HomeMy WebLinkAboutResolutions - 2021.05.13 - 34431MISCELLANEOUS RESOLUTION #21185 May 13, 2021
BY: Kristen Nelson, Chairperson, Legislative Affairs and Government Operations Committee
IN RE: COUNTY CLERK/REGISTER OF DEEDS/ELECTIONS DIVISION — ELECTION SERVICES
AGREEMENT FEE SCHEDULE FOR MUNICIPAL ABSENTEE VOTER BALLOT COUNTING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen,
WHEREAS Michigan Election Law was amended in 2020 to allow for county administered absent voter
counting boards; and
WHEREAS the Board of Commissioners adopted Miscellaneous Resolution #20183 on June 4, 2020,
authorizing an Election Services Agreement between municipalities and the County Clerk for the
management of absentee voter counting boards; and
WHEREAS 16 municipalities entered into agreements with the County Clerk and participated in the County
absent voter counting board; and
WHEREAS the Elections Division successfully administered the state's second largest absentee counting
board in the August State Primary and November General Election on behalf of the 16 participating
municipalities; and
WHEREAS expenses related to administering the 2020 County Absent Voter Counting Board were paid for
with federal and state grant funds and that funding will likely no longer be available going forward; and
WHEREAS the County Clerk seeks to support our city and township clerks by continuing to provide this
service; and
WHEREAS the attached proposed reimbursement fee schedule represents the recovery of certain costs
relative to administering the County Absent Voter Counting Board; and
WHEREAS the clerks of the participating municipalities were presented the proposed schedule and
estimated costs and were supportive of the schedule and costs.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the attached reimbursement fee schedule for the Agreement for Election Services between Oakland County
and its cities and townships for Municipal Absentee Voter Ballot Counting.
BE IT FURTHER RESOLVED that a budget amendment is not required at this time as future election
expenditures related to absentee voter counting will be reimbursed by local municipalities.
Chairperson, on behalf of the Legislative Affairs and Government Operations Committee, I move the
adoption of the foregoing resolution
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Commissioner Kristen Nelson, District #5
Chairperson, Legislative Affairs and Government
Operations Committee
LEGISLATIVE AFFAIRS AND GOVERNMENT OPERATIONS COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Oakland County Clerk's Office
Elections Division
County Absent Voter Counting Board
Fee Schedule and Billing Pratices
Item
Fee
Election Workers
Election Inspector Training Per Diem
$ 25.00
Election Inspector Full Day Per Diem
$ 200.00
Election Inspector Half Day Per Diem
$ 100.00
Meals (max 2 for full day, 1 for half day)
$10 per meal
Ballot Pickup
Ballot Pickup by County (if requested)
$150
Facility Rental
Room Rental
Oakland County Facilities Usage
No Charge
3rd Party Facilities Useage*
$900 per day
Tables/Chairs Rental
Oakland County Tables/Chairs
No Charge
3rd Party Tables/Chairs Rental
$100 per day
Miscellanous Charges
Precinct Kits Actual Cost
Legal Notices Actual Cost
Charges would be billed within 45 days following an election. For school, community
college or other special district elections, the county will bill the entity directly. For
local elections or Federal/State elections, the city or township will be billed.
Election Workers and Facility Rental expenses would be divided amongst
the participating cities and townships based on the number of ballots submitted for
processing. (Example: If City A's ballots were 15% of the total ballots processed in the
Absent Voter Counting Board, then City A would pay 15% of the total expenses for Election
Workers and Facility Rental.)
The Ballot Pickup charge will be billed as requested. Precinct kits will be charged the
same as currently charged.
Oakland County Facilities will always be utilized first. In the event capacity is exceeded,
only then will outside facility useage will be explored.
7
* based on current Oakland Schools rate. Future rental costs and alternate facilies may be
higher or lower.
Resolution #21185 May 13, 2021
Moved by Gingell seconded by Nelson the resolutions on the amended Consent Agenda be adopted (with
accompanying reports being accepted).
AYES: Charles, Gershenson, Gingell, Hoffman, Jackson, Joliat, Kochenderfer, Kowall, Kuhn,
Long, Luebs, Markham, McGillivray, Miller, Moss, Nelson, Powell, Weipert, Woodward, Cavell. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted
(with accompanying reports being accepted).
"OL
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 13, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 131h day of May, 2021.
Lisa Brown, Oakland County
