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HomeMy WebLinkAboutInterlocal Agreements - 2017.09.28 - 34563 June 11, 2021 Michigan Department of State Office of the Great Seal Richard H. Austin Building, 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On September 28, 2017, the Board of Commissioners for Oakland County entered into an agreement per MR #17263 – Department of Information Technology – Modifications to Comprehensive I.T. Services Interlocal Agreement. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and with the city Marine City, and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #14 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell, CERA Director of Elections Cc: Donna Dyer, Corporation Counsel, Oakland County Kim McCabe, Oakland County Project Specialist, IT/CLEMIS Sharon Cullen – Technical Assistant – Corporation Counsel Kristen Baxter, Marine City Clerk Enclosures 1 City Commission – 02/18/2021 City of Marine City City Commission February 18, 2021 A regular meeting of the Marine City Commission was held on Thursday, February 18, 2021 by virtual telephone conference, and was called to order by Mayor Vercammen at 7:00 pm. Present: Mayor Cheryl Vercammen; Commissioners Jacob Bryson, Elizabeth Hendrick, Wendy Kellehan, William Klaassen, John Kreidler, Brian Ross; City Manager Elaine Leven, City Clerk Kristen Baxter Also Present: City Attorney Robert Davis APPROVE AGENDA Motion by Commissioner Bryson, seconded by Commissioner Kellehan, to approve the Agenda with the following addition: New Business: Six Rivers Land Conservancy – Agreement for Marina Roll Call Vote. Ayes: Bryson, Hendrick, Kellehan, Kreidler, Ross, Vercammen. Nays: Klaassen. Motion Carried. PUBLIC COMMENT No public comments were made. APPROVE MINUTES Motion by Commissioner Bryson, seconded by Commissioner Klaassen, to approve the City Commission meeting minutes of February 4, 2021. Roll Call Vote. Ayes: Bryson, Hendrick, Kellehan, Klaassen, Kreidler, Ross, Vercammen. Nays: None. Motion Carried. CONSENT AGENDA Presented: ▪ Departmental Activity Reports ▪ MCAFA Run Report ▪ Friends of City Hall ▪ Business License – Hook One Bait & Tackle 2 City Commission – 02/18/2021 ▪ Business License – TwoRivers Winery ▪ Motion by Commissioner Bryson, seconded by Commissioner Kellehan, to approve the Consent Agenda. Roll Call Vote. Ayes: Bryson, Hendrick, Kellehan, Klaassen, Kreidler, Ross, Vercammen. Nays: None. Motion Carried. FINANCIAL BUSINESS Expenditures Motion by Commissioner Kellehan, seconded by Commissioner Bryson, to approve total expenditures including payroll, in the amount of $303,725.27. Roll Call Vote. Ayes: Bryson, Hendrick, Kellehan, Klaassen, Kreidler, Ross, Vercammen. Nays: None. Motion Carried. Preliminary Financial Statements Motion by Commissioner Bryson, seconded by Commissioner Klaassen, to receive and file the Preliminary Financial Statements. Roll Call Vote. Ayes: Bryson, Hendrick, Kellehan, Klaassen, Kreidler, Ross, Vercammen. Nays: None. Motion Carried. UNFINISHED BUSINESS Contract for 260 South Parker City Manager Leven stated that the subcommittee had met with the contractor to go over details. From that meeting she said the contractor provided an updated contract, which was in front of the Board for approval. Motion by Commissioner Hendrick, seconded by Commissioner Klaassen, to approve the contract between the City of Marine City and Salski Construction, LLC in the amount of $329,977.68 with a $20,000 contingency fund for the renovation of 260 South Parker Street. Roll Call Vote. Ayes: Bryson, Hendrick, Kellehan, Klaassen, Kreidler, Ross, Vercammen. Nays: None. Motion Carried. NEW BUSINESS Six Rivers Conservancy Agreement Mayor Vercammen stated that the City of Marine City had been trying to develop a public Marina for many years, and that a Marina was in the Master Plan and was also in the goals of the City Commission. 