HomeMy WebLinkAboutResolutions - 2021.05.26 - 34534MISCELLANEOUS RESOLUTION #21211 May 26, 2021
BY: Commissioner Penny Luebs, Chairperson, Public Hearin acid Safety Committee
IN RE: SHERIFF'S OFFICE — 2021 DNA CAPACITY ENHANCEMENT AND BACKLOG REDUCTION
(CEBR) PROGRAM — GRANT APPLICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Sheriff's Office (OCSO) is applying for Fiscal Year (FY) 2021 DNA
Capacity Enhancement and Backlog Reduction (CEBR) Program Grant funding in the amount of $424,862
from the U.S. Department of Justice, Bureau of Justice Assistance; and
WHEREAS the grant period is October 1, 2021 through September 30, 2023; and
WHEREAS the grant application amount will increase after OCSO receives notification of a secondary
allocation on or about June 9, 2021 as a result of "test -all" sexual assault kit legislation; and
WHEREAS the OCSO provides forensic laboratory services to Oakland County and its neighboring
communities; and
WHEREAS grant funding is being requested to continue three (3) Full -Time Eligible (FTE) Special Revenue
(SR) Forensic Laboratory Analyst positions (#4030910-12173, 12450, and 12451) in the Sheriffs Office
Investigative & Forensic Services Division, Forensic Services Unit (#4030910).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
submission of the grant application to the U.S. Department of Justice, Bureau of Justice Assistance in the
amount of $424,862 and the secondary allocation for the period of October 1, 2021 through September 30,
2023.
BE IT FURTHER RESOLVED that application and future acceptance of this grant does not obligate the
County to any future commitment and continuation of this program is contingent upon continued future
levels of grant funding.
BE IT FURTHER RESOLVED that no budget amendment is required at this time.
Chairperson, on behalf of the Public Health and Safety Committee, I move for the adoption of the foregoing
resolution.
Commissioner enny Luebs, District #16
Chairperson, Public Health and Safety
Committee
PUBLIC HEALTH AND SAFETY COMMITTEE VOTE:
Motion carried on a roll call vote with Jackson, Nelson and Gingell absent.
FINANCE COMMITTEE:
Motion carried on a roll call vote with Long absent.
OMB No. 1121-0329
Approval Expires 12/31/2023
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
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BJA FY 21 DNA Capacity Enhancement for Backlog Reduction (CEBR) Program
Assistance Listing Number #
Grants.gov Opportunity Number:
Solicitation Release Date:
Version:
Grants.gov Deadline:
Application JustGrants Deadline:
16.741
O-BJA-2021-128001
May 21, 2021 5:00 PM
June 08, 2021 11:59 PM
June 22, 2021 11:59 PM
Overview
The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA) is seeking
applications for funding for the FY 2021 DNA Capacity Enhancement for Backlog Reduction (CEBR) Program. This
program furthers the Department's mission by funding states and units of local government with existing crime
laboratories that conduct DNA analysis to increase the capacity of publicly funded forensic DNA and DNA database
laboratories to process more DNA samples, thereby helping to reduce the number of forensic DNA and DNA database
samples awaiting analysis and/or prevent a backlog of forensic and database DNA samples.
This solicitation incorporates the OJP Grant Aoolication Resource Guide by reference. The OJP Grant Application
Resource Guide provides guidance to applicants on how to prepare and submit applications for funding to OJP. If this
solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to
follow the guidelines in this solicitation as to that provision.
This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating the "Limitation on Use
of Award Funds for Employee Compensation; Waiver' provisions in the "Financial Information' section of the OJP Grant
Application Resource Guide.
Eligible Applicants:
City or township governments, County governments, Public and State controlled institutions of higher education,
State governments, Other
Other
See Eligibility Section
Contact Information
For technical assistance with submitting the SF424 and SF-LLL in Grants gov, contact the Grants.gov Customer Support
Hotline at 800-518-4726, 606-545-5035, Grants.aov customer support weboaae, or email at support(a,grants.gov. The
Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.
For technical assistance with submitting the full application in DOJ's Justice Grants System (JustGrants), contact the
JustGrants Service Desk at JustGrants.SUDDort(avlusdol.00v or 833-872-5175. The JustGrants Service Desk operates 5
a.m. to 9 p.m. eastern time, Monday —Friday, and 9 a.m. to 5 p.m. Saturday, Sunday, and federal holidays.
An applicant that experiences unforeseen Grants.gov or JustGrants technical issues beyond its control that prevent it from
submitting its application by the deadline must email the National Criminal Justice Reference Service Response Center
(Response Center) at grants aOncirs gov within 24 hours after the application deadline to request approval to submit its
application after the deadline.
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For assistance with any other requirements of this solicitation, contact the Response Center by telephone at
800-851-3420 or TTY: 301-240-6310 (hearing impaired only) or by email at mants(r)ncirs.cov. Response Center hours
of operation are 10 a.m. to 6 p.m. eastern time Monday through Friday, and 10 a.m. to 8 p.m. eastern time on the
solicitation close date.
Submission Information
In FY 2021, applications will be submitted to DOJ in a NEW two-step process.
Step 1: Applicants will submit an SF-424 and an SF-LLL in Grants.gov at
httDs.//www.cirants.ciov/web/cirants/reciister.html. To register in Grants.gov, applicants will need to obtain a Data Universal
Numbering System (DUNS) and System for Award Management (SAM) registration or renewal.
Step 2: Applicants will submit the full application including attachments in JustGrants at JustGrants.usdoi.cov
To be considered timely, the full application must be submitted in JustGrants by the JustGrants Application deadline.
OJP encourages applicants to review, the "How to Apply" section in the OJP Grant ADolication Resource Guide.
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Contents
Contact Information
1
Program Description
5
Overview
5
Statutory Authority
5
Specific Information
5
Goals, Objectives, Deliverables, and Timeline
6
Evidence -Based Programs or Practices
6
Information Regarding Potential Evaluation of Programs and Activities
6
Federal Award Information
7
Awards, Amounts and Durations
7
Availability of Funds
7
Types of Awards
8
Financial Management and System of Internal Controls
8
Budget Information
8
Cost Sharing or Matching Requirement
14
Pre -agreement Costs (also known as Pre -award Costs)
14
Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs
14
See the OJP Grant Application Resource Guide for i n formation on Prior Approval, Planning, and
Reporting of Conference/Meeting/Training Costs,
14
Costs Associated with Language Assistance (if applicable)
14
See the OJP Grant Application Resource Guide for i nformation on Costs Associated with Language
Assistance.
