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Home My WebLink AboutResolutions - 2021.05.26 - 34513MISCELLANEOUS RESOLUTION #21194 May 26, 2021 BY: Commissioner David Woodward, District #19 IN RE: BOARD OF COMMISSIONERS — TRI-PARTY PROGRAM ADDITIONAL APPROPRIATION FOR THE CITY OF ROYAL OAK — PROJECT NO. 54651 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS the City of Royal Oak Project #54651 was originally approved per M.R. #19384; and WHEREAS the project was established for the Traffic Signal Upgrade and Street Lighting on 12 Mile Road; and WHEREAS the total Tri-Party project cost participation was established at $105,168 of which the County agreed to fund $35,056; and WHEREAS the City of Royal Oak and the Road Commission for Oakland County (RCOC) approved additional funding from existing allocated Tri-Party monies since the time Project #54651 was initiated; and WHEREAS the Oakland County share for the additional project cost is $20,000 to bring the total County share to $55,056; and WHEREAS funding in the amount of $20,000 is available in the General Fund Assigned Fund Balance for Tri-Party funding (GL Account #383510). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the additional Oakland County cost of $20,000 for the 2021 Tri-Party Road Improvement Program Funds from the Oakland County Assigned Fund Balance (GL Account #383510) toward the City of Royal Oak -Project #54651. BE IT FURTHER RESOLVED the FY 2021 budget will be amended as follows: GENERAL FUND (#10100) FY 2021 Revenue 9010101-196030-665882 Planned Use of Balance $20,000 Total Revenue 2 0 0 Expenditures 9010101-153010-740135 Road Commission Tri-Party $20,000 Total Expenditures 20 000 Chairperson, I move the adoption of the foregoing Resolution. Commissioner David Woodward District #19 ECONOMIC DEVELOPMENT AND INFRASTRUCTURE COMMITTEE VOTE: Motion carried on a roll call vote with Cavell absent. REPORT (MISC. #193841 BY: Commissioner William Miller, Chairperson, Economic Growth and Infrastructure Committee IN RE: MR #19384 — BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2019 APPROPRIATION — CITY OF ROYAL OAK — TRAFFIC SIGNAL UPGRADE AND STREET LIGHTING ON 12 MILE ROAD — PROJECT NO.64651 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Economic Growth and Infrastructure Committee, having reviewed the above -referenced resolution on December 3, 2019, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Economic Growth and Infrastructure Committee, I move the acceptance of the foregoing report. Commissioner William Miller, District 414 Chairperson, Economic Growth and Infrastructure Committee MISCELLANEOUS RESOLUTION #19384 BY: Commissioner David T. Woodward, District #19 IN RE: BOARD OF COMMISSIONERS —TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2019 APPROPRIATION — CITY OF ROYAL OAK — TRAFFIC SIGNAL UPGRADE AND STREET LIGHTING ON 12 MILE ROAD — PROJECT NO.54661 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on December 6, 2018, the Board of Commissioners approved Miscellaneous Resolution #18446 which designated $4,372,189 in fund balance for the Tri-Party Road Improvement Program for projects managed by the RCOC; and WHEREAS the City of Royal Oak, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the City of Royal Oak and said appropriation has been transferred to a project account; and WHEREAS the City of Royal Oak has demonstrated that it has authorized its one-third (1/3) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (1/3) share of the authorized amount of Tri-Party Road Improvement funding for Project No. 54651 In the City of Royal Oak is $35,056; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri-Party 2019 and prior funding (account #383510) for Project No. 54651 in the amount of $35,056. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Royal Oak and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of Royal Oak. BE IT FURTHER RESOLVED the FY 2020 budget will be amended as follows: GENERAL FUND 4101001 FY 2020 Revenue 9010101-196030-665882 Planned Use of Balance $35,056 Total Revenue $KIG56 Expenditures 9010101-153010-740135 Road Commission Tri-Party $35,066 Total Expenditures $ 5Sz Chairperson, I move the adoption of the foregoing Reso tion. g ommissione David T. District #19 Quality Life through Good Roads "We Care" t/ �r,�rrssr, ralro�r� Inter —Departmental Memorandum DATE: September 30, 2019 To: Thomas G. Blust, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor -rhP' SUBJECT: PROJECT NO. 54651, 12 MILE ROAD EAST OF WOODWARD AVENUE TO CONNECTICUT STREET LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CITY OF ROYAL OAK Attached for your review and submission to the Board for their approval is the local cost participation agreement with the City of Royal Oak for the traffic signal upgrade and street lighting on 12 Mile Road from east of Woodward Avenue to Connecticut Street. Construction on this project is expected to be completed this year. The City of Royal Oak has elected to use the Tri-Party Program to fund the estimated total project cost of $105,168, Our share is estimated to be $36,056 and is in the FY20 budget. The project is in the district of County Commissioner Dave Woodward. