HomeMy WebLinkAboutResolutions - 2021.05.26 - 34528MISCELLANEOUS RESOLUTION #21206 May 26, 2021
BY: Commissioner Penny Luebs, Chairperson, Public Heaitn and Safety Committee
IN RE: SHERIFF'S OFFICE — 2021 MARINE SAFETY PROGRAM — GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff's Office applied for $475,678 and was awarded $175,050 in grant funding from the
Michigan Department of Natural Resources for Public Act 451 funding administered through the Marine
Safety Grant Program to conduct Marine Safety activities; and
WHEREAS the grant award is $13,500 more than last year's award; and
WHEREAS the total award funding of $175,050 consists of $78,000 in state funding and $97,050 in federal
funding; and
WHEREAS the 2021 grant program period is January 1, 2021 through December 31, 2021 for state funding
and January 1, 2021 through September 30, 2021 for federal funding; and
WHEREAS there is a 25% match of $26,000 (state funding divided by 75% then multiplied by 25%) required
on the state funding and no match required on the federal funding. The county match is included in the FY
2021 Sheriff's Office Patrol Services Division General Fund budget; and
WHEREAS funding covers partial reimbursement of salaries and other operating expenses, and
WHEREAS the grant award has completed the Grant Review Process in accordance with the Grants Policy
approved by the Board at their January 21, 2021 meeting.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
2021 Marine Safety Grant Award from the Michigan Department of Natural Resources, for the period
January 1, 2021 through December 31, 2021, in the amount of $175,050.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute
the grant agreement and to approve any grant amendments, within fifteen percent (15%) of the original
award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLOVED that acceptance of this grant does not obligate the County to any future
commitment and continuation of this program is contingent upon continued future levels of grant funding.
BE IT FURTHER RESOLVED the FY 2021 — FY 2023 budgets are amended as follows:
GENERAL FUND (#10100)
FY 2021 — FY 2023
PCBU: GRANT; Project #100000003430 Budget Ref. 2021 (Federal only)
Revenue
4030601-116200-626619-100000003430 Sheriff Marine Safety $13,500
9010101-196030-665882 Planned Use of Balance ($13,500)
Total Revenue SO
Chairperson, on behalf of the Public Health and Safety Committee, I move adoption of the foregoing
resolution.
�4-L§-
Commission r Penny Luebs, District #16
Chairperson, Public Health and Safety
Committee
PUBLIC HEALTH AND SAFETY COMMITTEE VOTE:
Motion carried on a roll call vote with Gingell absent.
GRANT REVIEW SIGN -OFF— Sheriffs Office
GRANT NAME: 2021 Marine Safety Program
FUNDING AGENCY: Michigan Department of Natural Resources for and on behalf of the State of Michigan
DEPARTMENT CONTACT: Sgt. Brian Burwell / (248) 858-1664
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 04/23/21
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments
The Board of Commissioners' liaison committee resolution and grant acceptance package (which should include this sign -
off and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved by M & B.
The draft resolution will be updated to include the budget amendment associated with this award. —L,ynn Sonkiss
(04/21/20)
Human Resources:
Approved by HR. No position implications, so no HR action needed. —Heather Mason (04/20/21)
Risk Management:
Approved by Risk Management. — Robert Erlenbeck (04/22/21)
Corporation Counsel:
Grant Agreement approved by Corporation Counsel (no legal issues)— Sharon Kessler (04/21/21)
From:
mlmrnianta-norenlmannrhinan,nnv
To:
Wrst Katie; Millet, Janine; Coulter Wendy K; Fisher, Diana
Subject:
Marine Safety Grant MS21-017 Funded
Date:
Thursday, April 15, 2021 3:56:57 PM
Congratulations! On behalf of the Department of Natural Resources (DNR), this letter is to
inform you that your County Sheriff Department has been approved to receive funding for a
Marine Safety grant. Funds may be used for boating safety education, marine safety patrols
and related law enforcement activities, livery inspections, and program administration.
The grant amounts were calculated based on the grant awards and expenditures incurred for
the most recent three years and adjusted for all counties to fully utilize the state and federal
funds available for marine grants this year.
You are reminded that only expenditures that pertain to the Marine Safely program are eligible
for reimbursement under the grant. Please refer to the "Reimbursement Procedures ICI929-2"
for additional information.
All of the required Marine Safely forms are available on our website at
www.michigan.gov/dnr, click on `Buy and Apply", "Marine Safety Grants" (under "Law
Enforcement and Safety" heading) and "Forms and Information for Applicants and Grantees."
If you have any questions or concerns regarding your Marine Safety grant, please feel free to
contact Christie Bayus at bayuse u,michigan.gov.