14
Eligibility Information
14
Application and Submission Information
15
Information to Complete the Application for Federal Assistance (SF-424)
15
Standard Applicant Information (JustGrants 424 and General Agency Information)
15
Proposal Abstract
15
Proposal Narrative
16
Goals, Objectives, Deliverables, and Timeline
17
Budget and Associated Documentation
17
Budget Worksheet and Budget Narrative (Web -based Form)
17
Indirect Cost Rate Agreement (if applicable)
18
Financial Management Questionnaire (including applicant disclosure of high -risk status)
18
Additional Application Components
18
Proof of DNA Laboratory Accreditation
18
Eligibility Statements
18
Program Income Declaration
18
Potential Environmental Impact Coversheet and Checklist - National Environmental Policy Act
(NEPA)
18
Disclosures and Assurances
19
Disclosure of Lobbying Activities
19
DOJ Certified Standard Assurances
19
Applicant Disclosure of Duplication in Cost Items
19
DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility
Matters; and Drug -Free Workplace Requirements
19
Applicant Disclosure and Justification — DOJ High Risk Grantees (if applicable)
19
How to Apply
19
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Submission Dates and Time
19
Application Review Information
19
Review Process
20
Federal Award Administration Information
20
Federal Award Notices
20
Administrative, National Policy, and Other Legal Requirements
20
Information Technology (IT) Security Clauses
20
General Information about Post -Federal Award Reporting Requirements
20
Federal Awarding Agency Contacts)
20
Other Information
20
Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a)
20
See the OJP Grant Application Resource Guide for information on Freedom of Information and
Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a).
20
Provide Feedback to OJP
21
See the OJP Grant Application Resource Guide for information on how to Provide Feedback to
OJ P.
21
Performance Measures
21
Application Checklist
21
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Program Description
Overview
The Department of Justice is committed to advancing work that promotes civil rights, increases access to justice, supports
crime victims, protects the public from crime and evolving threats, and builds trust between law enforcement and the
community.
BJA's FY 2021 DNA Capacity Enhancement for Backlog Reduction (CEBR) Program provides funding to states and units
of local government with existing crime laboratories to increase the capacity of publicly funded forensic DNA and DNA
database laboratories to process more DNA samples, thereby helping to reduce the number of forensic DNA and DNA
database samples awaiting analysis and/or prevent a backlog of forensic and database DNA samples.
Statutory Authority
Any awards under this solicitation will be made under statutory authority provided by Department of Justice
Appropriations Act, 2021, Pub. L. 116-260, 134 Slat 1182, 1258.
Specific Information
Funding under this program supports the following purposes:
1. To carry out, for inclusion in the Combined DNA Index System, DNA analyses of database samples
collected under applicable legal authority.
2. To carry out, for Inclusion in the Combined DNA Index System, DNA analyses of forensic case (e.g , "crime
scene") samples.
3. To increase the capacity of publicly funded forensic DNA and DNA database laboratories.
The following requirements apply to all DNA analyses conducted under this program:
1. Applicants must ensure that all eligible DNA profiles obtained with funding from this program are entered into
the Combined DNA Index System (CODIS) and, where applicable, are uploaded into the National DNA Index
System (NDIS). No profiles generated with funding from this program may be entered into any
nongovernmental DNA database without prior express written approval from BJA.
2. Applicants must ensure that all profiles uploaded to NDIS follow NDIS DNA Data Acceptance Standards.
(See https://www.fbi.ciov/services/laboratorv/biometric-analvsis/codis/codis-and-ndis-fact-sheet for more
information.)
3. Applicants must ensure that each DNA analysis conducted and resulting profile generated under this
program is maintained pursuant to all applicable federal privacy requirements, including those described in
34 U.S.C. § 12592(b)(3).
Grantees utilizing CEBR funds for forensic genealogy testing must adhere to the United States Department of Justice
Interim Policy Forensic Genealogical DNA Analysis and Searching (
https://www,iustice.ciov/olo/gape/file/1204386Ydownloadl and must receive approval from BJA prior to engaging in such
activities. In accordance with Section IX, CEBR grantees must collect and report the following metrics to BJA:
1. The type of crime Investigated.
2. Whether forensic genetic genealogical DNA analysis (FGG)/ forensic genetic genealogical DNA analysis and
searching (FGGS) was conducted on a forensic sample or a reference sample.
3. The type of forensic sample subjected to FGG, and a description of the total amount, condition, and concentration of
that sample (e.g., single source, mixed profile, degradation status, etc.).
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4. Whether FGG analysis resulted in a searchable profile.
5. The identity of the vendor laboratory used to conduct FGG and the genetic genealogy service(s) used to search the
FGG profile.
6. Whether the investigation resulted in an arrest that was based, in part, on the use of FGGS.
7. The total amount of federal funding used to conduct FGG/FGGS in each case.
Goals, Objectives, Deliverables, and Timeline
Goals
The overarching goal of BJA's FY 2021 DNA CEBR Program is to assist eligible states and units of local government with
existing crime laboratories or laboratory systems to increase the capacity of publicly funded forensic DNA and DNA
database laboratories to process more DNA samples, thereby helping to reduce the number of forensic DNA and DNA
database samples awaiting analysis and/or prevent a backlog of forensic and database DNA samples.
Objectives
The DNA CEBR Program awards funding to eligible entities with two program objectives:
1. Increase the number of samples analyzed in forensic DNA and DNA database laboratories.
2. Reduce forensic case and DNA database sample turnaround time.
Deliverables
Both objectives can be achieved by Implementing allowable long-term capacity enhancement activities and short-term
direct case analysis activities.
Long-term capacity enhancement activities include, but are not limited to:
Purchasing newer and more efficient instruments.
• Evaluating, validating, and implementing different chemistries.
• Purchasing and upgrading Laboratory Information Management Systems (LIMS) to more efficiently manage
laboratory operations.
Short-term direct case analysis activities include, but are not limited to:
• Overtime for existing personnel.
• Purchasing and using DNA analysis supplies.
• Funding contracts to private vendors for forensic case or DNA database sample analysis.
• Funding additional personnel to analyze forensic cases or DNA database samples.
The Goals, Objectives, and Deliverables are directly related to the performance measures that demonstrate the results of
the work completed, as discussed under the Application and Submission Information section.
Evidence -Based Programs or Practices
OJP strongly emphasizes the use of data and evidence in policymaking and program development in criminal justice,
juvenile justice, and crime victim services. For additional information and resources on evidence -based programs or
practices, see the OJP Grant AODlication Resource Guide.
Information Regarding Potential Evaluation of Programs and Activities
OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional
information, see the OJP Grant Anolication Resource Guide section entitled "Information Regarding Potential Evaluation
of Programs and Activities."
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Federal Award Information
Awards, Amounts and Durations
Anticipated Number of Awards
136
Period of Performance Start Date
10/1/21 12:00 AM
Period of Performance Duration (Months)
25
Anticipated Total Amount to be Awarded Under Solicitation
$89,609,209.00
Availability of Funds
This solicitation, and awards (if any are made) under this solicitation, are subject to the availability of appropriated funds
and to any modifications or additional requirements that may be imposed by the agency or by law. In addition, nothing in
this solicitation is intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in
equity by any party against the United States, its departments, agencies, or entities, its officers, employees, or agents, or
any other person.
The aggregate amount of FY 2021 funds expected to be awarded to eligible applicants from each state (including the
state and its units of local government with existing crime laboratories) will be based on BJA's determination of a primary
amount and a secondary amount, using the criteria detailed below. The secondary allocation amount is to be added to the
primary allocation amount for the state, and then distributed among the eligible applicants (through one FY 2021 award to
each) within the state.