3 City Commission – 02/18/2021 Jeff Bohm, St. Clair County Commissioner, advised that he and St. Clair County Commissioner Dave Vandenbossche had recently attended the Marine City Marina Coalition Meeting, and believed that the missing component for Marine City’s downtown was the ability to be able to come in and tie up a boat. He believed that there was currently an opportunity to get space and make the Marina a reality. He explained that Six Rivers Conservancy has been used numerous times to acquire land through the DNR Trust Fund Grant Program. He added that he had discussed the Marina with Randy Maiers and believed that there was some financial assistance available through the St. Clair County Community Foundation. Dave Vandenbossche stated that Marine City had been dreaming of a Marina for 20-30 years and that we needed to put the Marine back into Marine City. With the private investment, and getting fuel docks back in the area, he said the land acquisition was a small step in a multi-step process of developing a Marina and stressed that we needed to take the first step. Jeff Bohm advised that the quick turnaround was due to the DNR Trust Fund Grant having an April 1st deadline, he stated that even if an application was put in, it would still take a long time to come to fruition and if we decided that we didn’t want to move forward, there were opportunities to back out. City Manager Leven introduced Brian Marzolf, who was brought into the Marine City Marina Coalition as a representative to help with moving through the acquisition of property to make the Marina a reality. She stated that there was a meeting with property owners along the Belle River and that Six Rivers Land Conservancy was able to provide a lot of information and did a field visit of the properties . She said that the City was now looking at moving forward with the acquisition of the property adjoining City property, located next to the Bridge. Brian Marzolf, explained that he had success and experience with working with Trust Fund Grants. He stated that, if successful, the Trust Fund Grant could potentially pay up to 75% of the acquisition costs. He explained that the agreement included writing the Trust Fund Grant Application, offering support, attending the public hearings, communicating with the Trust Fund staff and advocating on the City’s behalf in an effort to obtain grant funding. Mr. Marzolf explained that there was the acquisition part of the grant and the development part of the grant. He stated that there would most likely be more development grants in the future that could help the City get the project developed and said there were other sources of funding that Six Rivers Conservancy could help obtain. 4 City Commission – 02/18/2021 Commissioner Klaassen brought up the point that the pro perty was owned by someone else and asked why the City would become involved if they couldn’t deal with the private owner. Mr. Marzolf replied and explained that an acquisition could only work with third party situations and that the City could not own property to apply for an acquisition grant. Commissioner Hendrick responded to the above information and said she understood that they were working with a deadline, but she objected to the fact that the Board got this last minute, with no map to the property and no other information on the project. She explained that she learned that a group had been created and people were meeting and making decisions for the City and said it was unfair that certain people were given information and the rest weren’t given anything until the last minute. She said she didn’t like making decisions without information and was concerned about costs and other issues such as losing tax base on the property. In addition, Commissioner Hendrick added that she looked up the zoning in the current Master Plan and said the whole area wasn’t zoned for a marina. Mayor Vercammen replied and said that all they were are asking for right now was a simple approval to go ahead with the agreement. She said that there would be plenty of time for gathering information and making everyone knowledgeable about the project. She added that there were many avenues for backing out if the City decided not to move forward. She explained that time was of the essence to approve moving forward for the timeline of April 1. Commissioner Ross added that he was asked to participate in the Marina Coalition as a Planning Commission Representative and clarified that the meetings were primarily discussion and information sharing. He explained that at the last meeting was when this project came to fruition and the opportunity for Six Rivers Conservancy presented itself. Commissioner Ross stated that the zoning of the