HomeMy WebLinkAboutResolutions - 2021.06.17 - 34604MISCELLANEOUS RESOLUTION #21215 June 17, 2021
BY: Commissioner Chuck Moss, District #12
IN RE: BOARD OF COMMISSIONERS—TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2021 APPROPRIATION — CITY OF BIRMINGHAM — RESURFACING AND TRAFFIC SIGNAL
INSTALLATION WORK ON CRANBROOK ROAD — PROJECT NO. 66201
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County (RCOC); and
WHEREAS on December 7, 2020, the Board of Commissioners approved Miscellaneous Resolution
#20635 which designated $5,319,430 in fund balance for the Tri-Party Road Improvement Program for
projects managed by the RCOC; and
WHEREAS the City of Birmingham, along with the RCOC, has identified a project and said project is ready
to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the City of
Birmingham and said appropriation has been transferred to a project account; and
WHEREAS the City of Birmingham has demonstrated that it has authorized its one-third (113) share of the
funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2021 authorized amount of Tri-Party
Road Improvement funding for Project No. 55201 in the City of Birmingham is $72,068; and
WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri-Party 2021 and prior
funding (account #383510) for Project No. 55201 in the amount of $72,068.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the City of Birmingham and authorizes the release of Tri-Party Road Improvement
Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in
the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of
Birmingham.
BE IT FURTHER RESOLVED the FY 2021 budget will be amended as follows.
GENERAL FUND (#101001 FY 2021
Revenue
9010101-196030-665882 Planned Use of Balance $72,068
Total Revenue $I29S$
Expenditures
9010101-153010-740135 Road Commission Tri-Party $72,068
Total Expenditures $7$
Chairperson, I move the adoption of the foregoing Resolution.
Commissioner Chuck Moss
District #12
ECONOMIC DEVELOPMENT AND INFRASTRUCTURE COMMITTEE VOTE:
Motion carried on a roll call vote with Markham absent.
Qardltp Life through Conn Roads "We Care "
4/22/21
Inter —Departmental Memorandum
PROGRAMMING DIVISION
DATE: April 13, 2021
To: Samuel Fitzer, P.E., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor-T/JM
SUBJECT: PROJECT NO. 55201, CRANBROOK ROAD
14 MILE ROAD TO MAPLE ROAD
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
CITY OF BIRMINGHAM
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the City of Birmingham for the resurfacing and traffic signal
installation work on Cranbrook Road from 14 Mile Road to Maple Road, Construction on
this project is expected to begin this summer.
The estimated total cost of $1,396,105 will be shared between the Board, the Charter
Township of Bloomfield, the City of Birmingham, and Birmingham Public Schools, The
City of Birmingham will contribute $216,204 in Tri-Party Program funds along with an
additional contribution of $94,731 toward their share of the project. Our share is estimated
to be $926,051 and is in the FY21 budget.
The project is in the district of County Commissioner Chuck Moss. The agreement is in
our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
/je
Attachments
Recommended for Board Approval
Samuef Fitzer, P.E.
Director of Engineering
�-I
17A
®ROAD
COANNISSIOW
QUALITY LIFE THROUGH GOOD ROADS: April 22, 2021
ROAD COMMISSION FOR OAKLAND COUNN
"WE CARE"
Board of Road Commissioners
Ronald J. Fowkes
Ms. Cheryl Arft, Clerk
Commissioner
City of Birmingham
Andrea LaLonde
151 Martin Street
Commissioner
Birmingham, MI 48012-3001
Nancy Quarles
Commissioner
Re: Project No. 55201; Cranbrook Road
14 Mile Road to Maple Road
Dear Ms. Arft:
Dennis G. Kolar, P.E.
Managing Director
A fully signed and executed agreement for the above -mentioned
Gary y Man agingcz, P.E., P.LO.E' project Is enclosed.
Deputy Managing Director
County Highway Engineer
The agreement was approved and subsequently signed by Dennis
G. Kolar, P.E., Managing Director at the regularly scheduled Board
meeting of Thursday, April 22, 2021.
Please contact Thomas G. Noechel, Programming Supervisor at
(248) 645-2000 ext. 2266 to answer questions or for additional
information.