1. Primary Amount (Estimated Aggregate Amount Available — $79,609,209). The primary amount is determined based on:
a. The number of Uniform Crime Report (UCR) Part 1 Violent Crimes reported to the FBI for 2019
httDs://uccfbi.nov/crime-in-the-u s/2019/crime-in-the-u s.-2019/tonic-Daoes/tables/table-5).
b. The population of the state.
c. A minimum (total) amount available to eligible applicants from each state. A minimum amount will be applied to
each eligible state before the formula is calculated for the remainder of the allocation. For FY 2021, the minimum
amount is $250,000 and the rest of the allocation available to each state will be based on the number of UCR
Violent Crimes and UCR Property Crimes reported to the FBI and on the state's population
The number of state and local applicants may also affect funding allocations. See Chart 1: Estimated Aggregate Amounts
Available for Each State — FY 2021 (Primary Amount) at
httos //bia.oiD.uov/sites/a/files/xvckuh186/files/media/document/FY21-DNA-CEBR-Fundinq-Table.ndf for a chart that
identifies the estimated aggregate amount for each state (to fund eligible public forensic DNA laboratories in the state.
2 Secondary Amount (Estimated Aggregate Amount Available — $10,000,000)
The secondary amount of $10,000,000 will be available for distribution among states that have demonstrated that they
have enacted "test all" Sexual Assault Kit (SAK) legislation that is in effect before or as of January 1, 2021. To qualify to
receive this secondary amount, eligible states must send a certification statement that includes the effective start date of
the legislation, the statutory citation of the legislation, an express request to receive additional funding under this second
allotment of DNA CEBR funds, and a copy of the applicable statute to Forensic. DNACaoacitv(a)oo.usdoi.cov within 30
days of the release date of this solicitation. After BJA compiles these certifications, BJA will update and post the
secondary allocation table, which will list all eligible states that timely submitted sufficient documentation that
demonstrates the applicant's qualification for a portion of this secondary amount. This secondary amount will be
determined based on:
1. The number of Uniform Crime Report (UCR) Part 1 Violent Crimes reported to the FBI for 2019.
2. The population of the state.
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See "Chart 2: Estimated Aggregate Amounts Available for Each State — FY 2021 (Secondary Amount)" at
https://bia.oip_gov/sites/q/files/xvckuhl86/files/media/document/FY21-DNA-CEBR-Fundinq-Table Ddf for a chart that will
specify (once BJA has compiled any complete certifications submitted) the estimated aggregate amount available for
states with "test all" SAK legislation, as described above.
Only one applicant from a state needs to send in all the certification statement elements described above in order
for a state to qualify to receive the secondary allocation amount which, once added to the state's primary
allocation amount, is to be distributed among all applicants within the state.
If there Is more than one publicly funded DNA laboratory within a state, the publicly funded DNA laboratories within the
state MUST coordinate locally prior to application submission to ensure that the sum of each application within the state
does not exceed the total eligible allocation amount (primary and secondary amount combined, if applicable). Funds
generally are expected to be allocated among the eligible applicants on the basis of UCR Part 1 Violent Crimes, UCR
Property Crimes, and population of the state. BJA expects applicants from states with multiple eligible applicants, as part
of the required pre -application coordination, to set a minimum level of funding for each applicant so that, if practicable,
each eligible applicant within the state receives a minimum of $250,000. All eligible applicants, regardless of whether their
proportion of available funding based on UCR Part 1 Violent Crimes, UCR Property Crimes, and population of the state
reaches $250,000, should receive up to the suggested minimum.
Types of Awards
BJA expects to make awards under this solicitation as grants. See the "Administrative, National Policy, and Other Legal
Requirements" section of the OJP Grant Aoolication Resource Guide for a brief discussion of important statutes,
regulations, and award conditions that apply to many (or in some cases, all) OJP grants (and cooperative agreements).
Financial Management and System of Internal Controls
Award recipients and subrecipients (including recipients or subrecipients that are pass -through entities) must, as
described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and
program management. The "Part 200 Uniform Requirements" means the DOJ regulation at 2 C.F.R. Part 2800, which
adopts (with certain modifications) the provisions of 2 C.F.R. Part 200. See OJP Grant Aoolication Resource Guide for
additional information.
Budget Information
A. Permissible Uses of Funds for Forensic DNA Laboratories and DNA Database Laboratories
Under this program, in general, eligible applicants are given the opportunity, based on their individual needs, to determine
what portion of their anticipated funding should be used for capacity -building purposes and what portion should be used
for analysis of forensic DNA and/or DNA database samples.
1. Salary and benefits of laboratory employees
Funds may be used to hire additional full-time or part-time laboratory employees to directly process, record,
screen, and/or analyze forensic DNA and/or DNA database samples. Funds may also be used to hire additional
full-time or part-time laboratory employees (excluding executive personnel) to directly perform capacity
enhancement -specific activities, such as validating new DNA analysis technologies for the forensic DNA laboratory
and/or the laboratory responsible for analysis of DNA database samples.
2 Overtime for laboratory staff
Funds may be used to pay overtime for laboratory employees (excluding executive personnel) to directly process,
record, screen, and/or analyze forensic DNA and/or DNA database samples. Funds may also be used to pay
overtime for existing laboratory employees to directly perform capacity enhancement -specific activities such as
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validating new DNA analysis technologies for the forensic DNA or DNA database laboratory. Any payments for
overtime must be in accordance with the applicable provisions of the DOJ Grants Financial Guide.
3. Training
Funds may be used for appropriate training of forensic DNA laboratory and DNA database laboratory personnel.
4. Travel (Limited)
Funds may be used for travel to conduct required site visits to public or private accredited laboratories that will be
conducting DNA analyses on behalf of the eligible state or unit of local government to review procedures and
practices prior to initial sample shipment; funds may also be used to make one additional unannounced site visit.
Funds may be used for travel associated with DNA training, described in item 3 "Training;' above.
Travel expenses must be reasonable and comply with the applicable provisions of the grant award terms and
special conditions, the DOJ Grants Financial Guide, the recipient's (and any subrecipient's) written policies, and
DOJ regulations (Part 200 Uniform Requirements). Justifications for the number of staff traveling and the benefit of
their attendance at the event must be included.
5. Equipment
In general, funds may be used to upgrade, replace, or purchase laboratory equipment, instrumentation, and
associated computer hardware for the forensic DNA and/or the DNA database laboratory. See Expenses That
Are Not Permitted, below, for specific equipment items that are excluded from the FY 2021 program.
Requests for equipment must adequately be justified with the demonstrated need and associated with the
objectives of the solicitation. Updates to computer hardware must be based on new technology or software
upgrades to instrumentation.
