Loading...
HomeMy WebLinkAboutInterlocal Agreements - 2020.12.07 - 34412 April 19, 2021 Michigan Department of State Office of the Great Seal Richard H. Austin Building, 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On December 7, 2020 the Board of Commissioners for Oakland County entered into an agreement per MR #20679 – Board of Commissioners – Approval of Interlocal Agreement with the Village of Holly for Distribution of CARES Act Funding. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the Village of Holly, and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #14 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell, CERA Director of Elections Cc: Pat Davis, Corporation Counsel, Oakland County Donna Dyer, Corporation Counsel, Oakland County Deborah Bigger, Clerk, Village of Holly Hilarie Chambers, Chief Deputy Executive, Oakland County Enclosures 1 VILLAGE OF HOLLY VILLAGE COUNCIL MEETING September 8, 2020 The meeting of the Village Council of the Village of Holly was called to order by President McKenney at 7:00 P.M. at https://us02web.zoom.us/j/89770786335 . Council Members Present Thomas P. McKenney Debra Musgrave Ryan Shiel Bob Allsop Richard Kinnamon Rick Powers Suzanne Heiple Excused/Absent Staff Present Jerry L. Walker Deborah J. Bigger Brian Klaassen Steve McGee Jerry Narsh Katy Golden Mike Gildner Others Present Josh Murphy Angie Lemon Angela Wallace Ron Choler Laurie Lacey Pat Feeney Joe Mishler Sherilynn Everly Patricia mills Richard Rossell Ryan Delaney Cassandra President McKenney called the meeting to order at 7:00 PM. Manager Walker explained the electronic meeting instructions. Clerk/Treasurer Bigger called the roll. CONSENT AGENDA 1. Agenda Approval 2. Consideration of the Approval of the Council Meeting minutes of August 11, 2020 3. Consideration of the Approval of the Charter & Ordinance Committee Meeting Minutes of August 25, 2020 4. Consideration of the Approval of Warrant 2020-009 in the amount of $230,571.53 5. Consideration of the Approval of Accepting the Resignation of Mr. Doug Henderson from the Village of Holly Planning Commission and sending a thank you letter 6. Consideration of the Approval of Resolution 2020-028 Confirming the Village President’s Re-Appointment of William DiSessa to the Village of Holly Planning Commission. 7. Consideration of the Approval of Resolution 2020-029 Confirming the Village President’s Re-Appointment of Larry Magaw to the Village of Holly Zoning Board of Appeals Village of Holly Council September 8, 2020 2 8. Consideration of the Approval of Resolution 2020-030 Confirming the Village President’s Re-Appointment of George Kullis to the Village of Holly Historic District Commission 9. Consideration of the Approval of Resolution 2020-031 Confirming the Village President’s Re-Appointment of Sarah McCanney to the Village of Holly Parks Commission 10. Consideration of the Approval of Resolution 2020-032 Confirming the Village President’s Re-Appointment of Angela Lemon to the Village of Holly Parks Commission 11. Consideration of the Approval of Resolution 2020-033 Confirming the Village President’s Re-Appointment of Robert Hoffman to the Village of Holy Downtown Development Authority 12. Consideration of the Approval of Resolution 2020-034 Confirming the Village President’s Appointment of Joshua Murphy to the Village of Holly Zoning Board of Appeals 13. Consideration of the Approval of Council Action Request to Appoint an Interim Village Manager 14. Special Event – Rock in the Alley CHANGES TO AGENDA: Manager Walker asked that #13 be removed. He was going on vacation, but it is now cancelled. Councilor Shiel asked #14 be moved down to new busines. CM 2020-063 Motion by Musgrave, second by Shiel to approve the changes to the consent agenda Roll call vote was as follows: Voting for: Musgrave, Heiple, Allsop, Kinnamon, Powers, Shiel, McKenney Voting against: None Absent: None. Motion carried. CM 2020-064 Motion by Shiel, second by Musgrave to approve the consent agenda as amended. Roll call vote was as follows: Voting for: Musgrave, Heiple, Allsop, Kinnamon, Powers, Shiel, McKenney Voting against: None Absent: None. Motion carried. PUBLIC COMMENT Angela Wallace, said she sent everyone on the Council an email regarding trees in front of her home. On May 18th she spoke with Katy Golden. Director Klaassen came out and said they do need to come down. Now they are losing bark every day. It has become a public safety issue. Manager Walker and Director Klaassen came out and said the tree does need to come down, but they want to wait until winter because it is cheaper in the winter. A branch came down and almost hit her son. It has become a public safety issue. The tree needs to come down. It is a public safety issue. She wants it to come down before someone gets hurt. It needs attention before the winter. Life is more important than the Village saving a little. Pat Feeney, 210 Franklin Street, said several weeks back, he came across FOIA concerning the Village dump on Falk Road. He was concerned by some of the things said by the company that did the testing. He knows that the results will