HomeMy WebLinkAboutResolutions - 2021.05.13 - 34435MISCELLANEOUS RESOLUTION #21174
BY: Commissioner Yolanda Charles, District #17; Gwen Markham, District #9
IN RE: BOARD OF COMMISSIONERS — AUTHORIZATION OF "OAKSTEM 2021" STREET TREE
ENHANCEMENT MATCHING GRANT PILOT PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS trees are a vital component of a healthy environment, providing a host of benefits including
reduced flooding; aesthetic improvements; noise reduction; improved air quality and shade; and
WHEREAS the George W. Kuhn Drainage District (GWK) is a combined sewer service area encompassing
the southeastern portion of the County, including all or parts of the following 14 Oakland County
communities: Berkley, Beverly Hills, Birmingham, Clawson, Ferndale, Hazel Park, Huntington Woods,
Madison Heights, Oak Park, Pleasant Ridge, Royal Oak, Royal Oak Township, Southfield and Troy; and
WHEREAS the GWK has among the highest impervious surface area and lowest tree canopy cover in the
County, much of which is public roadway, resulting in increased flood risk during peak storm events; and
WHEREAS the OAKSTEM 2021 Street Tree Enhancement Matching Grant Pilot Program is a pilot program
intended to assist GWK communities by providing 1:1 matching grant funds to reimburse eligible
participating communities for planting trees within public road rights of way (ROW); and
WHEREAS the distribution formula of available matching grant funding shall be based upon the following
factors: standard base grant funding, road lane miles, and percent of impervious area; and
WHEREAS GWKcommunities will be responsible forthe planning, species selection, purchase, installation,
warranty compliance and maintenance of the trees in accordance with their local ordinances, policies, plans
and procedures; and
WHEREAS GWK communities interested in participating in the OAKSTEM Program must apply to the
Oakland County Economic Development Department (OCED), who shall administer the program; and
WHEREAS GWK communities awarded funds through the Program must approve a Cost Participation
Agreement between Oakland County and each GWK Community; and
WHEREAS participating GWK communities will be required to submit a report detailing the extent of street
tree plantings utilizing OAKSTEM Program funding that is approved by OCED staff prior to receiving
reimbursement; and
WHEREAS funding for OAKSTEM Program of $200,000 is available from the following sources:
$100,000 Economic Development Professional Services line item (10100-1090201-174230-
731458)
$50,000 Board of Commissioners Special Projects line item (10100-5010101-180030-731822)
$50,000 GWK Drainage District.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
creation of the OAKSTEM 2021 Street Tree Enhancement Matching Grant Pilot Program in the amount of
$200,000 for the purpose of offering matching grants to communities located in the George W. Kuhn
Draining District to fund the tree plantings in public road rights -of -way.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby approves the
standard OAKSTEM Pilot Program Cost Participation Agreement (Attachment A).
BE IT FURTHER RESOLVED that upon receipt of final, executed agreements from the designated agents
or governing body of the public bodies requesting services, the Oakland County Board of Commissioners
authorizes its Chairperson to execute and enter into these Agreements on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that participating communities shall provide the report and documentation to
the County as required in the Cost Participation Agreement documenting the use of the program funds no
later than June 30, 2022, which shall be forwarded to the Board of Commissioners as a communication.
BE IT FURTHER RESOLVED that the OAKSTEM Program expires on June 30, 2022.
BE IT FURTHER RESOLVED that Oakland County Economic Development Department will oversee the
program and will issue a report to the Oakland County Board of Commissioners no later than July 31, 2022
detailing the use of funding and measurements of success.
BE IT FURTHER RESOLVED that the FY 2021 budget be amended as follow:
GENERAL FUND (#10100) FY 2021
GRANT 100000003428 Bud Ref: 2021 Analysis: GLB Activity GLB
Revenue
1090201-171000-695500-58530 Transfers In 50,000
Total Revenue 000
Expenditures
1090201-174230-731458
5010101-180030-731822
1090201-171000-732021
Professional Services
Special Projects
Tree Planting
Total Expenditures
TWELVE TOWNS DRAIN 4585301
Revenue
6010101-149030-665882 Planned Use of Balance
Total Revenue
Expenses
6010101-149030-788001-10100 Transfers Out
Total Expenses
Chairperson, I move the adoption of the foregoing resolution.