property along the Belle River was I -1, Light Industrial. Commissioner Hendrick responded and stated that in the current Master Plan, the area is zoned three different ways -- single family, industrial, and office mix or commercial. Commissioner Bryson stated he was curious, if approved tonight, what the next step would be. 5 City Commission – 02/18/2021 Mr. Marzolf stated they would start working immediately on the grant application, the City would need to hold a Public Hearing in March, and approve a Resolution of support at the same meeting to meet the April 1 deadline. He stated that information about the grant would be well defined and would be available at this meeting in March. Commissioner Ross stated that he would like the minutes to reflect the rationale and reason why the money was being spent for the grant application. Initially, he said he was in favor of having the City apply for the grant themselves to avoid this cost. But, after hearing the discussion this evening, he said it was clear to him that it was beyond our capabilities to act as someone providing for the acquisition for this, outside the purview of what we would be able to do individually. Motion by Commissioners Kreidler, seconded by Commissioner Ross, to approve moving forward with the Six Rivers Conservancy Agreement for a total of $3,000 to be the grant writer for possible grant acquisition along the Belle River. Roll Call Vote. Ayes: Bryson, Kellehan, Kreidler, Ross, Vercammen. Nays: Hendrick, Klaassen. Motion Carried. Commissioner Hendrick stated that she was not against the project but without proper information she voted no. Marine City Garden Club In a letter to the City Commission, the Marine City Garden Club stated that they had been raising funds and would continue to cover the costs of both the hanging flower baskets and barrels. They requested Board approval for the watering of the flowers. Motion by Commissioner Kellehan, seconded by Commissioner Bryson, to approve watering of the hanging baskets and barrels for the 2021 season. Roll Call Vote. Ayes: Bryson, Hendrick, Kellehan, Klaassen, Kreidler, Ross, Vercammen. Nays: None. Motion Carried. Police Department Grant – Portable Radar Signs Chief Heaslip stated that his department was awarded a $6,500 grant through the St. Clair County’s Prosecutor’s Office for the purchase of portable radar signs. Chief Heaslip asked for Board approval to purchase two portable TC-400 radar signs from Radarsign in the amount of $6,213.00. Motion by Commissioner Kreidler, seconded by Commissioner Ross, to approve the purchase of portable radar signs not to exceed $6,500. Roll Call Vote. Ayes: Bryson, Hendrick, Kellehan, Klaassen, Kreidler, Ross, Vercammen. Nays: None. Motion Carried. 6 City Commission – 02/18/2021 Police Department – CLEMIS Agreement for IT Services Motion by Commissioner Hendrick, seconded by Commissioner Ross, to approve the CLEMIS Agreement for IT Services. Roll Call Vote. Ayes: Bryson, Hendrick, Kellehan, Klaassen, Kreidler, Ross, Vercammen. Nays: None. Motion Carried. Infrastructure Subcommittee Recommendation The Infrastructure Subcommittee recommended replacing the water line on South Main Street from Market Street to South William. This would also include paving the two sections and replacing curbs as necessary. The Union Street line will be upgraded from a 10” to a 12” line with an additional hydrant on Union Street at South Elizabeth. The South Main Line will be upgraded from a 4” to an 8” line with an additional hydrant on South Main at Marine Street. City Manager Leven stated that funding for this project would primarily come from the Water Fund and Ready to Service fees as the complete road on South Main Street would be impacted. Funding for Union Street would come from the Local Street Fund. Motion by Commissioner Bryson, seconded by Commissioner Klaassen, to move forward with the Infrastructure Subcommittee’s recommendation. Roll Call Vote. Ayes: Bryson, Hendrick, Kellehan, Klaassen, Kreidler, Ross, Vercammen. Nays: None. Motion Carried. Resolution No. 003-2021 City Manager Leven informed the Board that this was required on an annual basis and was in line with State law, and was typically for the March Board of Review. Motion by Commissioner Bryson, seconded by Commissioner Kellehan, to approve Resolution No. 