6. Supplies
Justification of expenses for supplies must include supportfor the number of units requested and reasoning for the
request. Recipients are expected to use expendable supplies, including kits, prior to their expiration date and by no
later than the end date of the award.
a. Laboratory supplies for validation
Allowable supply expenses include the purchase of laboratory supplies that can be directly attributed to the
validation of new DNA analysis technologies (instruments, processes, or chemistries).
b. Laboratory supplies for DNA sample analysis
Allowable supply expenses include the purchase of laboratory supplies that can be directly attributed to the
processing, recording, screening, and analysis of forensic DNA casework and/or DNA database samples, to
include mtDNA, Y-STR, or any other NDIS-approved analysis platform used to analyze challenging samples such
as cold case evidence or unidentified human remains.
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c. Collection kits for database samples
Collection kits for database samples (convicted offender or arrestee) may be purchased.
7. Contracts
a. Contracts for analysis of forensic DNA casework samples or DNA database samples to public
or private accredited DNA laboratories
Funds may be used to send forensic DNA and/or DNA database samples to fee -for -service laboratories to conduct
DNA analyses. Funds may also be used to enter into agreements with government -owned laboratories to conduct
forensic DNA and/or DNA database sample analyses, perform data review, enter eligible DNA profiles into CODIS
and, where applicable, upload to NDIS. All obligations properly incurred by the and of the federal award must be
liquidated no later than 90 days after the end date of the award. Properly obligated awards will have the full
liquidation period for remaining expenditures. No new obligations may be made during the liquidation period.
Every laboratory that is contracted to conduct forensic DNA or DNA database sample analyses under this program
must undergo an external audit, not less than once every 2 years, that demonstrates compliance with the
requirements of the Quality Assurance Standards for Forensic DNA Testing Laboratories and/or the Quality
Assurance Standards for DNA Database Laboratories established by the Director of the Federal Bureau of
Investigation, and must be accredited by a nonprofit professional organization actively involved in forensic science
that is nationally recognized within the forensic science community.
b. Contracts for DNA audits
DNA laboratories may establish contracts with vendors (individuals or entities) that can provide an external DNA
audit once every 2 years, as required by the Quality Assurance Standards for Forensic DNA Testing and DNA
Database Laboratories established by the Director of the Federal Bureau of Investigation.
As part of the decision as to whether to award a contract to a vendor for a DNA audit, an award recipient is
expected to examine carefully any costs charged by the vendor, including auditor fees (costs should not exceed
$650 per auditor for each day on site) and auditor travel expenses, and to determine whether all such charges are
reasonable and justified. All audit -related costs must be detailed in the budget. Note that BJA will use the rates
established by GSA as a benchmark in examining the reasonableness of audit -related travel expenses.
Auditors must meet the requirements specified in the Quality Assurance Standards for Forensic DNA Testing
and/or DNA Database Laboratories and, additionally, must reside outside the state where the laboratory to be
audited operates. The same auditors cannot be used in consecutive audits, and all auditors must sign a conflict of
interest and nondisclosure form prior to performing any work.
c. Contracts for process mapping or other efficiency studies
Contracts may be established for an outside vendor to conduct a process mapping or efficiency -type study, such
as a Lean Six Sigma -type efficiency study, of the DNA laboratory. One of the potential benefits from such an
approach is highlighted in the report, Increasino Lfficiencv of Forensic DNA Casework Usino Lean Six Siama
Tools.
d. Warranty, service, or maintenance contracts for equipment
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Contracts may be established to provide warranty, service, or maintenance contracts for laboratory equipment.
e. Contracts for temporary laboratory employees
Contracts may be established to hire personnel to process, record, screen, and analyze forensic DNA casework; to
process, record, and analyze DNA database samples; or to perform capacity enhancement activities such as
validating new DNA analysis technologies. Contracts may be established for data review in accordance with the
Quality Assurance Standards for Forensic DNA Testing and DNA Database Laboratories. (The most recent
version in use at the time of the release of this solicitation can be found at htt)s //www.fbi.00v/file-reoositoty/aas-
aud it-for-forensic-dna-testino-laboratories.odf/view. )
f. Contracts for validation studies for new DNA analysis technologies
Contracts may be established for an outside vendor to validate new instruments, processes, or chemistries that
are National DNA Index System approved within the DNA laboratory.
g. Contracts for in-house training services
Contracts may be established for an outside vendor to provide in-house training that is directly related to the
program objectives of this solicitation to laboratory personnel directly involved in the processing, recording,
screening, and/or analysis of forensic DNA or DNA database samples.
8. Direct administrative expenses
Up to 3 percent of the federal portion of an award under this program may be used for direct administrative
expenses specifically related to grant administration and management, including travel and training costs related to
federal grant management.
9. Costs associated with and including accreditation
Details regarding the costs associated with accreditation and the justification of these costs must be included with
the budget narrative.
10. Software
Allowable software is that which is associated with running the DNA laboratory. Allowable purchases may include,
but are not limited to, software and licenses associated with running DNA instrumentation, software associated
with running temperature monitoring systems and other quality control systems, licenses for existing Laboratory
Information Management Systems (LIMS) for users in the forensic biology and/or DNA laboratory who are directly
involved in the processing, recording, screening, or analysis of forensic DNA or DNA database samples, and
software for DNA mixture interpretation.
11. Laboratory Information Management Systems (LIMS)
a. New LIMS to upgrade or replace existing systems.
Contracts may be established to purchase and install a new LIMS to upgrade or replace existing systems, or to
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install a LIMS in a laboratory previously without a LIMS. Projects to purchase and install a new LIMS are expected
to be completed by the end of the 2-year award period. Applicants should consider a phased approach and submit
requests for one phase or more, if appropriate, that can be completed within the 2-year timeframe of a DNA CEBR
award.
b. Existing Laboratory Information Systems
Contracts may be established to purchase and install DNA modules to existing LIMS, extra licenses for the DNA
unit users to an existing LIMS system, or software upgrades for an existing LIMS or DNA module. NOTE: See the
definitions of LIMS and module below.
c. Accessories for existing LIMS
Accessories for existing LIMS in the forensic biology and/or DNA section of the laboratory may be purchased.
Allowable accessories Include items such as barcode printers and barcode scanners; however, these do not
include hardware items such as laptops, desktop computers, or computer tablets. A detailed justification for these
items would need to be submitted with the application documents.
d. Annual maintenance and service contracts and licensing agreements for new and existing LIMS
Contracts may be established for annual maintenance and service contracts, as well as licensing agreements for
users in the forensic biology/DNA section of the laboratory.
Definitions for the purposes of this solicitation:
LIMS — a software -based laboratory and information management system with features that support a modern
laboratory's operations. Key features include, but are not limited to, workflow and data tracking support, flexible
architecture, and data exchange interfaces.
Module — a sample/case tracking component separate from the laboratory's LIMS that functions only for the
purposes of the forensic biology/DNA unit. NOTE: The module may be a product of the same or a different vendor
as the laboratory's current LIMS.
12. Renovations
Funds may be used to upgrade existing laboratory and office space in the forensic biology and DNA section to
accommodate new equipment, more personnel, or to renovate existing space to a more efficient layout to increase
the number of samples that can be processed, to decrease the turnaround time of casework or database samples,
reduce the backlog, or prevent a backlog from occurring. Renovations do not include new construction of a
building or construction of a new room(s) on an existing building.
