HomeMy WebLinkAboutResolutions - 2021.04.29 - 34361MISCELLANEOUS RESOLUTION #21153 April 29, 2021
BY: Commissioner Penny Luebs, Chairperson, Public Health and Safety Committee
IN RE: SHERIFF'S OFFICE/INFORMATION TECHNOLOGY - JAIL CLOSED CIRCUIT TELEVISION
(CCTV) VIDEO STORAGE IMPROVEMENTS PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff's Office operates a complex, jail -wide camera system that captures and stores video
recordings for 90 days; and
WHEREAS the current software and infrastructure supporting the camera system were selected via
competitive bid four (4) years ago; and
WHEREAS improvements to this system are necessary to address:
• Added storage capacity to implement the extension of the video recording retention period to 42
months, as recommended by Corporation Counsel
• Increasing system demands leading to potential data loss
• Replacement of infrastructure components (server, switches etc.) nearing end of life; and
WHEREAS a quote was solicited and received from the current vendor to address these problems; and
WHEREAS Facilities Management, Information Technology and the Oakland County Sheriff's Office
(OCSO) evaluated various long-term storage solutions and detailed cost estimates; and
WHEREAS Consult Build Transform Support (CBTS), an existing competitively bid annual contractor, was
recommended to replace the current vendor to support and provide a long-term storage solution; and
WHEREAS the total cost for the project is $665,315; and
WHEREAS Facilities Management will continue to support camera maintenance and replacement as part
of normal operations and CBTS will provide ongoing camera recording system support upon project
implementation; and
WHEREAS the recommended technology solution will be evaluated for hardware and infrastructure
replacement needs to be included in the next IT Master Plan; and
WHEREAS funding in the amount of $384,182 to cover the estimated one-time cost and two years of fiscal
year operating costs is available for transferfrom the General Fund Assigned Fund Balance for Technology
Replacement/Hardware (GL# 383448) to cover project start-up costs; and
WHEREAS funding in the amount of $281,133 for ongoing operating costs for fiscal years 2023 and 2024
will be included in the Sheriff's Office budget request.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
the appropriation of $384,182 from the General Fund Assigned Fund Balance for Technology
Replacement/Hardware (GL Account #383448) for the Jail CCTV Video Storage project.
BE IT FURTHER RESOLVED the FY 2021 and FY 2022 budgets are amended as follows:
GENERAL FUND #10100
Revenue
9010101-196030-665882 Planned Use of Balance
Total Revenues
FY 2021
$199,694
$199,694
Expenditures
9010101-152010-788001-63600 Transfer Out — IT Fund $199,694
Total Expenditures $199,694
INFORMATION TECHNOLOGY FUND #63600
Revenue
1080101-152000-695500-10100 Transfer In—GF
Total Revenues
FY 2022
$184,488
$184,488
$184,488
$184,488
$199,694 $184,488
$199,694 $184,488
Expenses
1080201-152010-731773 Software Rental Lease $36,203 $86,887
1080201-152010-731458 Professional Services $11,245 -0-
1080201-152010-750170 Hardware Cost $58,811 -0-
1080201-152010-773630 IT Development $56,801 $6,930
1080201-152010-731780 IT Support & Maintenance -0- $2,750
1080201-152010-730373 Contracted Services $36,634 $87,921
Total Expenses $199,694 $184,488
Chairperson, on behalf of the Public Health and Safety Committee, I move the adoption of the foregoing
resolution.
Commissioner Penny Luebs, District #16
Chairperson, ublic Health and Safety
Committee
PUBLIC HEALTH AND SAFETY COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #21153 April 29, 2021
Moved by Long seconded by Luebs the resolutions on the amended Consent Agenda be adopted.
AYES: Charles, Gershenson, Hoffman, Jackson, Joliet, Kowall, Kuhn, Long, Luebs, Markham,
McGillivray, Miller, Moss, Nelson, Powell, Spisz, Weipert, Woodward, Cavell. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted.
I HEREBY APPROVE THE FOREGOING RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 29, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 29M day of April, 2021.
Lisa Brown, Oakland County