($100, 000)
($50,000)
200 000
50 0
50,000
50 00
S- Cf_ -
=I sinner Yolanda Charles
D strict 17
04-16-21
OAKSTEM 2021 STREET TREE ENHANCEMENT MATCHING GRANT PILOT PROGRAM
COST PARTICIPATION AGREEMENT
Project Name (the "Project"): County Project No. 2021-XX
Purchasing / Fiscal XXXXXX
Participating GWK Community (the "Community"):
This Cost Participation Agreement ("Agreement") is made and entered into this _ day of _, 2021,
by and between the County of Oakland, Michigan (the "County'), and the above -referenced
Community.
WHEREAS, the County has established the OAKSTEM 2021 Street Tree Enhancement Matching
Grant Pilot Program (the "Program") to decrease impervious surface area and increase the tree
canopy in communities that are within the George W. Kuhn ("GWK") Drainage District (the "GWK
District") (individually, a "GWK Community" and, collectively, the "GWK Communities"), as further
described in the Terms and Policies of the Program set forth in Attachment A to this Agreement (the
"Program Policies"). The County intends for the Program to assist GWK Communities with projects
located within the GWK District. Limited matching funds will be distributed as reimbursement for costs
expended among qualifying GWK Communities with approved 2021 Program Applications for specific,
targeted street tree planting projects on public road rights of way (ROW) that are under their jurisdiction
or on public road ROW directly adjacent to land publicly owned by the GWK Communities;
WHEREAS, the GWK Community has submitted to the County a 2021 Application Form seeking funds
from the Program relating to the project identified above as more fully described in such Application
and summarized in Attachment B of this Agreement (the "Project") and made a part hereof, and the
County has reviewed and approved the GWK Community's Application; and
WHEREAS, the County desires to contribute funds to the Project in accordance with the terms of this
Agreement and subject to the Program Policies on a 1 / 1 match basis in an amount not to exceed the
limits set forth in this Agreement and in no instance exceeding the maximum match amount set forth
for the GWK Community set forth on Schedule 1 to Attachment A to this Agreement.
NOW THEREFORE, in consideration of the mutual covenants and agreements of the parties to this
Agreement, the parties agree as follows:
GWK Communitv's Representations and Warranties. The GWK Community acknowledges and
agrees to the Program Policies and represents and warrants to the County that (i) the Project, and
the implementation thereof, is and will be consistent with the purposes of the Program, the
description of the Project set forth in the GWK Community's Application and in Attachment B to
this Agreement, and in compliance with the Program Policies; and (ii) any funds received from the
County through the Program or otherwise related to the Project shall solely be used by the GWK
Community for the permitted expenses for the Project and for no other purpose.
2. ReDortlna Reauirements. This is a reimbursement program. The GWK Community shall submit a
report to the County after the completion of the Project describing in detail with supporting
documentation, including, but not limited to, narratives, drawings, maps, warranties, and/or
photographs and paid invoices to sufficiently evidence that the Project was completed in
accordance with the Program Policies, the GWK Community's Application, and Attachment B to
this Agreement. Said report and documentation must be received by the Countv prior to June 30,
2022
04-16-21
3. Authorization to Publicize. The GWK Community hereby authorizes and permits and grants a non-
exclusive, irrevocable license to the County, without further notice and action required by the GWK
Community or the County, to use photographs, logos, published/printed information, and any other
materials to promote or otherwise publicize the County, the Program, the Project and/or the GWK
Community in any manner or form, including, but not limited to, in social media, press releases,
advertisements, and/or publications of any nature.
4. No Guarantv of Participation. The GWK Community acknowledges, understands, and agrees (i)
the funding provided by the County through the Program is meant to supplement, and not replace,
funding for existing street tree planting programs or projects engaged in by the GWK Community;
(ii) the Program is expressly established as a pilot program, there is no guarantee that the Program
will be continued from year-to-year and the County expects that most projects funded under the
Program will be completed by the end of calendar year 2021; and (iii) there is no obligation on
behalf of the County to either fund the Project or continue the Program in the future.