From:
mvr•rnranYa.."nivrainirhinan,nov
To:
West Katie
Cc:
Miller, la e; Cor, Iter Wendy K; Fisdet, Diana
Subject:
Marine Safety Grant Agreement Issued
Date:
Thursday, April 15, 2021 S:22:39 PM
Dear Oakland County Sheriffs Department,
A grant agreement for has been created for MS21-017. Please log in to MiRecGrants to review
and submit your grant agreement.
TO REVIEW YOUR PROJECT AGREEMENT DOCUMENT IN MiRecGrants:
1. Log into the MiRecGrants website
2. Click on the blue "My Grants" tab
3. Enter the current year in the Year box (all other fields should be left blank) and click the
Search button
4. Click on your underlined project number (Example: MS14-001)
5. Click on the Project Agreement page
6. On the agreement page, select the blue link on the lop of the page `Click Here to view the
Project Agreement"
7. Print the grant agreement, sign and upload the document for DNR Review.
8. Complete the Grantee's Representative information.
9. After Saving the page, click on the Status Changes and apply the status of `Grant
Agreement Submitted.'
PLEASE NOTE : If Federal Funds are included in the grant, click the link to Federal
Assurances. Print, sign and upload this document into MiRecGrants.
After the agreement has been reviewed and approved by DNR, a fully executed grant
agreement, with signatures from the Department, will be uploaded to the Project Agreement
page.
NATuq
Esti° q<TN Michigan Department of Natural Resources -Grants Management
2021 MARINE SAFETY PROGRAM (STATE AND FEDERAL FUNDING)
DN p GRANT AGREEMENT
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Mrcn,on� Required by authority of 1994 PA451, as amended, and 1972 PA 227
This Agreement is between the Michigan Department of Natural Resources for and on behalf of the State of Michigan
("DEPARTMENT") and Oakland County Sheriff's Department ("GRANTEE")
1 The GRANTEE has been approved by the DEPARTMENT to receive Marine Safety program funding for.
Federal Funds (100%) State Funds (75%)
Operating $97,050.00 $78,000.00
Equipment $0.00 $0.00
Salaries, Wages and Benefits for:
e Marine Safety Law Enforcement and Related Activities;
o Instruction of Boating Safety Courses;
• Inspection of Boat Liveries;
Attendance at Authorized Marine Safely Training (attendance at the Department's Annual Administrators'
Workshop and the Michigan Sheriffs' Association's New Marine Officers Training are pre -authorized).
Operating Expenses for the Scope Items Listed Above, including:
• Purchase of fuel, oil, and parts for patrol vehicles, watercraft, and trailers;
Travel expenses;
Uniforms, personal flotation devices, boat shoes, etc.;
Leasing of vehicles, dockage, storage, eligible office space;
Boat repair, replacement and/or servicing of boat outfitting equipment.
2. Salary and Wages are reimbursable to the GRANTEE at the employees' hourly rate. Overtime is only eligible if
the employee worked in excess of 80 hours for full time employees and 40 hours for part time employees in a
pay period on Marine Safety duties
3. The percentage of the GRANTEE'S total budget devoted to operating expenses shall not exceed Forty percent
(40%), unless prior approval has been obtained from the DEPARTMENT.
4. Federal funding from the award Recreational Boating Safety 16 01.26 is provided to state agencies under the
authority of 46 U.S.C. 13103(a)(2) and (3). The State of Michigan has received a federal funding apportionment
for fiscal year 2021 through the United States Coast Guard, Department of Homeland Security. From this federal
funding the amount shown below is provided to the GRANTEE by the DEPARTMENT for the purpose of
supporting the GRANTEE'S Marine Safety program. Reference the "Department of Homeland Security, United
States Coast Guard, Boating Safety Financial Assistance CFDA 97.012, and passed through by Department of
Natural Resources' on your single audit reports and other financial statements as required.
The DEPARTMENT agrees to reimburse the GRANTEE a sum of money equal to 100% of the total eligible costs
toward completing the scope of work listed above, but not to exceed Ninety Seven Thousand Fifty Dollars and
Zero Cents ($97,050.00).
There is no local match required for this reimbursement.
The Agreement period for federal funding is January 1, 2021 through September 30, 2021
Completed reimbursement request and documentation of operating expenditures are due no later than October
31, 2021.
Part 801 Marine Safety, of the Michigan Natural Resources and Environmental Protection Act (1994 PA451, as
amended), authorizes the distribution of revenues to counties from the Marine Safety Fund, for the purpose of
supporting county Marine Safety programs. State funding, in the amount shown below Is provided to the
GRANTEE by the DEPARMENT for the purpose of supporting the GRANTEE'S Marine Safely program.
