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HomeMy WebLinkAboutInterlocal Agreements - 2017.09.28 - 34561DAVISON TOWNSHIP REGULAR BOARD MEETING July 13, 2020 1 MEMBERS PRESENT: Supervisor Tim Elkins, Clerk Cindy Shields, Treasurer Pat Miller, Trustees Matthew Karr and Travis Howell Attorney David Lattie Chief of Police Rick Freeman Deputy Chief Jerry Harris Building Official Matt Place Recording Secretary Rhonda Clark OTHERS PRESENT: Sylvia Steinhauser, Cathy Olivo, Lorrie Pascoe, Wanda Mitchell, Terri McDaniel, Tyler McDaniel, Don Hazel, Kristy Thompson, Rod Thompson, Jeff Smith, Bruce Armstrong, Jay McAlpine, Dawn Weier, John Olay, Georgianna Olay, Lori Tallman, Jim Slezak, Tim Green, Dale Carter, Paul Steinhauser, Brent Duby CALL TO ORDER The regular meeting of the Davison Township Board of Trustees was called to order at 7 pm at the Davison Township Municipal Center, 1280 N. Irish Road, Davison, MI 48423 . The pledge of allegiance was recited. ADOPT THE AGENDA Mr. Elkins asked to remove Item H-Personnel Committee Recommendation from the agenda. MOTION BY SHIELDS, SECOND BY HOWELL to adopt the July 13, 2020 Board Meeting Agenda with the amendment as presented. Motion carried unanimously. PREVIOUS BOARD MINUTES MOTION BY KARR, SECOND BY HOWELL to approve the June 8, 2020 regular meeting minutes as presented. Motion carried unanimously. TREASURER’S REPORT Mr. Miller presented the Treasurer’s Report with a total revenue for June, 2020 , in the amount of $1,236,820.63. MOTION BY KARR, SECOND BY SHIELDS to approve the June, 2020, Treasurer’s Report as presented. Motion carried unanimously. DAVISON TOWNSHIP REGULAR BOARD MEETING July 13, 2020 2 BOARD EXPENDITURES Mr. Elkins presented the Board Expenditures for June 3 rd to July 7th, 2020 in the amount of $1,161,568.49. MOTION BY KARR, SECOND BY MILLER to approve the June 3rd through July 7th, 2020 Board Expenditures as presented. Roll call: Yes- Miller, Shields, Elkins, Karr, Howell. Motion carried. PUBLIC COMMENT Mr. Elkins opened the public comment period at 7:03 pm by discussing the marijuana grow operation in Vassar Park subdivision. He stated that he spoke with resident Terri McDaniel early today and after holding a meeting for the residents a few weeks ago the re have been two meetings held at the township with a committee to explore options on how to rectify the issue. There have been rumors about the grower erecting a 10-foot-high fence. Tim assured the residents this cannot happen due to ordinance restrictions. A violation notice was sent on May 27, 2020; he had ten days to react. On June 10, 2020 he was served a Final Notice, and a second Final Notice was sent on June 22, 2020 with a 10-day response. Nothing was rectified so a Civil Infraction Notice was sent July 3, 2020 and this has gone to the court system. Additions were added to the second Final Notice, that being why a second “final” notice was sent. There should be a court hearing on or around August 10, 2020. We have taken the steps that we can and are following the law which is why it takes so long. Several residents had questions. There was discussion about why there were two Final Notices sent, the ordinances that are currently in effect, new ordinances that can correct the steps for this type of issue being developed, seeing the plants from a solid structure and why this resident/renter is not following the ordinances and state law as the other residents have to, using the resources we have to address and prevent this from happening, speeding in t he neighborhood, changing the Yield Signs to Stop Signs, the fence being a structure and the definition of such and there being an indoor growth at 7176 Houghton Drive. Mr. Lattie stated that we have to work within the laws to solve this problem. There was further discussion about business licenses. Dawn Weier introduced herself and stated she was running for 67 th District Court Judge in Burton. The public comment period was closed at 7:35 pm. UNFINISHED BUSINESS None DAVISON TOWNSHIP REGULAR BOARD MEETING July 13, 2020 3 NEW BUSINESS I.T. Right Service Contract Renewal Mrs. Shields explained that I.T. Right has been providing our computer services for the past several years. They have been an invaluable service provider and have not raised their prices since 2105 2015. She is recommending renewing the annual contract in the amount of $26,712 with a guaranteed price lock for the next 3 fiscal years, inclusive of 2020/2021. Mr. Karr suggested making reference to Appendix A in the contract. MOTION BY KARR, SECOND BY MILLER to approve the I.T. Right Service Contract Renewal with the reference to Appendix A written in the contract as presented. Roll call: Yes - Shields, Elkins, Karr, Howell, Miller. Motion carried. G2G Renewal Agreement Mrs. Shields stated this renewal agreement is for over-the-counter credit card services supplied by Oakland County G2G Cloud Services. It is an interlocal agreement which allows the general public to make credit card payments online or over-the counter. The service fees are charged to the user as the township cannot use taxpayer dollars to pay for these. MOTION BY SHIELDS, SECOND BY MILLER to approve the G2G Renewal Agreement between Oakland County and Davison Township as presented. Roll call: Yes-Elkins, Karr, Howell, Miller, Shields. Motion carried. Veterans Memorial Cement/Tile Repair Mrs. Shields explained the tile around the Veteran’s Park Memorial walls has deteriorated to such a point there is a significant safety hazard. Andrew Wykes of Estate Gardening, which was the