Renovations may include electrical, plumbing, and construction of new walls within the "four walls" of the existing
building. Examples may include expansion of the office space to accommodate additional analysts, reconfiguring
of an existing office space for analysts to allow for a more efficient layout, expansion of the laboratory space to
accommodate additional equipment or additional work spaces, or reconfiguring of laboratory space to close off a
dedicated screening area so alternate light sources can be used effectively.
Applicants should consider undertaking large renovation projects in a phased approach so requests for one, or
more if appropriate, phases can be completed in the 2-year timeframe of a DNA CEBR award.
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B. Expenses That are Not Permitted
Federal funds awarded under this program may only be used for the permissible uses of funds outlined above.
Among other things, they may not be used for:
1 Salaries and benefits other than as discussed in "Permissible Uses of Funds"
2. Travel, other than authorized travel expenses associated with appropriate DNA training and visits to
outsourcing laboratories as discussed In section "Permissible Uses of Funds:'
3. Travel and training costs for continuing education/training opportunities that are associated with professional
meetings and conferences (including workshops provided at such meetings and conferences) that exceed 8
percent of the total award.
4. Testimony and associated travel costs.
5. Construction, other than as discussed in "Permissible Uses of Funds' above, under "Renovations:'
6. Direct administrative expenses that exceed 3 percent of the federal portion of the award.
7. General office supplies and equipment — including but not limited to — paper, pens, toner, printer
cartridges, office/modular furniture, chairs, tables, floor mats, "basic supplies," etc. Equipment directly related
to DNA analysis (e.g. printers connected directly to genetic analyzers or CODIS terminals) is allowable.
8. Purchase of equipment or technologies that have not been approved for use by the National DNA Index
System, including personnel and supply costs that would be needed to validate equipment or technologies
not approved for use by NDIS. This includes Rapid DNA Analysis instruments proposed to be used in a way
not compatible with the FBI's Addendum to the QAS for Rapid DNA Analysis (
httDs:/Iucr.fbi.ciovilab/biometric-analysis/codis/summarv-of-rapid-dna-addenda-effective-12-1-14 and
incorporated into the QAS revision effective 2020 at
https://www.fbi.gov/file-repositorv/qas-audit-for-forensic-dna-testinq-laboratories.pdf/view, Massively Parallel
Sequencing (MPS) instruments proposed to be used in ways that are not NDIS approved (
httos://www.fbi.00v/services/laboratorv/biometric-analvsis/codis/codis-and-ndis-fact-sheet), or other
instruments not immediately available for purchase through a commercial entity.
Rapid DNA, or Rapid DNA Analysis, describes the fully automated (hands -free) process of developing a CODIS
Core STIR profile from a reference sample buccal swab. The "swab in — profile out" process consists of automated
extraction, amplification, separation, detection, and allele calling without human intervention.
C. Program Income
All applications submitted in response to this solicitation are to comply with the Program Income Policy for the DNA CEBR
Program. Applicants should carefully read the updated policy to complete the FY 2021 DNA CEBR grant application, as
well as to ensure compliance with the policy post -award. This policy can be found at
https://bia.oii).ciov/sites/q/fileslxvckuhl86/files/media/document/dna-i)roaram-income-i)olicv edf
All applicants are to submits Program Income Declaration with their grant application. The declaration should be
attached as a separate document in the grant application, and the electronic file must be labeled as "Program Income
Declaration."
The Program Income Declaration should indicate one of the following statuses for the applicant in light of any proposed
activities to be funded by a grant award. The applicant organization:
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1. Does not employ a fee -for -service model or otherwise accept compensation from external
organizations or jurisdictions to conduct DNA sample testing.
2. Employs a fee -for -service model or otherwise accepts compensation from external organizations
or jurisdictions to conduct DNA sample testing, but does not plan to use grant funds for any fee -
for -service -related activity.
3. Employs a fee -for -service model or otherwise accepts compensation from external organizations
orjurisdictions to conduct DNA sample testing, and does plan to accept fees for activities and/or
services performed using grant funds, in whole or in part, from the programs referenced in this
policy.
4. Employs a fee -for -service model or otherwise accepts compensation from external organizations
orjurisdictions to conduct DNA sample testing, but can claim the exclusion in Section 8 of the
Program Income Policy, and can produce the required documentation in support of this
exclusion.
D. Supplanting
Federal funds must be used to supplement existing state and local funds for program activities and must not supplant
(replace) those funds that have been appropriated for the same purpose.
Cost Sharing or Matching Requirement
This solicitation does not require a match.
Pre -agreement Costs (also known as Pre -award Costs)
See the OJP Grant ADDlication Resource Guide for information on Pre -agreement Costs (also known as Pre -award
Costs).
Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs
See the OJP Grant Apnllration Resource Guide for information on Prior Approval, Planning, and Reporting of
Conference/Meeting/Training Costs.
Costs Associated with Language Assistance (if applicable)
See the OJP Grant Application Resource Guide for information on Costs Associated with Language Assistance,
Eligibility Information
• State governments
• City or township governments
• Public and state-controlled institutions of higher education
• County governments
For purposes of this solicitation, the term "State' means any State of the United States, the District of Columbia, the
Commonwealth of Puerto Rico, the Virginia Islands, Guam, American Samoa, and the Commonwealth of the Northern
Mariana Islands. Please contact the National Criminal Justice Reference Service at 1-800-851-3420 for additional
information, including information on allocation of funds.
The following entities are eligible to apply:
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• States and units of local government with existing crime laboratories or laboratory systems that conduct forensic
DNA and/or DNA database sample analysis and:
• Participate in external audits, not less than once every 2 years, that demonstrate compliance with the requirements
of the Quality Assurance Standards established by the Director of the Federal Bureau of Investigation (FBI).
• Are accredited by a nonprofit professional organization actively involved in forensic science that is nationally
recognized within the forensic science community.
• Participate in the National DNA Index System (NDIS), or have an agreement with an NDIS participating laboratory
to upload their data.
A state or unit of local government (or any department, agency, or instrumentality of the foregoing) that does not own,
control, or operate a crime laboratory or laboratory system is not an eligible applicant under this program. (For example, a
state or unit of local government that receives forensic services only by way of an inter- or intra-governmental
arrangement or contract, but does not own, control, or operate its own crime laboratory within its jurisdiction, is not eligible
under this program.)
To advance Executive Order 13929 Safe Policing for Safe Communities, as of October 28, 2020, the Attorney General
determined that all state, local, and university or college law enforcement agencies must be certified by an approved
independent credentialing body or have started the certification process to be allocated FY 2021 DOJ discretionary grant
funding, as either a recipient or a subrecipient. For detailed information on this new certification requirement, please visit
httDS //cops.usdoi.00v/SafePolicmaEO
All recipients and subrecipients (including any for -profit organization) must forgo any profit or management fee.