MS21-017 Page 1 of 3
The DEPARTMENT agrees to reimburse the GRANTEE a sum of money equal to 75% of total eligible costs
toward completing the scope of work listed above, but not to exceed Seventy Eight Thousand Dollars and Zero
Cents ($78,000 00)
A local match of at least 25% of total eligible costs is required for this reimbursement.
The Agreement period for state funding is January 1, 2021 through December 31, 2021.
Completed reimbursement request and documentation of operating expenditures are due no later than March 1,
2022.
5. This Agreement shall be administered on behalf of the DEPARTMENT through Grants Management All reports,
documents, or actions required of the GRANTEE shall be submitted through the MiRecGrants website unless
otherwise instructed by the DEPARTMENT.
6. Reimbursement will be made only upon DEPARTMENT review and approval of a complete reimbursement
request submitted by the GRANTEE through the MiRecGrants website.
7. The GRANTEE may not assign or transfer any interest in this Agreement to any other agency, group or individual.
8 The GRANTEE shall display valid and proper state of Michigan registration on all vessels and comply with the
state of Michigan life jacket regulations.
9. This Agreement may be canceled by the DEPARTMENT, upon 30 days written notice, due to Executive Order,
budgetary reduction, other lack of funding, upon request by the GRANTEE, or upon mutual Agreement by the
DEPARTMENT and GRANTEE The DEPARTMENT may honor requests for just and equitable compensation to
the GRANTEE for all satisfactory and eligible work completed under this Agreement up until 30 days after written
notice, upon which time all outstanding reports and documents are due to the DEPARTMENT and the
DEPARTMENT will no longer be liable to pay the GRANTEE for any further charges to the grant.
10. The GRANTEE agrees not to discriminate against an employee or applicant for employment with respect to hire,
tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment,
because of because of religion, race, color, national origin, age, sex, sexual orientation, height, weight, marital
status, partisan considerations, or a disability or genetic information that is unrelated to the person's ability to
perform the duties of a particular job or position. The GRANTEE further agrees that any subcontract shall
contain non-discrimination provisions which are not less stringent than this provision and binding upon any and
all subcontractors. A breach of this covenant shall be regarded as a material breach of this Agreement.
11 The GRANTEE agrees to follow the DEPARTMENT procedure policy:
a. The GRANTEE will openly advertise and seek written bids for contracts for purchase or services with
a value equal to or greater than $50,000.00 and accept the lowest qualified bid.
b The GRANTEE will solicit three (3) written quotes for contracts with purchases or services between
$5,000.00 and $50,000.00
12. The Agreement may be executed separately by the parties. This Agreement is not effective until.
The GRANTEE has signed it and returned it, and
The DEPARTMENT has signed it
The individuals signing for the parties indicated below certify by their signatures that they have the authority to do so
and will ensure that the terms of the Agreement are fulfilled.
MS21-017 Page 2 of 3
GRANTEE
SIGNED:
By:
Printed Name:
Title:
Date:
MICHIGAN DEPARTMENT OF NATURAL RESOURCES
SIGNED:
By
Title
Date:
MS21-017 Page 3 of 3
OMB Number 4040-0007
Expiration Dale, 02/28/2022
ASSURANCES - NON -CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND
IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program If you have questions, please contact the
awarding agency Further, certain Federal awarding agencies may require applicants to certify to additional assurances
If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant
1. Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial capability
(including funds sufficient to pay the non -Federal share
of project cost) to ensure proper planning, management
and completion of the project described in this
application
2 Will give the awarding agency, the Comptroller General
of the United States and, if appropriate, the State,
through any authorized representative, access to and
the right to examine all records, books, papers, or
documents related to the award; and will establish a
proper accounting system in accordance with generally
accepted accounting standards or agency directives
3. Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or
presents the appearance of personal or organizational
conflict of interest, or personal gain
4 Wit initiate and complete the work within the applicable
time frame after receipt of approval of the awarding
agency.
5 Will comply with the Intergovernmental Personnel Act of
1970 (42 U S C. §§4728-4763) relating to prescribed
standards for merit systems for programs funded under
one of the 19 statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F R 900, Subpart F).