003-2021 Property Exemption. Roll Call Vote. Ayes: Bryson, Hendrick, Kellehan, Klaassen, Kreidler, Ross, Vercammen. Nays: None. Motion Carried. ITEMS REMOVED FROM CONSENT AGENDA CITY MANAGER REPORT In addition to the City Manager’s Report provided in the agenda packet, City Manager Leven added the following: ▪ Attended virtual meetings: EDA Economic Growth & EDA Covid-19 Vaccine ▪ Attended MCAFA meeting ▪ Redevelopment Ready Community Program now split into two levels – 7 City Commission – 02/18/2021 Essential and Certified. Will be pursuing Essential and are about 40% complete with the process ▪ Updated data table in Master Plan that had incorrect information ▪ Geck Building owner would like to conduct a walk-through of the property – City Commission agreed to March 3 at 4:00 pm ▪ Report flooding damage to County via “report damage” link on website: bereadystclaircounty.org COMMISSIONER PRIVILEGE/LIAISON REPORTS Commissioner Hendrick thanked the DPW for the great job on snow plowing. She also provided the following updates on the recent MCAFA meeting: four new members, Board approved installing camera system; looking to hiring full-time Chief due to struggling to keep good firefighters (safety issue); had issues with pagers for City, trying to get antenna system, set budget for March 6, MCAFA received a clean audit – thanked Jen Vandenbossche. She added that there was a need for new volunteers at MCAFA, they received grant for pump for boat, two other grants pending, recently replaced front bay doors, rear doors to be replaced soon. Complimented the department for watching their budget and saving pennies. Commissioner Kellehan also thanked the DPW on the recent snow removal and said they handled it well. She congratulated the MC Area Chamber of Commerce on their recent Fire & Ice Festival. She said the event was cold, but they had a great turnout and a great time. Commissioner Kreidler thanked everyone who attended the F ire & Ice Festival and said it was nice to see the turnout. Commissioner Ross also thanked the DPW for getting the streets cleared and said he was excited about the prospect of having a Marina downtown and said it hopefully would do good things for the City. Commissioner Klaassen spoke on behalf of the Planning Commission and said he was the Planning Commission Liaison and didn’t receive a notice for the proposed marina. He wondered how it was decided who was chosen to serve on the Board. City Manager Leven spoke up and explained that the Marina discussion originally started at the Community & Economic Development Board meetings but said she didn’t know who started Marina City Marina Coalition. 8 City Commission – 02/18/2021 Planning Commission Chair Joseph Moran addressed the Board and stated that in a combined effort to pursue issues on the Marine City Waterfront , the CED Board and the Chamber worked together. He said the meetings were not a secret and said there was a representative present from the City Commission , Planning Commission, CED Board, and the Chamber of Commerce. He said there was no need to bring this to the City Commission prior to this date due to having no movement until last week. He explained that it was a work in progress, and there was no need for formal reporting. CLOSED SESSION Motion by Commissioner Klaassen, seconded by Commissioner Ross, to go into Closed Session to Consider Material Exempt from Discussion or Disclosure by State or Federal Statute – MCL 15.268(h) at 8:16 pm. Roll Call Vote. Ayes: Bryson, Hendrick, Kellehan, Klaassen, Kreidler, Ross, Vercammen. Nays: None. Motion Carried. OPEN SESSION Motion by Commissioner Ross, seconded by Commissioner Kreidler, to go back into Open Session at 8:25 pm. Roll Call Vote. Ayes: Bryson, Hendrick, Kellehan, Klaassen, Kreidler, Ross, Vercammen. Nays: None. Motion Carried. Motion by Commissioner Hendrick, seconded by Commissioner Klaassen, to adopt the legal strategy discussed in Closed Session. Roll Call Vote. Ayes: Bryson, Hendrick, Kellehan, Klaassen, Kreidler, Ross, Vercammen. Nays: None. Motion Carried. ADJOURNMENT Motion by Commissioner Hendrick, seconded by Commissioner Ross, to adjourn at 8:26 pm. Roll Call Vote. Ayes: Bryson, Hendrick, Kellehan, Klaassen, Kreidler, Ross, Vercammen. Nays: None. Motion Carried. Respectfully submitted, Kristen Baxter City Clerk