HomeMy WebLinkAboutResolutions - 2021.06.17 - 34607MISCELLANEOUS RESOLUTION 021218 June 17, 2021
BY: Commissioners Eileen Kowall, District #6; Karen Joliat, District #4
IN RE: BOARD OF COMMISSIONERS —TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2021 APPROPRIATION — CHARTER TOWNSHIP OF WATERFORD — RESURFACING OF VARIOUS
ROADS — PROJECT NO. 56181
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County (RCOC); and
WHEREAS on December 7, 2020, the Board of Commissioners approved Miscellaneous Resolution
#20635 which designated $5,319,430 in fund balance for the Tri-Party Road Improvement Program for
projects managed by the RCOC; and
WHEREAS the Charter Township of Waterford, along with the RCOC, has identified a project and said
project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the Charter
Township of Waterford and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Waterford has demonstrated that it has authorized its one-third (1/3)
share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one-third (1/3) share of the Fiscal Year 2021 authorized amount of Tri-Party
Road Improvement funding for Project No. 56181 in the Charter Township of Waterford is $300,000; and
WHEREAS funding is available in the General Fund Assigned Fund Balance for Tri-Party 2021 and prior
funding (account #383510) for Project No. 56181 in the amount of $300,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the Charter Township of Waterford and authorizes the release of Tri-Party Road
Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in
the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of Waterford.
BE IT FURTHER RESOLVED the FY 2021 budget will be amended as follows:
GENERAL FUND (#10100) FY 2021
Revenue
9010101-196030-665882 Planned Use of Balance $300,000
Total Revenue $30.4 0.Q0Q.QQ
Expenditures
9010101-153010-740135 Road Commission Tri-Party $300,000
Total Expenditures $30Q,00Q
Chairperson, I move the adoption of the foregoing Resolution.
Commissioner Eileen Kowall Co missioner Kar n Joliat
District #6 District #4
ECONOMIC DEVELOPMENT AND INFRASTRUCTURE COMMITTEE VOTE:
Motion carried on a roll call vote with Markham absent.
QuuliQ, Life through Gard Roods " 17e Care"
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Inter —Departmental Memorandum
PROGRAMMING DIVISION
To: Samuel Fitzer, P.E., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor T&I
a/"T
05/20/21
DATE: May 11, 2021
SUBJECT: PROJECT NO, 56181, 2021 PRESERVATION OVERLAYS
VARIOUS COUNTY ROADS
LOCAL COST PARTICIPATION AGREEMENTITRI-PARTY PROGRAM
CHARTER TOWNSHIP OF WATERFORD
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of Waterford for the resurfacing of
various county roads in the township. Construction on this project is expected to begin
this summer.
The Charter Township of Waterford has elected to use the Tri-Party Program to fund the
estimated total project cost of $900,000. Our share is estimated to be $300,000 and is in
the FY21 budget.
The project is in the districts of County Commissioners Eileen Kowall and Karen Joliat.
The agreement is in our standard approved format, and I recommend Board approval and
authorize the Managing Director to execute the agreement on behalf of the Board.
/je
Attachments
Recommended for Board Approval
uioa a Inns;
Samuel Fitzer, P.E.
Director of Engineering
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COST PARTICIPATION AGREEMENT
CONSTRUCTION
2021 Preservation Overlays
Airport Road, Williams Lake Road to Andersonville Road and Hatchery Road to Williams Lake Road
Pontiac Lake Road, Hospital Road to Williams Lake Road
Sashabaw Road, Dixie Highway to Walton Boulevard
Charter Township of Waterford
Board Project No. 56181
This Agreement, made and entered into this 20th day of Mav , 2021, by
and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the CharterTownship of Waterford, hereinafter referred
to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the resurfacing of
Airport Road from Williams Lake Road to Andersonville Road, Airport Road from Hatchery Road
to Williams Lake Road, Pontiac Lake Road from Hospital Road to Williams Lake Road, and
Sashabaw Road from Dixie Highway to Walton Boulevard, as described in Exhibit "A", attached
hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the
BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the
PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $900,000; and
WHEREAS, said PROJECT involves certain designated and approved Tri-Party Program
funding in the amount of $900,000, which amount shall be paid through equal contributions by the
BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred
to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the PROJECT
along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor. Any costs incurred by the
BOARD prior to this agreement date shall be allowable.
3. The estimated total PROJECT cost of $900,000 shall be invoiced and funded
simultaneously and proportionately as follows:
a. Tri-Party Program funding in the amount of $900,000.
b. Any PROJECT costs above the Tri-Party Program funding of $900,000 will be
funded first with any available Tri-Party Program Funds. If no Tri-Party Program
Funds are available, any PROJECT costs above $900,000 will be funded 100% by
the BOARD.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $300,000 (being 100% of the COMMUNITY'S Tri-Party
contribution).
5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit
an invoice to the COUNTY in the amount of $300,000 (being 100% of the COUNTY'S
Tri-Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
2021 Preservation Overlays - 2 -
Charter Township of Waterford
Project No, 56181
4/5/2021
6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
2021 Preservation Overlays - 3 -
Charter Township or Waterford
Project No. 56181
41512021
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS OF THE
COUNTY OF OAKLAND
A Public Body Corporate
By
Its Managing Director
CHARTER TOWNSHIP OF WATERFORD
By
�1
Its ��i�L` V l5®k�'
2021 Preservallon Overlays - 4 -
Oltarter rownship of Walelford
Project No. 56101
4l512021
TRI-PARTY PROGRAM
2021 Preservation Overlays
Charter Township of Waterford
Board Project No. 56181
Resurfacing of Airport Road from Williams Lake Road to Andersonville Road, Airport Road
from Hatchery Road to Williams Lake Road, Pontiac Lake Road from Hospital Road to
Williams Lake Road, and Sashabaw Road from Dixie Highway to Walton Boulevard.
ESTIMATED PROJECT COST
Contractor Payments
COST PARTICIPATION BREAKDOWN
$900,000
COMMUNITY
COUNTY
BOARD
TOTAL
IFY2017 Tri-Party Program
$122,718
$122,718
$122,717
$368,153 1
FY2018 Tri-Party Program
$139,551
$139,551
$139,552
$418,654
IFY2019 Tri-Party Program
$37,731
$37,731
$37,731
$113,193
ITOTAL SHARES
$300,000
$300,000
$300,000
$900,000
2021 Preservation Overlays - 5 -
Charter Township of Waterford
Project No. 56181
4/5(2021
Resolution #21218 June 17, 2021
Moved by Gingell seconded by Hoffman the resolutions on the amended Consent Agenda be adopted.
AYES: Charles, Gershenson, Gingell, Hoffman, Jackson, Joliat, Kochenderfer, Kowall, Kuhn,
Long, Luebs, Markham, McGillivray, Miller, Moss, Nelson, Spisz, Weipert, Woodward, Cavell. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions on the amended Consent Agenda were adopted.
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I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A M
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 17, 2021,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan this 171h day of June, 2021.
Lisa Brown, Oakland County