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Home My WebLink AboutResolutions - 2021.05.26 - 34529MISCELLANEOUS RESOLUTION #21 #21207 May 26, 2021 BY: Commissioner Penny Luebs, Chairperson, Public Health and Safety Committee IN RE: SHERIFF'S OFFICE — FY2021 BULLETPROOF VEST PARTNERSHIP (BVP) PROGRAM — GRANT APPLICATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Sheriff's Office is applying for FY2021 Bulletproof Vest Partnership grant funding from the U.S. Department of Justice, Bureau of Justice Assistance Programs (BJA) in the amount of $112,110; and WHEREAS the grant allows reimbursement of up to 50% of costs incurred by the Sheriff's Office for the purchase of approved bulletproof vests for deputies; and WHEREAS the grant application has completed the Grant Review Process in accordance with the Grants Policy approved by the Board at their January 21, 2021 meeting. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the submission of the FY2021 Bulletproof Vest Partnership (BVP) Program Grant application in the amount of $112,110. BE IT FURTHER RESOLVED that application and future acceptance of this grant does not obligate the County to any future commitment and continuation of this program is contingent upon continued future levels of grant funding. BE IT FURTHER RESOLVED that no budget amendment is required at this time Chairperson, on behalf of the Public Health and Safety Committee, I move the adoption of the foregoing resolution. @ sl ` ' Commissioner Penny Luebs, District #16 Chairperson, Public Health and Safety Committee PUBLIC HEALTH AND SAFETY COMMITTEE VOTE: Motion carried on a roll call vote with Gingell absent. FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. GRANT REVIEW SIGN -OFF — Sheriff s Office GRANT NAME: 2021 Bulletproof Vest Partnership (BVP) Program FUNDING AGENCY: U.S. Department of Justice, Bureau of Justice Assistance DEPARTMENT CONTACT: Diana Fisher/(248) 858-1584 STATUS: Application (Greater than $50,000) DATE: 05/10/20 Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The Board of Commissioners' liaison committee resolution and grant application package (which should include this sign - off and the grant application with related documentation) may be requested to be placed on the agenda(s) of the appropriate Board of Commissioners' committees) for grant acceptance by Board resolution. DEPARTMENT REVIEW Management and Budget: Application approved by M & B. — Lynn Sonkiss (05/04/21) Human Resources: Approved by Human Resources. No position implications, so no HR action needed. —Heather Mason (05/04/21) Risk Management: Application approved by Risk Management. —Robert Erlenbeck (05/04/21) Corporation Counsel: Approved by Corp Counsel (no legal issues). —Nicole Tabin (05/07/21) Fisher, Diana From: BVP Email Account <ojp@public.govdelivery.com> Sent: Thursday, April 29, 2021 12:26 PM To: Fisher, Diana Subject: Bulletproof Vest Partnership (BVP) — FY 2021 Application Announcement Dear BVP Participant: The Bureau of Justice Assistance (BJA) is pleased to announce the Fiscal Year (FY) 2021 Patrick Leahv Bulletproof Vest Partnershin (BVP1 application funding period. Applications for FY 2021 BVP funds will be accepted beginning Thursday, April 29, 2021. All applications must be submitted online at Patrick Leahv Bulletproof Vest Partnership: Loein fusdoi.¢ov) by 6:00 pm eastern time on Monday, June 14, 2021. Important Information Regarding FY 2021 BVP Funds: 1, System for Award Management (SAM) Registration Requirement: Jurisdictions will not be able to apply for and receive FY 2021 BVP funds if they are not registered in SAM. Jurisdictions not registered with SAM are strongly encouraged to access the SAM website at httos://www.sam.vov/SAM/ as soon as possible in order to obtain information on and complete the online SAM registration process. Applicants should ensure that current bank routing and bank account Information is included in the SAM.gov profile, as the banking information in the SAM at the time of application will be used to transfer reimbursement funds to your jurisdiction. For more information about renewing and updating your existing SAM registration, or registering in SAM as a new entity, please visit httos://fsd.aov/fsd-eov/answer,do?sysnarm number=KB0011081, The SAM Helpdesk can be reached at 866-606-8220. 2. Jurisdictions receiving funding for reimbursement of body armor purchases must have a written mandatory wear policy for uniformed patrol officers in place when the FY 2021 BVP applications are submitted. There are no requirements regarding the nature of the policy other than it specify when mandatory wear is required for uniformed officers on duty. Please see the BVP Mandatory FAOs for further guidance on this requirement. 