORATION COST $
Proiect(s) Area Mao(s): Applicant must provide a map of the project area, using Michigan Department of Natural Resources (DNR)
ORV trail maps for existing trail maintenance projects located on State or federal forest and county plat book maps as a base for all
new trail proposals.
Documentation of Site Control: The sponsor shall certify, to the DNR, that appropriate written permission has been secured for a public
trail, route, or use area right-of-way. In addition, the sponsor shall furnish the DNR with the following:
1. Documentary proof establishing to the DNR's satisfaction, that the sponsor possesses, for the entire term of the contract, the right to
enter, occupy, use and maintain the trail, route or area which is the subject of this application. Such documentary evidence may
include deeds, leases, licenses, easements or use permits. This evidence must be number coded to correspond to the project area
map(s).
2. A detailed map identifying the specific location of the entire trail, route or area which Is the subject of this application and the specific
location of each leased section. A list of names and addresses of all landowners involved must be attached to this map. Within 60
days of receivinq lease_payment, the sponsor must furnish documentary proof of lease payment made to each landowner.
Miles to be leased =
I Number of parcels =
MAXIMUM PAYABLE = $300/mile or $75/acre I
Rate adjustments may be considered on a case -by -case basis
Total Cost of Leases = $
Authorized Signatures (two required). At least one signatory must be an officer, employee, or designated representative of the sponsor
organization. Sponsor's signatures certify that appropriate written permission has been secured for a public right-of-way for the trail.
Please listthe first person to contact concerning the application, project agreement orday-to-day operations as the primary contact person
SPONSOR SIGNATURES
PRIMARY CONTACT PERSON SECONDARY CONTACT PERSON
Name (Print) Title Name (Print) Title
Melissa Prowse Sup. Planning Jon Noyes Principal Planner
(Address Address
2800 Watkins Lake Road_800 Watkins Lake Road
(City, State, ZIP City, State, ZIP
Waterford, MI 48328 Waterford, MI 46328
Telephone (8 a.m. to 5 p m) FAX Telephone (8 a in to 5 p in FAX
(248)249-2801 (248)858-0916 (248)760-8360 ( )
E-Mail address E-Mail
prowsem@oakgov.com noyesj@oakgov.com
(Signature (Date Signature (Date
Return completed application no later than Mav 1 to local DNR Rec. Specialist.
After review, application will be forwarded by May 30, to:
PARKS AND RECREATION DIVISION
MICHIGAN DEPARTMENT OF NATURAL RESOURCES
PO BOX 30257
LANSING MI 48909
2 of 2 PR3601 (Rev OW112019)
CwAKLAND 2021 MDNR ORV Trail Improvement Fund
COUNTY PARKS Grant Application Narrative
Holly Oaks ORV Park Development
Need
Oakland County Parks and Recreation (OCPR) in partnership with the Michigan Department of Natural
Resources is pleased to submit this application for the development of Holly Oaks ORV Park in Holly and
Groveland Townships. The ORV Trail Improvement Fund awarded $199,000 to this project in 2020. Our
request for an additional $199,000 will complete this project and create a stable, durable parking and
event surface at the Dixie Ledge. Given the soils at the site, a firm, stable parking lot surface is required
to ensure that park users can get in and out of the park safely. This space will also help facilitate large
events, peak season overflow parking, off-season parking, rental vehicle stations, and corporate rentals
of the park.
After a very successful (albeit short) first season, the need for completing the Dixie Ledge became even
more apparent. Despite the plentiful parking at Mt. Holly, the Dixie Ledge was still needed for overflow
parking during peak days, often filling near capacity (only half the ledge is currently suitable for parking).
After having several corporate events and demo days on the Dixie Ledge in 2020, we have also seen the
need for increased space on the Ledge for not only our patrons and their vehicles/trailers, for semi -
trucks and other larger displays from our corporate partners.
We have also seen both with park use in the fall, and with a recent special event/rental at the park in
February, that the need for the ledge to be expanded and completed is a year-round need. We did not
anticipate such heavy use of the park in the shoulder seasons (nor for winter events). We were happily
proved wrong with several busy days in October and November, and significant interest for winter
activities at the park.
The completion of the Dixie Ledge will also help Increase the sound barrier along Dixie Highway, which
has been a concern for the Township (and therefore the park). The completed parking lot will be
lowered by approximately 6 feet and will include a 6-8-foot retaining wall along the eastern edge of the
lot adjacent to Dixie Highway. This added sound barrier will also serve as a place to recognize park
sponsors.
Request
Oakland County Parks and Recreation is requesting $199,000 to help facilitate the development of the
Dixie Ledge parking lot. The funds will be used for earthwork to expand the size of the ledge, grading,
stabilization, the creation of a berm and retaining wall for sound control, and the placement and
compaction of asphalt millings for stabilization. Design drawings are attached. Construction on the first
half of the parking lot is getting underway and will be completed before the park opens on April 101h
The graphic below shows the location of the Dixie Ledge area within the park— on the far east side of
the park along Dixie Highway.
Documentation of Site Control
Holly Oaks ORV Park is owned by the Michigan Department of Natural Resources and is operated by
Oakland County Parks and Recreation via a 10-year Operating Agreement.
Page 1 of 2
GJAKLAND
COUNTY PARKS
Page 2 of 2
2021 MDNR ORV Trail Improvement Fund
Grant Application Narrative
Resolution #21150 April 29, 2021
Moved by Long seconded by Luebs the resolutions on the amended Consent Agenda be adopted.
AYES: Charles, Gershenson, Hoffman, Jackson, Joliat, Kowall, Kuhn, Long, Luebs, Markham,
McGillivray, Miller, Moss, Nelson, Powell, Spisz, Weipert, Woodward, Cavell. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted.
I HEREBY APPROVE THE FOREGOING RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 29, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 291h day of April, 2021.
Lisa Brown, Oakland County