only bid received for all three options presented, discovered more serious problems and he is here tonight to go over the options for repairs. This project was included in the 2020-2021 Budget but not for a full replacement of the tile. She recommended Option 3, with Estate Gardening, to remove damaged concrete and replace with smooth concrete. Mr. Wykes stated the current tiles are granite, have concrete as a subbase. Reusing those tiles is vey costly as the mortar has to removed and chipping can occur. The concrete subbase has cracked and collapsed causing the pavers to loosen up and cause a safety issue. The proposals are to fix the tile areas however he believes this issue spreads throughout the area surrounding the walls. He also noted that lighting will need to be addressed. There was discussion about concrete vs. tile and which would be a better choice for replacement, the lighting and electrical. A side note-bids from the trail repair project came in DAVISON TOWNSHIP REGULAR BOARD MEETING July 13, 2020 4 significantly lower than budgeted for. This will be discussed in the next agenda item. However, the savings realized from this could be applied to this project. MOTION BY KARR, SECOND BY MILLER to approve Option 2: Replace all existing tile/fix cement base and Option 2: lighting as presented , total not to exceed $30,000. Roll call: Yes- Karr, Howell, Miller, Shields, Elkins. Motion carried. Black Creek Trail Repair Bids Matt Place presented the proposed sealed bids that were returned and opened on July 6, 2020 at 3 pm. The project was broken down into options- First option would cut and replace roughly 24 sections, install 2 6” drains 16 ft. long and pave 1 ½” thick on 5,275 long foot of trail. The second option would cut and replace 20 sections that are bad. The third option covered the items in Options 1 & 2 together. He stated that $150,000 was budgeted for this project. Waldorf & Sons came in as the low bid for Option 3, total of $91,335. He recommended awarding the project to Waldorf & Sons. The project will begin in mid-August; this includes tree and roots removal. MOTION BY SHIELDS, SECOND BY KARR to award Waldorf & Sons the Black Creek Nature Trail Repair project, Option 3 in the amount of $91,335 as presented. Roll call: Yes- Howell, Miller, Shields, Elkins, Karr. Motion carried. 2020-2021 Budget Amendment Mrs. Shields stated the amendments are 1) for the portion of Property & Vehicle Liability Insurance premium that should be paid from the Water and Sewer Fund and 2) to cover the Computer Services increase of $3,600 that was approved earlier. MOTION BY MILLER, SECOND BY HOWELL to approve the 2020-2021 Budget Amendments as presented. Roll call: Yes- Miller, Shields, Elkins, Karr, Howell. Motion carried. Resolution 2020-11 Genesee County CDBG Program Signatories Assignment This resolution assigns signatories for Davison Township for any and all documents necessary as participants in the Genesee County Community Development Program. The township requires the Supervisor and Clerk’s to act as signatories with only one or the other signature required. MOTION BY KARR, SECOND BY HOWELL to adopt Resolution 2020-11 authorizing the Supervisor and Clerk as signatories for the Genesee County CDBG Program Participation as presented. Roll call: Yes- Shields, Elkins, Karr, Howell, Miller. Motion carried. DAVISON TOWNSHIP REGULAR BOARD MEETING July 13, 2020 5 Amendment to Ordinance 12-3 Mrs. Shields explained the newly ratified POLC contract added a new category pertaining to benefits in retirement. To add the same category to township employees, elected or appointed officials, Ordinance 12-B must be amended. This continues our goal to reduce long-term OPEB obligation down to zero. Ordinance 12-3 add this category: Those hired, elected or appointed on or after July 1, 2020, are not eligible to receive health, dental or vision insurance coverage but shall participate in our retiree health care savings plan. MOTION BY KARR, SECOND BY HOWELL to approve Ordinance 12-3 as presented. Roll call: Yes- Elkins, Karr, Howell, Miller, Shields. Motion carried. FUTURE BUSINESS None BOARD COMMENTS Tim read a thank you note and received a phone call thanking us for the Lippincott and Henderson Road repairs. Pat also stated he received a thank you for Lippincott repairs. Travis said that Lake Callis has had a local traveling volleyball team using the courts and it has been busy. The dog park has been renovated and upkeep makes it looks like new. INFORMATIONAL ITEMS A. FANG updates B. Consumers Energy Notice of Hearing C. Other board meeting minutes ADJOURNMENT The regular meeting was adjourned at 8:22 pm. ________________________________ ______________________________ Cindy K. Shields, Clerk Timothy W. Elkins, Supervisor June 11, 2021 Michigan Department of State Office of the Great Seal Richard H. Austin Building, 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On September 28, 2017, the Board of Commissioners for Oakland County entered into an agreement per MR #17263 – Department of Information Technology – Modifications to Comprehensive I.T. Services Interlocal Agreement. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and Davison Township, and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #14 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell, CERA Director of Elections Cc: Donna Dyer, Corporation Counsel, Oakland County Kim McCabe, Oakland County Project Specialist, IT/CLEMIS Sharon Cullen – Technical Assistant – Corporation Counsel Clerk, Davison Township Enclosures