Sincerely,
' n
Clerk of the Board Shannon J. Mild r
31001 Lahser Road Deputy -Secretary /Clerk of the Board
Beverly Hills, MI
48025 /srn
248-645-2000 Enclosure
FAX cc: Finance Department
248-646-1349 Engineering Department
Programming Division
Lynn Sonkiss, Oakland County
www.rcocweb.org
03-M(o~?4
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Cranbrook Road
14 Mile Road to Maple Road
City of Birmingham
Board Project No. 55201
22nd A Nl/
This Agreement, made and entered into this day of -Mzxy � , 2021, by
and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Birmingham, hereinafter referred to as
BIRMINGHAM, provides as follows:
WHEREAS, the BOARD, BIRMINGHAM, the Charter Township of Bloomfield, hereinafter
referred to as BLOOMFIELD, and Birmingham Public Schools, hereinafter referred to as BPS,
have programmed the resurfacing of Cranbrook Road from 14 Mile Road to Maple Road, as
described In Exhibit "A", attached hereto, and made a part hereof, which improvements involve
roads under the jurisdiction of the BOARD and within BIRMINGHAM and BLOOMFIELD, which
improvements are hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT Is $1,396,105; and
WHEREAS, BIRMINGHAM'S share of said LOCAL SHARE involves certain designated
and approved Tri-Party Program funding In the amount of $216,204, which shall be paid through
equal contributions by the BOARD, BIRMINGHAM, and the Oakland County Board of
Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, all the parties hereto have reached a mutual understanding regarding the cost
sharing for the PROJECT and wish to commit that understanding to writing in this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between BIRMINGHAM and the BOARD that:
1. BIRMINGHAM, BLOOMFIELD, and BPS approve of the PROJECT, declare its public
necessity, and authorizes the BOARD to perform or cause to be performed, and complete
the PROJECT along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor. Any costs incurred by the
BOARD prior to this agreement date shall be allowable.
3. The estimated total PROJECT cost is $1,396,105 and shall be funded and invoiced
proportionately and simultaneously as follows;
a. The BOARD shall contribute the cost for the additional improvements on Maple
Road, estimated in the amount of $152,365, including all overages.
b. The cost for the traffic signal installation at Cranbrook Road and Midvale Street,
estimated in the amount of $95,588, shall be shared equally between
BIRMINGHAM, BLOOMFIELD, BPS, and the BOARD. Each share is estimated to
be $23,897. BIRMINGHAM and BLOOMFIELD shall both fund their share with Tri-
Party Program funds. Any traffic signal averages shall be shared BOARD - 25%,
BPS - 25%, BIRMINGHAM - 25%, BLOOMFIELD - 25%.
c. The remaining cost of $1,148,152 for the resurfacing of Cranbrook Road, including
any overages, shall be shared BOARD - 50%, BIRMINGHAM - 25%, BLOOMFIELD
- 25%.
I. The BOARD shall contribute 50% toward the resurfacing of Cranbrook Road,
estimated in the amount of $574,076.
It. BIRMINGHAM shall contribute 25%toward the resurfacing of Cranbrook Road,
estimated in the amount of $287,038, and will fund their share with $192,307
in Tri-Party Program funds along with a contribution of $94,731.
III. BLOOMFIELD shall contribute 25%, estimated in the amount of $287,038 and
will fund their share with Tri-Party Program funds.
Cranbrook Road . 2.
City of 01"Ingnam
Project No. 55201
1/512021
IV. BIRMINGHAM and BLOOMFIELD agree that any PROJECT overages will be
funded first with any Tri-Party Program funds. If no Tri-Party Program funds
are available, any overages will be funded 100% by the respective community.
4. Upon execution of this agreement, the BOARD shall submit an invoice to BIRMINGHAM
in the amount of $166,799 (being 100% of BIRMINGHAM'S FY2007-FY2023 Tri-Party
contribution and 100% of their additional contribution of $94,731).
5. Upon execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY In the amount of $60,280 (being 100a/o of the
COUNTY'S FY2007 2021 Tri-Party contribution).
a. The invoice shall be sent to
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. After February 1, 2022, the BOARD shall submit an invoice to the COUNTY in the amount
of $5,894 (being 100% of the COUNTY'S FY2022 Tri-Party contribution).