Assumption of Liabilities and Responsibilities: Release. The GWK Community assumes any and
all responsibilities, including, but not limited to, costs and expenses, and liabilities arising out of
the administration and implementation of the Project and the ongoing maintenance and warranty
compliance of any and all trees planted through the Project, and acknowledges and agrees that
the County shares no such responsibilities or liabilities in administering or implementing the Project
or maintaining any and all trees planted through the Project, or insuring compliance with any
warranties. The GWK Community, on its behalf and on behalf of its employees, agents,
representatives, elected and appointed officials, and volunteers, agrees to not sue and to waive,
release, and forever discharge the County and its employees, agents, representatives, elected
and appointed officials, and volunteers from all liability, damages, injuries, claims, or demands of
any nature and for any reason ("Claims") arising from or in any way connected to the Program
and/or the Project, including, but not limited to, any matters relating to the selection of tree species,
planting location or processes, maintenance, tree growth, or removal, and shall indemnify and hold
the County harmless against any third party Claims.
6. Approval of Funding. In reliance on the representations, warranties, and agreements made by the
GWK Community in this Agreement and each document referenced herein, the County approves
the funding of the Project through the Program in the amount identified as "FY2021 OAKSTEM
2021 Program Award" set forth on Attachment B to this Agreement, which amount shall be paid
as a reimbursement to the GWK Community by the County upon successful completion of the
Project and receipt by the County from the GWK Community of a report and the documentation
described in Section 2 of this Agreement and the GWK Community's performance of any and all
other obligations set forth in this Agreement or any document referenced herein. Said report and
documentation must be received by the Countv prior to June 30, 2022. If a Project is not completed
in accordance with the Application and as approved by the County and/or applicable report and
documentation is not received by the County prior to June 30, 2022, to its satisfaction, the County's
obligation to pay the reimbursement funds under this Agreement is null and void. The report and
the documentation described in Section 2 shall be sent to both the:
Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
Planning Manager
Economic Development Department
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford. MI 48328
7. References to the Countv and/or the Program. All marketing materials created, or references or
acknowledgments made, by the GWK Community regarding the receipt or use of funding under
the Program for the Project shall reference the County and the Program and the GWK Community,
through its authorized representative, shall, upon the County's request, execute a License
Agreement for the use of the County's or Program's name and/or any materials, logos, or items
04-16-21
related thereto, provided, however, the GWK Community shall cease the use or reference to the
County or the Program upon notice by the County.
8. Counterpart and Electronic Signatures. This Agreement may be signed in counterparts which
together shall be deemed a fully executed document. Any signature to this Agreement delivered
electronically shall be deemed an original signature to this Agreement.
The parties to this Agreement have executed this Agreement the indicated below.
OAKLAND COUNTY
By:
Its:
Date:
COMMUNITY
By:
Its:
Date:
04-16-21
Attachment A
OAKSTEM 2021 STREET TREE ENHANCEMENT MATCHING GRANT PILOT PROGRAM
Terms and Policies
STATEMENT OF PURPOSE
Recognizing a continuing need to enhance and maintain public street trees on public road rights of way
(ROW), Oakland County Government wishes to pilot a discretionary street tree matching program that will
allow the County to assist communities that are within the GWK George W. Kuhn ("GWK") Drainage District
(the "GWK District")(collectively, the "GWK Communities") with the planting of street trees on public road
rights of way ("ROW") that are under their jurisdiction or on public road ROW directly adjacent to land
publicly owned by these GWK Communities, and that are within the GWK District.
The County wishes to provide limited matching funds to qualifying GWK Communities to plant street trees
that will provide the following direct public benefits: Increase tree canopy; reduce impervious surface area;
reduce peak flow storm water run-off; reduce flooding risk; reduce noise; improve air quality; enhance
aesthetics; attract, retain and grow business, retain jobs and encourage community investment.
The County wishes to assist GWK Communities to accomplish these public objectives by test -piloting a
Street Tree Enhancement Match Program.