Application and Submission Information
See the Application Elements and Formatting Instructions section of the OJP Grant ADnlication Resource Guide for
information on what happens to an application that does not contain all the specified elements or that is nonresponsive to
the scope of the solicitation.
Information to Complete the Application for Federal Assistance (SF-424)
The SF-424 will be submitted in Grants.gov. The SF-424 is a required standard form used as a cover sheet for submission
of pre -applications, applications, and related information. See the OJP Grant ADnlication Resource Guide for additional
information on completing the SF-424.
In Section F of the SF-424, please include the name and contact information of the individual who will complete
application materials in JustGrants. JustGrants will use this information (email address) to assign the application to this
user in JustGrants.
Intergovernmental Review: This solicitation ("funding opportunity") is subject to Executive Order 12372. An applicant
may find the names and addresses of state Single Points of Contact (SPOCs) at the following website:
httDs://www.whitehouse.aov/wD-content/uploads/2020/04/SPOC-4-13-20.i)df. If the applicant's state appears on the
SPOC list, the applicant must contact the state SPOC to find out about, and comply with, the state's process under E.O.
12372. In completing the SF-424, an applicant whose state appears on the SPOC list is to make the appropriate selection
in response to question 19, once the applicant has complied with its state E.O. 12372 process. (An applicant whose state
does not appear on the SPOC list should answer question 19 by selecting the response that the: "Program is subject to
E.O. 12372 but has not been selected by the state for review.")
Standard Applicant Information (JustGrants 424 and General Agency Information)
The Standard Applicant Information section of the JustGrants application is pre -populated with the SF-424 data submitted
in Grants.gov. Applicants will need to review the Standard Applicant Information in JustGrants and make edits as needed.
Within this section, applicants will need to: add zip codes for areas affected by the project; confirm their Authorized
Representative; and verify the organization's legal name and address.
Proposal Abstract
A proposal abstract (no more than 400 words) summarizing the proposed project including primary activities, products and
deliverables, the service area, and who will benefit from the proposed project, will be completed in the JustGrants Web -
based form.
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Proposal Narrative
Proposal Narrative
The proposal narrative should be submitted as an attachment in JustGrants. The attached document should be double-
spaced, using a standard 12-point Times New Roman font; have no less than 1-inch margins; and should not exceed 10
pages. Pages should be numbered and submitted as an attachment. If the program narrative fails to comply with these
length restrictions, BJA may negatively consider such noncompliance in peer review and in final award decisions. The
following sections must be included as part of the proposal narrative:
A. Description of the Issue
1 Applicants should discuss identified bottlenecks in the DNA analysis process.
2. Applicants should discuss the challenges their laboratory faces that hamper significant improvements in laboratory
processing capacity or decreasing turnaround times. The primary objective should be to increase the capacity of
publicly funded forensic DNA and DNA database laboratories to process more DNA samples, thereby helping to
reduce the number of forensic DNA and DNA database samples awaiting analysis and/or prevent a backlog of
forensic and database DNA samples. All proposed activities must have an identified nexus with the goals of this
solicitation and how the activities relate to achieving the expected results within the proposal.
B. Project Design and Implementation
1. This section should address the goals, objectives, and expected results of the applicant's proposal.
2. A detailed plan showing how the applicant intends to use FY 2021 DNA CEBR Program funds to meet the
programmatic goals of this solicitation: increasing the capacity of the forensic DNA laboratory and DNA database
laboratory if applicable, and thereby helping to reduce the number of forensic DNA and DNA database samples
awaiting analysis and/or prevent a backlog of forensic DNA and DNA database samples. The goals and/or
objectives of the application should not be the purchase of cost items or a restating of the budget request, but
should be what processes, policy, or technology implementation this project will introduce to the agency to reduce
turnaround time, increase throughput, reduce the number of forensic DNA and/or database samples awaiting
analysis, or prevent a backlog of forensic DNA and/or database samples.
This plan should include a detailed timeline for the project (e.g., for the procurement, validation, and implementation of
any new equipment; for the implementation of new chemistries; for the implementation of personnel costs [hiring and/or
overtlmej; for the execution of contracts).
1. Applicants should discuss how they intend to address bottlenecks in the DNA analysis process.
2. Applicants should also provide descriptions of any observed and/or anticipated increases in DNA submissions that
would be expected to significantly impact the DNA laboratory's backlog and/or capacity that may negatively impact
the project's expected results.
3. Applicants seeking funds for processing, recording, screening, and analysis of forensic DNA cases and/or DNA
database samples must make a statement of the estimated number of forensic DNA cases and/or DNA database
samples that can be processed, recorded, screened, and analyzed within the 24-month project period.
4. Applicants should include a sustainability, plan in their application for all activities proposed to be funded under this
program. For example, how does the applicant plan to maintain its proposed capacity -building efforts should it not
receive later federal funding?
C. Capabilities and Competencies
1. The applicant must identify proposed project staff, including any and all individuals (and organizations), who will be
significantly involved in substantive aspects of the proposal and provide their qualifications and experience.
2. The applicant organization must demonstrate its ability to manage the effort.
3. The applicant must also show the relationship between the capabilities/competencies of the proposed staff
(including the applicant organization) and the scope of the proposed project.
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D. Plan for Collecting the Data Required for this Solicitation's Performance Measures
1. The applicant should describe how the performance measure data will be derived, state who will be responsible for
collecting the data, and state that the data will be available for review for 3 years from the date of submission of the
final federal financial report (SF-425) under the award, or as otherwise required by law. See 2 C.F.R. 200.333. The
data collection plan should be rigorous to ensure that the performance measure data provided are accurate,
auditable, and correctly measure the impact of the federal funds provided.
2. The data collection plan should clearly describe both the method for the collection and tracking of performance
measure data produced as a result of federal assistance provided under this solicitation and the method for
reporting such data.
3. The applicant should also provide its policy on validating performance measure data at the applicant level,
including who is responsible for the process of collecting and calculating the data, who is responsible for quality
control of the data, and how the data will be stored.
Note: Applicants are not required to submit performance data with the application. Rather, performance measures
information is included as an alert that successful applicants will be required to submit performance data as part of the
reporting requirements under an award.
OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work
carried out under the award. The performance data directly relate to the goals, objectives, and deliverables identified
under "Goals, Objectives, and Deliverables."
Applicants can also visit OJP's performance measurement page at www.oip.aov/performance for an overview of
performance measurement activities at OJP.
Award recipients will be required to submit performance measure data and performance reports in JustGrants. Examples
of the performance measures questionnaire can be found at
httns://bia.OiD.aov/sites/o/files/xvckuhl86/files/media/document/CEBR-Measures.Ddf. Further guidance on the post -award
submission process will be provided, if selected for award.
Definitions for Performance Metrics Data
Backlogged forensic biology/DNA case — a forensic biology/DNA case that has not been completed within 30 days of
receipt in the laboratory.
Backlogged DNA database sample — a DNA database sample that has not been uploaded to CODIS within 30 days of
receipt in the laboratory.
Case — analysis request for examination in one forensic investigation area (forensic biology/DNA for this purpose).
