HomeMy WebLinkAboutInterlocal Agreements - 2020.11.19 - 34475CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES
MINUTES, PUBLIC HEARING, MONDAY, DECEMBER 21, 2020
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1. CALL TO ORDER. The Charter Township of Orion Board of Trustees held a Public Hearing
Meeting on Monday, December 21, 2020 via video conference only. Supervisor Barnett called the
meeting to order at 7:00 p.m.
BOARD MEMBERS PRESENT: Chris Barnett, Penny Shults, Donni Steele, Brian Birney,
Julia Dalrymple, Mike Flood, Kim Urbanowski
BOARD MEMBERS ABSENT: None
OTHERS PRESENT:
Dakota Westmoreland Chief Rob Duke Eric Florence Kelly Ondersma
Gary Roberts Jason Tackaberry Ashely Coyle Dan Toth
John Pender Kyle Cameron Aaron Watley Jeff Stout
Eric Schwalabe Daniel Burmesiter Kyle Jeffery William Anderson
Jim Stevens Joe Skore Tammy Girling Dave Goodloe
2. VIRTUAL MEETING INSTRUCTIONS.
3. INVOCATION AND PLEDGE. Clerk Shults gave the Invocation, followed by the Pledge
of Allegiance.
4. RECOGNITION – VFW Firefighter of the Year. Derek Welch is recognized for his
bravery and being a mentor to fellow and newer firefighters, as well as participating in volunteer
and community charitable events.
5. CITIZEN OF THE MONTH. Trustee Julia Dalrymple is recognized for her hard work and
dedication in partnering with Forgotten Harvest and leading volunteers for 40 weeks to provide
food to residents.
6. RECOGNITION – President of Oakland County Building Officials Association. Dave
Goodloe is elected as President of the Oakland County Building Officials Association, chosen
among and by his peers to be President of the Association for the next year.
7. RECOGNITION – Orion Township Firefighters Good Fellows. Group of Orion
Firefighters who give their own time and serve the community, and have been doing so for 56
years. This year they are serving 13 families, which includes 35 kids, by spending a portion of
their Christmas Eve day delivering gifts collected through fundraising and the residents in the
community.
8. APPROVAL OF BILLS. Moved by Treasurer Steele, seconded by Trustee Flood to
authorize payment of bills in the amount of $837,315.76 and payrolls in the amount of
$236,335.46, for a total disbursement of funds in the amount of $1,073,651.22, as presented.
AYES: Urbanowski, Barnett, Shults, Steele, Birney, Dalrymple, Flood ABSENT: None
NAYS: None MOTION CARRIED
CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES
MINUTES, PUBLIC HEARING, MONDAY, DECEMBER 21, 2020
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9. PUBLIC HEARING – 2021 BUDGET. Provide the public another opportunity to provide
comment on the 2021 Budgets prior to their adoption.
10. PUBLIC COMMENT (3 minutes or less) *Board does not respond during public comment.
Public comment was not heard.
11. APPROVAL OF AGENDA. Trustee Birney moved 9.F. Appointments to Boards,
Commissions and Committees to 13.G. Supervisor Barnett added 13.E. Budget Adjustment,
13.F. Oakland County COVID-19 Grant Program, and 13.G. Appointments to Boards,
Commissions and Committees.
Moved by Trustee Flood, seconded by Treasurer Steele to approve the agenda, as amended.
MOTION CARRIED
12. CONSENT AGENDA.
A. Minutes - Regular Meeting, December 07, 2020. Approve, as presented.
B. 2021 Non-Union Salary Rates. Adopt the resolutions and approve the 2021 non-union pay
rates, as presented.
C. Clinton River Watershed Council Membership. Authorize the 2021 membership in the
Clinton River Watershed Council and the payment of $3,000.00 in annual dues.
D. Revised Fee Schedule – Building Department. Approve the building, electrical, mechanical
and plumbing permit fee schedule changes as presented.
E. Revised Fee Schedule – Parks & Recreation. Revise Parks & Recreation rental fees, as
presented.
F. Municipal Complex Furniture Order. Approve the proposal for municipal complex
furniture and authorize the payment of the $381,600.00 deposit.
G. Camp Agawam Tree Survey. Authorize the contracting with OHM, Township Engineers
for the Camp Agawam Forest Canopy Assessment, at a total cost not to exceed $12,500.00, with
the understanding that $10,000.00 from the 2020 budget, and any remaining costs paid in 2021.
H. Award Bid for Structural Firefighting Protective Clothing – Fire Department. Approve
and authorize the Fire Department to purchase 10 sets of structural firefighting protective
clothing in the amount of $2,601 per set of turnout gear, total amount of purchase $26,010.00
and award bid to 5 Alarm Fire & Safety Equipment, 350 Austin Circle, Delafield, WI 53018.
