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Home My WebLink AboutResolutions - 2021.06.17 - 34605MISCELLANEOUS RESOLUTION #21216 June 17, 2021 BY: Commissioner Bob Hoffman, District #2 IN RE: BOARD OF COMMISSIONERS —TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2021 APPROPRIATION — TOWNSHIP OF HOLLY — SPREADING GRAVEL AND CHLORIDE — PROJECT NO. 56222 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County (RCOC); and WHEREAS on December 7, 2020, the Board of Commissioners approved Miscellaneous Resolution #20635 which designated $5,319,430 in fund balance for the Tri-Party Road Improvement Program for projects managed by the RCOC; and WHEREAS the Township of Holly, along with the RCOC, has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the Township of Holly and said appropriation has been transferred to a project account; and WHEREAS the Township of Holly has demonstrated that it has authorized its one-third (1/3) share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2021 authorized amount of Tri-Party Road Improvement funding for Project No. 56222 in the Township of Holly is $25,000; and WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri-Party 2021 and prior funding (account #383510) for Project No. 56222 in the amount of $25,000. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Township of Holly and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Township of Holly. BE IT FURTHER RESOLVED the FY 2021 budget will be amended as follows: GENERAL FUND 410100) FY 2021 Revenue 9010101-196030-665882 Planned Use of Balance $25,000 Total Revenue S25_9Q0 Expenditures 9010101-153010-740135 Road Commission Tri-Party $25,000 Total Expenditures Chairperson, I move the adoption of the foregoing Resolution. Commissioner Bo Fl Hoffman District #2 ECONOMIC DEVELOPMENT AND INFRASTRUCTURE COMMITTEE VOTE: Motion carried on a roll call vote with Markham absent. Quality Life through Good Roads " 1/e Care" +y.!1.'4 _Wa'te aisIIt.w CVO Inter —Departmental Memorandum PROGRAMMING DIVISION To: Samuel Fitzer, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor i.OYl Q/IT 17B 04122121 DATE: April 13, 2021 SUBJECT: PROJECT NO. 56222, 2021 GRAVEL. ROAD PROGRAM VARIOUS ROADS LOCAL. COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM TOWNSHIP OF HOLLY Attached for your review and submission to the Board for their approval is the local cost participation agreement with the Township of Holly for the spreading of gravel and chloride on various roads within the township. This work is expected to be completed this summer. The Township of Holly has elected to use the Tri-Party Program to fund the estimated total project cost of $75,000. Our share is estimated to be $25,000 and is in the FY21 budget. The project is in the district of County Commissioner Robert Hoffman. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. /je Attachments Recommended for Board Approval Samuel"Fitzer, P.E. Director of Engineering ®RDA® COMM/SS/ON AIU r.b,rrIrih0irl.Y1/ OOALIR LIFE D4RONGN GOOD ROp ; April 22, 2021 ROAD COMMIGDION FOR OAKUND COUNm "WECARE." Board of Road Commissioners Ronald J. Fowkes Ms. Karin Winchester, Clerk Commissioner Township of Holly Andrea LaLonde 102 Civic Drive Commissioner Holly, MI 48442 Nancy Quarles Commissioner Re: Project No. 56222; 2021 Gravel Road Program Various Roads Dear Ms. Winchester: Dennis G. Kolar, P.E. Managing Director A fully signed and executed agreement for the above -mentioned Gary P.E., T. O.E. Man project is enclosed. agingicz, Deputy Managing Director y to County Highway Engineer The agreement was approved and subsequently signed by Dennis G. Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, April 22, 2021. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, Clerk of the Board Shannon J. M, r 31001 Lahser Road Deputy -Secretary /Clerk of the Board Beverly Hills, MI 48026 ism 248-646-2000 Enclosure FAX cc: Finance Department 248-645.1349 Engineering Department Programming Division Lynn Sonkiss, Oakland County www.rcocweb.org COST PARTICIPATION AGREEMENT 2021 GRAVEL ROAD PROGRAM Township of Holly Board Project No. 56222 zzs7� A r1I This Agreement, made and entered into this day of, 2021, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Township of Holly, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading of gravel and chloride on various roads under the jurisdiction of the BOARD, as described in Exhibit "A", attached hereto, and made a part hereof, the roads selected will be mutually agreed upon by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $75,000; and WHEREAS, the PROJECT involves certain designated and approved Tri-Party Program funding in the amount of $75,000 which amount shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The BOARD shall forthwith undertake and complete the PROJECT, as above described, and shall perform all engineering, inspection and administration in reference thereto. 2. The actual total cost of the PROJECT shall include total payments to the contractor. Any costs Incurred by the BOARD prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $75,000 shall be funded and invoiced in the following order: a. Tri-Party Program funding in the amount of $75,000. b. Any PROJECT costs above the Tri-Party Program funding of $75,000 will be funded first with any available Tri-Party Program funds. If no Tri-Party Program funds are available, any PROJECT costs above $75,000 will be funded 100% by the COMMUNITY. 4. Upon execution of this Agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $25,000 (being 100% of the COMMUNITY'S Tri-Party contribution). 5. Upon execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $25,000 (being 100% of the COUNTY'S Tri-Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. 2021 Gravel Road Program . 2 _ Township of Holly Project No. 56222 31212021 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate Its managing Director TOWNSHIP OF HOLLY ice. `I,U (J,'ii,/Cl mi V j Its / C t_ E Q. IL-- 2021 Graval Road Program Iovmshlp of I lolly Prolowl No. 56222 31212021 EXHIBIT A TRI-PARTY PROGRAM 2021 Gravel Road Program Township of Holly Board Project No. 56222 Spreading of gravel and chloride on various roads within the township. ESTIMATED PROJECT COST Contractor Payments $75,000 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL IFY2018 Tri-Party Program $2,612 $2,612 $2,612 $7,836 FY2019 Tri-Party Program $18,827 $18,827 $18,826 $56,480 FY2020 Tri-Party Program $3,561 $3,561 $3,562 $10,684 (TOTAL SHARES $25,000 $25,000 $25,000 $75,000 2021 Gravel Road Program _ 4 _ Township of Holly Project No. 56222 31212021 Resolution #21216 June 17, 2021 Moved by Gingell seconded by Hoffman the resolutions on the amended Consent Agenda be adopted. AYES: Charles, Gershenson, Gingell, Hoffman, Jackson, Joliet, Kochenderfer, Kowall, Kuhn, Long, Luebs, Markham, McGillivray, Miller, Moss, Nelson, Spisz, Weipert, Woodward, Cavell. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted. lJ� i HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MICL 46.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 17, 2021, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan this 171h day of June, 2021. _ Lisa Brown, Oakland County