DNA —for the purposes of determining baseline national backlogs for casework laboratories, "DNA" will be considered to
be biology screening (the location, screening, identification, and characterization of blood and other biological stains and
substances) and/or DNA analysis (the identification and comparison of DNA in biological samples). For the purpose of
determining baseline national backlogs for database laboratories, "DNA" will be considered the testing of DNA in biological
samples collected from convicted offenders and/or arrestees, and subsequent upload to CODIS databases.
Note on Project Evaluations
An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the
guidance under "Note on Project Evaluations' in the OJP Grant ADDlication Resource Guide.
Goals, Objectives, Deliverables, and Timeline
Applicants will submit the program's goals, objectives, deliverables, and timelines in the JustGrants Web -based form.
Budget and Associated Documentation
Budget Worksheet and Budget Narrative (Web -based Form)
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Applicants will complete the JustGrants web -based budget form. See the OJP Grant ADDlication Resource Guide for
additional information.
Indirect Cost Rate Agreement (if applicable)
Applicants will submit their indirect cost rate agreement by uploading the agreement as an attachment in JustGrants. See
the OJP Grant ADDlication Resource Guide for additional information.
Financial Management Questionnaire (including applicant disclosure of high -risk status)
Applicants will download the questionnaire in JustGrants and submit by uploading the completed questionnaire as an
attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.
Additional Application Components
The applicant will attach the requested documentation in JustGrants.
Proof of DNA Laboratory Accreditation
Acceptable types of documentation of current accreditation include: an electronic (scanned) copy of the current
accreditation certificate(s), a digital photograph of the current accreditation certificate(s), or a letter from the accrediting
body that includes the certificate number. Additionally, if a certificate references another document that contains key
information on the type or scope of the accreditation, provide a copy of that supplemental documentation.
Eligibility Statements
"Eligibility Statements" should include
1. Information or documentation that any crime laboratory that would receive funding under this program (1) is an
existing crime laboratory or laboratory system that conducts analysis of DNA samples and, if applicable, a state -
designated existing crime laboratory that conducts analysis of DNA database samples; (2) is accredited by a
nonprofit professional organization actively involved in forensic science that is nationally recognized within the
forensic science community; and (3) participates in external audits, not less than once every 2 years, that
demonstrate compliance with the requirements of the Quality Assurance Standards established by the Director of
the Federal Bureau of Investigation.
2. Statement or documentation that all eligible DNA profiles obtained with funding from this program will be entered
into CODIS and, where applicable, uploaded to NDIS.
3. Statement acknowledging that any crime laboratory that would receive funding under this program (1) participates in
the National DNA Index System or has an agreement with an NDIS participating laboratory to upload its data; and
(2) must follow NDIS DNA Data Acceptance Standards for all profiles uploaded to NDIS.
4. Statement that all DNA analysis performed under this program will be maintained under applicable federal privacy
requirements.
Program Income Declaration
Applicants are to submit a Program Income Declaration with their grant application. The declaration should be attached as
a separate document In the grant application, and the electronic file should be labeled as "Program Income Declaration."
The Program Income Declaration should indicate one of the four statuses for the applicant in light of any proposed
activities to be funded by a grant award.
Potential Environmental Impact Coversheet and Checklist - National Environmental Policy
Act (NEPA)
Each applicant is to submit a BJA Programmatic Coversheet and Checklist with its application to assist BJA in assessing
the potential environmental impacts of the activities proposed for funding by the applicant Specifically, the applicant is
expected to:
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• Carefully read the Programmatic Environmental Assessment.
• Complete the Cover Sheet and the attached Programmatic Checklist
o Attach the completed documents to the grant application.
The applicant should also submit a Cover Sheet and BJA Programmatic Checklist for any organization identified in the
Budget Worksheet that will receive grant funds through a subaward or procurement contract to perform any of the
following activities: new construction or renovations that change the basic prior use of a facility or significantly change the
size, research and/or technology development that could be expected to have an effect on the environment, or
implementation of programs involving the use of chemicals. For more information about NEPA and BJA's NEPA Process,
please go to httos://bia.oin qov/national-environmental-policy-act-nepa-quidance.
Disclosures and Assurances
Applications will complete the following disclosures and assurances.
Disclosure of Lobbying Activities
Applicants will complete and submit the SF-LLL in Grants.gov. See the OJP Grant Application Resource Guide for
additional information.
DOJ Certified Standard Assurances
See DOJ Certified Standard Assurance on the OJP Grant Application Resource Guide.
Applicant Disclosure of Duplication in Cost Items
Applicants will complete the JustGrants web -based Applicant Disclosure of Duplication in Cost Items form. See the OJP
Grant Application Resource Guide for additional information
DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other
Responsibility Matters; and Drug -Free Workplace Requirements
Applicants will review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension and Other
Responsibility Matters; and Drug -Free Workplace Requirements. See OJP Grant Application Resource Guide.
Applicant Disclosure and Justification — DOJ High Risk Grantees (if applicable)
If applicable, applicants will submit as an attachment in JustGrants. See the OJP Grant Application Resource Guide for
additional information. A DOJ High Risk Grantee is a recipient that has received a DOJ High Risk designation based on a
documented history of unsatisfactory performance, financial instability, management system or other internal control
deficiencies, or noncompliance with award terms and conditions on prior awards, or that is otherwise not responsible.
How to Apply
Applicants will submit an SF424 and an SF-LLL in Grants.gov at httr)s://www.cirants.ciov/web/qrants/register.html
Applicants will submit the full application including attachments in JustGrants at httns://iustgrants.usdoi.gov/.
For additional information, see the "How to Apply" section in the OJP Grant Annlication Resource Guide.
Submission Dates and Time
The SF-424 and the SF-LLL will be submitted in Grants.gov by June 8, 2021 at 11:59 pm. OJP urges applicants to submit
applications at least 72 hours prior to the application due date to allow time for the applicant to receive validation
messages or rejection notifications from Grants.gov and to correct in a timely fashion any problems that may have caused
a rejection notification.
The full application will be submitted in JustGrants by June 22, 2021 at 11:59 pm. To be considered timely, the full
application must be submitted in JustGrants by the JustGrants application deadline.
Application Review Information
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Review Process
OJP reviews the application to make sure that the information presented is reasonable, understandable, measurable,
achievable, and consistent with the solicitation. See the OJP Grant ADDlication Resource Guide for information on the
application review process for this solicitation.
Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also
reviews information related to the degree of risk posed by the applicant. Among other things to help assess whether an
applicant that has one or more prior federal awards has a satisfactory record with respect to performance, integrity, and
business ethics, OJP checks whether the applicant is listed in SAM as excluded from receiving a federal award.
In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and consider
any information about the applicant that appears in the non-public segment of the integrity and performance system
accessible through SAM (currently, the Federal Awardee Performance and Integrity Information System, FAPIIS).
Important note on FAPIIS: An applicant, at its option, may review and comment on any information about itself that
currently appears in FAPIIS and was entered by a federal awarding agency. OJP will consider any such comments by the
applicant, in addition to the other information in FAPIIS, in its assessment of the risk posed by the applicant.