I. Temporary Sign Fee Waiver Request – St. Joseph’s Catholic Church. Reduce the annual
sign permit fee for St. Joseph’s Catholic Church to $25.00.
CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES
MINUTES, PUBLIC HEARING, MONDAY, DECEMBER 21, 2020
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J. Peddler/Solicitor License Application – Advocate Construction. Approve Mr. Foster’s
application and issue a peddler’s license under Ordinance 95.
K. Open Meeting Act Remote Meetings Procedure. Approve the Resolution to Adopt Remote
Meeting Procedures as required by the Open Meetings Act and authorize the Township Clerk to
certify and file same.
L. Request for Bids – Purchase Ambulance and Fire Engine. Approve and authorize the
Supervisor, Budget and Procurement Director, and Fire Chief to solicit proposals for the
purchase of one ambulance and one fire engine using the cooperative bid process and bring back
to the Board for consideration.
Moved by Clerk Shults, seconded by Trustee Birney to approve the Consent Agenda, as
amended.
AYES: Birney, Dalrymple, Flood, Urbanowski, Barnett, Shults, Steele ABSENT: None
NAYS: None MOTION CARRIED
13. PENDING BUSINESS
A. Adopt 2021 Budget. Moved by Treasurer Steele, seconded by Trustee Birney to adopt the
Resolution of the Charter Township of Orion Adopting of Budget and Setting Millage Levy, a
resolution to establish and define the adoption of budgets, levy millage, and make appropriations
for Fiscal Year 2021, thereby adopting the 2021 Budgets as presented.
AYES: Dalrymple, Flood, Urbanowski, Barnett, Shults, Steele, Birney ABSENT: None
NAYS: None MOTION CARRIED
B. Hire Firefighters/Paramedics and EMS Coordinator. Moved by Trustee Flood, seconded
by Trustee Birney to authorize the hiring of Kyle Cameron to fill the approved position of
Emergency Medical Service (EMS) Coordinator in the 2021 Budget effective January 4, 2021.
AYES: Shults, Steele, Birney, Dalrymple, Flood, Urbanowski ABSENT: None
NAYS: None MOTION CARRIED
Moved by Trustee Birney, seconded by Trustee Urbanowski to authorize the hiring of seven (7)
firefighters – Daniel Burmeister, Kyle Jeffery, Mitchel Morawski, Kelly Ondersma, Eric
Schwalbe, Jason Tackaberry, and Dakota Westmoreland – to fill the approved positions in the
2021 budget effective January 4, 2021 pending results of Physical, Background Check and Drug
Screening.
AYES: Shults, Steele, Birney, Dalrymple, Flood, Urbanowski, Barnett ABSENT: None
NAYS: None MOTION CARRIED
C. First Reading – PC 2019-48 Cottages at Gregory Meadows PUD. Moved by Clerk Shults,
seconded by Trustee Urbanowski. The Charter Township of Orion Board of Trustees having
reviewed the application, the Township consultant reviews and having taken into consideration
all of the following eligibility criteria:
CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES
MINUTES, PUBLIC HEARING, MONDAY, DECEMBER 21, 2020
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1. Recognizable Benefit
2. Density Impact
3. Township Master Plan
4. Economic Impact
5. Guaranteed Open Space
6. Unified Control
Move to declare the first reading of PC-2019-48, Cottages at Gregory Meadows Final PUD
Rezone/Map Amendment and Agreement, was held on December 21, 2020 and approve the
request to rezone the property from Suburban Farms (SF) to Planned Unit Development (PUD),
located at 3537 and 3595 Gregory Rd. (Sidwell ID #09-31-200-006 and 09-31-200-008) for
plans date stamped received November 6, 2020, and direct the Clerk to publish for second
reading and possible approval/adoption on January 19, 2021 for the reasons given by the
Planning Commission at the December 2, 2020 meeting and the conditions set forth by the
Planning Commission on December 2, 2020.
AYES: Steele, Birney, Dalrymple, Flood, Urbanowski, Barnett, Shults ABSENT: None
NAYS: None MOTION CARRIED
D. First Reading – Combining Safety Path Regulation Ordinance (Ord. 97) and Parks and
Recreation Ordinance (Ord. 132). Moved by Clerk Shults, seconded by Trustee Steele to
approve the first reading of the Amendment to Orion Charter Township’s Safety Path Regulation
Ordinance (Ordinance No. 97) and direct the Clerk to publish said Ordinance in accordance with
the state and hereby set the second reading of said Ordinance Amendment for January 19, 2021.