6 Will comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to
(a) Title VI of the Civil Rights Act of 1964 (P.L 88-352)
which prohibits discrimination on the basis of race, color
or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C.§§1681-
1683, and 1685-1686), which prohibits discrimination on
the basis of sex, (c) Section 504 of the Rehabilitation
Act of 1973, as amended (29 U S C §794), which
prohibits discrimination on the basis of handicaps; (d)
the Age Discrimination Act of 1975, as amended (42 U
S C. §§6101-6107), which prohibits discrimination on
the basis of age; (a) the Drug Abuse Office and
Treatment Act of 1972 (P L 92-255), as amended,
relating to nondiscrimination on the basis of drug
abuse, (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism, (g) §§523 and 527 of the Public Health
Service Act of 1912 (42 U S C §§290 dd-3 and 290
ee- 3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the Civil
Rights Act of 1968 (42 U S C §§3601 at seq ), as
amended, relating to nondiscrimination in the sale,
rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s)
under which application for Federal assistance is being
made, and, (j) the requirements of any other
nondiscrimination statute(s) which may apply to the
application
Will comply, or has already complied, with the
requirements of Titles II and III of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P L 91-646) which provide for
fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal or
federally -assisted programs These requirements
apply to all interests in real property acquired for
project purposes regardless of Federal participation in
purchases
8 Will comply, as applicable, with provisions of the
Hatch Act (5 U.S C §§1501-1508 and 7324-7328)
which limit the political activities of employees whose
principal employment activities are funded in whole
or in part with Federal funds.
Previous Edition Usable Standard Form 4249 (Rev. 7-97)
Authorized for Local Reproduction Prescribed by OMB Circular A-102
9, Will comply, as applicable, with the provisions of the Davis- 13, Will assist the awarding agency in assuring compliance
Bacon Act (40 U.S C, §§276a to 276a-7), the Copeland Act with Section 106 of the National Historic Preservation
(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Act of 1966, as amended (16 U.S.C. §470), EO 11593
Work Hours and Safety Standards Act (40 U.S.C. §§327- (identification and protection of historic properties), and
333), regarding labor standards for federally -assisted the Archaeological and Historic Preservation Act of
construction subagreements 1974 (16 U.S C §§469a-1 et seq.)
10 Will comply, if applicable, with flood insurance purchase
requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P L 93-234) which requires
recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of
insurable construction and acquisition is $10,000 or more.
11 Will comply with environmental standards which may be
prescribed pursuant to the following. (a) institution of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190) and
Executive Order (EO) 11514, (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in
floodplains in accordance with EO 11988, (a) assurance of
protect consistency with the approved State management
program developed under the Coastal Zone Management
Act of 1972 (16 U S.C. §§1451 at seq ), (f) conformity of
Federal actions to State (Clean Air) Implementation Plans
under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.0 §§7401 at seq.), (g) protection of
underground sources of drinking water under the Safe
Drinking Water Act of 1974, as amended (P.L. 93-523),
and, (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (P.L. 93-
205)
12 Will comply with the Wild and Scenic Rivers Act of
1968 (16 U.S C §§1271 at seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
14, Will comply with P L 93-348 regarding the protection of
human subjects involved in research, development, and
related activities supported by this award of assistance
15 WII comply with the Laboratory Animal Welfare Act of
1966 (P.L. 89-544, as amended, 7 U S C. §§2131 at
seq ) pertaining to the care, handling, and treatment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance
16. Will comply with the Lead -Based Paint Poisoning
Prevention Act (42 U.S C. §§4801 at seq ) which
prohibits the use of lead -based paint in construction or
rehabilitation of residence structures.
17 Will cause to be performed the required financial and
compliance audits In accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No A-133,
"Audits of States, Local Governments, and Non -Profit
Organizations."
18. Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations, and policies
governing this program
19. Will comply with the requirements of Section 106(g) of
the Trafficking Victims Protection Act (TVPA) of 2000, as
amended (22 U S C. 7104) which prohibits grant award
recipients or a sub -recipient from (1) Engaging in severe
forms of trafficking in persons during the period of time
that the award is in effect (2) Procuring a commercial
sex act during the period of time that the award is in
effect or (3) Using forced labor in the performance of the
award or subawards under the award.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE
APPLICANT ORGANIZATION
DATE SUBMITTED
I
Standard Form 424B (Rev. 7.97) Back
Resolution #21206 May 26, 2021
Moved by Moss seconded by Luebs the resolutions on the amended Consent Agenda be adopted (with
accompanying reports being accepted).
AYES: Charles, Gershenson, Hoffman, Jackson, Joliet, Kochenderfer, Kowall, Kuhn, Long, Luebs,
Markham, McGillivray, Miller, Moss, Nelson, Powell, Spisz, Weipert, Woodward, Cavell. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted
(with accompanying reports being accepted).
4�c' a L
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (i)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 26, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 26th day of May, 2021.
X��
Lisa Brown, Oakland County