3. Each vest purchased with FY 2021 funds must meet the National Institute of Justice (NIJ) standards on the date it was ordered and must be American -made. Please see this website for the latest NU compliant vests: httos://citec.ore/comoliance- testlne-oroera m/comnliant-oroduct-lists/ 4. Uniquely Fitted Armor Vest Requirement: Jurisdictions receiving funding for reimbursement of body armor purchases must have In place a uniquely fitted vest requirement when the FY 2021 BVP applications are submitted. In the BVP Program, "uniquely fitted vests" means protective (ballistic or stab -resistant) armor vests that conform to the individual wearer to provide the best possible fit and coverage, through a combination of: 1) correctly -sized panels and carrier, determined through appropriate measurement, and 2) properly adjusted straps, harnesses, fasteners, flaps, or other adjustable features. The requirement that body armor be "uniquely fitted" does not necessarily require body armor that is individually manufactured based on the measurements of an individual wearer. In support of the Office of Justice Programs' efforts to improve officer safety, the American Society for Testing and Materials (ASTM) International has made available the Standard Practice for Body Armor Wearer Measurement and Fitting of Armor (Active Standard ASTM E3003) available at no cost. The Personal Armor Fit Assessment checklist, is excerpted from ASTM E3003. 5. Multiple law enforcement agencies (LEAS) within the same jurisdiction must submit their own application information and vest needs to the jurisdiction. The jurisdiction will then submit the LEA applications in one submission to B.A. This includes colleges and universities. All public colleges and universities are considered LEAS under their respective jurisdiction. 6. To ensure that program participants are submitting applications that accurately reflect their vest needs for the next two years, please review the program guidance below. Prior to submitting an application for FY 2021 BVP funds: a. Verify that the number of vests indicated on the application does not exceed actual agency needs. Review all currently deployed vests for those that will need to be replaced during the next two years, according to the replacement cycle indicated on your BVP system profile. Applications for funds should reflect the number of vests your agency needs to replace within the next two years, and vests for officers your agency anticipates hiring in the next two years. (New hires can be anticipated based on the average number of officers hired over the most recent three years.) b. Ensure that the application accurately reflects the current market cost for the vests identified on the application. c. Review previous year(s) BVP funding to Identify any unspent funds that might currently be available for BVP needs. Your careful attention to actual vest needs will help ensure that all eligible jurisdictions submitting requests will receive the maximum award allowable based on the appropriation and distribution guidelines. 7. BJA has completed user guides and training materials for the BVP application process and the payment request process. Please see the following website for the guides and checklists: httos://www.oio.gov/oroeram/bulletproof-vest- oartnorshi❑/oroeram-resources#h449o. For questions regarding this email or for assistance with the online application process, please do not hesitate to call the BVP Help Desk at 1-877-758-3787, or email vests(ausdoi.eov. Sincerely, The BVP Program Team Bureau of Justice Assistance httPs:Hojp.gov/bvpbasi/ This email was sent to fisherd@oakgov.com using GovDelivery Communications Cloud on behalf of: Department of Justice Washington, DC •11 AMR 1 ! II Instructions: Before selecting save, please be sure to update the officer count as well as the population of the jurisdiction to the latest available data. This information is important for the BVP application and must be accurate to ensure correct award amounts. Application Profile Application NIJ Approved Vests Submit Application Name: OAKLAND COUNTY Agency Type: County/Parish Government ID Number: 231063063 * Tax Payer ID Number: 0 386004876 1 9 Digit DUNS: 136200362 DUNS 4: Number of Existing Population: 1202362 * Number of Current 11202362 Population: Total Number of Officers from 0 Application: Number of Existing Full Time 902 Officers: Number of Existing Part Time 326 Officers: " Number of Current Full 1803 Time Officers: * Number of Current Part Time Officers: * Address Line 1 Address Line 2: * City. State: * Zip: 305 1200 N. TELEGRAPH RD. PONTIAC M 48341-1032 By selecting 'Save', I certify that the population, banking and officer data provided in this BVP application are in keeping with all BVP program and statutory requirements. I further understand that inaccurate, misleading, or fraudulent information provided on this form may result in various sanctions or corrective actions, including the application being disapproved, the