7. After February 1, 2023, the BOARD shall submit an invoice to the COUNTY in the amount
of $5,894 (being 100% of the COUNTY'S FY2023 Tri-Party contribution).
8. Upon receipt of said invoice(s), BIRMINGHAM and the COUNTY shall pay to the BOARD
the full amount thereof, within thirty (30) days of such receipt.
9. The BOARD shall execute separate Cost Participation Agreements with BLOOMFIELD
and BPS, for their share of the estimated PROJECT cost.
Cranbrook Road 3
City of Birmm0ham
Proleol No. 55201
1f512021
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS OF THE
COUNTY OF OAKLAND
A Public Body Corporate
By
Its — - 11Aanag ng Director -- -
CIT
By-
0
Crenbroolt Road 4
Clly of Birmingham
Proloal No, 55201
1/512021
EXHIBIT A
TRI-PARTY PROGRAM
Cranbrook Road
14 Mile Road to Maple Road
City of Birmingham
Board Project No. 55201
Resurfacing of Cranbrook Road from 14 Mile Road to Maple Road.
Contractor Payments
IFY2007 Tri-Party Program
IFY2006 Tri-Party Program
IFY2009 Tri-Party Program
IFY2010 Tri-Party Program
IFY2011 Tri-Parry Program
IFY2012 Th-Party Program
IFY2013 Tri-Party Program
IFY2014 Tri-Party Program
IFY2015 Tri-Party Program
IFY2016 Tri-Parly Program
IFY2017 Tr! -Party Program
IFY2018 Trl-Party Program
IFY2019 Tri-Party Program
IFY2020 Tri-Party Program
IFY2021 Tr! -Party Program
IFY2022 Tri-Party Program
IFY2023 Tri-Party Program
IMaple Road improvemenl5
(Contribution
(TOTAL SHARES
ESTIMATED PROJECT COST
$1,396,105
COST PARTICIPATION BREAKDOWN
I
BIRMINGHAM
BIRMINGHAM
BLOOMFIELD
PUBLIC
COUNTY
BOARD
TOTAL
SCHOOLS
$1,181
$0
$0
$1,180
$1,180
$3,541
$3,872
$0
$0
$3,872
$3,671
$11,615
$5,453
$0
$0
$5,454
$5,453
$16,360
$2,063
$0
$0
$2,063
$2,064
$6,190
$2.314
$OI
$0
$2,314
$2,313
$6,941I
$2.460
$0
$0
$2,460
$2,461
$7,381
$2,726
$0
$0
$2,726
$2,725
$8,177
$2,678
$0
$0
$2,678
$2,678
$8,034
$2gill
$0
$0
$2,918
$2,917
$8,753
$5,721
$0
$0
$5,721
$5,721
$17,163
$5,908
$0
$0
$5,908
$5,909
$17,726
$5,638
$0
$0
$5,638
$5,638
$16,914
$5,675
so]
$0
$5,675
$5,676
$17,026
$5,779
$0
$0
$5,779
$5.780
$17,338
$5,894
$1,264
$0
$7,158
$7,158
$21,474
$5,894
$39,192
$0
$45,086
$45.085
$135,257
$5,894
$63,189
$0
$69,083
$69,084
$207,250
$0
$OI
$0
$0
$152.365
$162,365
$94,731
$0
$23,897
$0
$597,973
$716,601
$166,799
$103,645
$23,897
$175,713
$926,051
$1,396,1051
Cranbrook Road ' S'
City or Birmingham
Project No. 55201
1/512021
Resolution #21215 June 17, 2021
Moved by Gingell seconded by Hoffman the resolutions on the amended Consent Agenda be adopted.
AYES: Charles, Gershenson, Gingell, Hoffman, Jackson, Joliet, Kochenderfer, Kowall, Kuhn,
Long, Luebs, Markham, McGillivray, Miller, Moss, Nelson, Spisz, Weipert, Woodward, Cavell. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted.
a,,, a L
HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
aCTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 17, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 17'^ day of June, 2021.
Lisa Brown, Oakland County