Absent explicit statutory authorization or written delegation of authority to the contrary, the Assistant Attorney General will
make all final award decisions.
Federal Award Administration Information
Federal Award Notices
See the OJP Grant Application Resource Guide for information on award notifications and instructions.
Administrative, National Policy, and Other Legal Requirements
If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application, the
recipient must comply with all award conditions, and all applicable requirements of federal statutes and regulations
(including applicable requirements referred to In the assurances and certifications executed in connection with award
acceptance).
For additional information on these legal requirements, see the "Administrative, National Policy, and Other Legal
Requirements" section in the OJP Grant ADDlication Resource Guide.
Information Technology (IT) Security Clauses
An application in response to this solicitation may require inclusion of information related to information technology
security. See the OJP Grant Application Resource Guide for information on information technology security.
General Information about Post -Federal Award Reporting Requirements
In addition to the deliverables described in the Program Description, any recipient of an award under this solicitation will
be required to submit certain reports and data.
Reeuired reports. Recipients typically must submit quarterly financial reports, performance metrics, progress reports, final
financial and progress reports, and, if applicable, an annual audit report in accordance with the Part 200 Uniform
Requirements or specific award conditions. Future awards and fund drawdowns may be withheld if reports are delinquent.
(In appropriate cases, OJP may require additional reports.)
See the OJP Grant ADDlication Resource Guide for additional information on specific post -award reporting requirements,
including performance measures data.
Federal Awarding Agency Contact(s)
For OJP contact(s), see solicitation cover page.
For contact information for Grants.gov and JustGrants, see solicitation cover page
Other Information
Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a)
See the OJP Grant ADDlication Resource Guide for information on Freedom of Information and Privacy Act (5 U.S.C. 552
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and 5 U.S.C. 552a).
Provide Feedback to OJP
See the OJP Grant Application Resource Guide for information on how to Provide Feedback to OJP.
Performance Measures
Award recipients will be required to submit performance measure data and performance reports in JustGrants. Examples
of the performance measures questionnaire can be found at
httDS://bia.o!D.ciov/sites/ci/files/xvckuhl86/files/media/document/CEBR-Measures.r)df. Further guidance on the post -award
submission process will be provided, if selected for award.
Application Checklist
DNA Capacity Enhancement for Backlog Reduction (CEBR) Program
This application checklist has been created as an aid in developing an application.
What an Applicant Must Do:
Prior to Registering in Grants.gov:
• Acquire a DUNS Number (see OJP Grant Application Resource Guide)
• Acquire or renew registration with SAM (see OJP Grant ADDlication Resource Guide)
To Register with Grants.gov:
• Acquire AOR and Grants.gov username/password (see OJP Grant Application Resource Guide)
• Acquire AOR confirmation from the E-Biz POC (see OJP Grant Application Resource Guide)
To Find Funding Opportunity:
• Search for the Funding Opportunity on Grants.gov
• Access Funding Opportunity and Application Package (see OJP Grant Application Resource Guide)
• Sign up for Grants.gov email notifications (optional) (see OJP Grant Application Resource Guide)
• Read Important Notice: Applvinq for Grants in Grants.gov
• Read OJP policy and guidance on conference approval, planning, and reporting available at
oip.aov/financialquide/DOJ/PostawardRequirements/chapter3.10a.htm (see OJP Grant Application Resource Guide
Overview of Post -Award Legal Requirements:
Review the "Overview of Legal Requirements Generallv Applicable to OJP Grants and Cooperative Agreements - FY
2021 Awards" in the OJP Funding Resource Center.
Scope Requirement:
The federal amount requested is within the allowable limits) of the eligible allocation charts at
httos //be oiD.ciov/sites/ci/files/xvckuh186/files/media/document/FY21-DNA-CEBR-Funding-Table.bdf.
To qualify for the secondary allocation amount, an eligible state must:
Determine that the applicant's state has enacted "test all" Sexual Assault Kit (SAK) legislation that is in effect
before, or as of, January 1, 2021.
Send a certification statement to Forensic. DNACapacity@ojp.usdoj.gov by 11:59 p.m. eastern time on June
8, 2021 that includes:
• The effective start date of the legislation
• The statutory citation of the legislation
• An express request to receive additional funding under this second allotment of DNA CEBR funds
• A copy of the applicable statute
Eligibility Requirement: See Eligibility Section
• Submit SF424 and SF-LLL in Grants.gov
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After SF-424 and SF-LLL submission in Grants.gov, Receive Grants.gov Email Notifications That:
• Submission has been received in Grants.gov
• Submission has either been successfully validated or rejected with errors (see OJP Grant ApDlication Resource
Guide)
If No Grants.gov Receipt and Validation, or Error Notifications are Received.,
• Contact the Response Center regarding technical difficulties toll -free at 800-851-3420 or TTY: 301-240-6310
(hearing impaired only) or by email at grants@ncjrs.gov Response Center hours of operation are 10:00 a.m. to 6:00
p.m. eastern time, Monday —Friday, and 10:00 a.m. to 8:00 p.m. eastern time on the solicitation close date.
Receive email notification to complete application in JustGrants:
• Complete Application in JustGrants
Content of Application Submission
• Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov
• Intergovernmental Review
• Standard Applicant Information (SF-424 info from Grants.gov)
• Proposal Abstract
• Proposal Narrative
• Budget and Associated Documentation
• Budget Worksheet and Budget Narrative
• Indirect Cost Rate Agreement (if applicable) (see OJP Grant Aoolication Resource Guide
• Financial Management and System of Internal Controls Questionnaire (see OJP Grant ADDlication Resource
Guide)
• Additional Application Components
• Proof of DNA Laboratory Accreditation
• Eligibility Statements
• Program Income Declaration
• Potential Environmental Impact Coversheet and Checklist - National Environmental Policy Act (NEPA)
• Disclosures and Assurances
• Disclosure of Lobbvino Activities (SF-LLL) (see OJP Grant Application Resource Guide)
• Applicant Disclosure of Pending Applications (see OJP Grant Application Resource Guide)
• DOJ Certified Standard Assurance (see OJP Grant ADolication Resource Guide)
• DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug -
Free Workplace Requirements (see OJP Grant Application Resource Guide)
• Applicant Disclosure and Justification — DOJ High Risk Grantees (if applicable) (see OJP Grant Application
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Page 22 of 22
O-BJA-2021-128001
Resolution #21211
May 26, 2021
Moved by Moss seconded by Luebs the resolutions on the amended Consent Agenda be adopted (with
accompanying reports being accepted).
AYES: Charles, Gershenson, Hoffman, Jackson, Joliat, Kochenderfer, Kowall, Kuhn, Long, Luebs,
Markham, McGillivray, Miller, Moss, Nelson, Powell, Spisz, Weipert, Woodward, Cavell. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted
(with accompanying reports being accepted).
40, a L'
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 26, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 261h day of May, 2021.
Lisa Brown, Oakland County