AYES: Dalrymple, Flood, Urbanowski, Barnett, Shults, Steele, Birney ABSENT: None
NAYS: None MOTION CARRIED
Moved by Clerk Shults, seconded by Trustee Flood to approve the first reading of the
Amendment to Orion Charter Township’s Parks and Recreation Ordinance (Ordinance No. 132)
and direct the Township Clerk to publish said Ordinance in accordance with State Law and
hereby set the second reading of said Ordinance Amendment for January 19, 2021.
AYES: Flood, Urbanowski, Barnett, Shults, Steele, Birney, Dalrymple ABSENT: None
NAYS: None MOTION CARRIED
Moved by Clerk Shults, seconded by Trustee Flood to approve the Resolution to consolidate the
Safety Path Advisory Committee and the Parks and Recreation Advisory Committee and
authorize the Township Clerk to certify and file the same.
AYES: Urbanowski, Barnett, Shults, Steele, Birney, Dalrymple, Flood ABSENT: None
NAYS: None MOTION CARRIED
E. Budget Adjustment. Moved by Clerk Shults, seconded by Trustee Birney to direct the
Accounting Controller to make the necessary Budget Adjustments as described in the memo.
AYES: Barnett, Shults, Steele, Birney, Dalrymple, Flood, Urbanowski ABSENT: None
NAYS: None MOTION CARRIED
CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES
MINUTES, PUBLIC HEARING, MONDAY, DECEMBER 21, 2020
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F. Oakland County COVID-19 Grant Program. Moved by Clerk Shults, seconded by Trustee
Flood to authorize and have the Supervisor submit a Rapid Response Grant Application for
Phase I of the Oakland County CVT (City, Village, Township) Grant Program to support
restaurants, bars and cafes during COVID.
AYES: Shults, Steele, Birney, Dalrymple, Flood, Urbanowski, Barnett ABSENT: None
NAYS: None MOTION CARRIED
G. Appointments to Boards, Commissions and Committees. Moved by Clerk Shults,
seconded by Trustee Birney to recuse Trustee Flood due to a family connection.
AYES: Steele, Birney, Dalrymple, Urbanowski, Barnett, Shults ABSENT: None
NAYS: None MOTION CARRIED
Moved by Treasurer Steele, seconded by Trustee Birney to approve the appointments as
presented.
AYES: Birney, Dalrymple, Urbanowski, Barnett, Shults, Steele ABSENT: None
NAYS: None RECUSED: Flood MOTION CARRIED
14. REPORTS
A. Police/Fire Reports. Moved by Trustee Birney, seconded by Clerk Shults to receive and file
the Police and Fire Reports.
MOTION CARRIED
B. November Financial Statements. Moved by Clerk Shults, seconded by Trustee Birney to
receive and file the Revenue/Expenditure, Balance Sheet, Cash Balance and Manual Journal Entry
reports.
MOTION CARRIED
15. PUBLIC COMMENT. Public Comment was not heard.
16. BOARD MEMBER COMMENTS. Board member comments were heard.
17. CLOSED EXECUTIVE SESSION: 10:03 P.M. Moved by Clerk Shults, seconded by
Steele to go into closed executive session to discuss pending litigation and purchase of property.
AYES: Birney, Dalrymple, Flood, Urbanowski, Barnett, Shults, Steele ABSENT: None
NAYS: None MOTION CARRIED
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The Board was in temporary recess from 10:03 p.m. – 10:23 p.m. for the Closed Executive
Session.
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The regular Board of Trustees meeting reconvened at 10:23 p.m.
CHARTER TOWNSHIP OF ORION BOARD OF TRUSTEES
MINUTES, PUBLIC HEARING, MONDAY, DECEMBER 21, 2020
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18. ADJOURNMENT. Moved by Trustee Flood, seconded by Supervisor Barnett to adjourn.
MOTION CARRIED The meeting was adjourned at 10:23 p.m.
________________________________
Penny S. Shults, Clerk
_____________________________
Chris Barnett, Supervisor
Charter Township of Orion
Transcription: M. Bardecki
June 4, 2021
Michigan Department of State
Office of the Great Seal
Richard H. Austin Building, 1st Floor
430 W. Allegan
Lansing, MI 48918
Dear Office of the Great Seal:
On November 19, 2020 the Board of Commissioners for Oakland County entered into an agreement per MR #20576 –
Emergency Management and Homeland Security Department, Emergency Management Division – Request for Approval of
Facility Use Interlocal Agreement for Communities in Oakland County to Conduct COVID-19 Testing and Vaccinations.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the Charter Township of Orion, and the authorizing Board of Commissioners Resolution are enclosed for
filing by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East
1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Corporation Counsel, Oakland County
Donna Dyer, Corporation Counsel, Oakland County
Penny Shults, Clerk, Charter Township of Orion
Tracey McGee, Security Specialist, Emergency Management and Homeland Security
Enclosures