PROGRAM SUMMARY
The County established the OAKSTEM 2021 Street Tree Enhancement Matching Grant Pilot Program (the
"Program") to increase tree canopy and reduce impervious surface area in the GWK District. The Program
seeks to assist the GWK Communities by offering limited matching funds for street tree plantings on public
road ROWs that are under their jurisdiction, or on public road ROW directly adjacent to land publicly owned
by these GWK Communities, and that are within the GWK District.
Each GWK Community seeking funds through the Program shall submit to the County (i) a fully completed
Pilot OAKSTEM 2021 Program Application Form (an "Application"), including a description of the project
and supporting documentation for which the funding is sought (the "Project"); and (ii) if the County approves
such Application, an executed Cost Participation Agreement as presented by the County. Submission of
an Application by a GWK Community does not entitle such GWK Community to participation in the Program.
Any funding under the Program is subject to the discretion of the County.
The Program provides for reimbursement on 1 / 1 match basis, to a maximum as outlined in Schedule 1 to
these Terms and Policies. Funding shall be utilized to supplement and enhance GWK Community street
tree plantings only. Funding is not intended for previously planted street trees, to replace existing budgeted
street tree planting programs or to replace funding already committed to street tree plantings.
PROJECT GUIDELINES
Program Funding:
1. Shall be utilized solely for the purposes of street tree plantings on public road ROW that are under
their jurisdiction, or on public road ROW directly adjacent to land publicly owned by these GWK
Communities, and that are within the GWK District.
2. Shall not be utilized to fund street tree improvements on any state trunk lines or ROW under the
jurisdiction of the Michigan Department of Transportation.
3. Shall be limited to costs associated with purchase and warranty of street trees only and shall not
be utilized for other purposes, such as administrative expenses, ongoing maintenance, personnel,
overhead, utilities, consultants or other similar purposes.
04-16-21
4. Shall not be utilized for any motorized or non -motorized road improvements to a roadway.
5. Shall be utilized for street tree planting projects that will result in: Increased tree canopy; reduced
impervious surface area; reduced peak flow storm water run-off; reduced flooding risk; reduced
noise; improved air quality; enhanced aesthetics; attraction, retention and growth of business,
retention of jobs and encouragement of further community investment.
Warranty:
All trees planted using Program funding shall be covered by a minimum two (2) year warranty,
guaranteeing survival of the tree for two years from the date of Project completion. Said warranty shall
provide for the complete costs of removal and replacement. Replacement trees shall be covered with
a full two-year replacement warranty as well.
Local Elected Governing Body Resolution of Approval:
Each Application shall be accompanied by a certified copy of a resolution of the GWK Community's
elected governing body (city council, village council, township board) approving the GWK Community's
participation in the Program (including the appropriation of the required funds to fund the Community's
obligations under the Program to complete the Project(s)), authorizing application for the Program,
designating the person authorized to sign on the GWK Community's behalf, and certifying the GWK
Community's commitment to complying with the Program's requirements. A Sample Community
Resolution is attached to the Application.
ADMINISTRATION
Funding for Projects through the Program may be appropriated annually by the County, but is not
guaranteed. Funding availability shall be determined annually through the budget process.
Program funding may be reduced or eliminated based upon the ability of the County to meet its primary
constitutional and statutory duties. The County expressly reserves the right to adjust the County matching
funds share at any time based upon County budget needs.
The amount of funds available for match shall be determined by the total amount of funds allocated by the
County added to an equal amount representing the match provided by the participating GWK Communities.
The Economic Development Department Planning Manager shall administer the Program, including
receiving Applications for Program funding and approval of funding by the County.
DISBURSEMENT
The Planning Manager shall forward an approved Program Award Summary in a form prescribed by the
County and a Cost Participation Agreement to each participating GWK Community for local approval.
Minimally, each Application shall include: the GWK Community's responsibility for administering the Project,
the Project location, purpose, scope, estimated costs, including supporting details, provisions ensuring
compliance with project guidelines, as well as disbursement eligibility requirements. The Cost Participation
Agreement shall require the maintenance and delivery of supporting documentation to ensure compliance
with the following provisions:
1. Any and all supporting documentation for Project expenditures reimbursed with appropriated
funding through the Program shall be maintained a minimum of seven years from the date of final
reimbursement for actual expenditures incurred.