be delayed. One statement was that this was politically motivated. That is insulting. The same employee said the properties outside tested so why should we test the dump. We see no leadership from our Village of Holly Council September 8, 2020 3 elected officials. There are questionable comments. As elected officials, that dump is your responsibility. There is a lack of leadership. He asked why we are being led by the employees, because that is not who we elected. You are not responsible for past errors. Where is the plan. He doesn’t want to hear from the employees, he wants to hear from the elected officials. And how we are going to pay for that. OLD BUSINESS #1 None NEW BUSINESS #1. Consideration of the Approval of Resolution 2020-027 Authorizing the Village Manager to sign the Agreement for CARES Act Distribution between Oakland County and the Village of Holly Manager Walker said the agreement is with Oakland County for CARES Act fund for costs directly related to the COVID 19 response. This will allow the Village to seek reimbursement for funds spent on the pandemic. Councilor Shiel asked who the funds are for. Manager Walker said it is for expenses by the municipality President McKenney said the DDA has received grants that have been distributed to businesses. CM 2020-065 Motion by Heiple, second by Shiel to Approve Resolution 2020- 027 Authorizing the Village Manager to sign the Agreement for CARES Act Distribution between Oakland County and the Village of Holly Roll call vote was as follows: Voting for: Allsop, Kinnamon, Powers, Shiel, Musgrave, Heiple, McKenney Voting against: None Absent: None. Motion carried. #2. Consideration of the Approval of Council Action Request to Appoint a Holly Railroad Relocation Committee Manager Walker said over the years, several groups have worked towards the goal of restoring and recently relocating the Depot. He would like to have Council appoint a formal relocation committee. Mr. Mishler is the proposed chair of the committee. In the list of proposed persons, there are organizations represented. As the people turn over or move out of positions, the organization can still have a participating member. Joe Mishler said we need an official committee because we will need to apply for grants and receive bids to move the depot. Manager Walker said there are three TBD members. They will be submitted to the president. President McKenney said the committee has done a great deal of work. We are waiting to close on the property. We will close on the property and then begin raising money and contracting to move the building to the newly purchased lot. Councilor Kinnamon said he has worked on this and it has been led by Katy Golden for the last two years. He feels that we have accomplished a great deal. On the list that we are looking at, Randy Redmond is from the original group that worked on this. There are some interesting documents from 2006 that lays out a master plan. Relocating it will allow us to attain this. As an Ad Hoc group, being formalized at this point is a great thing to make this move forward. CM 2020-066 Motion by Musgrave, Village of Holly Council September 8, 2020 4 second by Shiel to Approve Council Action Request to Appoint a Holly Railroad Relocation Committee Roll call vote was as follows: Voting for: Kinnamon, Powers, Shiel, Musgrave, Heiple, Allsop, McKenney Voting against: None Absent: None. Motion carried. #3. Special Event – Rock in the Alley Councilor Powers said in talking with a citizen, she was hoping we could bring music into the Village of Holly. It would be a family karaoke. It could possibly be a fundraiser for the police shop with a cop. We will be doing 50/50 and a donation jar. It has been met with a great deal of positive reaction. He just got a text message that Casandra would like to comment. The karaoke group will be doing it for free. Cassandra said this is going to be a fantastic event. It is family oriented. It will be great. Councilor Powers said it was Cassandra that brought this up. President Pro-Tem Musgrave asked if this will continue on Wednesdays or just this year. Councilor Powers said it is three weeks in September and one week in October. President Pro-Tem Musgrave asked how you are going to keep social distancing and how will you sanitize the microphone. Councilor Powers said they are working on that right now. We will follow all of the social distancing guidelines. President Pro-Tem Musgrave said it is a great idea, but she wants to make sure we are following the rules and someone is wiping off the microphone. Councilor Shiel asked where it is going to be located in the alley. Councilor Powers said it will be at the head of the Alley. Right next to the coffee shop. Councilor Shiel asked how we are going to notify the people in the apartments. Councilor Powers said it is between 6:00 pm and 8:30 pm, so it is early enough to not cause any problems with the residents. President Pro-Tem Musgrave said it is not different from the car show music. Councilor Shiel asked what kind of music would be played. Councilor Powers said it is the same karaoke you would hear at a