award amount being recalculated, or awarded funds being returned to DOJ. CANCEL SAVE AGENCY CONTACTS Please verify your agency contact information. Note: The role of Primary Point of Contact (POC) is critical to the success of this program. The POC will be required to review and approve the online application and all requests for payment. You will also be making various assurances and certifications with respect to key program guidelines and requirements. If you feel these responsibilities exceed your authority, please STOP at this point and resume once your authority has been more clearly established. If you are the Chief Executive, then you will also be acting as the Primary Point of Contact for your jurisdiction. Name ® User Id HIDE Phone Number Email' Status ' Diana (248) fisherd@oakgov.com fisherd@oakgov.com Associated Fisher 858-1584 0 Chief Executive Officer * First Name: I David * Last Name: I Woodward * E-mail: I woodwardd@oakgov.com Fax: ( (248)858-9215 * Phone: 1 (248) 858-0100 Chief Financial Officer * First Name: I Kyle * Last Name: I Jan * E-mail: I jenk@oakgov.com Fax: I (248) 858-1810 * Phone: I (248) 452-8653 Point of Contact * First Name: I Diana • Last Name: I Fisher * E-mail: ( fisherd@oakgov.com Fax: I (248) 452-5191 * Phone: I (248) 858-1584 Address Line 1: 11200 North Telegraph Road Address Line 2: I Building 38 East -Sheriff Administration County: * City: I Pontiac * State: * Zip: CANCEL SAVE M 48341-1032 R !' Application Profile Application NIJ Approved Vests Submit Application Please enter your application profile information. Vest Replacement Cycle Under normal conditions, the number of years you 5 allow an officer to wear body armor before it is replaced. Number of Emergency Replacement Needs: Number of Emergency Replacement Needs cover vests that are potentially defective, vests that have been lost, stolen, or damaged, and vests needed as a result of unanticipated Number of Officer Turnover occurring within the last 3 to 6 months. It DOES NOT include tactical vests or routine agency needs for new or replacement vests unless those vests contain Zylon® and must be replaced immediately. * Number of Stolen or Damaged I 0 * Number of Officer Turnover I 0 Required fields are denoted by SAVE CANCEL Since 2011, the Department of Justice's BVP Program has included an application requirement to ensure that agencies receiving funding for reimbursement of body armor purchases have a written Mandatory Wear Policy for uniformed patrol officers in place. Your agency has applied for BVP funding and certified that a wear policy is in place. The Bureau of Justice Assistance requests that you provide a copy of your agency's Mandatory Wear Policy for vests which were reported. Mandatory Wear Policv File Unload Upload Date Upload User Upload Comments Action 05/03/2021 01:42:13 PM fisherd@oakgov.com View Upload Date Upload User ® Upload Comments 04/27/2020 02:12:54 PM 04/18/2019 10:35:05 AM 04/17/2018 02:38:01 PM westca@oakgov.com westca@oakgov.com seamanl@oakgov.com Action View View View 05/23/2017 02:33:55 seamanl@oakgov.com View PM Upload Date Upload User ® Upload CommentsAction 01/12/2017 02:18:05 PM seaman)@oakgov.com View 04/07/2015 02:18:09 seaman)@oakgov.com View PM SUBJECT: REFERENCE: PURPOSE NUMBER DATE 49 September 13, 2017 OAKLAND COUNTY SHERIFFS OFFICE Distribution: BODY ARMOR POLICY L (Rescinds & Replaces General Order #6, Dated January 29, 2002) The purpose of this policy is to provide deputies with guidelines for the proper use and care of body armor. POLICY It is the policy of the Sheriff's Office to maximize officer safety through the use of body armor. All sworn deputies assigned to Law Enforcement Services or the Court Services Division shall be issued body armor. Body armor that is expired or damaged shall be replaced by the Sheriff's Office. 1,0 PROCEDURE 1.1 Use of Body Armor 1.2 Uniformed deputies are required to wear their Sheriff's Office issued / approved body armor while engaged in law enforcement activities. This includes: 1.2.1 Patrol and Field Operations 1.2.2 Court Security - including the Transport Unit 1.2.3 Hospital Watches 1.3 Non -uniformed deputies (i.e., investigators and plain clothes deputies) are not required to wear their Sheriff's Office approved body armor during their normal course of duty. 1.4 Non -uniformed deputies may also wear it at their discretion, but must wear it during the executions of search warrants or other tactical missions. 1.5 Non -uniformed deputies must keep it readily available. GENERAL ORDER NO. 49 Bodv Armor Policv September 13, 2017 Page 2 of 2 1.6 Deputies shall wear only Sheriff's Office - approved body armor. "Sheriff's Office approved body armor" is body armor that is either the body armor issued to the deputy by the Sheriff's Office or body armor that the deputy has received written approval to use. Requests for approval may be submitted to the Training Unit. Body armor must comply with the current minimum protective standards prescribed by the National Institute of Justice. 