2. The Oakland County Auditing Division reserves the right to audit all Project expenditures
reimbursed through the Program.
The deadline for submitting the Application shall be established in the Program announcement
04-16-21
Upon completion by a GWK Community of its Project, the GWK Community shall submit a report and
documentation in accordance with the terms and conditions set forth in the Cost Participation Agreement.
Said report and documentation must be received by the Countv prior to June 30, 2022 to receive a
reimbursement oavment. The Oakland County Department of Management and Budget Fiscal Services
Division shall process payments in accordance with its policies and procedures.
In the event an eligible GWK Community chooses not to participate in the Program after having been
awarded funding under the Program, any previously undistributed funding allocated to such award may be
reallocated to other participating GWK Communities, provided they each meet the requirements under the
Program.
At the completion of a Project, the participating GWK Community shall provide a final report to the County
as more fully described in the Cost Participation Agreement, including a description of the activities of the
recipient and the degree to which the recipient has met the stated public purpose of these Terms and
Policies.
04-16-21
Schedule 1 to Attachment A
OAKSTEM 2021 - BASE VALUE DISTRIBUTION FORMULA
Total Budget: $IDO,BRA
Facts,
Factor 1i Participation
Factor2: Eligible Road Miles
Factor 3t l operate usAa5.
Must equal 100%
Percent of Budget
E.%
30%
10%
..%
Budget Allocation per Faelnl
$120,000
$E o0
$20,mm
$200,000
ee nlage
of Total
Pert"A
Factor]
Boatl
Pera'e nt
Factor 2
Imp e n9ane
Percent
Fodor
BASE ALLOCATION
Budget
Community
TVPe '11.,
Allocation
Allcaflon,
Mlles fAlloatlon
Alloallon
Srore"
Allocation
Allaotlon
For CN
11 Bulk _ _ _
City_ _
1_ 7_1°%
$8,57'1
59.^
5.1.
$3,1I2
rl.16�
7.1%
$1,411
_$13,155
6.6%
2 Beverly Hills
Village
la
].1%
$8,5I1
5.9
0.6%
$3q
0.3]6:
5 5%
$1,306
$10p23
5,0%
_ _ _
_ _ _
City
_1 _
1 7.1%
$8,571
32.8
3.2%
$191
80%_
$1,605
$12,1B9
6.0%
_3Birmingham _
4 CI
_
City
1 7.1%
$8,571
39.5
3.8%
$230
0.5021
] 4%
$1,476
$32,351
6.2%
_ _
5 Ferndale
City
1 7.1%
$8,571
73.81
7.2%
$4,30:
0.5391
7.9%
$1,585
$1Vp59
7.2%
_ _ _
6 Hazel Park
_ _ _
_
City
1 ] 1%
_
_ $B,5]1
5691
5.7%
$3,434
0.550
$1,641
_ _
_ $13,161
6,8%
] N 11 glon Woods
City_ _
1 _ 7.1%
$8,571
25.0',
24%
$1,958
8.385
5.7%
$1,132
$1.,161
5,6%
BMtl Heights _City
_ _
1_ ].1%___$0,5]1
99.3
9.]%
O.Sfil
8.2%
B2%
$1 G50
$1G,03_1
0,0%
90kP k
City
1 ].1%
$B,5]1
89.3
B.]%
$5,20]
8.50]
]S%
$1491
$15,269
7.6%
10 PI t Bldge __
City _
1 7.1%
$8,571
10.4
IBA
$606
0l
7.1%
$142.
$IO,BOl
5.3%
11 Royal Oak
Township
1 7.1%
$8,571
S01
0.1%
158
0.52
7.69E
$1,529
51g159
5.1%
12 Boyel Oak
City
7.1%
$8,571
2199
234%
$12,B22
e.q]SI
7.O%
$1,BW
$12,790
11.4%
13 Solnhfield_
City
_3 _
1 71%
$8,571
47.9
47%�l
$2,793
eA191_
6,3%
$T261
$12,828
6.3%
14 Troy
city
1 7.1%
$8,571
270 9
26 3%''
$15,I96
O.g39
6.5%
$1,291
_
$25,658
12.8%
Suuivads',
1A.. 100p°i
$120l'
1,029.0
300.0%
$80,00
6.802'
100,09 1
$20,006
$208,000'.