bar. Since we are not at a bar, children 13 years old can get up there. President Pro-Tem Musgrave asked if the choice of songs would be limited. The songs that have curse words and are not appropriate. Councilor Powers said they will be screening them. Councilor Allsop said he is for it, but we have to be careful. He asked if you will have insurance. Councilor Powers said it is covered by the Village’s insurance. Same risk as going into the Alley with their dinner. President Pro-Tem Musgrave said this is not a Council event, it is a private event. President McKenney said it depends on who is controlling the environment. Village of Holly Council September 8, 2020 5 Manager Walker said with any event in the Village, the Village has liability. It is our streets. We do require insurance for most events that bring in equipment. As Councilor Powers said, it would be no different than anyone in the Alley. With this event, he doesn’t see any issue. Councilor Shiel asked if we need snow fencing to contain the amount of people. Manager Walker said we have tried snow fencing in the past, but with this event you could accomplish it with one or two people posted at each end of the Alley and taking a head count. We are investigating some more attractive fencing. Councilor Kinnamon asked about liability. Every event that he has worked for Dickens and the Chamber, you have to have organizational insurance. He asked who is the organization behind this. Councilor Powers said it is a committee of three. Him and two citizens. There is no formal organization. Councilor Kinnamon said that is a concern. If you are raising money and not going through an organization. It would leave you and the other two citizens liable for injuries. Even if the Village covers it, you could also be sued. He would feel safer if the Moose or the Parks Commission was running it. President McKenney said the only organization is if the Village Council authorizes use of the Alley for these dedicated events. Councilor Kinnamon said so this would be a Village event. President McKenney said the Council approves it and it is on Village property. The only exposure is the Village is authorizing temporary use of the property. If there is a public safety issue, the police would respond. Some organizations have their own insurance President Pro-Tem Musgrave asked if we could just make it a Village event Manager Walker said we could sponsor it as providing the space CM 2020-067 Motion by Musgrave, second by Powers to Approve Special Event – Rock in the Alley and make it a Village sponsored event. Roll call vote was as follows: Voting for: Powers, Shiel, Musgrave, Heiple, Allsop, McKenney Voting against: Kinnamon Absent: None. Motion carried. REPORTS Village Manager Manager Walker said this special event would be a great opportunity for battle of the chiefs. The Falk Road dump was referenced. Environmental testing has been completed. The report is a draft that has been submitted to EGLE, the report can’t be released while it is in draft form under Michigan law. We have had some conversations with them and they are working on that. We have no interest in not releasing the report. The testing numbers that have been received is that all of the wells were tested and none of the wells exceeded acceptable levels of ground water contaminants. As soon as EGLE give us their activity plan, we will make it available to anyone who asks for it. Council can not make an action plan until we receive recommendations from EGLE. We have been told they do not exceed acceptable numbers Village of Holly Council September 8, 2020 6 Village Clerk/Treasurer Clerk/Treasurer Bigger said she has nothing to add to her written report. COUNCIL COMMENTS/ Boards and Commissions Councilor Powers said Parks cancelled Hollyween. We just didn’t think we could do it this year. The bench that we approved for the boulevard will be going in. Councilor Heiple said we had the Charter and Ordinance Committee meeting. Councilor Kinnamon can speak on that. Councilor Kinnamon said we had the meeting. We looked at two items. We had two meetings. We have proposed the ordinances to be presented to Council at the next meeting. For the snow ordinance, it is basically going back to the original ordinance. Also, we made some changes to the grass/weed ordinance. He said at Planning, we approved the draft of the sign ordinance and referred it to the attorney to then come before Council for approval. Councilor Shiel said that HAYA met. For HDC, we have a meeting coming up this week on Thursday the 10th. He did see on Facebook, he asked with the school not in session are you enforcing the school zones. Chief Narsh said usually without it being in session it is not, but he is going to check on it with staff present. President Mckenney said we heard about Village employees making remarks. Village employees can say anything they want to say. What the Village decides to do will be dependent on what EGLE recommends. ADJOURNMENT: With nothing further to discuss, President McKenney adjourned the meeting at 7:54 PM. Thomas P. McKenney, President Deborah J. Bigger, Clerk/Treasurer