2.0 Issuance and Record Keeping: 2.1 At the time of issuance, the Administrative Services Division will confirm that the body armor fits the deputy and instruct the deputy in the proper use and care. The Administrative Services Division shall enter the issue date on the armor's label with a permanent marking pen or stamp. 2.2 The Administrative Services Division shall maintain records of the following information: which armor was issued to a given deputy; the issue date; supplier name; model designation; armor type; and production lot numbers. 3.0 Care and Maintenance of Body Armor 3.1 Deputies are responsible for the proper use, storage, and cleaning of their body armor in accordance with the manufacturer's instructions. Each time before wearing, deputies shall inspect their body armor for signs of damage. Deputies are responsible for reporting any damage or wear to the body armor to their immediate supervisor for replacement. IVA Michael J. Bouchard Sheriff MJ B/C W W /rmy/tss Application Profile Application NIJ Approved Vests Submit Application Please enter how many vests you would like to add to your application and the costs associated with them. Manufacturer Name Armor Express, Inc. Vest Model Name Threat Level Gender Quantity 222 ADD TO APPLICATION AEXPG2-A-11 N Unit Price Tax, Shipping & Handling Costs 505 0 MANAGE APPLICATION Application Profile Application NIJ Approved Vests Submit Application Listed below is each of the vests which you included in your application. You may view, change or delete the information shown for each type of vests listed by clicking on its 'Model Name'. To add more vests to your application, please select the "Add Vests To Application" button. If all information is correct, please select the "Proceed To Submit Application" button to continue with the application process. Participant OAKLAND COUNTY Fiscal Year 2021 Number of Agencies Applied 1 Total Number of Officers for 1108 Application Number of Officers on 1108 Approved Applications Fiscal Year 2021 Vest Replacement Cycle 5 Number of Officers 1108 Number of Number of 0 Emergency Stolen or Replacement Damaged Needs Number of Officer 0 Turnover Vests for 2021 Regular Fund Model Name + AEXPG2- A-11 + Grand Totals Quantity Specification 222 11 222 Unit Gender Total Cost Price N $505.00 $112,110,00 PROCEED TO SUBMIT APPLICATION ADD VESTS TO APPLICATION $112,110.00 Application Profile Application NIJ Approved Vests Submit Application PLEASE NOTE: Applications for funding may be submitted for the purchase of any armor that meets the established NI] ballistic or stab standards ordered on or after April 1, 2021. Once the open application period closes, funding levels will be established and all applicants will be notified. Participant OAKLAND COUNTY Fiscal Year 2021 Number of Agencies Applied 1 Total Number of Officers for 1108 Application Number of Officers on 1108 Approved Applications Fiscal Year 2021 Vest Replacement Cycle 5 Number of Officers 1108 Number of Stolen or 0 Number of Damaged Emergency Replacement Needs Number of Officer 0 Turnover Application for Funding Name Quantity Extended Cost Tax, S&H* Total Cost OAKLAND COUNTY 222 $112,110.00 $0.00 $112,110.00 Grand Totals 222 $112,110.00 $0.00 $112,110.00 Requested BVP Portion of Total Cost, up to: $56,055.00 * Total Taxes, Shipping and Handling Cost for each Application SUBMIT APPLICATION FOR BVP APPROVAL Paperwork Reduction Act Notice Under the Paperwork Reduction Act, a person is not required to respond to a collection of information unless it displays a currently valid OMB control number. We try to create forms and instructions that are accurate, can be easily understood, and which impose the least possible burden on you to provide us with information. The estimated average time for all components of a jurisdiction to complete and file this Application for Funding form is two hours. If you have comments regarding the accuracy of this estimate, or suggestions for making this form simpler, you may use the Suggestions e-mail option on this BVP web site, or you may write to the BVP, c/o Bureau of Justice Assistance, 810 Seventh Street NW, Washington, DC, 20531. Resolution #21207 May 26, 2021 Moved by Moss seconded by Luebs the resolutions on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Charles, Gershenson, Hoffman, Jackson, Joliet, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Miller, Moss, Nelson, Powell, Spisz, Weipert, Woodward, Cavell. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted (with accompanying reports being accepted). a aL I HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 26, 2021, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan this 26th day of May, 2021. Lisa Brown, Oakland County