100.0%',
Royal Oak Township does
not have jurisdiction
over any roatls,
The BIIglble Road
Mlles
calculation is Lased
on Be,
mad founts, of I lldy
owned pmperty
adaoent to public
mad BOW,
rupervicur Score is the
percent of lmpervl
rt ace land area
eaffili thsoommanly,yepoessedes
a
decimal
- -
04-16-21
ATTACHMENT B
OAKSTEM 2021 STREET TREE ENHANCEMENT MATCHING GRANT PILOT PROGRAM
Program Award Summary
Project Name:
GWK Community:
COUNTY Project No.
Project Description:
PROJECT BUDGET
COMMUNITY PROJECT COST BREAKDOWN
Street Tree Purchase (Includina Warrantv)
COMMUNITY Contribution (Tree and warranty costs only): (MATCH) $
FY2021 OAKSTEM Program Award: (AWARD) $
Total Street Tree Purchase (including Warranty) $
***Trees must be purchased on or after June 1, 2021.***
Additional Costs (not Proaram match eliaible)
COMMUNITY Admin., PE/CE, Maintenance, Planting and Inspection costs. $
All administration, engineering, maintenance, planting costs and inspection costs will be paid by
COMMUNITY.
Total Project Costs (All project costs) $
04-16-21
OAKSTEM 2021 STREET TREE ENHANCEMENT MATCHING GRANT PILOT PROGRAM
2021 APPLICATION FORM
Project Policies, Guidelines, Available Funding and Required Matching Funds: See Attachment "A".
REQUESTING LOCAL GOVERNMENT
MUNICIPALITY
CONTACT PERSON
TITLE OF CONTACT PERSON
TELEPHONE NUMBER
STREET ADDRESS CITY/ZIP
E-MAIL ADDRESS
PROJECT INFORMATION
SHORT DESCRIPTION OF PROJECT
INTENDED PLANTING SCHEDULE (DATES)
ROAD/ROAD(S) RIGHT(S) OF WAY WHERE TREES WILL BE PLANTED (INCLUDE MAP)
NUMBER, SIZE (DBH) / SPECIES OF STREET TREES TO BE PLANTED
PROJECT BUDGET
COMMUNITY Base Program Allocation =
It is anticipated that some COMMUNITIES may not oarticipate. and additional funding may be
available. COMMUNITIES are encouraged to request additional Program funding over their base
Proaram allocation amount and demonstrate the available match. The COUNTY may allocate these
additional funds based on availability and COMMUNITY match capacity.
COMMUNITY PROJECT COST BREAKDOWN
Street Tree Purchase (Includina Warrantv)
COMMUNITY Contribution (Tree and warranty costs only): (MATCH) $
FY2021 OAKSTEM 2021 Program: (REQUEST) $
Total Street Tree Purchase (Including Warranty) 3
***Trees must be purchased on or after June 1, 2021.***
Additional Costs (not Proaram match eliaiblel
COMMUNITY Admin., PE/CE, Maintenance, Planting and Inspection costs.
Administration, engineering, maintenance, planting and inspection costs will be paid by COMMUNITY.
Total Project Costs (All project costs)
04-16-21
PROJECT COMPLIANCE WITH PROGRAM GOALS
THE PROJECT MEETS THE FOLLOWING PROGRAM GOALS: (CHECK ALL THAT APPLY AND
PROVIDE BRIEF DESCRIPTION)
❑ Increased tree canopy
❑ Reduced impervious surface area
❑ Reduced peak flow storm water run-off
❑ Reduced flooding risk
❑ Reduced noise
❑ Improved air quality
❑ Enhanced aesthetics
❑ Attraction, retention and growth of business, retention of jobs
❑ Encouragement of further community investment
REQUIRED PROGRAM COMPONENTS AND APPLICATION DOCUMENTATION
Copy of Two (2) year warranty provided for all trees planted using Program funds.