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. /je Attachments Recommended for Board Approval r/Au-c,, A ik,4 ,o/t!I Q Thomas C. Blust, P.E t. Director of Engineering 13 ROA ® I COMMISSION October 10, 2019 A9li1WeW;j4a+'YryddI"I,' V ONAIIN DOE TNROODH GOOD ROADS: ROAD COMMISBION FOR GPRIAND CODNN "WE CARE." Ms. Melanie Halas, Clerk Board of Road Commissioners City of Royal Oak Ronald J. Fowkes 211 Williams Street Commissioner Royal Oak, MI48068-0064 Gregory C. Jarman Commissioner Re: Project No. 54651, 12 Mile Road Andrea LaLonde East of Woodward Avenue to Connecticut Street Commissioner Local Cost Participation Agreement / Tri-Party Program Dear Ms. Halas: Dennis P.E. Managingg Director A fully signed and executed agreement for the above -mentioned Gary Piotrowicz, P.E., P.T. D.E. project is enclosed. Deputy Managing Director County Highway Engineer The agreement was approved and subsequently signed by Dennis G. Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, October 10, 2019. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, ,r �n 96annon J. Mill Clerk or the Board ; Deputy -Secretary /Clerk of the Board 31001 Lahser Road - /Sm Beverly Hills, MI 48025 Enclosure 248.645.2000 - cc: Finance Department FAX 248-645-134s Engineering Department Programming Division Lynn Sonkiss, Oakland County www.reoewob.org COST PARTICIPATION AGREEMENT CONSTRUCTION 12 Mile Road East of Woodward Avenue to Connecticut Street City of Royal Oak Board Project No. 54651 This Agreement, made and entered into this 1644 day of 19cq" 4 2019, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the City of Royal Oak, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the traffic signal upgrade and street lighting on 12 Mile Road from east of Woodward Avenue to Connecticut Street, as described In Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $105,168; and WHEREAS, said PROJECT involves certain designated and approved Tri-Party Program funding in the amount of $105,168, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and In conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration In reference thereto. 2. The PROJECT shall include total payments to the contractor. Any costs incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $105,168 shall be Invoiced and funded in the following order: a. Tri-Party Program funding in the amount of $105,168. b. Any PROJECT costs above the Tri-Party Program funding of $105,168 will be funded first with any available Tri-Party Program Funds. If no Tri-Party Program Funds are available, any PROJECT costs above $105,168 will be funded 100% by the COMMUNITY. 4. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $36,056 being 100% of the COMMUNITY'S Tri-Party contribution). 5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY In the amount of $35,066 (being 100% of the COUNTY'S Trl- Party contribution), a. The Invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. 12 Mlle Road ` 2 Clly of Royal Oak Prefect No. $4651 923/2019 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate BY i CITY OF ROYAL OAK By 1C14h C1- PO Xt 4 YG Its M�yos2 r 12 We Road 3 ` CRY of Royal Oak Pm�oot No. 54651 Bf012010 TRI-PARTY PROGRAM East of Woodward Avenue to Connecticut Street City of Royal Oak Board Project No, 54651 Traffic signal upgrade and street lighting on 12 Mile Road from east of Woodward Avenue to Connecticut Street. ESTIMATED PROJECT COST Contractor Payments $106,168 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL IFY2011 Tri-Party Program $2,498 $2,497 $2,497 $7,492 IFY2014 Tri-Party Program $10,624 $10,625 $10,624 $31,873 IFY2015 Tri-Party Program $4,712 $4,712 $4,712 $14,136 I IFY2016 Tri-Party Program ( $17,222 $17,222 $17,223 $61,667 I ITOTAL SHARES $35,056 $35,056 $35,056 $105,168 12 Mlle Road city of Royal Oalc Project No. 64651 9012019 Resolution #19384 November 20, 2019 The Vice -Chairperson referred the resolution to the Economic Growth and Infrastructure Committee. There were no objections. Resolution #19384 December 12, 2019 Moved by Nelson seconded by Hoffman the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Middleton, Miller, Nelson, Powell, Quarles, Taub, Weipert, Woodward, Zack, Gershenson, Hoffman, Jackson, (18) NAYS: None, (0) A sufficient majority having voted In favor, the resolutions on the Consent Agenda were adopted (with -- — accompanying reports being accepted). 