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Home My WebLink AboutResolutions - 2021.05.13 - 34423MISCELLANEOUS RESOLUTION #21178 May13,2021 BY: Commissioner Bob Hoffman, District #2 IN RE: BOARD OF COMMISSIONERS —TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2021 APPROPRIATION — CHARTER TOWNSHIP OF HIGHLAND — SPREADING OF GRAVEL AND CHLORIDE ON VARIOUS ROADS — PROJECT NO. 56242 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on December 7, 2020, the Board of Commissioners approved Miscellaneous Resolution #20635 which designated $5,319,430 in fund balance for the Tri-Party Road Improvement Program for projects managed by the RCOC; and WHEREAS the Charter Township of Highland, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the Charter Township of Highland and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Highland has demonstrated that it has authorized its one-third (1/3) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2021 authorized amount of Tri-Party Road Improvement funding for Project No. 56242 in the Charter Township of Highland is $39,781; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri-Party 2021 and prior funding (account #383510) for Project No. 56242 in the amount of $39,781. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Highland and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Highland. BE IT FURTHER RESOLVED the FY 2021 budget will be amended as follows: GENERAL FUND (#10100) FY 2021 Revenue 9010101-196030-665882 Planned Use of Balance $39,781 Total Revenue $Z$ Expenditures 9010101-153010-740135 Road Commission Tri-Party $39,781 Total Expenditures 39 781 Chairperson, I move the adoption of the foregoing Resolution. +BoOoc jCommissioneffman District 42 ECONOMIC DEVELOPMENT AND INFRASTRUCTURE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Quality Life through Good Roads "We Care" �'1 •J`®1_ht/Lae Nl hOdUc'1D/ Inter —Departmental Memorandum PROGRAMMING DIVISION DATE: March 23, 2021 To: Samuel Fitzer, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor7700 SUBJECT: PROJECT NO. 56242, 2021 GRAVEL ROAD PROGRAM VARIOUS ROADS LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CHARTER TOWNSHIP OF HIGHLAND Attached for your review and submission to the Board for their approval is the local cost participation agreement with the Charter Township of Highland for the spreading of gravel and chloride on various roads within the township. This work is expected to be completed this summer. The Charter Township of Highland has elected to use the Tri-Party Program to fund the estimated total project cost of $119,343. Our share is estimated to be $39,781 and is in the FY21 budget. The project is in the district of County Commissioner Robert Hoffman. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. 1je Attachments Recommended for Board Approval Sarn el Fitzer, P.E. Director of Engineering '0. ,===YAOAD f.l ib_ 1:11,1 f I �l fl �! FIlYY / QUALITY LIFE THROUGH GOOD ROADS: April 8, 2021 ROAD COMMISSION FOR OAKLAND COUNTY "WE CARE." Board of Road Commissioners Ronald J. Fowkes Ms. Tami Flowers, Clerk Commissioner Charter Township of Highland Andrea LaLonde 205 N. John Street Commissioner Highland, MI 48357 Nancy Quarles Commissioner Re: 2021 Gravel Road Program; Project No. 56242 Local Cost Participation Agreement / Tri-Party Program Dear Ms. Flowers: Dennis G. Kolar, P.E. Managing Director Gary Piofrowicz, P.E.PT O.E. A fully signed and executed agreement for the above -mentioned , . Deputy Managing Director - project Is enclosed. County Highway Engineer The agreement was approved and subsequently signed by Dennis G. Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, April 8, 2021. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, if l �,n nct1ir �� Clerk of the Board Shannon J. 31001 Lahser Road Deputy -Secretary /Clerk of the Board - Beverly Hills, MI 48025 - /sip 248-645-2000 - Enclosure FAX cc: Finance Department 248-645-1349 Engineering Department Programming Division Lynn Sonkiss, Oakland County www.rcocweb.org - COST PARTICIPATION AGREEMENT 2021 GRAVEL ROAD PROGRAM Charter Township of Highland Board Project No. 56242 This Agreement, made and entered into this 816 day of Abril 2021, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Charter Township of Highland, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading of gravel and chloride on various roads under the jurisdiction of the BOARD, as described in Exhibit "A", attached hereto, and made a part hereof, the roads selected will be mutually agreed upon by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $119,343; and WHEREAS, the PROJECT involves certain designated and approved Tri-Party Program funding in the amount of $119,343 which amount shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The BOARD shall forthwith undertake and complete the PROJECT, as above described, and shall perform all engineering, inspection and administration in reference thereto. 2. The actual total cost of the PROJECT shall include total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $119,343 shall be funded and invoiced in the following order: a. Tri-Party Program funding in the amount of $119,343, b. Any PROJECT costs above the Tri-Party Program funding of $119,343 will be funded first with any available Tri-Party Program funds. If no Tri-Party Program funds are available, any PROJECT costs above $119,343 will be funded 100% by the COMMUNITY. 4. Upon execution of this Agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $39,781 (being 100% of the COMMUNITY'S Tri-Party contribution). 5. Upon execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $39,781 (being 100% of the COUNTY'S Tri-Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Charter Township of Highland - 2 _ Project No. 56242 2021 Gravel Road Program 3142021 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate By Its L- Managing Director CHARTER TOWNSHIP OF HIGHLAND By \ \ Its Charter Township of Hmhland - 3 - Protect Ido 562,12 2021 Gravel Road Program 314/2021 EXHIBIT A TRI-PARTY PROGRAM 2021 Gravel Road Program Charter Township of Highland Board Project No, 56242 Spreading of gravel and chloride on various roads within the township. ESTIMATED PROJECT COST Contractor Payments $119,343 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL FY2021 Tri-Party Program $39,781 $39,781 $39,781 $119,343 TOTAL SHARES $39,781 $39,781 $39,781 $119,343 Charter Township of Highland . Q Proled No 56242 2021 Gravel Road Program 3142021 Resolution #21178 May 13, 2021 Moved by Gingell seconded by Nelson the resolutions on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Charles, Gershenson, Gingell, Hoffman, Jackson, Joliat, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Miller, Moss, Nelson, Powell, Weipert, Woodward, Cavell. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted (with accompanying reports being accepted). a I HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSLANTTO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 13. 2021, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan this 131h day of May, 2021. Lisa Brown, Oakland County