Map showing street(s) where trees are to be planted.
Table summarizing quantity, size and species of street trees to be planted,
Copy of local elected governing body (City Council, Village Council or Township Board) certified
Resolution of Approval, including person authorized to sign for GWK Community.
ADDITIONAL INFORMATION
PLEASE INCLUDE ANY ADDITIONAL INFORMATION YOU FEEL IMPORTANT FOR THE
CONSIDERATION OF THIS PROGRAM APPLICATION
REPORT FOLLOWING COMPLETION OF THE PROJECT
This Cost Participation Agreement shall require the GWK Community entering into such agreement to
deliver to the COUNTY a report regarding the activities of the GWK COMMUNITY and the degree to
which the recipient has met the stated public purpose of the funding, including before and after photos
and other documentation as may be described in the Cost Participation Agreement, The COMMUNITY
acknowledges and agrees to give the COUNTY permission to use photographs, logos, published/printed
information, and any other materials supplied, without further notice, in press releases and/or publication.
CERTIFICATIONS
I, , as the on behalf
of have been provided with a copy of the Draft Cost Participation
Agreement, including Attachments "A" and "B" and (i) agrees to comply with the terms and conditions
of the this Application, (ii) understands and agrees to comply with the requirement to provide the
COUNTY with a report following the completion of an approved project outlining the degree to which the
project met the stated purpose of the funding as set forth in this Application, and (iii) understands that its
failure to provide the reports and document or perform any other obligation under this Application or the
Cost Participation Agreement shall, at the COUNTY'S option, render its reimbursement obligation null
and void.
Signature of Authorized Party Date
Printed Name and Title
If you have any questions, please contact the following Oakland County Economic Development
staff:
Jim Schafer Mike Woods
schafer�'p oak/aov.com oo g o;15 (o koov.com
(248)285- 321 48�762-639
04-16-21
SAMPLE COMMUNITY RESOLUTION
±7ri417�� N =63071I1 i IQ Z
WHEREAS, Oakland County has established the OAKSTEM 2021 Street Tree Enhancement
Matching Grant Pilot Program (the "Program") for communities that are wholly or partly within the
George W. Kuhn (GWK) Drainage District; and
WHEREAS, the Program seeks to assist GWK Communities by providing limited matching funds for
street tree planting projects on public road rights of way (ROW) that are under their jurisdiction or on
public road ROW directly adjacent to land publicly owned by the GWK Communities; and
WHEREAS, the CVT Name (the "Community") wishes to submit a 2021 Application Form seeking
matching reimbursement funds from the Program, not to exceed $ on a 1 / 1
matching basis for reimbursement for a project briefly described as
, which is in the GWK Drainage District; and
NOW THEREFORE, CVT Council / Board hereby approves (i) the completion and
submission of the Application Form to seek funding through the Program; (ii) if the Application is approved
by Oakland County, the Community's participation in the Program; and (iii) the appropriation and
expenditure of funds necessary or appropriate to fund its obligations under the Program as set forth in the
Application and the Cost Participation Agreement, and hereby authorizes authorizes Name of
Person to sign the Application and all Agreements and take any other action necessary or appropriate
on the Community's behalf to participate in the Program and certifies that the Community will comply with
the Program's requirements, including submittal of a final report and other documentation as required by
the County, as a condition to receiving reimbursement in accordance with the Program,
Resolution #21174
April 29, 2021
The Chairperson referred the resolution to the Economic Development and Infrastructure Committee. There
were no objections.
Resolution #21174 May 13, 2021
Moved by Miller seconded by Charles the resolution be adopted.
Discussion followed.
Vote on resolution:
AYES: Gershenson, Jackson, Kuhn, Long, Luebs, Markham, McGillivray, Miller, Nelson, Powell,
Weipert, Woodward, Cavell, Charles. (14)
NAYS: Gingell, Hoffman, Joliat, Kochenderfer, Kowall, Moss. (6)
A sufficient majority having voted in favor, the resolution was adopted.
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTWE
ACTING PURSUANT TO MCL 46,560A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 13, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 131h day of May, 2021.
Lisa Brown, Oakland County