1 HEREBY APPROCITY ESOCLUTI VE ON CHIEF DEPUTYOUN ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 12, 2019, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan this 12th day of December, 2019. Lisa Brown, Oakland County Tuesday, May 4, 2021 at 11:41:17 Eastern Daylight Time Subject: FW: Tri-Party #54651 Date: Monday, May 3, 2021 at 1:57:23 PM Eastern Daylight Time From: Adoglu-Jones, Ebru To: Aubry, Amy Attachments: image001.png Hi Amy, The e-mail below should be included as back-up for the Tri-Party item requesting additional appropriation. Ebro From: Noechel, Tom <tnoechel(a rcoc.om> Sent: Tuesday, April 27, 20217:34 AM To: Sonkiss, Lynn C <sonkissIPoal<eov.com> Cc: Bennane, Laura <lbennane(a)rcoc.ore> Subject: FW: Tri-Party #54651 Hi Lynn, I hope all is well. Please see the below e-mail from the City of Royal Oak approving an additional $60,000 in Tri-Party funds for the overage on #54651. The breakdown of the additional funds are as follows: City - $20,000 RCOC - $20,000 County - $20,000 Total - $60,000 The RCOC has approved an additional $20,000 in our budget and please request the appropriate committee approval for the $20,000 county share. Laura ... any costs above the $60,000 in Tri-Party funds will be covered by RCOC. Thanks. Tom From: Donoghue, Holly <HollyD a romi.gov> Sent: Monday, April 26, 2021 9:00 PM To: Noechel, Tom <tnoechel(@rcoc.ore> Subject: RE: Tri-Party #54651 _X l'L:N N AL. Eft/AJ l I Hi Tom, Page 1 of 3 The Royal Oak City Commission approved the $20k overage for the 12 Mile tri-party agreement this evening. Hopefully this email is enough to confirm Royal Oak's commitment, but let me know if you need something more formal signed Holly Holly J. Donoghue, P.E Gdy Luginem 248.246.3260 hollyd@roan gov 203 S. Troy Street / Royal Oak, MI 48067 From: Noechel, Tom <tnoecheIPrcoc.org> Sent: Tuesday, April 13, 2021 10:28 AM To: Donoghue, Holly <Holly-D@romi.gov> Subject: RE: Tri-Party #54651 WARNING: This email originated from outside The City of Royal Oak. Do not click on any links or open any attachments unless you recognize the sender and are expecting the message. Hi Holly, Please use the $20,000 figure since it's the city's share of $60,000 in Tri-Party. This would be the final amount the city would owe on this project. From: Donoghue, Holly <HollyD@ omgo i.v> Sent: Tuesday, April 13, 2021 10:25 AM To: Noechel, Tom <tnoechel(@rcoc.ore> Subject: RE: Tri-Party #54651 I L XTIERNAL G1v1A1Lj Hi Tom — I will need to take this to city commission before authorizing, but it should not be an issue. Is it an even $20,000 or is there a more specific number I should use? Page 2 of 3 From: Noechel, Tom <tnoechel(darcoc.org> Sent: Tuesday, April 13, 2021 9:50 AM To: Donoghue, Holly <FIollyD@romi.gov> Subject: RE: Tri-Party#54651 WARNING: This email originated from outside The City of Royal Oak. no not click on any licks or open any attachments unless you recognize the sender and are expecting the message. Hi Holly, The following is a summary of the above traffic signal upgrade/street lighting and SCATS project Project: 12 Mile Road from E. of Woodward to Connecticut Contractor: Dan's Excavating Final Completion Cost: $2.1M CMAQ Funded: $1.6M RCOC Local Share: $389,928 ($334,892 = 100% RCOC +$35,036 = Original Tri-Party+ $20,000 = New Tri-Party) County Local Share: $55,036 ($35,036 = Original Tri-Party + $20,000 = New Tri-Party) Royal Oak Share: $55,036 ($35,036 = Original Tri-Party+ $20,000 = New Tri-Party) The increase in cost from the original engineer's estimate to final completion was the result of the higher accepted low bid cost, additional materials and adjustments to unit costs. The RCOC performed and contributed both the preliminary and construction engineering for the project. Thanks Tom From: Noechel, Tom Sent: Tuesday, April 6, 2021 7:50 AM To: Donoghue, Holly <Holly-D@romi.gov> Subject: Tri-Party #54651 Hi Holly, Could you please call me about the above Tri-Party project? This was a signal modernization and upgrade project on 12 Mile Road completed in 2020. We have an overage of approximately $60,000 and I want to discuss the possible use of additional Tri-Party funds to cover the cost. Thanks. Tom (248)867-2964 Page 3 of 3 Resolution #21194 May 26, 2021 Moved by Moss seconded by Luebs the resolutions on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Charles, Gershenson, Hoffman, Jackson, Joliat, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Miller, Moss, Nelson, Powell, Spisz, Weipert, Woodward, Cavell. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 26, 2021, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan this 261h day of May, 2021. Lisa Brown, Oakland County